Infrastructure Committee

ROSWELL INFRASTRUCTURE COMMITTEE AGENDA Monday, October 24, 2022, at 4:30 p.m. City Hall Large Conference Room 425 N. Richardson Ave., Roswell, New Mexico 88201 Committee Chair: Jason Perry Committee Vice Chair: Angela Moore Committee Members: Cristina Arnold, Jeanine Corn-Best Staff Coordinator: Louis Najar A. Call to Order B. Roll Call C. Approval of the Agenda D. Approval of Minutes 1. September 26, 2022 1-3 E. Non-Action Items 2. Project Updates Discussion 4 – 12 3. Airport Infrastructure Update 13 F. Regular Items (Action Items) 4. Airport Infrastructure Funding 14 5. Resolution 22-XX Drought Planning Task Force 15 – 19 6. December, 2021 Water Conservation Plan 20 - 58 7. Downtown Main St. Irrigation 59 - 61 8. Infrastructure Committee 2023 Meeting Dates/Times 62 G. Other Business (Non-Action) 9. Department Reports 63 - 71 10. Public Comments H. Adjourn (Next Normally Scheduled Meeting: November 28, 2022) Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 22-14. NOTICE OF POTENTIAL QUORUM – A quorum of the City Council may or may not attend, but there will not be debate by the City Council, and no action will be taken. If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575-624-6700 at least one week prior to the meeting or as soon as possible. Public documents, including the agenda and minutes, can be provided in various accessible formats. Please contact the City Clerk at 575-624-6700 if a summary or other type of accessible format is needed. Printed and posted: 10.20.2022 THE PUBLIC IS ENCOURAGED TO PARTICIPATE ELECTRONICALLY THROUGH THE GOTO MEETING APPLICATION AND NOT PHYSICALLY ATTEND DURING THE PANDEMIC. TO ATTEND THE INFRASTRUCTURE COMMITTEE BY GO-TO-MEETING Infrastructure Committee Monday, October 24, 2022 4:30 PM - 5:30 PM (MDT) Please join my meeting from your computer, tablet or smartphone. https://global.gotomeeting.com/join/929161493 You can also dial in using your phone. United States: +1 (571) 317-3122 Access Code: 929-161-493 New to GoToMeeting? Get the app now and be ready when your first meeting starts: https://global.gotomeeting.com/install/929161493 Help Desk – 500-0587  Regular Meeting of the Infrastructure Committee Held in the City Hall September 26, 2022 Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10-15-4, NMSA 1978 and Resolution 22-14. ROLL CALL: The meeting convened at 4:30 p.m. with Chairman Perry presiding, Councilor Arnold, Councilor Best, and Councilor Moore being present. Staff Present: Councilor Barry Foster, Thomas McAlister, Lorenzo Sanchez, Glenda Allen, Louis Najar, Scott Stark, Juan Fuentes, Gabe Han, Mayor Tim Jennings, Robert Glenn, Kevin Maevers, and Bernadette Lopez Guest(s) Present: Juno Ogle Rita Kane-Doerhoefer joined via GoToMeeting APPROVAL OF AGENDA: Councilor Moore moved to approve the agenda as presented. Councilor Arnold was the second. A voice vote of 4 -0 was unanimous, and the motion passed. APPROVAL OF MINUTES: 1. August 22, 2022: Councilor Moore moved to approve the minutes as presented. Councilor Arnold was the second. A voice vote of 4-0 was unanimous, and the motion passed. NON-ACTION ITEMS: 2. Projects Updates Discussion: Mr. Najar discussed the project updates on the WWTP Dewatering, Atkinson, and the Water Tower. 3. Airport Infrastructure Update: Mr. Stark discussed the ongoing and upcoming project list for the Airport. Mr. Stark discussed the FFA Regulations regarding Fair Market Value. REGULAR ITEMS (ACTION ITEMS): Page 1 of 3 1  4. Water Ordinances Ch. 26 Changes: Mr. Glenn discussed, for guidance, the questions for changes to the Chapter 26 Water, Sewer, and Sewage Disposal City of Roswell Ordinance. Group discussion followed each question. The Committee would like Mr. Glenn to provide references from like-minded communities and bring back to the Committee for review. No action taken. 5. Drought Contingency Plan Task Force: Mr. Glenn discussed the need for the Drought Contingency Plan Task Force. Mr. Glenn discussed the Drought Contingency Planning Grant of 2022. Mr. Glenn stated the Task Force is required for the Drought Contingency Planning Grant for 2022. Mr. Glenn is to write the Resolution and bring back to the Committee for review. No action taken. 