Infrastructure Committee

ROSWELL INFRASTRUCTURE COMMITTEE AGENDA Monday, August 22, 2022, at 4:30 p.m. City Hall Large Conference Room 425 N. Richardson Ave., Roswell, New Mexico 88201 Committee Chair: Jason Perry Committee Vice Chair: Angela Moore Committee Members: Cristina Arnold, Jeanine Corn-Best Staff Coordinator: Louis Najar A. Call to Order B. Roll Call C. Approval of the Agenda D. Approval of Minutes 1. July 25, 2022 1-3 E. Non-Action Items 2. Project Updates Discussion 4 – 12 3. Airport Infrastructure Update 13 4. Atkinson Phase III 14 - 15 F. Regular Items (Action Items) 5. Change Order 1-Final – Mt. View Water Line 16 - 24 6. Cielo Grande Baseball Complex 25 - 26 7. Roswell Industrial Park Detention Pond 27 - 28 8. WTB Resolution Country Club Reservoirs 29 - 35 9. WTB Resolution Hobson Drainage Project 36 - 42 G. Other Business (Non-Action) 10. Department Reports 43 - 55 11. Public Comments H. Adjourn (Next Normally Scheduled Meeting: September 26, 2022) Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 22-14. NOTICE OF POTENTIAL QUORUM – A quorum of the City Council may or may not attend, but there will not be debate by the City Council, and no action will be taken. If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575-624-6700 at least one week prior to the meeting or as soon as possible. Public documents, including the agenda and minutes, can be provided in various accessible formats. Please contact the City Clerk at 575-624-6700 if a summary or other type of accessible format is needed. Printed and posted: 8.18.2022 THE PUBLIC IS ENCOURAGED TO PARTICIPATE ELECTRONICALLY THROUGH THE GOTO MEETING APPLICATION AND NOT PHYSICALLY ATTEND DURING THE PANDEMIC. TO ATTEND THE INFRASTRUCTURE COMMITTEE BY GO-TO-MEETING Infrastructure Committee Monday, August 22, 2022 4:30 PM - 5:30 PM (MDT) Please join my meeting from your computer, tablet or smartphone. https://global.gotomeeting.com/join/929161493 You can also dial in using your phone. United States: +1 (571) 317-3122 Access Code: 929-161-493 New to GoToMeeting? Get the app now and be ready when your first meeting starts: https://global.gotomeeting.com/install/929161493 Help Desk – 500-0587  Regular Meeting of the Infrastructure Committee Held in the City Hall July 25, 2022 Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10-15-4, NMSA 1978 and Resolution 22-14. ROLL CALL: The meeting convened at 4:33 p.m. with Chairman Perry presiding, Councilor Arnold and Councilor Best being present and Councilor Moore participating via GoToMeeting. Staff Present: Becky Hicks, Moises Urquidez, Gabe Han, Mayor Tim Jennings, Councilor Ed Heldenbrand, Mike Mathews, Abraham Chaparro, Scott Stark, Lorenzo Sanchez, Glenda Allen, Louis Najar, Thomas McAlister, Andrea Moore, and Bernadette Lopez Councilor Juliana Halvorson joined via GoToMeeting Guest(s) Present: Juno Ogle, Nancy Moore, Mike Espiritu, and James W. Bloodhart Rita Kane-Doerhoefer joined via GoToMeeting APPROVAL OF AGENDA: Councilor Moore moved to approve the agenda with the following changes: move F. Regular Action Items, Nos. 5 thru 8, in front of E. Non-Action Items on the agenda. Councilor Best was the second. A voice vote of 4 -0 was unanimous, and the motion passed with Councilor Moore participating via GoToMeeting. APPROVAL OF MINUTES: 1. July 5, 2022: Minutes were approved as presented by the consensus of the Committee. REGULAR ITEMS (ACTION ITEMS): 5. Change Order RAC Water Extension Project: Mr. Najar discussed the change order. Mayor Tim Jennings stated he felt “mislead” from the amount of money that was originally allocated for this project. Mr. Najar responded the $2 million is for the phase they are currently in; the $6 million is for phase II that will require either a booster pump or another tank. Councilor Best moved to approve the change order for the RAC Waterline Expansion project in the amount of $253,503.33 which includes GRT of 7.7083% to go to full City Council. Councilor Arnold was the second. A voice vote of 4-0 was unanimous, Page 1 of 3 1 and the motion passed with Councilor Moore participating via GoToMeeting. 6. Change Order San Bar Striping: Mr. Najar discussed the change order. Councilor Arnold inquired about the funding. Mr. Najar responded there was a communication break down and the Finance Department canceled the purchase order. At the Finance Committee last Tuesday, Mr. Najar asked the Finance Committee to reinstate the purchase order and the funding. Councilor Moore inquired about crosswalks at the base. Mr. Najar responded he will go look at University High School, but cannot look at Sunset Elementary because it is in the county. Councilor Best moved to go to full City Council, the consideration of ratification for change order PO #22201302 to San Bar Construction from $52,390.23 to $89,364.43 for various pavement markings work. Councilor Arnold was the second. A voice vote of 4-0 was unanimous, and the motion passed with Councilor Moore participating via GoToMeeting. 7. Utility Fees – Habitat for Humanity: Mr. Sanchez discussed the reduced fees request. A group discussion took place. Councilor Best asked Mr. Bloodhart what size of line did he want, and he responded the ¾ inch. Councilor Best moved to send to full City Council, reduced fees for frontage and the new water service at 1707 S. Beech consisting of a ¾”, domestic waterline, for a reduced fee of 50% off which is $1,907.24. Councilor Moore was the second. A voice vote of 3 - 1; motion passed with Councilor Arnold opposed and Councilor Moore participating via GoToMeeting. Councilor Heldenbrand told Mr. Bloodhart he would personally write him a check for that amount. 