Infrastructure Committee

ROSWELL INFRASTRUCTURE COMMITTEE AGENDA Monday, March 28, 2022, at 4:00 p.m. City Hall Large Conference Room 425 N. Richardson Ave., Roswell, New Mexico 88201 Committee Chair: Jacob Roebuck Committee Vice Chair: Margaret Kennard Committee Members: Daniel Lopez, Savino Sanchez Staff Coordinator: Louis Najar A. Call to Order B. Roll Call C. Approval of the Agenda D. Approval of Minutes 1. February 28, 2022 1-3 E. Non-Action Items 2. Project Updates Discussion 4–8 3. Airport Infrastructure Update 9 F. Regular Items (Action Items) 4. Ratify PO Emergency Water Line Repairs 10 - 13 5. Recommendation Inclusive Park Bid Award 14 - 16 G. Other Business (Non-Action) 6. Department Reports 17 - 34 7. Public Comments H. Adjourn (Next Meeting: April 25, 2022) Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 22-14. NOTICE OF POTENTIAL QUORUM – A quorum of the City Council may or may not attend, but there will not be debate by the City Council, and no action will be taken. If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575-624-6700 at least one week prior to the meeting or as soon as possible. Public documents, including the agenda and minutes, can be provided in various accessible formats. Please contact the City Clerk at 575-624-6700 if a summary or other type of accessible format is needed. Printed and posted: 3.24.2022 THE PUBLIC IS ENCOURAGED TO PARTICIPATE ELECTRONICALLY THROUGH THE GOTO MEETING APPLICATION AND NOT PHYSICALLY ATTEND DURING THE PANDEMIC. TO ATTEND THE INFRASTRUCTURE COMMITTEE BY GO-TO-MEETING Infrastructure Committee Mon, March 28, 2022 4:00 PM - 6:00 PM (MDT) Please join my meeting from your computer, tablet or smartphone. https://global.gotomeeting.com/join/929161493 You can also dial in using your phone. United States: +1 (571) 317-3122 Access Code: 929-161-493 New to GoToMeeting? Get the app now and be ready when your first meeting starts: https://global.gotomeeting.com/install/929161493 Help Desk – 500-0587  Regular Meeting of the Infrastructure Committee Held in the City Hall February 28, 2022 Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10-15-4, NMSA 1978 and Resolution 21-7. ROLL CALL: The meeting convened at 4:00 p.m. with Chairman Roebuck presiding, Councilor Sanchez and Councilor Lopez being present, and Councilor Kennard participating via GoToMeeting. Staff Present: Glenda Allen, Juan Salas, Lorenzo Sanchez, Becky Hicks, Mayor Kintigh, Louis Najar, Councilor Barry Foster, and Bernadette Lopez Guest(s) Present: Grace Sanchez, Juno Ogle, and Larry Connolly APPROVAL OF AGENDA: Councilor Kennard moved to approve the Agenda as presented. Councilor Lopez was the second. A voice vote of 4 -0 was unanimous, and the motion passed with Councilor Kennard participating via GoToMeeting. APPROVAL OF MINUTES: 1. January 24, 2022: Councilor Kennard moved to approve the minutes as presented. Councilor Lopez was the second. A voice vote of 4-0 was unanimous, and the motion passed with Councilor Kennard participating via GoToMeeting. NON-ACTION ITEMS: 2. Project Updates Discussion: Mr. Najar discussed the annual maintenance work done on the Library and the Hondo River repair work. 3. Airport Infrastructure Update: Mr. Najar gave a brief description of the Ascent Hangar project. 4. WWTP Dewatering Increasing Loan Amount: Mr. Najar discussed the update with the price increases for the project, Engineering estimates, and the bids received. Page 1 of 3 1 REGULAR ITEMS (ACTION ITEMS): 5. Award WWTP Dewatering: A brief discussion was held. Councilor Kennard moved to recommend approval of the award of ITB-22-012, CWSRF 097, Waste Water Treatment Plant Dewatering Facility to SmithCo Construction, Inc. in the amount of $8,626,664.00 to the full City Council on March 2022. Councilor Lopez was the second. A voice vote of 4-0 was unanimous, and the motion passed with Councilor Kennard participating via GoToMeeting. 