6. Downtown Main St. Irrigation: Mr. Buress did not show up to the meeting for discussion. Mr. Najar briefly discussed the sidewalk irrigation details. The Committee would like this back on next month’s agenda with Mr. Buress for discussion. No action taken. 7. Award Professional Services – Mescalero Bridge Design: Mr. Najar discussed the award of RFQ-22-003, Project Development Services for E. Mescalero Rd. Bridge Replacement to BHI, Inc. Councilor Arnold moved to recommend award of RFQ-22-003, Project Development Services for E. Mescalero Rd. Bridge Replacement to BHI, Inc.of Albuquerque, NM in the amount of $198,285.56 and GRT to be included with PO requisition. Councilor Moore was the second. A voice vote of 4-0 was unanimous, and the motion passed. FOR THE RECORD: Councilor Arnold moved to amend previous motion for RFQ-22-003 to be RFQ- 23-003. Councilor Moore was the second. A voice vote of 4-0 was unanimous, and the motion passed. 8. Award ITB-23-002 S. Virginia Park Project: Mr. Najar discussed the award for the Virginia Park Project. Councilor Moore moved to recommend award of ITB-23-002 S. Virginia Park Project to include the Base Bid and Additive Alternate 2 to Constructors, Inc. in the amount of $571,884.76 which includes GRT to full City Council including the short fall of $26,884.76. Councilor Arnold was the second. A voice vote of 4-0 was unanimous, and the motion passed. 9. Award ITB-23-005 N.Garden Bridge II Project: Mr. Najar discussed the award for N. Garden Bridge II Project with his recommendation to reject all bids. Councilor Arnold moved to recommend rejection of all bids for ITB-23-005, N. Garden Bridge II Project to consent agenda. Councilor Moore was the second. A voice vote of 4-0 was unanimous, Page 2 of 3 2 and the motion passed. 10. Project Resolution – Atkinson Phase 3: Mr. Najar discussed the Resolution. Councilor Moore moved to recommend for approval, Resolution 22-zz, in support of agreement with the NMDOT for the Atkinson Project, CN LP20032. Agreement for $2,689,000.00 with 95%, $2,554,550.00 NMDOT participation and City match of 5%, $134,450.00 to be funded through Capital Projects to full City Council. Councilor Arnold was the second. A voice vote of 4-0 was unanimous, and the motion passed. 11. Infrastructure Committee Meeting Dates/Times: The Committee did not have any changes to meeting dates for October, November, and December of 2022. No action taken. OTHER BUSINESS (Non-Action): 12. Department Reports: No discussion on reports. 13. Public Comments: None. ADJOURN: The meeting adjourned at 6:28 p.m. The next scheduled meeting is October 24, 2022. Page 3 of 3 3  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Committee Meeting Item No. Meeting Date: 10/24/2022 COMMITTEE: Infrastructure CONTACT: Louis Najar CHAIR: Jason Perry ACTION REQUESTED: Project Updates – Infrastructure Committee open discussion BACKGROUND: Initiated by: Louis Najar Committee will be given opportunity for Q&A on any project. Project Dashboard report is part of the committee packet. Please note project updates report; Facilities Department Engineering Department FINANCIAL CONSIDERATION: Not applicable for this agenda item. LEGAL REVIEW: Not Applicable for this agenda item. BOARD AND COMMITTEE ACTION: Open discussion for Infrastructure Committee and attendees. STAFF RECOMMENDATION: None, this is opportunity for Committee to ask questions. ATTACHMENTS Facilities Dept. & Engineering Dept. Project Dashboard Reports 4  City of Roswell Projects Status Updated 10/18/2022 Facilities Maintenance Department Projects Year 2022 Adult Center SCOPE: Kitchen and concession demo and renovation ESTIMATED COST: $ 17,683 FUNDING SOURCE: FY 2022 Budget CITY SHARE: $17,682.94 DFA/GRANT #: $ - OTHER: BUDGET: Total Budget: $ 17,683 Total Payments: Encumbered $ 17,683 Total Change Orders: $ - Current Balance: $ 17,683 PROJECT CODE NO.: PURCHASE ORDER NO. 22202624 GL #: 26154243-614002 PROJECT SCHEDULE: EST. COMPLETION: Oct-22 PROJECT STATUS: Phase % Complete Conceptual, Design 100% Schematic Phase N/A Design Development Phase N/A Construction Documents Phase 0% RFP, ITB, CES, Proposal 100% Construction 0% Substantial Completion 0% Project Closeout 0% Vendor Custom Const. Notes: Estimated Completion 1-Oct 2/21/22- Proposal received. April/22- Original project manager left City. 6/01/22- P.O.