8. RFQ – Holly Loop Drainage Work Recommendation: Mr. Najar discussed the recommendation. Mayor Jennings apologized to the Holly Loop subdivision because they were told this was already in the budget and it was not. He also complimented the staff for getting it back into budget. Mayor Jennings inquired about the drainage at the intersection of Mimosa Street. Mr. Najar responded he would look into a speed hump. Councilor Best moved to go to full City Council, award of RFQ-23-001 Holly Loop Drainage to Abraham’s Construction of Albuquerque, NM in the amount of $165,332.24, which includes GRT. Councilor Arnold was the second. A voice vote of 4-0 was unanimous, and the motion passed with Councilor Moore participating via GoToMeeting. FOR THE RECORD: Councilor Arnold left the meeting at 5:22 p.m. NON-ACTION ITEMS: 2. Project Updates Discussion: Mr. Najar discussed the McGaffey, Hobson Road, Atkinson, and Mt. View Middle School waterline project updates. Councilor Best stated that there was no money allocated for micro-surfacing pavement maintenance, which was done, to some degree, in past budgets and only $1 million was given to hot recycling pavement maintenance, when $1.7 million was actually requested. Councilor Best wanted the public to know these projects were on hold. Page 2 of 3 2  3. Airport Infrastructure Update: Mr. Stark stated not a whole lot has changed since last update on July 5, 2022. The Ascent project is moving along. Councilor Perry stated he would like to request a meeting with Mayor Jennings, Administration, and Airport staff to discuss the money that Governor Lujan Grisham gave the City. Mayor Jennings responded that was fine with him. 4. Cielo Grande Baseball Complex Building: Mr. Najar stated this was a reminder that the City has $323,205 in unobligated funding for the Cielo Grande Sports Complex Baseball Fields. Mr. Najar recommended extending both the sewer and waterlines. OTHER BUSINESS (Non-Action): 9. Department Reports: No discussion on department reports. 10. Public Comments: Mayor Jennings stated people from the Masonic Lodge asked if the City could pay to have the alleyway between the Fire Department and Masonic Lodge paved for easy access for the fire trucks and a place for employees to park. Mr. Najar responded Mike Mathews asked him about this request and received an estimate for an asphalt extension of the driveway, parking, and concrete, but did not have a cost for the septic system that is back there. ADJOURN: The meeting adjourned at 5:33 p.m. The next scheduled meeting is August 22, 2022. Page 3 of 3 3  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Committee Meeting Item No. Meeting Date: 8/22/2022 COMMITTEE: Infrastructure CONTACT: Louis Najar CHAIR: Jason Perry ACTION REQUESTED: Project Updates – Infrastructure Committee open discussion BACKGROUND: Initiated by: Louis Najar Committee will be given opportunity for Q&A on any project. Project Dashboard report is part of the committee packet. Please note project updates report; Facilities Department Engineering Department FINANCIAL CONSIDERATION: Not applicable for this agenda item. LEGAL REVIEW: Not Applicable for this agenda item. BOARD AND COMMITTEE ACTION: Open discussion for Infrastructure Committee and attendees. STAFF RECOMMENDATION: None, this is opportunity for Committee to ask questions. ATTACHMENTS Facilities Dept. & Engineering Dept. Project Dashboard Reports 4  City of Roswell Projects Status Updated 8/16/2022 Facilities Maintenance Department Projects Year 2022 Adult Center SCOPE: Kitchen and concession demo and renovation ESTIMATED COST: $ 17,683 FUNDING SOURCE: FY 2022 Budget CITY SHARE: $17,682.94 DFA/GRANT #: $ - OTHER: BUDGET: Total Budget: $ 17,683 Total Payments: Encumbered $ 17,683 Total Change Orders: $ - Current Balance: $ 17,683 PROJECT CODE NO.: PURCHASE ORDER NO. 22202624 GL #: 26154243-614002 PROJECT SCHEDULE: EST. COMPLETION: Oct-22 PROJECT STATUS: Phase % Complete Conceptual, Design 100% Schematic Phase N/A Design Development Phase N/A Construction Documents Phase 0% RFP, ITB, CES, Proposal 100% Construction 0% Substantial Completion 0% Project Closeout 0% Vendor Custom Const. Notes: Estimated Completion 1-Oct 2/21/22- Proposal received. April/22- Original project manager left City. 6/01/22- P.O.# requested. 7/18/22- Working with customer on flooring/paint colors. Asbestos testing proposal received, P.O.# requested for testing. 7/20/22- Received P.O. # for testing. 7/25/22- Material samples were taken for testing. 8/1/22- Test results in, informed vendor. Year 2022 Adult Center SCOPE: Remove and replace ceiling tiles. ESTIMATED COST: $ 5,630 FUNDING SOURCE: FY 2022 Budget $ - CITY SHARE: 5,630.00 DFA/GRANT #: $ - OTHER: BUDGET: Total Budget: Total Payments: Encumbered $ 5,630 Total Change Orders: $ - Current Balance: $ 5,630 PROJECT CODE NO.: PURCHASE ORDER NO. 22202538 GL #: 26154243-614002 Recreation PROJECT SCHEDULE: EST. COMPLETION: Aug-22 PROJECT STATUS: Phase % Complete Conceptual, Design 0% Schematic Phase 0% Design Development Phase 0% RFP, ITB, CES, Proposal 100% Construction 100% Substantial Completion 100% Project Closeout 100% Vendor Earl Purcella Notes: Estimated Completion Aug-22 3/10/22-Proposal received. April/22- Original Project Manager left City. 5/25/22- P.O. # ordered. Ceiling tiles ordered. 7/11/22- Ceiling tiles received. Start date scheduled for week of 8/5/2022. 7/25/22- Work began. 7/28/22- Work complete. 7/29/22- Work inspected, authorized for payment. COMPLETE. Year 2022 Air Center Doors SCOPE: Remove/replace several doors. 5  ESTIMATED COST: $ 17,703 FUNDING SOURCE: Unknown CITY SHARE: $ - DFA/GRANT #: Insurance Claim OTHER: BUDGET: Total Budget: $ 17,703 Total Payments: $ - Encumbered $ 17,703.00 Total Change Orders: $ - Current Balance: $ 17,703.32 PROJECT CODE NO.: PURCHASE ORDER NO. 22300567 GL #: PROJECT SCHEDULE: EST. COMPLETION: PROJECT STATUS: Phase % Complete Conceptual, Design 0% Schematic Phase 0% Design Development Phase 0% RFP, ITB, CES, Proposal 100% Construction 0% Substantial Completion 0% Project Closeout 0% Vendor Custom Const. Notes: Estimated Completeion 7/12/2022- Scope walk with contractors, only one contractor attended, waitng for proposal. 