Infrastructure Committee

ROSWELL INFRASTRUCTURE COMMITTEE AGENDA Monday, July 25, 2022, at 4:30 p.m. City Hall Large Conference Room 425 N. Richardson Ave., Roswell, New Mexico 88201 Committee Chair: Jason Perry Committee Vice Chair: Angela Moore Committee Members: Cristina Arnold, Jeanine Corn-Best Staff Coordinator: Louis Najar A. Call to Order B. Roll Call C. Approval of the Agenda D. Approval of Minutes 1. July 5, 2022 1-4 E. Non-Action Items 2. Project Updates Discussion 5 – 15 3. Airport Infrastructure Update 16 - 17 4. Cielo Grande Baseball Complex Reminder 18 F. Regular Items (Action Items) 5. Change Order RAC Water Extension Project 19 - 26 6. Change Order San Bar Striping 27 - 36 7. Utility Fees - Habitat For Humanity 37 - 42 8. RFQ – Holly Loop Drainage Work Recommendation 43 - 52 G. Other Business (Non-Action) 9. Department Reports 53 - 64 10. Public Comments H. Adjourn (Next Normally Scheduled Meeting: August 22, 2022) Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 22-14. NOTICE OF POTENTIAL QUORUM – A quorum of the City Council may or may not attend, but there will not be debate by the City Council, and no action will be taken. If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575-624-6700 at least one week prior to the meeting or as soon as possible. Public documents, including the agenda and minutes, can be provided in various accessible formats. Please contact the City Clerk at 575-624-6700 if a summary or other type of accessible format is needed. Printed and posted: 7.21.2022 THE PUBLIC IS ENCOURAGED TO PARTICIPATE ELECTRONICALLY THROUGH THE GOTO MEETING APPLICATION AND NOT PHYSICALLY ATTEND DURING THE PANDEMIC. TO ATTEND THE INFRASTRUCTURE COMMITTEE BY GO-TO-MEETING Infrastructure Committee Tuesday July 25, 2022 4:30 AM - 5:30 PM (MDT) Please join my meeting from your computer, tablet or smartphone. https://global.gotomeeting.com/join/929161493 You can also dial in using your phone. United States: +1 (571) 317-3122 Access Code: 929-161-493 New to GoToMeeting? Get the app now and be ready when your first meeting starts: https://global.gotomeeting.com/install/929161493 Help Desk – 500-0587  Regular Meeting of the Infrastructure Committee Held in the City Hall July 5, 2022 Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10-15-4, NMSA 1978 and Resolution 22-14. ROLL CALL: The meeting convened at 10:30 a.m. with Chairman Perry presiding, Councilor Arnold and Councilor Best being present and Councilor Moore being absent. Staff Present: Becky Hicks, Moises Urquidez, Gabe Han, Juan Fuentes, Quinton Miller, Mike Mathews, Amanda Davis, Abraham Chaparro, Fernando Valdez, Scott Stark, Lorenzo Sanchez, Glenda Allen, Louis Najar, and Bernadette Lopez Mayor Tim Jennings joined via GoToMeeting Guest(s) Present: Juno Ogle Judy Stubbs and Rita Kane-Doerhoefer joined via GoToMeeting APPROVAL OF AGENDA: Councilor Arnold moved to approve the Agenda as presented. Councilor Best was the second. A voice vote of 3 -0 was unanimous, and the motion passed with Councilor Moore being absent. APPROVAL OF MINUTES: 1. May 24, 2022: Councilor Arnold moved to approve the minutes as presented. Councilor Best was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Moore being absent. NON-ACTION ITEMS: 2. Project Updates Discussion: Mr. Najar discussed the Garden Street update and stated McGaffey and Hobson Road should be wrapping up by the end of the month. Chairman Perry inquired about Holly Loop. Mr. Najar responded that the RFQ was going out this week and he will get quotes. 3. Airport Infrastructure Update: Page 1 of 4 1 Mr. Stark stated there were no protests for the Ascent project. Mr. Stark stated the waterline project is moving along quickly, and grants have come in for Master Plan and preliminary reports. REGULAR ITEMS (ACTION ITEMS): 4. Scope of Work RFP Fleet Maintenance: Mrs. Hicks discussed the scope of work for the RFP Fleet Maintenance. Mr. Mathews also discussed the scope of work. Mr. Najar discussed the RFP process. Mayor Jennings inquired about the maintenance of the Fire Trucks. Mr. Mathews responded the RFP for the scope of work for the Fire Apparatus maintenance has already gone out and evaluations have been completed, and a recommendation will be next month at the Legal Committee Meeting. Councilor Arnold moved to approve the scope of work for proposed RFP – Vehicle Maintenance and Repairs. Councilor Best was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Moore being absent. 5. Change Order Emergency Large Diameter Water Repairs: Mr. Sanchez discussed the change order ratification. Councilor Arnold moved to recommend approval to ratify change orders to the large diameter emergency water line repair work to White Cloud Pipeline, Corp. for water line repairs on Garden and Cherry, in the amount of $15,138.72 and 3rd and Railroad in the amount of $55,264.57 as proposed. Councilor Best was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Moore being absent. 6. Change Order VFD RAC Well 1: Mr. Sanchez discussed the change order ratification. Councilor Arnold moved to recommend approval to ratify a change order to Alpha Southwest for the RAC Well 1 VFD Project in the amount of $64,259.39 as proposed. Councilor Best was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Moore being absent. 7. Change Orders Mill/Fill Projects: Mr. Najar discussed the change order ratification. Councilor Arnold moved to recommend approval to ratify change orders for projects ITB-22-001 and ITB-22- 010, which are mill/fill pavement projects. ITB-22-001 is an increase of $833,074.11 and ITB-22-010 is an increase of $873,791.10 as proposed. Councilor Best was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Moore being absent. 