# requested. 7/18/22- Working with customer on flooring/paint colors. Asbestos testing proposal received, P.O.# requested for testing. 7/20/22- Received P.O. # for testing. 7/25/22- Material samples were taken for testing. 8/1/22- Test results in, informed vendor. 8/23/22- flooring, paint color, cove base and flooring chosen and forwarded to contractor. Waiting for materials to arrive. Year 2022 Adult Center SCOPE: Remove and replace ceiling tiles. ESTIMATED COST: $ 5,630 FUNDING SOURCE: FY 2022 Budget $ - CITY SHARE: 5,630.00 DFA/GRANT #: $ - OTHER: BUDGET: Total Budget: Total Payments: Encumbered $ 5,630 Total Change Orders: $ - Current Balance: $ 5,630 PROJECT CODE NO.: PURCHASE ORDER NO. 22202538 GL #: 26154243-614002 Recreation PROJECT SCHEDULE: EST. COMPLETION: Aug-22 PROJECT STATUS: Phase % Complete Conceptual, Design 0% Schematic Phase 0% Design Development Phase 0% RFP, ITB, CES, Proposal 100% Construction 100% Substantial Completion 100% Project Closeout 100% Vendor Earl Purcella Notes: Estimated Completion Aug-22 3/10/22-Proposal received. April/22- Original Project Manager left City. 5/25/22- P.O. # ordered. Ceiling tiles ordered. 7/11/22- Ceiling tiles received. Start date scheduled for week of 8/5/2022. 7/25/22- Work began. 7/28/22- Work complete. 7/29/22- Work inspected, authorized for payment. COMPLETE. Year 2022 Air Center Doors SCOPE: Remove/replace several doors. 5  ESTIMATED COST: $ 17,703 FUNDING SOURCE: Unknown CITY SHARE: $ - DFA/GRANT #: Insurance Claim OTHER: BUDGET: Total Budget: $ 17,703 Total Payments: $ - Encumbered $ 17,703.00 Total Change Orders: $ - Current Balance: $ 17,703.32 PROJECT CODE NO.: PURCHASE ORDER NO. 22300567 GL #: PROJECT SCHEDULE: EST. COMPLETION: PROJECT STATUS: Phase % Complete Conceptual, Design 0% Schematic Phase 0% Design Development Phase 0% RFP, ITB, CES, Proposal 100% Construction 0% Substantial Completion 0% Project Closeout 0% Vendor Custom Const. Notes: Estimated Completeion 7/12/2022- Scope walk with contractors, only one contractor attended, waitng for proposal. 7/20/22- Received proposal, approved by customer, customer submitted request for PO, waiting on PO. 8/9/22- PO# received, contractor notified to proceed. Year 2019 Police Evidence Storage SCOPE: Secure old FACMAN (Facility Maint.) Shop for PD Evidence Storage ESTIMATED COST: $ 400,000 FUNDING SOURCE: FY20 Budget $ 400,000 CITY SHARE: $400,000 $ - DFA/GRANT #: $ - OTHER: BUDGET: Total Budget: $ 400,000 Total Payments: $ - Encumbered $ 288,012.00 Total Change Orders: $ - Current Balance: $ 400,000.00 PROJECT CODE NO.: PURCHASE ORDER NO. 22100607 GL #: 26014311 - 817504 PROJECT SCHEDULE: EST. COMPLETION: PROJECT STATUS: Phase % Complete Conceptual, Design 100% Schematic Phase 100% Design Development Phase 100% RFP, ITB, CES, Proposal 100% Construction 90% Substantial Completion 0% Project Closeout 0% Vendor CES/Waide Notes: Estimated Completion 2021 July Phase one scope: Roof repairs, secure outer structure and alarm. Anticipate purchase order release week of 12/14/20 and construction to begin January 2021. 1/18/21 - Executive level decision needed on camera and access package. Securing building exterior is 90% complete; roofing to start 2/22/21 due to weather delay on 2/15/21. 3/16/21- Roofing started February 2021 and is approximately 33% complete. Purchase order issued on February 2021 for Phase I & Phase II for electrical and security upgrade. Estimate start date of April 2021. 5/18/21- Roofing and vehicle storage are 100% complete. Security and cameras in progress 45% to date. 6/22/21 - Security and control access is 80% complete. 7/19/21- Security and control access is 90% complete and programming is in progress. 