7/20/22- Received proposal, approved by customer, customer submitted request for PO, waiting on PO. 8/9/22- PO# received, contractor notified to proceed. Year 2019 Police Evidence Storage SCOPE: Secure old FACMAN (Facility Maint.) Shop for PD Evidence Storage ESTIMATED COST: $ 400,000 FUNDING SOURCE: FY20 Budget $ 400,000 CITY SHARE: $400,000 $ - DFA/GRANT #: $ - OTHER: BUDGET: Total Budget: $ 400,000 Total Payments: $ - Encumbered $ 288,012.00 Total Change Orders: $ - Current Balance: $ 400,000.00 PROJECT CODE NO.: PURCHASE ORDER NO. 22100607 GL #: 26014311 - 817504 PROJECT SCHEDULE: EST. COMPLETION: PROJECT STATUS: Phase % Complete Conceptual, Design 100% Schematic Phase 100% Design Development Phase 100% RFP, ITB, CES, Proposal 100% Construction 90% Substantial Completion 0% Project Closeout 0% Vendor CES/Waide Notes: Estimated Completion 2021 July Phase one scope: Roof repairs, secure outer structure and alarm. Anticipate purchase order release week of 12/14/20 and construction to begin January 2021. 1/18/21 - Executive level decision needed on camera and access package. Securing building exterior is 90% complete; roofing to start 2/22/21 due to weather delay on 2/15/21. 3/16/21- Roofing started February 2021 and is approximately 33% complete. Purchase order issued on February 2021 for Phase I & Phase II for electrical and security upgrade. Estimate start date of April 2021. 5/18/21- Roofing and vehicle storage are 100% complete. Security and cameras in progress 45% to date. 6/22/21 - Security and control access is 80% complete. 7/19/21- Security and control access is 90% complete and programming is in progress. 7/15/2022- On hold pending budgeting discussions in new fiscal year. Several repairs have been made by Facilitites Maintenance team including HVAC repair, plumbing repairs. 8/11/22- Walked facility with electrical contractor for lighting repairs, waiting for quote. Year 2020 Annex Transaction Window SCOPE: Remove window and install transaction drawer ESTIMATED COST: $ 25,000 FUNDING SOURCE: Cares Act Funding CITY SHARE: $ - DFA/GRANT #: $ - OTHER: BUDGET: Total Budget: Total Payments: $ - Encumbered Total Change Orders: $ - Current Balance: $ - PROJECT CODE NO.: PURCHASE ORDER NO. GL #: PROJECT SCHEDULE: EST. COMPLETION: Page 2 of 3 6  PROJECT STATUS: Phase % Complete Conceptual, Design 100% Schematic Phase 100% Design Development Phase 100% RFP, ITB, CES, Proposal 100% Construction 0% Substantial Completion 0% Project Closeout 0% Vendor 0% Estimated Completion 0% Notes: Site surveyed and proposal received 12/20. Pending executive level decision 12-30-20. 1/18/21 - Project placed on hold by Executive team. 5/18/21- On hold pending Executive level decision. Year 2020 316 North Richardson Building SCOPE: Demo ceiling and flooring for structural inspection. Build back for office space. ESTIMATED COST: $29,131- Demo and Report $868,160 - Remodel FUNDING SOURCE: CITY SHARE: DFA/GRANT #: $ 29,131 OTHER: BUDGET: Total Budget: Total Payments: $ 24,406.00 Encumbered $ 29,131.00 Total Change Orders: $ - Current Balance: $ 24,406.00 PROJECT CODE NO.: PURCHASE ORDER NO. 22100949 GL #: 11014013 - 725610 PROJECT SCHEDULE: EST. COMPLETION: PROJECT STATUS: Phase % Complete Conceptual, Design 0% Schematic Phase 0% Design Development Phase 0% RFP, ITB, CES, Proposal 100% Demo Construction 95% Demo Substantial Completion 95% Demo Project Closeout 0% Vendor Holloway Estimated Completion 20-Dec Notes: Demo completed 12/20, awaiting asbestos abatement. Remodel pending executive level decision. 1/18/21 Project placed on hold by Executive team. 5/18/21 - On hold pending Executive level decision. Year 2020 Convention Center Block Wall SCOPE: Construct block wall around outdoor garden area with access. ESTIMATED COST: $ 201,709 FUNDING SOURCE: CITY SHARE: $ - DFA/GRANT #: $ - OTHER: BUDGET: Total Budget: Total Payments: $ - Encumbered Total Change Orders: $ - Current Balance: $ - PROJECT CODE NO.: PURCHASE ORDER NO. GL #: PROJECT SCHEDULE: EST. COMPLETION: PROJECT STATUS: Phase % Complete Conceptual, Design 100% Schematic Phase 100% Design Development Phase 100% RFP, ITB, CES, Proposal 100% Construction 0% Substantial Completion 0% Project Closeout 0% Holloway Construction Vendor Estimated Completion 0% Notes: Design completed by DPS during CC construction. Awaiting proposals.12/20. Proposals received and awaiting executive level decision 12/30/20. 1/18/21 - Project placed on hold by Executive team. 5/18/21 - On hold pending Executive level decision. New proposal received 5/20/2022. On hold pending executive level decision. 8/11/2022-Item brought before City Counsel and was approved. Page 3 of 3 7  City of Roswell Engineering Department Projects Status 8/16/2022 Street Projects & Other N. Garden Second Bridge - Roswell Livestock Auction Legislature 2021 - $889,000 for project SCOPE: Remove and replace bridge - roadway approaches from Cherry north to Spring River bridge BUDGET: Engr. Estimate $1,000,000 Requested FY 22 FUNDING SOURCE: 2021 Legislative Grant $889,000 Open bids 9.13.22 EST. COMPLETION: 5/31/2022 City Funds Required $111,111 PROJECT STATUS: Plans complete City Engineering Department to survey, design, bid and construction management in-house. Open bids 9.13.2022 - construct winter 2022 /spring 2023 N. Atkinson Project - 2nd to Cherry St. SCOPE: ADA / Sidewalk & reconstruction of pavement Work resumed July 20, 2022 BUDGET: ($1,ooo,000 NMDOT Share) Low Bid $1,326,071.38, Required City funding $326,071.38 Design PO #22002226 $62,241.38 Design Survey Performed by Engineering Department Construction PO 22201230 J&H Services - Low bidder