Infrastructure Committee

Regular Meeting of the Infrastructure Committee Held in the City Hall September 26, 2022 Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10-15-4, NMSA 1978 and Resolution 22-14. ROLL CALL: The meeting convened at 4:30 p.m. with Chairman Perry presiding, Councilor Arnold, Councilor Best, and Councilor Moore being present. Staff Present: Councilor Barry Foster, Thomas McAlister, Lorenzo Sanchez, Glenda Allen, Louis Najar, Scott Stark, Juan Fuentes, Gabe Han, Mayor Tim Jennings, Robert Glenn, Kevin Maevers, and Bernadette Lopez Guest(s) Present: Juno Ogle Rita Kane-Doerhoefer joined via GoToMeeting APPROVAL OF AGENDA: Councilor Moore moved to approve the agenda as presented. Councilor Arnold was the second. A voice vote of 4 -0 was unanimous, and the motion passed. APPROVAL OF MINUTES: 1. August 22, 2022: Councilor Moore moved to approve the minutes as presented. Councilor Arnold was the second. A voice vote of 4-0 was unanimous, and the motion passed. NON-ACTION ITEMS: 2. Projects Updates Discussion: Mr. Najar discussed the project updates on the WWTP Dewatering, Atkinson, and the Water Tower. 3. Airport Infrastructure Update: Mr. Stark discussed the ongoing and upcoming project list for the Airport. Mr. Stark discussed the FFA Regulations regarding Fair Market Value. REGULAR ITEMS (ACTION ITEMS): Page 1 of 3  4. Water Ordinances Ch. 26 Changes: Mr. Glenn discussed, for guidance, the questions for changes to the Chapter 26 Water, Sewer, and Sewage Disposal City of Roswell Ordinance. Group discussion followed each question. The Committee would like Mr. Glenn to provide references from like-minded communities and bring back to the Committee for review. No action taken. 5. Drought Contingency Plan Task Force: Mr. Glenn discussed the need for the Drought Contingency Plan Task Force. Mr. Glenn discussed the Drought Contingency Planning Grant of 2022. Mr. Glenn stated the Task Force is required for the Drought Contingency Planning Grant for 2022. Mr. Glenn is to write the Resolution and bring back to the Committee for review. No action taken. 6. Downtown Main St. Irrigation: Mr. Buress did not show up to the meeting for discussion. Mr. Najar briefly discussed the sidewalk irrigation details. The Committee would like this back on next month’s agenda with Mr. Buress for discussion. No action taken. 7. Award Professional Services – Mescalero Bridge Design: Mr. Najar discussed the award of RFQ-22-003, Project Development Services for E. Mescalero Rd. Bridge Replacement to BHI, Inc. Councilor Arnold moved to recommend award of RFQ-22-003, Project Development Services for E. Mescalero Rd. Bridge Replacement to BHI, Inc.of Albuquerque, NM in the amount of $198,285.56 and GRT to be included with PO requisition. Councilor Moore was the second. A voice vote of 4-0 was unanimous, and the motion passed. FOR THE RECORD: Councilor Arnold moved to amend previous motion for RFQ-22-003 to be RFQ- 23-003. Councilor Moore was the second. A voice vote of 4-0 was unanimous, and the motion passed. 8. Award ITB-23-002 S. Virginia Park Project: Mr. Najar discussed the award for the Virginia Park Project. Councilor Moore moved to recommend award of ITB-23-002 S. Virginia Park Project to include the Base Bid and Additive Alternate 2 to Constructors, Inc. in the amount of $571,884.76 which includes GRT to full City Council including the short fall of $26,884.76. Councilor Arnold was the second. A voice vote of 4-0 was unanimous, and the motion passed. 9. Award ITB-23-005 N.Garden Bridge II Project: Mr. Najar discussed the award for N. Garden Bridge II Project with his recommendation to reject all bids. Councilor Arnold moved to recommend rejection of all bids for ITB-23-005, N. Garden Bridge II Project to consent agenda. Councilor Moore was the second. A voice vote of 4-0 was unanimous, Page 2 of 3 and the motion passed. 10. Project Resolution – Atkinson Phase 3: Mr. Najar discussed the Resolution. Councilor Moore moved to recommend for approval, Resolution 22-zz, in support of agreement with the NMDOT for the Atkinson Project, CN LP20032. Agreement for $2,689,000.00 with 95%, $2,554,550.00 NMDOT participation and City match of 5%, $134,450.00 to be funded through Capital Projects to full City Council. Councilor Arnold was the second. A voice vote of 4-0 was unanimous, and the motion passed. 11. Infrastructure Committee Meeting Dates/Times: The Committee did not have any changes to meeting dates for October, November, and December of 2022. No action taken. OTHER BUSINESS (Non-Action): 12. Department Reports: No discussion on reports. 13. Public Comments: None. ADJOURN: The meeting adjourned at 6:28 p.m. The next scheduled meeting is October 24, 2022. Page 3 of 3