7/15/2022- On hold pending budgeting discussions in new fiscal year. Several repairs have been made by Facilitites Maintenance team including HVAC repair, plumbing repairs. 8/11/22- Walked facility with electrical contractor for lighting repairs, waiting for quote. 8/18/22- quotes provided to P.D, waiting on P.O. 2020 Annex Transaction Window SCOPE: Remove window and install transaction drawer ESTIMATED COST: $ 25,000 FUNDING SOURCE: Cares Act Funding CITY SHARE: $ - DFA/GRANT #: $ - OTHER: BUDGET: Total Budget: Total Payments: $ - Encumbered Total Change Orders: $ - Current Balance: $ - Page 2 of 3 6  PROJECT CODE NO.: PURCHASE ORDER NO. GL #: PROJECT SCHEDULE: EST. COMPLETION: PROJECT STATUS: Phase % Complete Conceptual, Design 100% Schematic Phase 100% Design Development Phase 100% RFP, ITB, CES, Proposal 100% Construction 0% Substantial Completion 0% Project Closeout 0% Vendor 0% Estimated Completion 0% Notes: Site surveyed and proposal received 12/20. Pending executive level decision 12-30-20. 1/18/21 - Project placed on hold by Executive team. 5/18/21- On hold pending Executive level decision. Year 2020 316 North Richardson Building SCOPE: Demo ceiling and flooring for structural inspection. Build back for office space. ESTIMATED COST: $29,131- Demo and Report $868,160 - Remodel FUNDING SOURCE: CITY SHARE: DFA/GRANT #: $ 29,131 OTHER: BUDGET: Total Budget: Total Payments: $ 24,406.00 Encumbered $ 29,131.00 Total Change Orders: $ - Current Balance: $ 24,406.00 PROJECT CODE NO.: PURCHASE ORDER NO. 22100949 GL #: 11014013 - 725610 PROJECT SCHEDULE: EST. COMPLETION: PROJECT STATUS: Phase % Complete Conceptual, Design 0% Schematic Phase 0% Design Development Phase 0% RFP, ITB, CES, Proposal 100% Demo Construction 95% Demo Substantial Completion 95% Demo Project Closeout 0% Vendor Holloway Estimated Completion 20-Dec Notes: Demo completed 12/20, awaiting asbestos abatement. Remodel pending executive level decision. 1/18/21 Project placed on hold by Executive team. 5/18/21 - On hold pending Executive level decision. Year 2020 Convention Center Block Wall SCOPE: Construct block wall around outdoor garden area with access. ESTIMATED COST: $ 201,709 FUNDING SOURCE: CITY SHARE: $ - DFA/GRANT #: $ - OTHER: BUDGET: Total Budget: Total Payments: $ - Encumbered Total Change Orders: $ - Current Balance: $ - PROJECT CODE NO.: PURCHASE ORDER NO. 22300704 GL #: PROJECT SCHEDULE: EST. COMPLETION: PROJECT STATUS: Phase % Complete Conceptual, Design 100% Schematic Phase 100% Design Development Phase 100% RFP, ITB, CES, Proposal 100% Construction 0% Substantial Completion 0% Project Closeout 0% Holloway Construction Vendor Estimated Completion 0% Notes: Design completed by DPS during CC construction. Awaiting proposals.12/20. Proposals received and awaiting executive level decision 12/30/20. 1/18/21 - Project placed on hold by Executive team. 5/18/21 - On hold pending Executive level decision. New proposal received 5/20/2022. On hold pending executive level decision. 8/11/2022-Item brought before City Counsel and was approved. Page 3 of 3 7  City of Roswell Engineering Department Projects Status 10/18/2022 Street Projects & Other N. Garden Second Bridge - Roswell Livestock Auction Legislature 2021 - $889,000 for project SCOPE: Remove and replace bridge - roadway approaches from Cherry north to Spring River bridge BUDGET: Engr. Estimate $1,000,000 Requested FY 22 FUNDING SOURCE: 2021 Legislative Grant $889,000 1st Bid Rejected - To be re-bid EST. COMPLETION: 5/31/2022 City Funds Required $111,111 PROJECT STATUS: Plans complete City Engineering Department to survey, design, bid and construction management in-house. Bids were received on 9.13.22. The bids were considerably higher than anticipated. City Council rejected 1st bids 10.13.22, and plan is to rebid in 2023. N. Atkinson Project - 2nd to Cherry St. SCOPE: ADA / Sidewalk & reconstruction of pavement Work continuing. BUDGET: ($1,ooo,000 NMDOT Share) Low Bid $1,326,071.38, Required City funding $326,071.38 Design PO #22002226 $62,241.38 Design Survey Performed by Engineering Department Construction PO 22201230 J&H Services - Low bidder