Infrastructure Committee

Regular Meeting of the Infrastructure Committee Held in the City Hall July 5, 2022 Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10-15-4, NMSA 1978 and Resolution 22-14. ROLL CALL: The meeting convened at 10:30 a.m. with Chairman Perry presiding, Councilor Arnold and Councilor Best being present and Councilor Moore being absent. Staff Present: Becky Hicks, Moises Urquidez, Gabe Han, Juan Fuentes, Quinton Miller, Mike Mathews, Amanda Davis, Abraham Chaparro, Fernando Valdez, Scott Stark, Lorenzo Sanchez, Glenda Allen, Louis Najar, and Bernadette Lopez Mayor Tim Jennings joined via GoToMeeting Guest(s) Present: Juno Ogle Judy Stubbs and Rita Kane-Doerhoefer joined via GoToMeeting APPROVAL OF AGENDA: Councilor Arnold moved to approve the Agenda as presented. Councilor Best was the second. A voice vote of 3 -0 was unanimous, and the motion passed with Councilor Moore being absent. APPROVAL OF MINUTES: 1. May 24, 2022: Councilor Arnold moved to approve the minutes as presented. Councilor Best was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Moore being absent. NON-ACTION ITEMS: 2. Project Updates Discussion: Mr. Najar discussed the Garden Street update and stated McGaffey and Hobson Road should be wrapping up by the end of the month. Chairman Perry inquired about Holly Loop. Mr. Najar responded that the RFQ was going out this week and he will get quotes. 3. Airport Infrastructure Update: Page 1 of 4 Mr. Stark stated there were no protests for the Ascent project. Mr. Stark stated the waterline project is moving along quickly, and grants have come in for Master Plan and preliminary reports. REGULAR ITEMS (ACTION ITEMS): 4. Scope of Work RFP Fleet Maintenance: Mrs. Hicks discussed the scope of work for the RFP Fleet Maintenance. Mr. Mathews also discussed the scope of work. Mr. Najar discussed the RFP process. Mayor Jennings inquired about the maintenance of the Fire Trucks. Mr. Mathews responded the RFP for the scope of work for the Fire Apparatus maintenance has already gone out and evaluations have been completed, and a recommendation will be next month at the Legal Committee Meeting. Councilor Arnold moved to approve the scope of work for proposed RFP – Vehicle Maintenance and Repairs. Councilor Best was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Moore being absent. 5. Change Order Emergency Large Diameter Water Repairs: Mr. Sanchez discussed the change order ratification. Councilor Arnold moved to recommend approval to ratify change orders to the large diameter emergency water line repair work to White Cloud Pipeline, Corp. for water line repairs on Garden and Cherry, in the amount of $15,138.72 and 3rd and Railroad in the amount of $55,264.57 as proposed. Councilor Best was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Moore being absent. 6. Change Order VFD RAC Well 1: Mr. Sanchez discussed the change order ratification. Councilor Arnold moved to recommend approval to ratify a change order to Alpha Southwest for the RAC Well 1 VFD Project in the amount of $64,259.39 as proposed. Councilor Best was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Moore being absent. 7. Change Orders Mill/Fill Projects: Mr. Najar discussed the change order ratification. Councilor Arnold moved to recommend approval to ratify change orders for projects ITB-22-001 and ITB-22- 010, which are mill/fill pavement projects. ITB-22-001 is an increase of $833,074.11 and ITB-22-010 is an increase of $873,791.10 as proposed. Councilor Best was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Moore being absent. 8. Infrastructure Meeting Dates: A group discussion was held. Mr. Najar recommended to stick with the original day, the fourth Monday of the month and start the meeting at 4:30 p.m. to accommodate Councilor Moore. It was the consensus of the committee that the Infrastructure Committee Meeting stay on the fourth Monday of the month and start at 4:30 p.m. 9. Public Works Departments ICIP Lists: Page 2 of 4 Departments gave their No. 1 and No. 2 choices for the ICIP List. Chairman Perry moved to recommend the following first and second choices from the departments, be added to the ICIP list as follows: Water Maintenance: #1 – Country Club Reservoirs – $8 million #2 – Replace Large Diameter Water Line - $6 million Road Fund: #1 - S.E. Main Drainage Design - $400k #2 – Spray Truck- $80k Sewer/WWTP: #1 – Digester Building Improvement - $5 million #2 – Vactor Trucks - $1 million Landfill: #1 – Leachate Pond Construction - $400k #2 – Shop Remodel - $2.5 million Councilor Best was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Moore being absent. 10. Change Order Atkinson Project – Waterline Work: Mr. Sanchez discussed the change order ratification. Councilor Arnold moved to recommend approval to ratify change order #3 of the water lines for the North Atkinson Rehabilitation Project to J&H Services in the amount of $79,262.87. This will increase the N. Atkinson Water Line Project cost from $762,651.01 to $841,913.88, as proposed, to be placed on the consent agenda. Councilor Best was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Moore being absent. FOR THE RECORD: Councilor Best moved to recommend that items No. 4, 5, 6, and 7 of the Infrastructure Committee Meeting of July 5, 2022, be placed on the consent agenda. Councilor Arnold was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Moore being absent. 