6. Award Edgewood Waterline Phase II: Mr. Najar discussed the project. Councilor Kennard moved to recommend for approval the award of ITB-22-007 Water Trust Board Project No. 5434-WPF to J&H Services, Inc. in the amount of $693,220.39 to the March 2022 City Council’s consent agenda. Councilor Lopez was the second. A voice vote of 4- 0 was unanimous, and the motion passed with Councilor Kennard participating via GoToMeeting. 7. Award RAC Water Line Expansion: Discussion was held on the project. Councilor Kennard moved to recommend approval of the award of ITB-22-015 Roswell Air Center Water Line Expansion to White Cloud Pipeline Corp., Roswell, NM in the amount of $1,508,048.70 to March 2022 City Council’s consent agenda. Councilor Lopez was the second. A voice vote of 4-0 was unanimous, and the motion passed with Councilor Kennard participating via GoToMeeting. 8. Transit RFP Scope of Work: Mr. Najar discussed the scope of work. Mrs. Hicks discussed the ADA compliant issues. Councilor Kennard moved to recommend approval of the scope of work for RFP-22-011, Professional Services Transit Building to the full City Council on the March 2022 City Council Meeting. Councilor Lopez was the second. A voice vote of 4-0 was unanimous, and the motion passed with Councilor Kennard participating via GoToMeeting. 9. NMDOT TPF Resolutions: Mr. Najar discussed the six projects he submitted to NMDOT. Councilor Kennard moved to recommend approval of Resolution 22-xx for support of projects in response to NMDOT’s January 2022 TPF Funding, Call for Projects to the full City Council on the March 2022 City Council Meeting. Councilor Lopez was the second. A voice vote of 4-0 was unanimous, and the motion passed with Councilor Kennard participating via GoToMeeting. 10. PO Requisition for striping of Main St. post Nova Chip work: Mr. Najar discussed the striping for the streets. Councilor Kennard moved to recommend approval of the purchase requisition to Highway Supply in the amount of $80,787.76 to the March 2022 City Council’s consent agenda. Councilor Lopez was the second. A voice vote of 4-0 was unanimous, and the Page 2 of 3 2 motion passed with Councilor Kennard participating via GoToMeeting. 11. Additional Streets for Pavement Rehabilitation: Chairman Roebuck gave an intro to this item request. Mr. Najar discussed the additional street work. Councilor Kennard moved to recommend approval of the funding of additional street work throughout Roswell in the amount of $1,784.675 to the full City Council on the March 2022 City Council Meeting. Councilor Lopez was the second. A voice vote of 4-0 was unanimous, and the motion passed with Councilor Kennard participating via GoToMeeting. 12. GIS Recommendation: Mr. Najar discussed the objective for the GIS Development Services. Mrs. Allen discussed the overview of the GIS Development Services. Councilor Kennard moved to recommend approval of the award of RFQ for GIS Development Services to Souder, Miller, & Associates in the amount of $99,931.83 to the consent agenda on the March 10, 2022 City Council. Councilor Lopez was the second. A voice vote of 4-0 was unanimous, and the motion passed with Councilor Kennard participating via GoToMeeting. 13. Award Water Line Relocation for Ascent Hangar Work: Mr. Najar discussed the aerial map and the vendors solicited for the project. Councilor Kennard moved to recommend for approval the award of RFQ for the 14” Water Line Alignment – Proposed Ascent Hangar Proximity to J&H Services for the amount of $1,057,087.93 to the full City Council Meeting on March 10, 2022. Councilor Lopez was the second. A voice vote of 4-0 was unanimous, and the motion passed with Councilor Kennard participating via GoToMeeting. OTHER BUSINESS (Non-Action): 14. Department Reports: No discussion was held on department reports. 