FUNDING SOURCE: FY 22 Road Fund EST. COMPLETION: 10/1/2022 PROJECT STATUS: Construction 40% The funding of this project construction is to be charged to FY 22. Project encountered major utility problems with sewer and water. Change orders to date total $897,715. Current project cost =$2,294,107. Phase II underway with new waterline construction. Hondo River Trail - 2nd to Virginia Open bids 11.9.2021, Rebid opened 1.11.2022 Project compelete awaiting NMDOT reimbursement. SCOPE: Trail maintenance improvements BUDGET: $129,000 ($110,218 NMDOT Share) NMDOT FY 21, Construction Costs based on 2018 Estimate FUNDING SOURCE: FY 22 Road fund EST. COMPLETION: Substantially Complete Final cost $215,078 PROJECT STATUS: Project Complete Apparent low bid from 1.11.2022 is J&H Services $209,196.60. Contractor working on punch list items. Close out complete, awaiting final NMDOT reimbursement of $110,218. McGaffey - Atkinson to Garden On hold SCOPE: ADA/Sidewalk - Mill & Fill 2800 LF 13500 SY BUDGET: Estimated $1.3 million 3" Mill & Fill only = $459K FUNDING SOURCE: Submitted on 2020 Legislative ICIP EST. COMPLETION: PROJECT STATUS: Project is on the year 1 Pavement Condition List. No activity Project on hold due to lack of funding. McGaffey - Main to Garden On hold SCOPE: ADA/Sidewalk - Mill & Fill 2500 LF 12000 SY BUDGET: Estimated $1.3 million 3" Mill & Fill only = $408K FUNDING SOURCE: Submitted on 2020 Legislative ICIP, unsuccesful at Legislature. EST. COMPLETION: PROJECT STATUS: Project is on the year 1 Pavement Condition List. No activity McGaffey - Wyoming to Union Project under construction SCOPE: ADA/Sidewalk - Mill & Fill 3000 LF 14,500 SY NMDOT has funded 95% of project BUDGET: Estimated $1.4 million selected by NMDOT 8.26.2021 FUNDING SOURCE: FY 22 Road Fund - 95% NMDOT Reimbursement EST. COMPLETION: 8/30/2022 PROJECT STATUS: 85% Opened bids 1.11.2022, Apparent low bidder is Constructors Inc. $905,342.51. Preconstruction meeting held 3.22.22. Project commenced 4.18.22. East of Sunset is complete. Working from Sunset west to Wyoming. FY 23 - Hot Recycling & Micro-surfacing Pavement Maintenance $1 million Approved budget for FY 23 SCOPE: Hot Recycle & Micro-surfacing of various streets BUDGET: Estimated $600K - Hot Recycling only, hot recycled areas to be Micro-Surfaced, Estimated $400K FUNDING SOURCE: 100% City funds EST. COMPLETION: PROJECT STATUS: Streets to be selected by using Pavement Condition Survey and field review by Streets & City Engineer. Work is scheduled for March-April 2023 8 FY 23 - Only Micro-surfacing Pavement Maintenance NO Approved budget for FY 23 SCOPE: Only Micro-surfacing of various streets BUDGET: Estimated $ - FUNDING SOURCE: EST. COMPLETION: PROJECT STATUS: Streets to be selected by using Pavement Condition Survey and field review by Streets & City Engineer. FY 22 - One time Mill/Fill using GRT Lawsuit Award Monies Work commenced 5.2.2022 SCOPE: Various streets in all five wards - mill two inches below curb gutter line & 2" pavement inlay. BUDGET: Estimated $ 1,784,685 Funding Approved by City Council March 10, 2002 FUNDING SOURCE: GRT Lawsuit Award and May 26, 2022. EST. COMPLETION: 9/30/2022 PROJECT STATUS: 50% This is a one time funded project. Scope is to perform higher quality pavement maintenance on streets in all 5 Wards. The street list was from the 2020 Pavement Condition Report. List was split to the two Roswell paving Contractors who have an ongoing mill/fill project to be change ordered. Constructors Inc. has completed their portion of work. FY 22 - Mill & Fill Pavement Rehab Program City Funded Washington Paving Complete N. Garden portion complet Sunset portion paving Complete SCOPE: Mill and fill 3" depth of existing streets. Portions of Sunset, N. Garden and S. Washington & Mill/Fill 2" with GRT Award monies BUDGET: Estimated $2,260,000 + $1,784,685 These contracts will change order GRT mill/fill FUNDING SOURCE: FY 22 Road Fund EST. COMPLETION: 9/30/2022 'ITB-22-001 - S. Washington from McGaffey to Alameda and also Garden from 2nd to Cherry St. ITB-22-010 - Sunset (Brasher to Poe) & Sunset (McGaffey to Walnut) PROJECT STATUS: Streets were selected by using Pavement Condition Survey and field review by Streets & City Engineer. This project is to address pavement condition only. These locations will not have any sidewalk/ADA improvements. ITBs will be change order to incorporate GRT Award funded mill/fill list approved by City Council on March 10, 2022 and May 26, 2022. Change order amounts for Constructors = $1,500,338.16 and for J&H = $1,980,916.80. Bland/Atkinson Turning Lane On Hold SCOPE: Build turn lane EBL traffic from S. Atkinson BUDGET: Estimated cost $100K FUNDING SOURCE: EST. COMPLETION: PROJECT STATUS: Design Complete This NBL to Bland turning lane could never be constructed due to XCEL power poles. In 2019 a pole was damaged and as such, City requested that power pole be relocated to allow future constrution of turning lane. Design is complete and awaiting funding. Will be requested in future budget cycle. E Hobson Road Widening Work commenced 5.10.22 SCOPE: Widen Hobson Road from E. Earl Cummings Loop east to YO Crossing Road, with turning lanes at Hobson/Earl Cummings Road. BUDGET: $1,520,000 Required 5% City Match FUNDING SOURCE: FY 22 Road Fund Current cost $1,320,458.76 @ 95% NMDOT reimbursement Road Cores PO 22001555 $431.33 - Completed Design Services PO 22001652 $64,380.88 Topo Survey Performed by Engineering Department Geotech Testing Performed by Engineering Department EST. COMPLETION: Aug-22 PROJECT STATUS: 85% Hobson is open - need to stripe, seed excavated area and clean up. This project would be conducive to development and access to Roswell Air Center. Bids received 1.11.2022 apparent low bidder is Constructors Inc., $1,320,458.76. Project was awarded at January 2022 