11. Utility Fee – Habitat for Humanity: Mr. Sanchez asked for fees to be reduced for a new water service and frontage fees for a new house. The Committee would like more information on this item. Staff will get that information and bring it to next Infrastructure meeting. Councilor Best moved to post-pone #11, Utility Fee – Habitat for Humanity. Councilor Arnold was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Moore being absent. OTHER BUSINESS (Non-Action): Page 3 of 4  12. Department Reports: No discussion was held on the reports. 13. Public Comments: Ms. Kane-Doerhoefer stated she was a board member with Habitat for Humanity and discussed the need for the reduced fees. ADJOURN: The meeting adjourned at 12:25 p.m. The next scheduled meeting is July 25, 2022. Page 4 of 4 Item 2 – Projects Update Item 3 – Airport Infrastructure Update Item 4 – RFP – Vehicle Fleet Maintenance RFP Process 1.Scope of Work is approved by Council 2.Purchasing & Dept. finalize RFP packet 3.RFP Issued 4.RFPs received 5.RFPs evaluated 6.RFP selection ratified by Council Emergency Large Diameter Water Line Repairs Change Order’s Infrastructure Item 5 Lorenzo Sanchez Emergency Large Diameter Water Line Repair Change Order’s • Consider approval to ratify Change Order’s to the large diameter emergency water line repair work to White Cloud Pipeline Corp. for water line repairs on Garden & Cherry, in the amount of $15,138.72 and 3rd And Railroad in the amount of $55,264.57. • The change order on Garden and 3rd was the addition of two 36” Hymax couplings (Originally to be provided by the City) and the purchase of 18’ of additional 36” DI pipe that will go to City inventory for future repairs. The change order on 3rd and Railroad was due to additional materials needed, BNSF Protective Liability Blanket Policy, RailPros- Flagger for 13 days and additional project work days due to sand packed piping in the casing under the railroad tracks. Thank You RAC Well 1 VFD Project Change Order Infrastructure Item 6 Lorenzo Sanchez Alpha Southwest • Consider approval to ratify a change order to Alpha Southwest for the RAC Well 1 VFD Project in the amount of $64,259.39. • The change order to the RAC Well 1 VFD Project was due to a 25% increase in materials, 10” Mag Meter to measure the well flow, parts and labor for running underground electrical and new transfer switch not included in the original estimate and additional underground piping and valves to tie the well back to the City water system. Thank You Variable Frequency Drive Item 7 – Change orders Mill & Fill Projects Item 8 – Infrastructure Meeting Dates 2022 Current schedule is the 4th Monday of the month, unless Holiday conflict. Meeting Date Submittal Deadline July 25, 2022 July 19, 2022 by 5:00 p.m . August 22, 2022 August 16, 2022 by 5:00 p.m . Sept. 26, 2022 Sept. 20, 2022 by 5:00 p.m . Oct. 24, 2022 Oct. 18, 2022 by 5:00 p.m . Nov. 28, 2022 Nov. 22, 2022 by 5:00 p.m . Dec. 19, 2022 Dec. 13, 2022 by 5:00 p.m . Item 9 – PW ICIP Lists REVIEW AND RANKING OF CAPITAL PROJECTS FOR THE 2024-2028 ICIP ITEM NO. (FUENTES) CAPITAL PROJECTS FOR THE 2024-2028 ICIP • A local infrastructure capital improvement plan (ICIP) is a plan that establishes planning priorities for anticipated capital projects. • The state-coordinated ICIP process encourages entities to plan for the development of capital improvements. • The plan covers a five (5) year period 2024-2028. FY2024-2028 ICIP Submission Deadlines: Special Districts – Friday, July 15, 2022 Tribal Governments – Friday, August 19, 2022 Counties and Municipalities – Friday, August 19, 2022 Senior Citizen Facilities – Friday, September 9, 2022 CAPITAL PROJECTS FOR THE 2023-2027 ICIP • The intent of the list was to allow for discussion and decision among staff and City Council on which projects are prioritized for funding. • Processes and/or actions to consider: • Committee recommendation of top Projects & Ranking to the full City Council for: • Adoption of FY 2024-2028 ICIP List for submission in September. • Legislative Priorities for 2023 NM State Legislative Session by December. CAPITAL PROJECTS FOR THE 2024-2028 ICIP • General Services Committee • Finance • Convention Center • Parks • Public Affairs • Athletic Fields • IT • Zoo • Infrastructure Committee • Golf • Streets • Recreation • Water Production • Library • Water Maint. • RMAC • WWTP • Sewer • Cemetery • Collections • Facilities • Landfill • Transit • Public Safety Committee • Legal Committee • Fire • RAC • Police • EMO • Animal Control • Dispatch CAPITAL PROJECTS FOR THE 2024-2028 ICIP • Infrastructure Committee • July 5, 2022 • Finance Committee • July 7, 2022 • Public Safety Committee • July 13, 2022 • General Services Committee • July 22, 2022 • Legal Committee • July 28, 2022 • City Council • August City Council Regular or Special Meeting CAPITAL PROJECTS FOR THE 2024-2028 ICIP • Infrastructure Committee • Streets • Water Production • Water Maint. • WWTP • Sewer • Collections • Landfill Item 10 – Change Order 3 – Atkinson Water Line Item 11 – Utility Fees – Habitat For Humanity Item 12 – Department Reports Questions from Committee?  Item 10 – Public Comment Next Meeting is July 25, 2022??