15. Public Comments: Mr. Connolly commented that the Engineering Department does not have enough staff and we should talk to the HR Department to figure out a way to get more staff. ADJOURN: The meeting adjourned at 5:02 p.m. The next scheduled meeting is March 28, 2022. Page 3 of 3 3  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Committee Meeting Item No. Meeting Date: 3/28/2022 COMMITTEE: Infrastructure CONTACT: Louis Najar CHAIR: Jacob Roebuck ACTION REQUESTED: Project Updates – Infrastructure Committee open discussion BACKGROUND: Initiated by: Louis Najar Committee will be given opportunity for Q&A on any project. Project Dashboard report is part of the committee packet. Please note project updates report; Facilities Department (Not submitted) Engineering Department FINANCIAL CONSIDERATION: Not applicable for this agenda item. LEGAL REVIEW: Not Applicable for this agenda item. BOARD AND COMMITTEE ACTION: Open discussion for Infrastructure Committee and attendees. STAFF RECOMMENDATION: None, this is opportunity for Committee to ask questions. ATTACHMENTS Engineering Project Update Dashboard 4  City of Roswell Projects Status 3/24/2022 Street Projects & Other N. Garden Second Bridge - Roswell Livestock Auction Legislature 2021 - $889,000 for project SCOPE: Remove and replace bridge - roadway approaches from Cherry north to Spring River bridge BUDGET: Engr. Estimate $1,000,000 Requested FY 22 FUNDING SOURCE: 2021 Legislative Grant $889,000 EST. COMPLETION: 5/31/2022 City Funds Required $111,111 PROJECT STATUS: 0% City Engineering Department to survey, design, bid and construction management in-house. Design is 90% complete. Clearance letters have been submitted to State & Federal departments for review and approval. Scheduled Spring 2022 Bidding, construction for winter 2022. N. Atkinson Project - 2nd to Cherry St. SCOPE: ADA / Sidewalk & reconstruction of pavement Opened Bids June 8, 2021 Work day count started 10.25.2021 BUDGET: ($1,ooo,000 NMDOT Share) Low Bid $1,326,071.38, Required City funding $326,071.38 Design PO #22002226 $62,241.38 Design Survey Performed by Engineering Department Construction PO J&H Services - Low bidder FUNDING SOURCE: FY 22 Road Fund EST. COMPLETION: 5/20/2022 PROJECT STATUS: Construction 30% Plans 100% complete. Final approval by NMDOT in August 2020. The funding of this project construction is to be charged to FY 22. Project has encountered major utility problems with sewer and water. Change orders in progress and this will delay completion, these change orders total $897,715. Current project cos =$2,294,107. Paving of Phase 1 is expected week of April 4, 2022. Hondo River Trail - 2nd to Virginia Open bids 11.9.2021, Rebid opened 1.11.2022 SCOPE: Trail maintenance improvements BUDGET: $129,000 ($110,218 NMDOT Share) NMDOT FY 21, Construction Costs based on 2018 Estimate FUNDING SOURCE: FY 22 Road fund EST. COMPLETION: 12/1/2021 PROJECT STATUS: 2% Apparent low bid from 1.11.2022 is J&H Services $209,196.60. Project award to J&H, awaiting return of executed contract book, performance bonds and insurance certificate. McGaffey - Atkinson to Garden ON HOLD DUE TO BUDGET SCOPE: ADA/Sidewalk - Mill & Fill 2800 LF 13500 SY BUDGET: Estimated $1.3 million 3" Mill & Fill only = $459K FUNDING SOURCE: Submitted on 2020 Legislative ICIP EST. COMPLETION: PROJECT STATUS: Project is on the year 1 Pavement Condition List. No activity Project on hold due to lack of funding. McGaffey - Main to Garden ON HOLD DUE TO BUDGET SCOPE: ADA/Sidewalk - Mill & Fill 2500 LF 12000 SY BUDGET: Estimated $1.3 million 3" Mill & Fill only = $408K FUNDING SOURCE: Submitted on 2020 Legislative ICIP EST. COMPLETION: PROJECT STATUS: Project is on the year 1 Pavement Condition List. No activity McGaffey - Wyoming to Union NMDOT awarded $1,330,000 for this project SCOPE: ADA/Sidewalk - Mill & Fill 3000 LF 14,500 SY NMDOT has funded 95% of project BUDGET: Estimated $1.4 million selected by NMDOT 8.26.2021 FUNDING SOURCE: FY 22 Road Fund - 95% NMDOT Reimbursement EST. COMPLETION: PROJECT STATUS: Opened bids 1.11.2022, Apparent low bidder is Constructors Inc. $905,342.51. Preconstruction meeting held 3.22.22. 