Council. Contractor needs to complete culvert concrete slope blankes and re-seeding to meet SWPPP issues. Main St. Pavement Maintenance NMDOT awarded project with 95% reimbursement SCOPE: Nova Chip and restripe Main from McGaffey north to College Blvd. Project start is Sept. 12, 2022 BUDGET: Estimated Cost $1.2 million Required 5% City Match FUNDING SOURCE: FY 2022 Road Fund Road Cores Nova Chip $976,386.04 Design Services Striping $80,787.76 Topo Survey Current $1,057,173.80 Geotech Testing EST. COMPLETION: 10.14.22 PROJECT STATUS: Design 100% This project will utilize statewide agreements for Nova Chip and new thermoplastic striping. Project will construct a plant mix wearing course to extend the service life of Main St. (US 285). To be done in 3 phases: College to 6th; 6th to Alameda; Alameda to McGaffey. Habitat For Humanity Subdivision Development On Hold SCOPE: Construct cul-de-sac for Humanity Way Court BUDGET: Estimated cost $180K FUNDING SOURCE: Capital Improvement EST. COMPLETION: Unknown until funded PROJECT STATUS: Design Complete The City created a subdivision in 2018 for low income housing. As owner/developer the City needs to construct the cul-de-sac. This to be requested in future budget cycles. 9 Spring River Trail Rehab Phase 2 NMDOT Selected Project on 4.28.22 SCOPE: Pavement trail repairs, pavement overlay, ADA ramps, lighting if budget permits BUDGET: $236,000 FUNDING SOURCE: NMDOT $201,638, City $34,362 EST. COMPLETION: 7/15/1905 PROJECT STATUS: Design 1% City submitted an application to NMDOT for Recreation Trails Program (RTP) funding in 2021. On April 28, 2022, the NMDOT selected this project as one of the statewide selected projects. Once an agreement is executed with NMDOT, then City Engineering Department will begin survey and designe process. City Engineering will advertise, bid and perform construction management of project. Spring River/Cielo Grande Trail Connections NMDOT Selected Project on 4.28.22 SCOPE: Construct a trail connection between the two trails. BUDGET: $225,000 FUNDING SOURCE: NMDOT $192,240, City $32,760 EST. COMPLETION: 7/15/1905 PROJECT STATUS: Design 1% City submitted an application to NMDOT for Recreation Trails Program (RTP) funding in 2021. On April 28, 2022, the NMDOT selected this project as one of the statewide selected projects. Once an agreement is executed with NMDOT, then City Engineering Department will begin survey and designe process. City Engineering will advertise, bid and perform construction management of project. NMDOT FY 23 - TPF Funds - Call For Projects NMDOT will select Atkinson Phase III at $2,689,000 SCOPE: City of Roswell has submitted six applications - BUDGET: TBD FUNDING SOURCE: NMDOT 95%; City 5% EST. COMPLETION: 6/1/2023 PROJECT STATUS: Design 1% City has submitted six projects: Atkinson Phase 3 - Cherry to College $2,689,000; Hobbs Mill/Fill, Sidewalk - Sunset to SE Main $2,131,000; 2nd St. Pavement Maintenance - Sunset to East City Limits $1,100,000; N. Washington Mill/Fill - Country Club to Berrendo $750,000; West College Pavement Maintenance - Relief Route to Montana $1,230,00; S. Atkinson Pavement Maintenance - Brasher to McGaffey $845,000 4 - Lane N. Montana & W. Berrendo Unfunded project SCOPE: Build 4-lane, storm drain and urban typical section with sidewalk and lights. BUDGET: TBD FUNDING SOURCE: EST. COMPLETION: PROJECT STATUS: Design 1% In 2015 corridor design completed to construct 4-lane with drainage on N. Montana from Country Club to Berrendo and also to construct 4-lane of W. Berrendo from N. Montana to N. Main (US 285). This will require right of way acquisition on west side of Mescalero and also on north side of Berrendo. Current estimates without right of way acquisition: Montana $6.5 million, Berrendo $5.5 million 4-Lane Country Club - Sycamore to Montana Unfunded project SCOPE: Build 4-lane, storm drain and urban typical section with sidewalk and lights. BUDGET: Feasibility/Drainage $48,251 City Engineering Department Budget FY 22 Design/Plans Right of Way Construction City Engineer's SWAG = $4.5 million FUNDING SOURCE: EST. COMPLETION: PROJECT STATUS: Design 30% City Engineer has contracted FXSA Engineers to perform feasibility study. Survey and design underway. Mescalero - La Jolla - Berrendo River Water Crossing Awaiting NMDOT agreement SCOPE: Remove failed low water crossing & upgrade with double CBC structure BUDGET: Survey/Hydrology $100,000 RFQ for professional services is due September 20, 2022 Plans/Permits $200,000 Right of Way $0 Construction $1,423,000 FUNDING SOURCE: NMDOT $1,723,000 EST. COMPLETION: PROJECT STATUS: Govenor Michelle Lujan Grisham committed $1.7 million for project. City Engineer submitted scope of work and engineers estimate to NMDOT for preparation of an agreement. 10 Projects coordinated with Utility Departments RIAC Reservoirs SCOPE: (2) New Water Towers at RIAC BUDGET: Design Complete $ 178,500 PO 180704 Historic Documents $ 10,458 PO 190125 _ Const. Prof. Services $ 612,597 PO 22000643 Steel fabrication inspection, field rebar, coating certified inspection Const. Contractor $ 6,148,750 PO 22002556 Drinking Water Loan - $5,381,142 Principal - Forgiveness $389,463 Total Cost $ 6,950,304 FUNDING SOURCE: EPA Loan & Water Capital Fund EST. COMPLETION: Tower 1 Gillis St. January 2021, Tower 2 W. Martin St. August 2021. PROJECT STATUS: Time used 95%. Construction commenced 11.18.19. Tower 1 (Gillis St.) has painting completed. Approximately 85% complete. Tower 2 (W Martin St) painting complete pain. Approximately 85% complete - finish crews are on the job. Tower 2 in service before May 1, 2021. Tower 1 Gillis put into service, August 30,2021. Remaining work to be done is demolition of old tower and fencing of tower sites. Old tower demolition scheduled for Sept 12, 2022. Final cell phone work being completed week of 8.18.22 