8. Infrastructure Meeting Dates: A group discussion was held. Mr. Najar recommended to stick with the original day, the fourth Monday of the month and start the meeting at 4:30 p.m. to accommodate Councilor Moore. It was the consensus of the committee that the Infrastructure Committee Meeting stay on the fourth Monday of the month and start at 4:30 p.m. 9. Public Works Departments ICIP Lists: Page 2 of 4 2 Departments gave their No. 1 and No. 2 choices for the ICIP List. Chairman Perry moved to recommend the following first and second choices from the departments, be added to the ICIP list as follows: Water Maintenance: #1 – Country Club Reservoirs – $8 million #2 – Replace Large Diameter Water Line - $6 million Road Fund: #1 - S.E. Main Drainage Design - $400k #2 – Spray Truck- $80k Sewer/WWTP: #1 – Digester Building Improvement - $5 million #2 – Vactor Trucks - $1 million Landfill: #1 – Leachate Pond Construction - $400k #2 – Shop Remodel - $2.5 million Councilor Best was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Moore being absent. 10. Change Order Atkinson Project – Waterline Work: Mr. Sanchez discussed the change order ratification. Councilor Arnold moved to recommend approval to ratify change order #3 of the water lines for the North Atkinson Rehabilitation Project to J&H Services in the amount of $79,262.87. This will increase the N. Atkinson Water Line Project cost from $762,651.01 to $841,913.88, as proposed, to be placed on the consent agenda. Councilor Best was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Moore being absent. FOR THE RECORD: Councilor Best moved to recommend that items No. 4, 5, 6, and 7 of the Infrastructure Committee Meeting of July 5, 2022, be placed on the consent agenda. Councilor Arnold was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Moore being absent. 11. Utility Fee – Habitat for Humanity: Mr. Sanchez asked for fees to be reduced for a new water service and frontage fees for a new house. The Committee would like more information on this item. Staff will get that information and bring it to next Infrastructure meeting. Councilor Best moved to post-pone #11, Utility Fee – Habitat for Humanity. Councilor Arnold was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Moore being absent. OTHER BUSINESS (Non-Action): Page 3 of 4 3  12. Department Reports: No discussion was held on the reports. 13. Public Comments: Ms. Kane-Doerhoefer stated she was a board member with Habitat for Humanity and discussed the need for the reduced fees. ADJOURN: The meeting adjourned at 12:25 p.m. The next scheduled meeting is July 25, 2022. Page 4 of 4 4  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Committee Meeting Item No. Meeting Date: 7/25/2022 COMMITTEE: Infrastructure CONTACT: Louis Najar CHAIR: Jason Perry ACTION REQUESTED: Project Updates – Infrastructure Committee open discussion BACKGROUND: Initiated by: Louis Najar Committee will be given opportunity for Q&A on any project. Project Dashboard report is part of the committee packet. Please note project updates report; Facilities Department Engineering Department FINANCIAL CONSIDERATION: Not applicable for this agenda item. LEGAL REVIEW: Not Applicable for this agenda item. BOARD AND COMMITTEE ACTION: Open discussion for Infrastructure Committee and attendees. STAFF RECOMMENDATION: None, this is opportunity for Committee to ask questions. ATTACHMENTS Facilities Dept. & Engineering Dept. Project Dashboard Reports 5  City of Roswell Projects Status Updated 7/20/2022 Facilities Maintenance Department Projects Year 2022 Adult Center SCOPE: Kitchen and concession demo and renovation ESTIMATED COST: $ 17,683 FUNDING SOURCE: FY 2022 Budget CITY SHARE: $17,682.94 DFA/GRANT #: $ - OTHER: BUDGET: Total Budget: $ 17,683 Total Payments: Encumbered $ 17,683 Total Change Orders: $ - Current Balance: $ 17,683 PROJECT CODE NO.: PURCHASE ORDER NO. 22202624 GL #: 26154243-614002 PROJECT SCHEDULE: EST. COMPLETION: Oct-22 PROJECT STATUS: Phase % Complete Conceptual, Design 100% Schematic Phase N/A Design Development Phase N/A Construction Documents Phase 0% RFP, ITB, CES, Proposal 100% Construction 0% Substantial Completion 0% Project Closeout 0% Vendor Custom Const. Notes: Estimated Completion 1-Oct 2/21/22- Proposal received. April/22- Original project manager left City. 6/01/22- P.O.# requested. 7/18/22- Working with customer on flooring/paint colors. Asbestos testing proposal received, P.O.# requested for testing. Year 2022 Adult Center SCOPE: Remove and replace ceiling tiles. ESTIMATED COST: $ 5,630 FUNDING SOURCE: FY 2022 Budget $ - CITY SHARE: 5,630.00 DFA/GRANT #: $ - OTHER: BUDGET: Total Budget: Total Payments: Encumbered $ 5,632 Total Change Orders: $ - Current Balance: $ 5,630 PROJECT CODE NO.: PURCHASE ORDER NO. 22202538 GL #: 26154243-614002 Recreation PROJECT SCHEDULE: EST. COMPLETION: Aug-22 PROJECT STATUS: Phase % Complete Conceptual, Design 0% Schematic Phase 0% Design Development Phase 0% RFP, ITB, CES, Proposal 100% Construction 0% Substantial Completion 0% Project Closeout 0% Vendor Earl Purcella Notes: Estimated Completion Aug-22 3/10/22-Proposal received. April/22- Original Project Manager left City. 5/25/22- P.O. # ordered. Ceiling tiles ordered. 7/11/22- Ceiling tiles received. Start date scheduled for week of 8/5/2022. 