FUNDING SOURCE: FY 22 Road Fund EST. COMPLETION: 11/30/2022 PROJECT STATUS: Construction 67% The funding of this project construction is to be charged to FY 22. Project encountered major utility problems with sewer and water. Change orders to date total $897,715. Current project cost =$2,294,107. Phase II underway with finishing waterline construction. Also began concrete work for final phase and prelim grading of roadway. The last month plus of rainy season has delayed progress. McGaffey - Atkinson to Garden On hold - SCOPE: ADA/Sidewalk - Mill & Fill 2800 LF 13500 SY BUDGET: Estimated $1.3 million 3" Mill & Fill only = $459K FUNDING SOURCE: Submitted on 2020 Legislative ICIP EST. COMPLETION: PROJECT STATUS: Project is on the year 1 Pavement Condition List. No activity Project on hold due to lack of funding. McGaffey - Main to Garden On hold SCOPE: ADA/Sidewalk - Mill & Fill 2500 LF 12000 SY BUDGET: Estimated $1.3 million 3" Mill & Fill only = $408K FUNDING SOURCE: Submitted on 2020 Legislative ICIP, unsuccesful at Legislature. EST. COMPLETION: PROJECT STATUS: Project is on the year 1 Pavement Condition List. No activity McGaffey - Wyoming to Union Project Complete - need punch list and audit SCOPE: ADA/Sidewalk - Mill & Fill 3000 LF 14,500 SY NMDOT has funded 95% of project BUDGET: Estimated $1.4 million selected by NMDOT 8.26.2021 FUNDING SOURCE: FY 22 Road Fund - 95% NMDOT Reimbursement EST. COMPLETION: 10/31/2022 PROJECT STATUS: 99% Contractor needs to complete punch list. Opened bids 1.11.2022, Apparent low bidder is Constructors Inc. $905,342.51. Preconstruction meeting held 3.22.22. Project commenced 4.18.22. Engineering Department reviewing final quantities. FY 23 - Hot Recycling & Micro-surfacing Pavement Maintenance $1 million Approved budget for FY 23 SCOPE: Hot Recycle & Micro-surfacing of various streets BUDGET: Estimated $600K - Hot Recycling only, hot recycled areas to be Micro-Surfaced, Estimated $400K FUNDING SOURCE: 100% City funds EST. COMPLETION: PROJECT STATUS: Streets to be selected by using Pavement Condition Survey and field review by Streets & City Engineer. Work is scheduled for March-April 2023 FY 23 - Only Micro-surfacing Pavement Maintenance NO Approved budget for FY 23 SCOPE: Only Micro-surfacing of various streets BUDGET: Estimated $ - FUNDING SOURCE: EST. COMPLETION: PROJECT STATUS: Streets to be selected by using Pavement Condition Survey and field review by Streets & City Engineer. 8 FY 22 - One time Mill/Fill using GRT Lawsuit Award Monies Waiting on J&H Services to complete their portion. SCOPE: Various streets in all five wards - mill two inches below curb gutter line & 2" pavement inlay. BUDGET: Estimated $ 1,784,685 Funding Approved by City Council March 10, 2002 FUNDING SOURCE: GRT Lawsuit Award and May 26, 2022. EST. COMPLETION: 9/30/2022 PROJECT STATUS: 50% This is a one time funded project. Scope is to perform higher quality pavement maintenance on streets in all 5 Wards. The street list was from the 2020 Pavement Condition Report. List was split to the two Roswell paving Contractors who have an ongoing mill/fill project to be change ordered. Constructors Inc. has completed their portion of work. FY 22 - Mill & Fill Pavement Rehab Program City Funded Washington Paving Complete Performing close out & audit. N. Garden portion complet Sunset portion paving Complete SCOPE: Mill and fill 3" depth of existing streets. Portions of Sunset, N. Garden and S. Washington & Mill/Fill 2" with GRT Award monies BUDGET: Estimated $2,260,000 + $1,784,685 FUNDING SOURCE: FY 22 Road Fund EST. COMPLETION: 9/30/2022 'ITB-22-001 - S. Washington from McGaffey to Alameda and also Garden from 2nd to Cherry St. ITB-22-010 - Sunset (Brasher to Poe) & Sunset (McGaffey to Walnut) PROJECT STATUS: Streets were selected by using Pavement Condition Survey and field review by Streets & City Engineer. This project is to address pavement condition only. These locations will not have any sidewalk/ADA improvements. ITBs will be change order to incorporate GRT Award funded mill/fill list approved by City Council on March 10, 2022 