5 FY 22 - Hot Recycling & Micro-surfacing Pavement Maintenance Approved FY 22 Budget SCOPE: Hot Recycle & Micro-surfacing of various streets This work began March 10, 2022 BUDGET: Estimated $744,007 - Hot Recycling only, hot recycled areas to be Micro-Surfaced, Estimated $403,566 FUNDING SOURCE: City Road Fund EST. COMPLETION: 4/15/2022 PROJECT STATUS: Contractors scheduled for March 2022 PO Streets have been selected by using Pavement Condition Survey and field review by Streets & City Engineer. FY 22 - Only Micro-surfacing Pavement Maintenance Scheduled for March 2022 SCOPE: Only Micro-surfacing of various streets Focus will be in residential areas. BUDGET: Estimated Two budget line items in prelim budget $289,100 and $500,000 FUNDING SOURCE: FY 22 Road Fund EST. COMPLETION: 5/30/2022 PROJECT STATUS: Project ready to go, need verified funding Streets have been selected by using Pavement Condition Survey and field review by Streets & City Engineer. City Council has voted on $100k per Ward. FY 22 - Nova Chip Pavement Maintenance Project completed Nov. 2021 SCOPE: Nova-Chip pavement maintenance lift (plant mix wearing course) - Portions of N. Atkinson (College to Tierra Berrenda) BUDGET: Estimated $ 500,000 Nova chip Cost $392,272.03 FUNDING SOURCE: FY 22 Road Fund Striping Cost $29,779.20 EST. COMPLETION: 11/24/2021 Total $422,051.23 PROJECT STATUS: Contractor tentatively scheduled for Fall 2021 This is N. Atkinson that has already been crack sealed by Streets Department. Contractor completed paving Friday October 15, 2021. Striping scheduled for week of November 1, 2021 FY 22 - Mill & Fill Pavement Rehab Washington Paving Complete N. Garden portion on hold due to sewer problems. Sunset portion to open bids 11.9.2021 SCOPE: Mill and fill 3" depth of existing streets. Portions of Sunset, N. Garden and S. Washington BUDGET: Estimated $ 2,260,000 1st Phase Low bidder Constructors Inc. $667,264.05 FUNDING SOURCE: FY 22 Road Fund EST. COMPLETION: To be done in two separate bid projects - Phase 1 estimated 12.31.2021 completion ITB-22-001 - S. Washington from McGaffey to Alameda and also Garden from 2nd to Cherry St. PROJECT STATUS: Streets have been selected by using Pavement Condition Survey and field review by Streets & City Engineer. This project is to address pavement condition only. These locations will not have any sidewalk/ADA improvements. Contractor began on S. Washington on 9.24.21 Bland/Atkinson Turning Lane ON HOLD DUE TO BUDGET SCOPE: Build turn lane EBL traffic from S. Atkinson BUDGET: Estimated cost $100K FUNDING SOURCE: Request will be submitted for FY 23 Road Fund EST. COMPLETION: PROJECT STATUS: Design Complete This NBL to Bland turning lane could never be constructed due to XCEL power poles. In 2019 a pole was damaged and as such, City requested that power pole be relocated to allow future constrution of turning lane. Design is complete and awaiting funding. Will be requested in future budget cycle. E Hobson Road Widening NMDOT awarded $1,520,000 towards project SCOPE: Widen Hobson Road from E. Earl Cummings Loop east to YO Crossing Road, with turning lanes at Hobson/Earl Cummings Road. BUDGET: $1,520,000 Required 5% City Match FUNDING SOURCE: FY 22 Road Fund Current contract cost $1,320,458.76 @ 95% NMDOT reimbursement Road Cores PO 22001555 $431.33 - Completed Design Services PO 22001652 $64,380.88 Topo Survey Performed by Engineering Department Geotech Testing Performed by Engineering Department EST. COMPLETION: Aug-22 PROJECT STATUS: Design 100% This project would be conducive to development and access to Roswell Air Center. Bids received 1.11.2022 apparent low bidder is Constructors Inc., $1,320,458.76. Project was awarded at January 2022 Council, awaiting return of executed contract, performance bonds and such. Main St. Pavement Maintenance NMDOT awarded $1,140,000 towards project - Scheduled April 2022 SCOPE: Nova Chip and restripe Main from McGaffey north to College Blvd. BUDGET: Estimated Cost $1.2 million Required 5% City Match FUNDING SOURCE: FY 2022 Road Fund Road Cores Nova Chip $976,386.04 Design Services Striping $80,787.76 Topo Survey Current $1,057,173.80 Geotech Testing EST. COMPLETION: Apr-22 PROJECT STATUS: Design 100% this project will utilize statewide agreements for Nova Chip and new thermoplastic striping 6 Habitat For Humanity Subdivision Development ON HOLD DUE TO BUDGET SCOPE: Construct cul-de-sac for Humanity