6  Year 2022 Air Center Doors SCOPE: Remove/replace several doors. ESTIMATED COST: FUNDING SOURCE: Unknown CITY SHARE: $ - DFA/GRANT #: Insurance Claim OTHER: BUDGET: Total Budget: Total Payments: $ - Encumbered Total Change Orders: $ - Current Balance: $ - PROJECT CODE NO.: PURCHASE ORDER NO. GL #: PROJECT SCHEDULE: EST. COMPLETION: PROJECT STATUS: Phase % Complete Conceptual, Design 0% Schematic Phase 0% Design Development Phase 0% RFP, ITB, CES, Proposal 50% Construction 0% Substantial Completion 0% Project Closeout 0% Vendor Notes: Estimated Completeion 7/12/2022- Scope walk with contractors, waitng for proposal. Year 2019 Police Evidence Storage SCOPE: Secure old FACMAN (Facility Maint.) Shop for PD Evidence Storage ESTIMATED COST: $ 400,000 FUNDING SOURCE: FY20 Budget $ 400,000 CITY SHARE: $400,000 $ - DFA/GRANT #: $ - OTHER: BUDGET: Total Budget: $ 400,000 Total Payments: $ - Encumbered $ 288,012.00 Total Change Orders: $ - Current Balance: $ 400,000.00 PROJECT CODE NO.: PURCHASE ORDER NO. 22100607 GL #: 26014311 - 817504 PROJECT SCHEDULE: EST. COMPLETION: PROJECT STATUS: Phase % Complete Conceptual, Design 100% Schematic Phase 100% Design Development Phase 100% RFP, ITB, CES, Proposal 100% Construction 90% Substantial Completion 0% Project Closeout 0% Vendor CES/Waide Notes: Estimated Completion 2021 July Phase one scope: Roof repairs, secure outer structure and alarm. Anticipate purchase order release week of 12/14/20 and construction to begin January 2021. 1/18/21 - Executive level decision needed on camera and access package. Securing building exterior is 90% complete; roofing to start 2/22/21 due to weather delay on 2/15/21. 3/16/21- Roofing started February 2021 and is approximately 33% complete. Purchase order issued on February 2021 for Phase I & Phase II for electrical and security upgrade. Estimate start date of April 2021. 5/18/21- Roofing and vehicle storage are 100% complete. Security and cameras in progress 45% to date. 6/22/21 - Security and control access is 80% complete. 7/19/21- Security and control access is 90% complete and programming is in progress. 7/15/2022- On hold pending budgeting discussions in new fiscal year. Page 2 of 4 7  Year 2020 Annex Transaction Window SCOPE: Remove window and install transaction drawer ESTIMATED COST: $ 25,000 FUNDING SOURCE: Cares Act Funding CITY SHARE: $ - DFA/GRANT #: $ - OTHER: BUDGET: Total Budget: Total Payments: $ - Encumbered Total Change Orders: $ - Current Balance: $ - PROJECT CODE NO.: PURCHASE ORDER NO. GL #: PROJECT SCHEDULE: EST. COMPLETION: PROJECT STATUS: Phase % Complete Conceptual, Design 100% Schematic Phase 100% Design Development Phase 100% RFP, ITB, CES, Proposal 100% Construction 0% Substantial Completion 0% Project Closeout 0% Vendor 0% Estimated Completion 0% Notes: Site surveyed and proposal received 12/20. Pending executive level decision 12-30-20. 1/18/21 - Project placed on hold by Executive team. 5/18/21- On hold pending Executive level decision. Year 2020 316 North Richardson Building SCOPE: Demo ceiling and flooring for structural inspection. Build back for office space. ESTIMATED COST: $29,131- Demo and Report $868,160 - Remodel FUNDING SOURCE: CITY SHARE: DFA/GRANT #: $ 29,131 OTHER: BUDGET: Total Budget: Total Payments: $ 24,406.00 Encumbered $ 29,131.00 Total Change Orders: $ - Current Balance: $ 24,406.00 PROJECT CODE NO.: PURCHASE ORDER NO. 22100949 GL #: 11014013 - 725610 PROJECT SCHEDULE: EST. COMPLETION: PROJECT STATUS: Phase % Complete Conceptual, Design 0% Schematic Phase 0% Design Development Phase 0% RFP, ITB, CES, Proposal 100% Demo Construction 95% Demo Substantial Completion 95% Demo Project Closeout 0% Vendor Holloway Estimated Completion 20-Dec Notes: Demo completed 12/20, awaiting asbestos abatement. Remodel pending executive level decision. 1/18/21 Project placed on hold by Executive team. 5/18/21 - On hold pending Executive level decision. Page 3 of 4 8  Year 2020 Convention Center Block Wall SCOPE: Construct block wall around outdoor garden area with access. ESTIMATED COST: $ 195,000 FUNDING SOURCE: CITY SHARE: $ - DFA/GRANT #: $ - OTHER: BUDGET: Total Budget: Total Payments: $ - Encumbered Total Change Orders: $ - Current Balance: $ - PROJECT CODE NO.: PURCHASE ORDER NO. GL #: PROJECT SCHEDULE: EST. COMPLETION: PROJECT STATUS: Phase % Complete Conceptual, Design 100% Schematic Phase 100% Design Development Phase 100% RFP, ITB, CES, Proposal 100% Construction 0% Substantial Completion 0% Project Closeout 0% Vendor 0% Estimated Completion 0% Notes: Design completed by DPS during CC construction. Awaiting proposals.12/20. Proposals received and awaiting executive level decision 12/30/20. 1/18/21 - Project placed on hold by Executive team. 5/18/21 - On hold pending Executive level decision. Year New proposal received 5/20/2022. On hold pending executive level decision. Page 4 of 4 9  City of Roswell Engineering Department Projects Status 7/20/2022 Street Projects & Other N. Garden Second Bridge - Roswell Livestock Auction Legislature 2021 - $889,000 for project SCOPE: Remove and replace bridge - roadway approaches from Cherry north to Spring River bridge BUDGET: Engr. Estimate $1,000,000 Requested FY 22 FUNDING SOURCE: 2021 Legislative Grant $889,000 Open bids 9.13.22 EST. COMPLETION: 5/31/2022 City Funds Required $111,111 PROJECT STATUS: Plans complete City Engineering Department to survey, design, bid and construction management in-house. Design is 90% complete. Clearance letters have been submitted to State & Federal departments for review and approval. Open bids 9.2022 - construct winter 2022 /spring 2023 N. Atkinson Project - 2nd to Cherry St. SCOPE: ADA / Sidewalk & reconstruction of pavement Opened Bids June 8, 2021 Work day count started 10.25.2021 BUDGET: ($1,ooo,000 NMDOT Share) Low Bid $1,326,071.38, Required City funding $326,071.38 Design PO #22002226 $62,241.38 Design Survey Performed by Engineering Department Construction PO J&H Services - Low bidder FUNDING SOURCE: FY 