WWTP Screw Press & Dissolved Oxygen Improvements Construction pending; awaiting parts for Phase 1. SCOPE: Install screw presses at WWTP Bids received Feb. 8, 2022, low bid $8,626,664.00 BUDGET: Estimated $ 8,003,106 $5.5 million Loan is for design and construction FUNDING SOURCE: WWTP and Clean Water State Revolving Fund load CWSRF 097 EST. COMPLETION: Completed Oct. 2021 Construction July 2022 $8,626,664 Insp. $488,225 PROJECT STATUS: Construction 1% Dewater $412,400 DO $102,481.25 RFP process complete and project awarded to HDR for design and future construction professional services. Design kick off meeting between NMENV, HDR and City was held on 12.16.2020. Council awarded project 3.10.22 and ok to seek additonal principal $3,915,000, subsidy of $285,000 for total loan package of $9,700,000 at 0.05% interest. Preconstruction conference held 4.12.22. Contractor awaiting on parts. Large Diameter Valve Project FY 22 Work underway now. SCOPE: Large Diameter Valve construction 3rd/Orchard - 18" & 14" valve replacements BUDGET: FUNDING SOURCE: Water Enterprise Awarded Cost $188,314.68 EST. COMPLETION: Sept. 30, 2022 PROJECT STATUS: 25% Complete Engineering department did design & performing construction management. Work is underway with installation of line stops. Mountain View Middle School Waterline Project completed. SCOPE: Design & Construct 10" water line to service Mt. View Middle Schools BUDGET: Contractor: White Cloud Pipeline $587,901.76 FUNDING SOURCE: Water Enterprise to be reimbursed by RISD EST. COMPLETION: 7/31/2022 PROJECT STATUS: Project is complete. Design by City Engineering Department. RISD has submitted commitment letter to reimburse upon completetion of project. Preconstruction conference held 9.24.2021. Work began Feb. 21, 2022. 1st Delay in starting was parts. 2nd delay was contractor was pulled off the project to perform emergency water line repairs on N. Montana, N. Garden and 3rd/Railroad track. This project has a change order of $65,091 before tax, and is making it's way through Infrastructure Committee & City Council. Edgewood Water Line Phase II - Cherry east from Garden Ave. Awarded to J&H Services Inc. Grant $400,000 & Loan $350,000 SCOPE: Replace problematic asbestos cement water main. Waiting on waterline parts & completion of Atkinson work. BUDGET: Estimated $ 693,220 J&H Services - Low bidder FUNDING SOURCE: FY 22 Water Maintenance & Transmission & Loan or Grant from NM Water Trust Board EST. COMPLETION: 11/1/2022 PROJECT STATUS: Contractor awaiting materials This project is to abandon existing 10" asbestos cement water line. Construct new 12" PVC water line and ties to exsitng smaller water mains and services. RAC Water Line Expansion Project Awarded to White Cloud Pipeline Inc. Reimbursement from Chaves County expected SCOPE: Expand waterline on east side of RAC with 14" water line Waiting on waterline parts. Expect Oct. 2022 Start BUDGET: Estimated $ 1,508,049 Change Order 1 = $253,053 for additonal inserta-valves and valves to safely control ties ins to existing 1941 line. FUNDING SOURCE: FY Water Enterprise to be reimbursed from Chaves County/City agreement for RAC improvements. EST. COMPLETION: 3/1/2023 PROJECT STATUS: Contractor awaiting materials This project building a new 14" PVC water line from east water tower on east side of RAC and south to the former "Mistic". Pre-Construction conference scheduled for May 19, 2022. N. Garden Sewer Line Replacement Project is complete. Engineering performing final internal audit. SCOPE: Replace 2825 of sewer line in the middle of N. Garden Ave. from 4th St. to the Old Glovers. BUDGET: Estimated $ 637,205 Construction Costs Only FUNDING SOURCE: FY 22 Sewer Utility Service EST. COMPLETION: 8.1.2022 PROJECT STATUS: 90% complete Project opened bids 11.9.2021. Low bidder is Adame Construction $637,294.80. Contractor began April 25, 2022. 11 Manhole Rehab Project 2022 To BE REBID - CRC has gone out of business. FY 23 budget under review. SCOPE: Rehabilitate 48 existing sewer manhole BUDGET: Original budgeted $ 250,000 Bid Amount $212,433.76 FUNDING SOURCE: FY22 Sewer Budget EST. COMPLETION: 6/1/2022 PROJECT STATUS: 0% Project awarded to Corrossion Resistant Coatings. Scheduled to commence January 31, 2022 Ascent Water Line Ralignment Contractor began June 20, 2022 SCOPE: Realilng 14" water line and smaller lines in conflict with proposed hangar. BUDGET: $ 1,057,088 Awarded to J&H Services $1,057,087.93 FUNDING SOURCE: Water Enterprise & RAC EST. COMPLETION: 09/30.2022 PROJECT STATUS: 40% Awarded at March 2022 City Council. Contractor has started installing 14" water line. Projects coordinated with Other Departments Cielo Grande All Inclusive Park - Grant 20-E2504 Awaiting parts SCOPE: Design and construct All Inclusive Park and amenities BUDGET: Grant Amount Grant = $1,461,000 Design Services Grant $162,891.25 Notice Obligation # 1 Grant 20-E2504 Const. Bid $1,691,700.17 Grant Share Const. $1,298,108.75 Notice Obligation #2 Grant 20-E2504 City Share $393,591.42 FUNDING SOURCE: DFA Grant & City Funds possible EST. COMPLETION: Construction in spring 2023 PROJECT STATUS: Awaiting Parts Awarded to Lone Mountain Contracting Inc. from Bosque Farms NM on April 14, 2022. Contractor has ordered parts tentative 5 month delivery. Phase II Cielo Grande All Inclusive Park - Grant 22-G2779 Awaiting execution of agreement SCOPE: Design and construct All Inclusive Park and amenities BUDGET: Grant Amount Grant = $853,000 Design Services Grant $0.00 Const. Bid $0.00 Grant Share Const. $0.00 City Share $0.00 FUNDING SOURCE: DFA Grant & City Funds possible EST. COMPLETION: Construction in spring 2023 PROJECT STATUS: Phase 2 desgin is complete This is the 2022 Legislative Grant to help fund Phase 1 and also to construct Phase II. Awaiting execution of agreement from DFA before City can proceed with bidding Phase 2. Cielo Grande Baseball Fields Complex - Grant 20-E2503 PO Approval by Council 1.14.2021 for BHI $526,795 for engineering. SCOPE: Design and construct baseball field complex BUDGET: Grant Amount $ 850,000 Design Services Unknown PO 1 _ Const. Bid PO Other Total Cost FUNDING SOURCE: DFA Grant & City Funds possible EST. COMPLETION: PROJECT STATUS: Design underway Draft Master Plan Complete - presentation scheduled for Infrastructure 1.24.2022. Project funding reminder scheduled for July 25, 2022 Infrastructure Committee. S. Virginia Park (former Chisum School Location) Legislative Grant of $400,000 Open bids 9.13.2022 SCOPE: Build new neighborhood park BUDGET: $ 59,158 Ordered Playgroun Equip. 