Way Court BUDGET: Estimated cost $180K FUNDING SOURCE: Capital Improvement EST. COMPLETION: Unknown until funded PROJECT STATUS: Design Complete The City created a subdivision in 2018 for low income housing. As owner/developer the City needs to construct the cul-de-sac. This to be requested in future budget cycles. Mill & Fill Pavement Rehabilitation - Residential Streets Current Project Request Infrastructure 2.28.22 SCOPE: Mill & fill residential streets 2" minimum and 3" fill BUDGET: Estimated cost $1,784,675 FUNDING SOURCE: Requesting funds EST. COMPLETION: Unknown until funded PROJECT STATUS: Design could easily be fast tracked in 2 weeks Various streets in all five Council Wards Projects coordinated with Utility Departments RIAC Reservoirs SCOPE: (2) New Water Towers at RIAC BUDGET: Design Complete $ 178,500 PO 180704 Historic Documents $ 10,458 PO 190125 _ Const. Prof. Services $ 612,597 PO 22000643 Steel fabrication inspection, field rebar, coating certified inspection Const. Contractor $ 6,148,750 PO 22002556 Drinking Water Loan - $5,381,142 Principal - Forgiveness $389,463 Total Cost $ 6,950,304 FUNDING SOURCE: EPA Loan & Water Capital Fund EST. COMPLETION: Tower 1 Gillis St. January 2021, Tower 2 W. Martin St. August 2021. PROJECT STATUS: Time used 95%. Construction commenced 11.18.19. Tower 1 (Gillis St.) has painting completed. Approximately 85% complete. Tower 2 (W Martin St) painting complete pain. Approximately 85% complete - finish crews are on the job. Tower 2 in service before May 1, 2021. Tower 1 Gillis put into service, August 30,2021. Remaining work to be done is demolition of old tower and fencing of tower sites. WWTP Screw Press & Dissolved Oxygen Improvements PO for design approved by Council 12.10.2020 SCOPE: Install screw presses at WWTP Bids received Feb. 8, 2022, low bids $8,626,664.00 BUDGET: Estimated $ 8,003,106 $5.5 million Loan is for design and construction FUNDING SOURCE: WWTP and Clean Water State Revolving Fund load CWSRF 097 EST. COMPLETION: Completed Oct. 2021 Construction July 2022 $6,992,000 Insp. $488,225 PROJECT STATUS: Design is complete. Dewater $412,400 DO $102,481.25 RFP process complete and project awarded to HDR for design and future construction professional services. Agreement has been signed by consultant and City. Design kick off meeting between NMENV, HDR and City was held on 12.16.2020. Pending final NMENV ok to bid. Project bid opening was 2.8.22, bids are over funding, and City to seek additional loan principal on loan of another $4 million. Large Diameter Valve Project FY 22 Contractor awaiting parts. SCOPE: Large Diameter Valve construction 3rd/Orchard - 18" & 14" valve replacements BUDGET: FUNDING SOURCE: Water Enterprise Awarded Cost $188,314.68 EST. COMPLETION: June 2022 - awaiting parts PROJECT STATUS: Engineering department to design & perform construction management, based on FY 22 budget for Water Maintenance Mountain View Middle School Waterline SCOPE: Design & Construct 10" water line to service Mt. View Middle Schools BUDGET: Low bidder is White Cloud Pipeline $587,901.76 FUNDING SOURCE: Water Enterprise to be reimbursed by RISD EST. COMPLETION: 5/27/2022 PROJECT STATUS: Project is bidding Design by City Engineering Department. RISD has submitted commitment letter to reimburse upon completetion of project. Preconstruction conference held 9.24.2021. Work began Feb. 21, 2022. Delay in starting was parts. Edgewood Water Line Phase II - Cherry east from Garden Ave. Awarded to J&H Services Inc. Grant $400,000 & Loan $350,000 SCOPE: Replace problematic asbestos cement water main. BUDGET: Estimated $ 1,152,630 Construction Costs Only FUNDING SOURCE: FY 22 Water Maintenance & Transmission & Loan or Grant from NM Water Trust Board EST. COMPLETION: PROJECT STATUS: Bids to be received 2.8.2022 Plans 100%. Engineering going through NMED review and process to ok project to bid. This project is to continue to replace asbestos cement water lines on Cherry St. and Edgewood neighborhood east of N. Garden Ave. 7 N. Garden Sewer Line Replacement Existing Sewer