22 Road Fund EST. COMPLETION: 10/1/2022 Work resumed July 20, 2022 PROJECT STATUS: Construction 30% Plans 100% complete. Final approval by NMDOT in August 2020. The funding of this project construction is to be charged to FY 22. Project has encountered major utility problems with sewer and water. Change orders in progress and this will delay completion, these change orders total $897,715. Current project cos =$2,294,107. Paving of Phase 1 is expected week of April 4, 2022. Hondo River Trail - 2nd to Virginia Open bids 11.9.2021, Rebid opened 1.11.2022 Project compelete SCOPE: Trail maintenance improvements BUDGET: $129,000 ($110,218 NMDOT Share) NMDOT FY 21, Construction Costs based on 2018 Estimate FUNDING SOURCE: FY 22 Road fund EST. COMPLETION: Substantially Complete Final cost $215,078 PROJECT STATUS: Project Complete Apparent low bid from 1.11.2022 is J&H Services $209,196.60. Contractor working on punch list items. Engineering reviewing project files and performing internal audit of documentation, to pay contractor final monies due. McGaffey - Atkinson to Garden ON HOLD DUE TO BUDGET SCOPE: ADA/Sidewalk - Mill & Fill 2800 LF 13500 SY BUDGET: Estimated $1.3 million 3" Mill & Fill only = $459K FUNDING SOURCE: Submitted on 2020 Legislative ICIP EST. COMPLETION: PROJECT STATUS: Project is on the year 1 Pavement Condition List. No activity Project on hold due to lack of funding. McGaffey - Main to Garden ON HOLD DUE TO BUDGET SCOPE: ADA/Sidewalk - Mill & Fill 2500 LF 12000 SY BUDGET: Estimated $1.3 million 3" Mill & Fill only = $408K FUNDING SOURCE: Submitted on 2020 Legislative ICIP EST. COMPLETION: PROJECT STATUS: Project is on the year 1 Pavement Condition List. No activity McGaffey - Wyoming to Union Project under construction SCOPE: ADA/Sidewalk - Mill & Fill 3000 LF 14,500 SY NMDOT has funded 95% of project BUDGET: Estimated $1.4 million selected by NMDOT 8.26.2021 FUNDING SOURCE: FY 22 Road Fund - 95% NMDOT Reimbursement EST. COMPLETION: 8/30/2022 PROJECT STATUS: 46% Opened bids 1.11.2022, Apparent low bidder is Constructors Inc. $905,342.51. Preconstruction meeting held 3.22.22. Project commenced 4.18.22. East of Sunset is complete. Working from Sunset west to Wyoming. 10 FY 23 - Hot Recycling & Micro-surfacing Pavement Maintenance NO Approved budget for FY 23 SCOPE: Hot Recycle & Micro-surfacing of various streets BUDGET: Estimated $0 - Hot Recycling only, hot recycled areas to be Micro-Surfaced, Estimated $0 FUNDING SOURCE: EST. COMPLETION: PROJECT STATUS: Streets to be selected by using Pavement Condition Survey and field review by Streets & City Engineer. FY 23 - Only Micro-surfacing Pavement Maintenance NO Approved budget for FY 23 SCOPE: Only Micro-surfacing of various streets BUDGET: Estimated $ - FUNDING SOURCE: EST. COMPLETION: PROJECT STATUS: Streets to be selected by using Pavement Condition Survey and field review by Streets & City Engineer. FY 22 - One time Mill/Fill using GRT Lawsuit Award Monies Work commenced 5.2.2022 SCOPE: Various streets in all five wards - mill two inches below curb gutter line & 2" pavement inlay. BUDGET: Estimated $ 1,784,685 Funding Approved by City Council March 10, 2002 FUNDING SOURCE: GRT Lawsuit Award and May 26, 2022. EST. COMPLETION: 9/30/2022 PROJECT STATUS: 50% This is a one time funded project. Scope is to perform higher quality pavement maintenance on streets in all 5 Wards. The street list was from the 2020 Pavement Condition Report. List was split to the two Roswell paving Contractors who have an ongoing mill/fill project to be change ordered. Constructors Inc. has completed their portion of work. FY 22 - Mill & Fill Pavement Rehab Program City Funded Washington Paving Complete N. Garden portion complet Sunset portion paving Complete SCOPE: Mill and fill 3" depth of existing streets. Portions of Sunset, N. Garden and S. Washington & Mill/Fill 2" with GRT Award monies BUDGET: Estimated $2,260,000 + $1,784,685 These contracts will change order GRT mill/fill FUNDING SOURCE: FY 22 Road Fund EST. COMPLETION: 9/30/2022 'ITB-22-001 - S. Washington from McGaffey to Alameda and also Garden from 2nd to Cherry St. ITB-22-010 - Sunset (Brasher to Poe) & Sunset (McGaffey to Walnut) PROJECT STATUS: Streets were selected by using Pavement Condition Survey and field review by Streets & City Engineer. This project is to address pavement condition only. These locations will not have any sidewalk/ADA improvements. ITBs will be change order to incorporate GRT Award funded mill/fill list approved by City Council on March 10, 2022 and May 26, 2022. Change order amounts for Constructors = $1,500,338.16 and for J&H = $1,980,916.80. Bland/Atkinson Turning Lane ON HOLD DUE TO BUDGET SCOPE: Build turn lane EBL traffic from S. Atkinson BUDGET: Estimated cost $100K FUNDING SOURCE: EST. COMPLETION: PROJECT STATUS: Design Complete This NBL to Bland turning lane could never be constructed due to XCEL power poles. In 2019 a pole was damaged and as such, City requested that power pole be relocated to allow future constrution of turning lane. Design is complete and awaiting funding. Will be requested in future budget cycle. E Hobson Road Widening Work commenced 5.10.22 SCOPE: Widen Hobson Road from E. Earl Cummings Loop east to YO Crossing Road, with turning lanes at Hobson/Earl Cummings Road. BUDGET: $1,520,000 Required 5% City Match FUNDING SOURCE: FY 22 Road Fund Current cost $1,320,458.76 @ 95% NMDOT reimbursement Road Cores PO 22001555 $431.33 - Completed Design Services PO 22001652 $64,380.88 Topo Survey Performed by Engineering Department Geotech Testing Performed by Engineering Department EST. COMPLETION: Aug-22 PROJECT STATUS: 85% Hobson is open - need to stripe, seed excavated area and clean up. This project would be conducive to development and access to Roswell Air Center. Bids received 1.11.2022 apparent low bidder is Constructors Inc., $1,320,458.76. Project was awarded at January 2022 Council. Contractor began 5.10.22 with culvert extensions, shoulder closures only. Contractor to pave bottom lift of shoulder on June 17 & 20, 2022. Full depth reclamation June 21 -23, 2022. Main St. Pavement Maintenance NMDOT awarded project with 95% reimbursement SCOPE: Nova Chip and restripe Main from McGaffey north to College Blvd. Project start is 15-Aug-22 BUDGET: Estimated Cost $1.2 million Required 5% City Match FUNDING SOURCE: FY 2022 Road Fund Road Cores Nova Chip $976,386.04 Design Services Striping $80,787.76 Topo Survey Current $1,057,173.80 Geotech Testing EST. COMPLETION: 9.30.2022 PROJECT STATUS: Design 100% This project will utilize statewide agreements for Nova Chip and new thermoplastic striping. Project will construct a plant mix wearing course to extend the service life of Main St. (US 285). To be done in 3 phases: College to 6th; 6th to Alameda; Alameda to McGaffey. 11 Habitat For Humanity Subdivision Development ON HOLD DUE TO BUDGET SCOPE: Construct cul-de-sac for Humanity Way Court BUDGET: Estimated cost $180K FUNDING SOURCE: Capital Improvement EST. COMPLETION: Unknown until funded PROJECT STATUS: Design Complete The City created a subdivision in 2018 for low income housing. As owner/developer the City needs to construct the cul-de-sac. This to be requested in future budget cycles. Spring River Trail Rehab Phase 2 NMDOT Selected Project on 4.28.22 SCOPE: Pavement trail repairs, pavement overlay, ADA ramps, lighting if budget permits BUDGET: $236,000 No approved City Budget FY 23 FUNDING SOURCE: NMDOT $201,638, City $34,362 EST. COMPLETION: 7/15/1905 PROJECT STATUS: Design 1% City submitted an application to NMDOT for Recreation Trails Program (RTP) funding in 2021. On April 28, 2022, the NMDOT selected this project as one of the statewide selected projects. Once an agreement is executed with NMDOT, then City Engineering Department will begin survey and designe process. City Engineering will advertise, bid and perform construction management of project. Spring River/Cielo Grande Trail Connections NMDOT Selected Project on 4.28.22 SCOPE: Construct a trail connection between the two trails. No approved City Budget FY 23 BUDGET: $225,000 FUNDING SOURCE: NMDOT $192,240, City $32,760 EST. COMPLETION: 7/15/1905 PROJECT STATUS: Design 1% City submitted an application to NMDOT for Recreation Trails Program (RTP) funding in 2021. On April 28, 2022, the NMDOT selected this project as one of the statewide selected projects. Once an agreement is executed with NMDOT, then City Engineering Department will begin survey and designe process. City Engineering will advertise, bid and perform construction management of project. NMDOT FY 23 - TPF Funds - Call For Projects NMDOT statewide selection process late summer 2022. SCOPE: City of Roswell has submitted six applications - BUDGET: TBD FUNDING SOURCE: NMDOT 95%; City 5% EST. COMPLETION: 6/1/2023 PROJECT STATUS: Design 1% City has submitted six projects: Atkinson Phase 3 - Cherry to College $2,689,000; Hobbs Mill/Fill, Sidewalk - Sunset to SE Main $2,131,000; 2nd St. Pavement Maintenance - Sunset to East City Limits $1,100,000; N. Washington Mill/Fill - Country Club to Berrendo $750,000; West College Pavement Maintenance - Relief Route to Montana $1,230,00; S. Atkinson Pavement Maintenance - Brasher to McGaffey $845,000 4 - Lane N. Montana & W. Berrendo Unfunded project SCOPE: Build 4-lane, storm drain and urban typical section with sidewalk and lights. BUDGET: TBD FUNDING SOURCE: EST. COMPLETION: PROJECT STATUS: Design 1% In 2015 corridor design completed to construct 4-lane with drainage on N. Montana from Country Club to Berrendo and also to construct 4-lane of W. Berrendo from N. Montana to N. Main (US 285). This will require right of way acquisition on west side of Mescalero and also on north side of Berrendo. Current estimates without right of way acquisition: Montana $6.5 million, Berrendo $5.5 million 4-Lane Country Club - Sycamore to Montana Unfunded project SCOPE: Build 4-lane, storm drain and urban typical section with sidewalk and lights. BUDGET: Feasibility/Drainage $48,251 City Engineering Department Budget FY 22 Design/Plans Right of Way Construction City Engineer's SWAG = $4.5 million FUNDING SOURCE: EST. COMPLETION: PROJECT STATUS: Design 19% City Engineer has contracted FXSA Engineers to perform feasibility study. Survey and design underway. 12 Mescalero - La Jolla - Berrendo River Water Crossing Awaiting NMDOT agreement SCOPE: Remove failed low water crossing & upgrade with double CBC structure BUDGET: Survey/Hydrology $100,000 Plans/Permits $200,000 Right of Way $0 Construction $1,423,000 FUNDING SOURCE: NMDOT $1,723,000 EST. COMPLETION: PROJECT STATUS: Govenor Michelle Lujan Grisham committed $1.7 million for project. City Engineer submitted scope of work and engineers estimate to NMDOT for preparation of an agreement. Projects coordinated with Utility Departments RIAC Reservoirs SCOPE: (2) New Water Towers at RIAC BUDGET: Design Complete $ 178,500 PO 180704 Historic Documents $ 10,458 PO 190125 _ Const. Prof. Services $ 612,597 PO 22000643 Steel fabrication inspection, field rebar, coating certified inspection Const. Contractor $ 6,148,750 PO 22002556 Drinking Water Loan - $5,381,142 Principal - Forgiveness $389,463 Total Cost $ 6,950,304 FUNDING SOURCE: EPA Loan & Water Capital Fund EST. COMPLETION: Tower 1 Gillis St. January 2021, Tower 2 W. Martin St. August 