6.9.2022 Council approved up to $445K. $ 340,842 Balance Available FUNDING SOURCE: Legislative Grant EST. COMPLETION: PROJECT STATUS: Design complete Public Input meeting held August 24, 2021, 4pm at site location. Design is complete but full project is closer to $800 K. City Council to decide on project direction. To be presented to May Infrastructure & General Services Committees to go to June 2022 City Council. Full design construction cost estimate = $810,308. Design being scaled down to meet $445K Council budget max. 12  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Committee Meeting Item No. Meeting Date: 8/22/2022 COMMITTEE: Infrastructure CONTACT: Louis Najar CHAIR: Jason Perry ACTION REQUESTED: Airport Infrastructure discussion. BACKGROUND: RAC update requested by Chairperson Jason Perry RAC staff to present updates. FINANCIAL CONSIDERATION: Not applicable for this agenda item. LEGAL REVIEW: Not Applicable for this agenda item. BOARD AND COMMITTEE ACTION: Open discussion for Infrastructure Committee and attendees. STAFF RECOMMENDATION: None, this is opportunity for Committee to ask questions. ATTACHMENTS 13  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Committee Meeting Item No. Meeting Date: 8/22/2022 COMMITTEE: Infrastructure CONTACT: Louis Najar CHAIR: Jason Perry ACTION REQUESTED: An update: the August 18, 2022 NMDOT Transportation Commission was to select the City of Roswell funding for Phase 3 Atkinson in the estimated project amount of $2,689,000. BACKGROUND: Initiated by: Louis Najar The City Engineering Department submitted several projects to NMDOT for funding consideration. The NMDOT selected the Atkinson Project in total project amount of $2,689,000 with 95%, $2,554,550 to be NMDOT funding and 5% City match of $134,450. Project termini is N. Atkinson from Cherry St. to College Blvd. Scope of work is full pavement removal, reconstruction and includes City water line. It should be noted that this project will complete work on the Atkinson Corridor from McGaffey to Tierra Berrenda. Previous projects were Atkinson from McGaffey to 2nd St.; Atkinson from 2nd to Cherry (currently underway); and pavement maintenance on Atkinson from College Blvd. to Tierra Berrenda. FINANCIAL CONSIDERATION: Will require budget amendment when project agreement is received and executed. LEGAL REVIEW: Not Applicable for this agenda item. BOARD AND COMMITTEE ACTION: Open discussion for Infrastructure Committee and attendees. STAFF RECOMMENDATION: None, this is opportunity for Committee to ask questions. ATTACHMENTS Excerpt from August 18, 2022 NMDOT Transportation Commission Agenda. 14 15  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Committee Meeting Item No. Meeting Date: 8/22/2022 COMMITTEE: Infrastructure CONTACT: Louis Najar CHAIR: Jason Perry ACTION REQUESTED: Consider ratification of Change Order 1- Final for project ITB-22-002 Mt. View Waterline Project in the amount of $70,108.41 which includes GRT of 7.7083%. BACKGROUND: Initiated by: Louis Najar This project was to construct a new 10” water line for Mt. View Middle School which is in the county, slightly outside the City Limits. RISD requested project and is reimbursing the majority of the project construction costs. This change order was to reconcile all the bid items to completed actual quantities. Included is a portion of Non-Participating Items which are left over parts which were purchased and became City Water Maintenance & Transmission Department Inventory. FINANCIAL CONSIDERATION: Completed project cost is $658,084.88. RISD will reimburse $617,174.04. City portion will be for the Non- Participating water parts at a cost of $40,910.84. LEGAL REVIEW: Not Applicable for this agenda item. BOARD AND COMMITTEE ACTION: Recommend ratification of Change Order 1- Final for project ITB-22-002 Mt. View Waterline Project in the amount of $70,108.41 to the September City Council meeting. STAFF RECOMMENDATION: Proceed as presented. ATTACHMENTS Change Order 1 - Final 16 17 18 19 20 21 22 23 24  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Committee Meeting Item No. Meeting Date: 7/25/2022 COMMITTEE: Infrastructure CONTACT: Louis Najar CHAIR: Jason Perry ACTION REQUESTED: Consider water line construction to be funded by Legislative Grant for Baseball Fields at Cielo Grande Sports Complex which has $323,205 in unobligated funding. BACKGROUND: Initiated by: Louis Najar The City of Roswell was awarded $850,000 in a Legislative Grant to plan, design, construct and furnish baseball fields at Cielo Grande Sports Complex. The first step was master planning. Currently, legislative grant for Baseball Fields at Cielo Grande Sports Complex has $323,205 in unobligated funding. City Engineer, Louis Najar, is recommending construction of waterlines in the amount of $323,205 as the next step in development. This would not complete all anticipated water line needs, but would be a substantial step forward in the Sports Complex development. FINANCIAL CONSIDERATION: This project is funded as carry over for FY 23 budget. LEGAL REVIEW: Not Applicable for this agenda