and May 26, 2022. Change order amounts for Constructors = $1,500,338.16 and for J&H = $1,980,916.80. Bland/Atkinson Turning Lane On Hold SCOPE: Build turn lane EBL traffic from S. Atkinson BUDGET: Estimated cost $100K FUNDING SOURCE: EST. COMPLETION: PROJECT STATUS: Design Complete This NBL to Bland turning lane could never be constructed due to XCEL power poles. In 2019 a pole was damaged and as such, City requested that power pole be relocated to allow future constrution of turning lane. Design is complete and awaiting funding. Will be requested in future budget cycle. E Hobson Road Widening Project completed. NMDOT reimbursement has been received. SCOPE: Widen Hobson Road from E. Earl Cummings Loop east to YO Crossing Road, with turning lanes at Hobson/Earl Cummings Road. BUDGET: $1,520,000 Required 5% City Match FUNDING SOURCE: FY 22 Road Fund As bid cost $1,320,458.76 Final Cost was $1,189,618.56 Road Cores PO 22001555 $431.33 - Completed City cost was $59,481 Design Services PO 22001652 $64,380.88 Topo Survey Performed by Engineering Department Geotech Testing Performed by Engineering Department EST. COMPLETION: PROJECT STATUS: Completed This project would be conducive to development and access to Roswell Air Center. Bids received 1.11.2022 apparent low bidder is Constructors Inc., $1,320,458.76. Project was awarded at January 2022 Council. Contractor needs to complete culvert concrete slope blankes and re-seeding to meet SWPPP issues. Main St. Pavement Maintenance NMDOT awarded project with 95% reimbursement SCOPE: Nova Chip and restripe Main from McGaffey north to College Blvd. Project start is October 24,2022 BUDGET: Estimated Cost $1.2 million Required 5% City Match FUNDING SOURCE: FY 2022 Road Fund Road Cores Nova Chip $976,386.04 Design Services Striping $80,787.76 Topo Survey Current $1,057,173.80 Geotech Testing EST. COMPLETION: 11.30.2022 PROJECT STATUS: Design 100% This project will utilize statewide agreements for Nova Chip and new thermoplastic striping. Project will construct a plant mix wearing course to extend the service life of Main St. (US 285). To be done in 3 phases: College to 6th; 6th to Alameda; Alameda to McGaffey. Habitat For Humanity Subdivision Development On Hold SCOPE: Construct cul-de-sac for Humanity Way Court BUDGET: Estimated cost $180K FUNDING SOURCE: Capital Improvement EST. COMPLETION: Unknown until funded PROJECT STATUS: Design Complete The City created a subdivision in 2018 for low income housing. As owner/developer the City needs to construct the cul-de-sac. This to be requested in future budget cycles. Spring River Trail Rehab Phase 2 NMDOT Selected Project on 4.28.22 SCOPE: Pavement trail repairs, pavement overlay, ADA ramps, lighting if budget permits BUDGET: $236,000 FUNDING SOURCE: NMDOT $201,638, City $34,362 EST. COMPLETION: Engineering to prepare plans in-house. PROJECT STATUS: Design 1% City submitted an application to NMDOT for Recreation Trails Program (RTP) funding in 2021. On April 28, 2022, the NMDOT selected this project as one of the statewide selected projects. Once an agreement is executed with NMDOT, then City Engineering Department will begin survey and designe process. City Engineering will advertise, bid and perform construction management of project. 9 Spring River/Cielo Grande Trail Connections NMDOT Selected Project on 4.28.22 SCOPE: Construct a trail connection between the two trails. BUDGET: $225,000 FUNDING SOURCE: NMDOT $192,240, City $32,760 EST. COMPLETION: 7/15/1905 Engineering to prepare plans in-house. PROJECT STATUS: Design 1% City submitted an application to NMDOT for Recreation Trails Program (RTP) funding in 2021. On April 28, 2022, the NMDOT selected this project as one of the statewide selected projects. Once an agreement is executed with NMDOT, then City Engineering Department will begin survey and designe process. City Engineering will advertise, bid and perform construction management of project. NMDOT FY 23 - TPF Funds - Call For Projects NMDOT will select Atkinson Phase III at $2,689,000 SCOPE: City of Roswell has submitted six applications - City