2021. PROJECT STATUS: Time used 95%. Construction commenced 11.18.19. Tower 1 (Gillis St.) has painting completed. Approximately 85% complete. Tower 2 (W Martin St) painting complete pain. Approximately 85% complete - finish crews are on the job. Tower 2 in service before May 1, 2021. Tower 1 Gillis put into service, August 30,2021. Remaining work to be done is demolition of old tower and fencing of tower sites. Still waiting for cell service providers to finish relocation. The remaining providers are T-Mobile & Verizon/Sprint. T-Mobile has permits and is last delay. WWTP Screw Press & Dissolved Oxygen Improvements Construction pending; awaiting parts for Phase 1. SCOPE: Install screw presses at WWTP Bids received Feb. 8, 2022, low bid $8,626,664.00 BUDGET: Estimated $ 8,003,106 $5.5 million Loan is for design and construction FUNDING SOURCE: WWTP and Clean Water State Revolving Fund load CWSRF 097 EST. COMPLETION: Completed Oct. 2021 Construction July 2022 $8,626,664 Insp. $488,225 PROJECT STATUS: Construction 1% Dewater $412,400 DO $102,481.25 RFP process complete and project awarded to HDR for design and future construction professional services. Design kick off meeting between NMENV, HDR and City was held on 12.16.2020. Council awarded project 3.10.22 and ok to seek additonal principal $3,915,000, subsidy of $285,000 for total loan package of $9,700,000 at 0.05% interest. Preconstruction conference held 4.12.22. Contractor awaiting on parts. Large Diameter Valve Project FY 22 Contractor awaiting parts. Tentative 8.1.22 Start SCOPE: Large Diameter Valve construction 3rd/Orchard - 18" & 14" valve replacements BUDGET: FUNDING SOURCE: Water Enterprise Awarded Cost $188,314.68 EST. COMPLETION: Sept. 30, 2022 PROJECT STATUS: Engineering department to design & perform construction management, based on FY 22 budget for Water Maintenance Mountain View Middle School Waterline Project to be completed July 27, 2022 on schedule. SCOPE: Design & Construct 10" water line to service Mt. View Middle Schools BUDGET: Contractor: White Cloud Pipeline $587,901.76 FUNDING SOURCE: Water Enterprise to be reimbursed by RISD EST. COMPLETION: 7/31/2022 PROJECT STATUS: Project is 30% complete. Design by City Engineering Department. RISD has submitted commitment letter to reimburse upon completetion of project. Preconstruction conference held 9.24.2021. Work began Feb. 21, 2022. 1st Delay in starting was parts. 2nd delay was contractor was pulled off the project to perform emergency water line repairs on N. Montana, N. Garden and 3rd/Railroad track. Contractor is complete and doing testing and water quality testing of line. Edgewood Water Line Phase II - Cherry east from Garden Ave. Awarded to J&H Services Inc. Grant $400,000 & Loan $350,000 SCOPE: Replace problematic asbestos cement water main. Waiting on waterline parts & completion of Atkinson work. BUDGET: Estimated $ 693,220 J&H Services - Low bidder FUNDING SOURCE: FY 22 Water Maintenance & Transmission & Loan or Grant from NM Water Trust Board EST. COMPLETION: 11/1/2022 PROJECT STATUS: Contractor awaiting materials This project is to abandon existing 10" asbestos cement water line. Construct new 12" PVC water line and ties to exsitng smaller water mains and services. 13 RAC Water Line Expansion Project Awarded to White Cloud Pipeline Inc. Reimbursement from Chaves County expected SCOPE: Expand waterline on east side of RAC with 14" water line Waiting on waterline parts. Expect Oct. 2022 Start BUDGET: Estimated $ 1,508,049 FUNDING SOURCE: FY Water Enterprise to be reimbursed from Chaves County/City agreement for RAC improvements. EST. COMPLETION: 3/1/2023 PROJECT STATUS: Contractor awaiting materials This project building a new 14" PVC water line from east water tower on east side of RAC and south to the former "Mistic". Pre-Construction conference scheduled for May 19, 2022. N. Garden Sewer Line Replacement Existing Sewer Line has extensive failure Project is complete except for sewer manhole relining. SCOPE: Replace 2825 of sewer line in the middle of N. Garden Ave. from 4th St. to the Old Glovers. BUDGET: Estimated $ 637,205 Construction Costs Only FUNDING SOURCE: FY 22 Sewer Utility Service EST. COMPLETION: 8.1.2022 PROJECT STATUS: 90% complete Project opened bids 11.9.2021. Low bidder is Adame Construction $637,294.80. Contractor began April 25, 2022. Manhole Rehab Project 2022 To BE REBID - CRC has gone out of business. NO FY 23 Budget SCOPE: Rehabilitate 48 existing sewer manhole BUDGET: Original budgeted $ 250,000 Bid Amount $212,433.76 FUNDING SOURCE: FY22 Sewer Budget EST. COMPLETION: 6/1/2022 PROJECT STATUS: 0% Project awarded to Corrossion Resistant Coatings. Scheduled to commence January 31, 2022 Ascent Water Line Ralignment Contractor began June 20, 2022 SCOPE: Realilng 14" water line and smaller lines in conflict with proposed hangar BUDGET: $ 1,057,088 Awarded to J&H Services $1,057,087.93 FUNDING SOURCE: Water Enterprise & RAC EST. COMPLETION: 09/30.2022 PROJECT STATUS: 15% Awarded at March 2022 City Council. Contractor has started installing 14" water line. 14 Projects coordinated with Other Departments Cielo Grande All Inclusive Park - Grant 20-E2504 Awaiting parts SCOPE: Design and construct All Inclusive Park and amenities BUDGET: Grant Amount $ 1,461,000 Design Services $ 150,966 PO 1 _ Const. Bid PO Other Total Cost FUNDING SOURCE: DFA Grant & City Funds possible EST. COMPLETION: Construction in spring 2023 PROJECT STATUS: Awaiting Parts Awarded to Lone Mountain Contracting Inc. from Bosque Farms NM on April 14, 2022. Contractor has ordered parts tentative 5 month delivery. Cielo Grande Baseball Fields Complex - Grant 20-E2503 PO Approval by Council 1.14.2021 for BHI $526,795 for engineering. SCOPE: Design and construct baseball field complex BUDGET: Grant Amount $ 850,000 Design Services Unknown PO 1 _ Const. Bid PO Other Total Cost FUNDING SOURCE: DFA Grant & City Funds possible EST. COMPLETION: PROJECT STATUS: Design underway Draft Master Plan Complete - presentation scheduled for Infrastructure 1.24.2022. Project funding reminder scheduled for July 25, 2022 Infrastructure Committee. S. Virginia Park (former Chisum School Location) Legislative Grant of $400,000 Open bids 9.13.2022 SCOPE: Build new neighborhood park BUDGET: $ 59,158 Ordered Playgroun Equip. 