Line has extensive failure Contractor awaiting pipe delivery. SCOPE: Replace 2825 of sewer line in the middle of N. Garden Ave. from 4th St. to the Old Glovers. BUDGET: Estimated $ 660,000 Construction Costs Only FUNDING SOURCE: FY 22 Sewer Utility Service EST. COMPLETION: PROJECT STATUS: Plans 100%. Project opened bids 11.9.2021. Low bidder is Adame Construction $637,294.80 Manhole Rehab Project 2022 To BE REBID - CRC has gone out of business SCOPE: Rehabilitate 48 existing sewer manhole BUDGET: Original budgeted $ 250,000 Bid Amount $212,433.76 FUNDING SOURCE: FY22 Sewer Budget EST. COMPLETION: 6/1/2022 PROJECT STATUS: 0% Project awarded to Corrossion Resistant Coatings. Scheduled to commence January 31, 2022 Ascent Water Line Ralignment RFQ process under RFP-22-006 On Call Utility Repair Services (5 vendors contacted) SCOPE: Realilng 14" water line and smaller lines in conflict with proposed hangar BUDGET: Awarded to J&H Services $1,057,087.93 FUNDING SOURCE: Water Enterprise & RAC EST. COMPLETION: 12/31/2022 PROJECT STATUS: Design complete RFQ solicited from 5 vendors. Due 4pm 2.24.22. Awarded at March 2022 City Council. Contractor awaiting parts. Projects coordinated with Other Departments Cielo Grande All Inclusive Park - Grant 20-E2504 Apparent Low Bid - Lone Mountain Contracting $1,692,700.17. SCOPE: Design and construct All Inclusive Park and amenities BUDGET: Grant Amount $ 1,461,000 Current Engineer's Estimate $2.3 million Design Services $ 150,966 PO 1 _ Const. Bid PO Other Total Cost FUNDING SOURCE: DFA Grant & City Funds possible EST. COMPLETION: Construction in 2022 PROJECT STATUS: Design complete Engineering assigned this project November 6, 2020. Will team with Parks Department for this project. BHI will be consultant. The current schedule is to complete design Spring 2021 and construct project by 12.31.2021. Design team kickoff meeting was held Feb. 24, 2021. Stakeholder interviews complete. Plan drawings under review for project estimating. Park furnishings have been selected to be bid. Cielo Grande Baseball Fields Complex - Grant 20-E2503 PO Approval by Council 1.14.2021 for BHI $526,795 for engineering. SCOPE: Design and construct baseball field complex BUDGET: Grant Amount $ 850,000 Design Services Unknown PO 1 _ Const. Bid PO Other Total Cost FUNDING SOURCE: DFA Grant & City Funds possible EST. COMPLETION: PROJECT STATUS: Design underway Draft Master Plan Complete - presentation scheduled for Infrastructure 1.24.2022 Park at former Chisum School Location Legislative Grant of $400,000 SCOPE: Build new neighborhood park BUDGET: $ 400,000 FUNDING SOURCE: Legislative Grant EST. COMPLETION: PROJECT STATUS: 0% Public Input meeting set for August 24, 2021, 4pm at site location. Preliminary layouts are complete. 8  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Committee Meeting Item No. Meeting Date: 3/28/2022 COMMITTEE: Infrastructure CONTACT: Louis Najar CHAIR: Jacob Roebuck ACTION REQUESTED: Airport Infrastructure discussion. BACKGROUND: Initiated by: Scott Stark No information submitted by RAC. FINANCIAL CONSIDERATION: Not applicable for this agenda item. LEGAL REVIEW: Not Applicable for this agenda item. BOARD AND COMMITTEE ACTION: Open discussion for Infrastructure Committee and attendees. STAFF RECOMMENDATION: None, this is opportunity for Committee to ask questions. ATTACHMENTS 9  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Committee Meeting Item No. Meeting Date: 03/28/2022 COMMITTEE: Infrastructure CONTACT: Louis Najar CHAIR: Jacob Roebuck ACTION REQUESTED: Consider approval to ratify the large diameter emergency water line repair work to White Cloud Pipeline Corp. for water line repairs on N. Montana and 16th in the amount of $88,250.00, Garden and Cherry in the amount of $80,550.00 and 3rd and Railroad in the amount of $2,500.00. ( Amounts do not include Tax of 7.8333%) Total with GRT $184,718.44. At time of writing of this abstract, a second emergency repair on the 36” on N. Montana was in progress and getting quoted. The official final amount will include the second repair