Council passed Resolution 22-63 in support on 10.13.22 BUDGET: TBD FUNDING SOURCE: NMDOT 95%; City 5% EST. COMPLETION: 6/1/2023 PROJECT STATUS: Design 95% City has submitted six projects: Atkinson Phase 3 - Cherry to College $2,689,000; Hobbs Mill/Fill, Sidewalk - Sunset to SE Main $2,131,000; 2nd St. Pavement Maintenance - Sunset to East City Limits $1,100,000; N. Washington Mill/Fill - Country Club to Berrendo $750,000; West College Pavement Maintenance - Relief Route to Montana $1,230,00; S. Atkinson Pavement Maintenance - Brasher to McGaffey $845,000 4 - Lane N. Montana & W. Berrendo Unfunded project SCOPE: Build 4-lane, storm drain and urban typical section with sidewalk and lights. BUDGET: TBD FUNDING SOURCE: EST. COMPLETION: PROJECT STATUS: Design 1% In 2015 corridor design completed to construct 4-lane with drainage on N. Montana from Country Club to Berrendo and also to construct 4-lane of W. Berrendo from N. Montana to N. Main (US 285). This will require right of way acquisition on west side of Mescalero and also on north side of Berrendo. Current estimates without right of way acquisition: Montana $6.5 million, Berrendo $5.5 million 4-Lane Country Club - Sycamore to Montana Unfunded project SCOPE: Build 4-lane, storm drain and urban typical section with sidewalk and lights. BUDGET: Feasibility/Drainage $48,251 City Engineering Department Budget FY 22 Design/Plans Right of Way Construction City Engineer's SWAG = $4.5 million FUNDING SOURCE: EST. COMPLETION: PROJECT STATUS: Design 55% City Engineer has contracted FXSA Engineers to perform feasibility study. Survey and design underway. Mescalero - La Jolla - Berrendo River Water Crossing NMDOT agreement has been signed by City. SCOPE: Remove failed low water crossing & upgrade with double CBC structure BUDGET: Survey/Hydrology $100,000 BHI awarded RFQ-23-002 in the amount of $213,652.69 at City Council 10.13.22 Plans/Permits $200,000 Right of Way $0 Construction $1,423,000 FUNDING SOURCE: NMDOT $1,723,000 EST. COMPLETION: PROJECT STATUS: Design commenced Govenor Michelle Lujan Grisham committed $1.7 million for project. City Engineer submitted scope of work and engineers estimate to NMDOT for preparation of an agreement. 10 Projects coordinated with Utility Departments RIAC Reservoirs Old water tower demolition is underway. SCOPE: (2) New Water Towers at RIAC BUDGET: Design Complete $ 178,500 PO 180704 Historic Documents $ 10,458 PO 190125 _ Const. Prof. Services $ 612,597 PO 22000643 Steel fabrication inspection, field rebar, coating certified inspection Const. Contractor $ 6,148,750 PO 22002556 Drinking Water Loan - $5,381,142 Principal - Forgiveness $389,463 Total Cost $ 6,950,304 FUNDING SOURCE: EPA Loan & Water Capital Fund EST. COMPLETION: Tower 1 Gillis St. January 2021, Tower 2 W. Martin St. August 2021. PROJECT STATUS: Time used 95%. Construction commenced 11.18.19. Tower 1 (Gillis St.) has painting completed. Approximately 85% complete. Tower 2 (W Martin St) painting complete pain. Approximately 85% complete - finish crews are on the job. Tower 2 in service before May 1, 2021. Tower 1 Gillis put into service, August 30,2021. Remaining work to be done is demolition of old tower and fencing of tower sites. Old tower demolition scheduled for Sept 12, 2022. Final cell phone work being completed week of 8.18.22 WWTP Screw Press & Dissolved Oxygen Improvements Contractor began mobilizing and work on 9.20.22 for dissolved oxygen and stake out. SCOPE: Install screw presses at WWTP Bids received Feb. 8, 2022, low bid $8,626,664.00 BUDGET: Estimated $ 8,003,106 $5.5 million Loan is for design and construction FUNDING SOURCE: WWTP and Clean Water State Revolving Fund load CWSRF 097 EST. COMPLETION: Completed Oct. 2021 Construction July 2022 $8,626,664 Insp. $488,225 PROJECT STATUS: Construction 1% Dewater $412,400 DO $102,481.25 RFP process complete and project awarded to HDR for design and future construction professional services. Design kick off meeting between NMENV, HDR and City was held on 12.16.2020. Council awarded project 3.10.22 and ok to seek additonal principal $3,915,000, subsidy