6.9.2022 Council approved up to $445K. $ 340,842 Balance Available FUNDING SOURCE: Legislative Grant EST. COMPLETION: PROJECT STATUS: Design complete Public Input meeting held August 24, 2021, 4pm at site location. Design is complete but full project is closer to $800 K. City Council to decide on project direction. To be presented to May Infrastructure & General Services Committees to go to June 2022 City Council. Full design construction cost estimate = $810,308. Design being scaled down to meet $445K Council budget max. 15  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Committee Meeting Item No. Meeting Date: 7/25/2022 COMMITTEE: Infrastructure CONTACT: Louis Najar CHAIR: Jason Perry ACTION REQUESTED: Airport Infrastructure discussion. BACKGROUND: RAC update requested by Chairperson Jason Perry RAC staff to present updates. FINANCIAL CONSIDERATION: Not applicable for this agenda item. LEGAL REVIEW: Not Applicable for this agenda item. BOARD AND COMMITTEE ACTION: Open discussion for Infrastructure Committee and attendees. STAFF RECOMMENDATION: None, this is opportunity for Committee to ask questions. ATTACHMENTS Roswell Air Center Projects Report 16  ROSWELL AIR CENTER ‐ ONGOING & UPCOMING PROJECTS Council Task City PO Project Description Status Approval Order I TERMINAL PARKING LOT ('19 MAP) Design 99% complete. Bidding is next. 5/13/2021 22201455 J TW A & J PHASE II CONSTRUCTION Construction complete. Final report and close out in process. 8/13/2020 22200857 B AIRPORT DRAINAGE STUDY (AIP ENTITLEMENTS) 80% complete. Final revisions in process. 22101681 A EASTSIDE WATERLINE Design and bidding complete (White Cloud). Construction to begin in August '22. 1/13/2022 22201571 E REHABILITATE APRON PHASE I (’20 MAP) Design in process. F REHABILITATE APRON PHASE 2 (’21 MAP) Awaiting City Council Approval of Task Order and PO to begin design. 22201120 C WINDCONE RELOCATION Contruction complete. Final report and close out in progress. 1/13/2022 22201570 D ASCENT MRO DESIGN AND CONSTRUCTION PHASE 1 Design complete. RCCEDC acting as PM. ASCENT WATERLINE UPGRADE Under construction (J&H) 4/14/2022 22300214 G AIRPORT MASTER PLAN UPDATE Beginnig Technical Advisory Committee Selection 6/9/2022 22300266 H PER RUNWAY 17/35 REHABILITATION In Progress BLM AIR TANKER BASE EXPANSION Preliminary Layout Concept complete. Awaiting funding confirmation to prepare SOW. RUBB HANGAR/BUILDING PROJECT (CITY) Site Selected. Preparing scope of work for design. AIRFIELD LIGHTING FY'22 or FY '23 pending FAA MAP funding determination. INDUSTRIAL PARK MASTER PLAN/PRELIMINARY ENG ST Rough order of magnitude cost and scope provided. Awaiting EDC notice of next steps. REBRANDING OVER TERMINAL CAFÉ COUNTER & BAR Repainting complete. Wating on artwork. ILEA HVAC UPGRADE Developing scope of work. 17  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Committee Meeting Item No. Meeting Date: 7/25/2022 COMMITTEE: Infrastructure CONTACT: Louis Najar CHAIR: Jason Perry ACTION REQUESTED: Staff reminder that the $850,000 Legislative Grant for Baseball Fields at Cielo Grande Sports Complex has $323,205 in unobligated funding. BACKGROUND: Initiated by: Louis Najar The City of Roswell was awarded a Legislative Grant to plan, design, construct and furnish baseball fields at Cielo Grande Sports Complex. The first step was master planning. City Engineer, Louis Najar, would like to bring this project back to Infrastructure Committee. Recommendation is that water and sewer infrastructure be extended for future use and expend the $323,205 as the next step in development. FINANCIAL CONSIDERATION: This project is funded as carry over for FY 23 budget. LEGAL REVIEW: Not Applicable for this agenda item. BOARD AND COMMITTEE ACTION: Open discussion for Infrastructure Committee. STAFF RECOMMENDATION: This topic may return to Infrastructure Committee based on open discussion and comments. ATTACHMENTS 18  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Committee Meeting Item No. Meeting Date: 7/25/2022 COMMITTEE: Infrastructure CONTACT: Louis Najar CHAIR: Jason Perry ACTION REQUESTED: Consideration of Change Order 1 for project ITB-22-015 RAC Waterline Expansion in the amount of $253,503.33 which includes GRT of 7.7083%. BACKGROUND: Initiated by: Louis Najar This project is to construct a new 14” water line from the east water tower, and proceed north on Earl Cummings, east on Will Rogers Road, east into RAC fenced area towards YO Road then south to the old Mistic Site. The new construction is to tie into every existing water line crossing of the 1941 RAC water line encountered. It has been discovered that the existing 1941 water line systems needs more valves and other to safely isolate tie ins as the work will progress. This is approximately 29 valves which are a combination of inserta-valves and standard gate valves. See attached proposed change order. FINANCIAL CONSIDERATION: This project funded by Water Enterprise and to be reimbursed by Chaves County from a State Grant appropriated for RAC improvements. LEGAL