item. BOARD AND COMMITTEE ACTION: Consider water line construction to be funded by Legislative Grant for Baseball Fields at Cielo Grande Sports Complex which has $323,205 in unobligated funding as a September 2022 City Council action item. STAFF RECOMMENDATION: City Engineer recommends this project. Water is an essential component of any outdoor sports complex. ATTACHMENTS Excerpt from Baseball Fields Master Plan 25 26  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Committee Meeting Item No. Meeting Date: 8/22/2022 COMMITTEE: Infrastructure CONTACT: Louis Najar CHAIR: Jason Perry ACTION REQUESTED: Consider moving forward with a replat of the Industrial Park Subdivision owned by the City of Roswell for use as expansion of drainage detention pond. BACKGROUND: Initiated by: Louis Najar The City has expressed interest in addressing the drainage issues at S. Main/Brasher as well as future expansion of Brasher to a 4 lane typical from S. Main to SE Main. Additionally the number two priority for the City’s current ICIP List is funding to address Brasher Drainage. A critical element of drainage is where do you take the storm runoff? A study performed in 2000 recommended the drainage pond be built at the NW corner of Brasher/SE Main which at the time was owned by the City of Roswell. Today this is the site of Admiral Beverage. As such, by a replat of Industrial Subdivision, this can now provide detention pond capacity for Brasher drainage. A replat would be prepared and taken through Planning & Zoning Commission and City Council for final ratification. FINANCIAL CONSIDERATION: Professional services for replat would be funded by City Engineering Department. LEGAL REVIEW: Not Applicable for this agenda item. BOARD AND COMMITTEE ACTION: Consider moving forward with a replat of the Industrial Park Subdivision owned by the City of Roswell for use as expansion of drainage detention pond as an item for September City Council. STAFF RECOMMENDATION: Proceed with replat as presented. ATTACHMENTS Parcel Map Exhibit of Proposed Drainage Pond Expansion 27 28  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Committee Meeting Item No. Meeting Date: 8/22/2022 COMMITTEE: Infrastructure CONTACT: Louis Najar CHAIR: Jason Perry ACTION REQUESTED: Consider Resolution 22-XX in support of a Water Trust Board application to rehabilitate the Country Club Water Reservoirs. BACKGROUND: Initiated by: Louis Najar The City is to submit an application to the Water Trust Board to rehabilitate the Country Club Reservoirs. This is for a loan/grant in the amount of $8,000,000. This is the estimated cost for bid documents, construction costs and construction inspection. This first process is a Notice of Intent To Apply which is the first screening process by the Water Trust Board. As part of the application, a resolution of support is required. FINANCIAL CONSIDERATION: Not applicable for this agenda item at this time. LEGAL REVIEW: Not Applicable for this agenda item at this time. BOARD AND COMMITTEE ACTION: Consider Resolution 22-XX in support of a Water Trust Board application to rehabilitate the Country Club Water Reservoirs as an agenda item for September City Council. STAFF RECOMMENDATION: Proceed with Resolution of support for Country Club Reservoirs as presented. ATTACHMENTS Draft Resolution 22-xx & NOI 29 30 31 32 33 34 35  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Committee Meeting Item No. Meeting Date: 8/22/2022 COMMITTEE: Infrastructure CONTACT: Louis Najar CHAIR: Jason Perry ACTION REQUESTED: Consider Resolution 22-yy in support of a Water Trust Board application for Hobson Road Flood Prevention Measures. BACKGROUND: Initiated by: Louis Najar The City is to submit an application to the Water Trust Board for Hobson Road Flood Prevention Measures. This is for a loan/grant in the amount of $9,602,273. This is the estimated cost for design, right of way, bid documents and construction costs. It is anticipated that the limits on Hobson Road would be from Nevada/West Airport Perimeter Road east to SE Main approximately 3.25 miles. This first process is a Notice of Intent To Apply which is the first screening process by the Water Trust Board. As part of the application, a resolution of support is required. FINANCIAL CONSIDERATION: Not applicable for this agenda item at this time. LEGAL REVIEW: Not Applicable for this agenda item at this time. BOARD AND COMMITTEE ACTION: Consider Resolution 22-yy in support of a Water Trust Board application for Hobson Road Flood Prevention Measures.as an agenda item for September City Council. STAFF RECOMMENDATION: Proceed with Resolution of support for Hobson Road Flood Prevention Measures as presented. ATTACHMENTS Draft Resolution 22-yy & NOI 36 37 38 39 40 41 42  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Committee Meeting Item No. Meeting Date: 8/22/2022 COMMITTEE: Infrastructure CONTACT: Louis Najar CHAIR: Jason Perry ACTION REQUESTED: Non-Action Departmental Reports (Informational for Meeting Packets) BACKGROUND: Compiled by: Louis Najar Department Reports Listing: (Alphabetical listing) Central Control/Source of Supply (Not submitted) Engineering Report Annual Maintenance Support Engineering Report Community Development Support Fleet Maintenance (Department & Fiscal Year Costs) Solid Waste Departments Special Electronics (Not Submitted) Streets Department Water Maintenance & Transmission WWTP & Sewer (Not submitted) FINANCIAL CONSIDERATION: Not applicable for this agenda item. LEGAL REVIEW: Not Applicable for this agenda item. BOARD AND COMMITTEE ACTION: Informational for meeting packets from departments associated with Infrastructure Committee. STAFF RECOMMENDATION: None, this is opportunity for Committee to ask questions. ATTACHMENTS Department reports as listed above 43 44 45 46 47 48 49 50 51 52 53 54 55