on N. Montana making ratification in excess of the $184,718.44 quoted above. A revised total amount will be presented at the March 28, 2022 Infrastructure Committee meeting for consideration. BACKGROUND: Initiated by : Lorenzo Sanchez The City had four large diameter water line breaks (Three 36” and One 20”) in three different locations.The large diameter water line repair work is being done by White Cloud Pipeline Corp utilizing RFP-22-006. This is specialized repair work requiring line stops, large excavators and shoring equipment. White Cloud Pipeline was selected to perform the repair work due to having parts and equipment readily available for the quickest shut down and recently having worked in one location. FINANCIAL CONSIDERATION This item will be funded by the Roswell Water Enterprise Fund. This water main line repair work was not a part of the approved FY 2022 Water Maintenance budget. This will require a budget amendment to fund the project in the current Water Maintenance budget. LEGAL REVIEW: Not applicable for this agenda item. BOARD AND COMMITTEE ACTION: Consider recommendation to ratify emergency water main line repair work to White Cloud Pipeline Corp. in the amount excess of $184,718.44 for the April14, 2022 City Council meeting. STAFF RECOMMENDATION: Proceed as to be presented. Attachments ATT 1 – Estimate - Montana Emergency 36” Water Main Repair ATT 2 - Estimate – 3rd & Railroad Ave. ATT 3 - Estimate – Garden Emergency Water Main Repair ATT 4 – Estimate – Second Montana Emergency 36” Water Main Repair (to be presented 3.28.22) 10 11 12 13  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Committee Meeting Item No. Meeting Date: 3/28/2022 COMMITTEE: Infrastructure CONTACT: Louis Najar CHAIR: Jacob Roebuck ACTION REQUESTED: Consider award of ITB-22-016 Roswell Inclusive Park Project Phase 1 to Lone Mountain Contracting Inc. in the amount of $1,692,700.17 which includes GRT. BACKGROUND: Initiated by: Louis Najar Two bids were received on March 8, 2022 for the subject project. A Bid Tabulation is attached. Two bids were received as follows: (Amounts include Tax of 7.8333%) 1. Lone Mountain Contracting Inc. , Bosque Farms, NM $ 1,691,700.17 2. Holloway Construction, Roswell, NM $ 2,020,453.76 Upon completion of review, the low bidder Lone Mountain Contracting Inc., is the qualified low bid. I hereby recommend award of this project to Lone Mountain Contracting Inc., in the amount of $1,691,700.17. FINANCIAL CONSIDERATION: Legislative appropriation 20-E2504 has a un-obligated balance of $1,298,108.75. Legislative appropriation 22-G2779 in process has funding allocated in the amount of $853,500. LEGAL REVIEW: Not Applicable for this agenda item. BOARD AND COMMITTEE ACTION: Consider recommendation to send award of ITB-22-016 Roswell Inclusive Park Project Phase 1 to Lone Mountain Contracting Inc. in the amount of $1,692,700.17 to regular City Council meeting. STAFF RECOMMENDATION: None, this is opportunity for Committee to ask questions. ATTACHMENTS Award Recommendation Letter 14 15 16  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Committee Meeting Item No. Meeting Date: 3/28/2022 COMMITTEE: Infrastructure CONTACT: Louis Najar CHAIR: Jacob Roebuck ACTION REQUESTED: Non-Action Departmental Reports (Informational for Meeting Packets) BACKGROUND: Compiled by: Louis Najar Department Reports Listing: (Alphabetical listing) Central Control/Source of Supply (Not submitted) Engineering Report Annual Maintenance Support Engineering Report Community Development Support Fleet Maintenance Solid Waste Departments Special Electronics Streets Department Water Maintenance & Transmission WWTP & Sewer FINANCIAL CONSIDERATION: Not applicable for this agenda item. LEGAL REVIEW: Not Applicable for this agenda item. BOARD AND COMMITTEE ACTION: Informational for meeting packets from departments associated with Infrastructure Committee. STAFF RECOMMENDATION: None, this is opportunity for Committee to ask questions. ATTACHMENTS Department reports as listed above 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34