REVIEW: Not Applicable for this agenda item. BOARD AND COMMITTEE ACTION: Recommend consideration of Change Order 1 for project ITB-22-015 RAC Waterline Expansion in the amount of $253,503.33 for the August City Council meeting. STAFF RECOMMENDATION: Proceed as presented, as this work necessary to proceed with project. ATTACHMENTS Proposed Change Order 1 Packet 19 20 21 22 23 24 25 26  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Committee Meeting Item No. Meeting Date: 7/25/2022 COMMITTEE: Infrastructure CONTACT: Louis Najar CHAIR: Jason Perry ACTION REQUESTED: Consider ratification of change order for PO 22201302 to San Bar Construction Corp. from $52,390.23 to $89,364.43 for various pavement marking work. BACKGROUND: Initiated by: Louis Najar On December 1, 2021 the City Streets Department procured a PO for San Bar in the amount of $52,390.23 to perform various pavement markings about Roswell. San Bar did not make it to Roswell until June 15, 2022. In June 2022 the needs for pavement markings had increased such as: safety enhancements Alameda/Wyoming, various request from schools, additional markings at Garden/2nd. San Bar was instructed to perform additional needed work. Upon invoicing Streets Department began the protocol to adjust PO 22201302 to $89,364.42. As of date of preparation for this abstract, San Bar is awaiting payment. FINANCIAL CONSIDERATION: PO 22201302 was funded under FY 22 and funding for change order was available from FY 22. This PO is being reviewed by Finance Department. LEGAL REVIEW: Not Applicable for this agenda item. BOARD AND COMMITTEE ACTION: Recommend ratification of change order for PO 22201302 to San Bar Construction Corp. from $52,390.23 to $89,364.43 to City Council. STAFF RECOMMENDATION: Ideally PO 22201302 adjustment for $89,364.42 should be from FY22 and this change order request approved. ATTACHMENTS PO 22201302 and San Bar documentation. 27 28 29 30 31 32 33 34 35 36  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Committee Meeting Item No. Meeting Date: 07/25/2022 COMMITTEE: Infrastructure CONTACT: Louis Najar CHAIR: Jason Perry ACTION REQUESTED: Consider approval to reduce the fees for a new water service and frontage fees for a new house, being built at 1707 S. Beech by Habitat for Humanity. BACKGROUND: Initiated by: Lorenzo Sanchez On June 14, 2022 Mayor Tim Jennings received a letter from James W. Bloodhart (Habitat for Humanity Roswell – Board Member) asking if something could be done with the charges for a new water service and frontage fees. It goes on to state that the City in the past has not charged them for building or electrical permits, and with construction costs rising, it would help them in controlling the total costs to some extent. FINANCIAL CONSIDERATION: This item would reduce the fees for a new water service and frontage fees. LEGAL REVIEW: Not applicable for this agenda item. BOARD AND COMMITTEE ACTION: Consider reducing the new water service and frontage fees for a new house being, built by Habitat for Humanity for the August 11, 2022 City Council Meeting. STAFF RECOMMENDATION: Proceed with any recommendations to reduce fees as Infrastructure Committee may deem. Attachments ATT - 1 Habitat for Humanity - Letter ATT – 2 Extension Fee Worksheet and Project Estimate Worksheets 37 38 39 40 41 42  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Committee Meeting Item No. Meeting Date: 7/25/2022 COMMITTEE: Infrastructure CONTACT: Louis Najar CHAIR: Jason Perry ACTION REQUESTED: Consider award of RFQ-23-001 Holly Loop Drainage to Abrahams Construction of Albuquerque, NM in the amount of $165,332.24 which includes GRT. BACKGROUND: Initiated by: Louis Najar The City desires to improve drainage on Holly Loop. Utilizing RFQ-23-001; quotes were solicited to perform improvements from five contractors. Only two contractors submitted quotes. 1. J&H Services Inc. of Albuquerque, NM No Response 2. Smithco Construction, Caballo, NM $320,970.73 3. White Cloud Pipeline Corp., Roswell, NM Responded by email – No Quote 4. Constructors Inc., Carlsbad, NM Responded by email – No Quote 5. Abrahams Construction, Albuquerque, NM $165,332.24 FINANCIAL CONSIDERATION: This funding is to be considered in the Final FY 23 Budget revisions. LEGAL REVIEW: Not Applicable for this agenda item. BOARD AND COMMITTEE ACTION: Consider award of RFQ-23-001 Holly Loop Drainage to Abrahams Construction of Albuquerque, NM in the amount of $165,332.24 to August City Council. STAFF RECOMMENDATION: Proceed with award as recommended. ATTACHMENTS RFQ-23-001 Holly Loop Drainage documentation 43 44 45 46 47 48 49 50 51 52  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Committee Meeting Item No. Meeting Date: 7/25/2022 COMMITTEE: Infrastructure CONTACT: Louis Najar CHAIR: Jason Perry ACTION REQUESTED: Non-Action Departmental Reports (Informational for Meeting Packets) BACKGROUND: Compiled by: Louis Najar Department Reports Listing: (Alphabetical listing) Central Control/Source of Supply (Not submitted) Engineering Report Annual Maintenance Support Engineering Report Community Development Support Fleet Maintenance Solid Waste Departments Special Electronics Streets Department Water Maintenance & Transmission (Not submitted) WWTP & Sewer (Not submitted) FINANCIAL CONSIDERATION: Not applicable for this agenda item. LEGAL REVIEW: Not Applicable for this agenda item. BOARD AND COMMITTEE ACTION: Informational for meeting packets from departments associated with Infrastructure Committee. STAFF RECOMMENDATION: None, this is opportunity for Committee to ask questions. ATTACHMENTS Department reports as listed above 53 54 55 56 57 58 59 60 61 62 63 64