of $285,000 for total loan package of $9,700,000 at 0.05% interest. Preconstruction conference held 4.12.22. Contractor working on civil site work for the building. Mountain View Middle School Waterline Project completed & reimbursement completed too. SCOPE: Design & Construct 10" water line to service Mt. View Middle Schools BUDGET: Contractor: White Cloud Pipeline $587,901.76 = bid cost FUNDING SOURCE: Water Enterprise to be reimbursed by RISD Final Cost was $658,084.88 EST. COMPLETION: 7/31/2022 RISD Reimbursement was $617,174.04 PROJECT STATUS: Project is complete. Design by City Engineering Department. RISD has submitted commitment letter to reimburse upon completetion of project. Preconstruction conference held 9.24.2021. Work began Feb. 21, 2022. 1st Delay in starting was parts. 2nd delay was contractor was pulled off the project to perform emergency water line repairs on N. Montana, N. Garden and 3rd/Railroad track. This project has a change order of $65,091 before tax, and is making it's way through Infrastructure Committee & City Council. Edgewood Water Line Phase II - Cherry east from Garden Ave. Awarded to J&H Services Inc. Grant $400,000 & Loan $350,000 SCOPE: Replace problematic asbestos cement water main. Waiting for poject on Atkinson to be completed prior to start this one. BUDGET: Estimated $ 693,220 J&H Services - Low bidder FUNDING SOURCE: FY 22 Water Maintenance & Transmission & Loan or Grant from NM Water Trust Board EST. COMPLETION: 11/1/2022 PROJECT STATUS: Contractor awaiting materials This project is to abandon existing 10" asbestos cement water line. Construct new 12" PVC water line and ties to exsitng smaller water mains and services. RAC Water Line Expansion Project Reimbursement from Chaves County expected SCOPE: Expand waterline on east side of RAC with 14" water line Waiting on waterline parts. Expect Oct. 20 2022 Start BUDGET: Estimated $ 1,508,049 Change Order 1 = $253,053 for additonal inserta-valves and valves to safely control ties ins to existing 1941 line. FUNDING SOURCE: FY Water Enterprise to be reimbursed from Chaves County/City agreement for RAC improvements. EST. COMPLETION: 3/1/2023 PROJECT STATUS: Contractor awaiting materials This project building a new 14" PVC water line from east water tower on east side of RAC and south to the former "Mistic". Pre-Construction conference scheduled for May 19, 2022. N. Garden Sewer Line Replacement Project is complete. Final Cost was $658,195.58 SCOPE: Replace 2825 of sewer line in the middle of N. Garden Ave. from 4th St. to the Old Glovers. BUDGET: Estimated $ 637,205 Construction Costs Only FUNDING SOURCE: FY 22 Sewer Utility Service EST. COMPLETION: 8.1.2022 PROJECT STATUS: Completed Project opened bids 11.9.2021. Low bidder is Adame Construction $637,294.80. Contractor began April 25, 2022. 11 Manhole Rehab Project 2022 Project on hold due to funding. SCOPE: Rehabilitate 48 existing sewer manhole BUDGET: Original budgeted $ 250,000 Bid Amount FUNDING SOURCE: FY22 Sewer Budget EST. COMPLETION: 6/1/2022 PROJECT STATUS: 0% Project awarded to Corrossion Resistant Coatings. Scheduled to commence January 31, 2022 Ascent Water Line Ralignment Contractor began June 20, 2022, project complete except punch list. SCOPE: Realilng 14" water line and smaller lines in conflict with proposed hangar. BUDGET: $ 1,057,088 Awarded to J&H Services $1,057,087.93 FUNDING SOURCE: Water Enterprise & RAC EST. COMPLETION: 09/30.2022 PROJECT STATUS: 99% Awarded at March 2022 City Council. Project completed, punch list being performed and final audit by Engineering Department. Projects coordinated with Other Departments Cielo Grande All Inclusive Park - Grant 20-E2504 Awaiting parts SCOPE: Design and construct All Inclusive Park and amenities BUDGET: Grant Amount Grant = $1,461,000 Design Services Grant $162,891.25 Notice Obligation # 1 Grant 20-E2504 Const. Bid $1,691,700.17 Grant Share Const. $1,298,108.75 Notice Obligation #2 Grant 20-E2504 City Share $393,591.42 FUNDING SOURCE: DFA Grant & City Funds possible EST. COMPLETION: Construction in spring 2023 PROJECT STATUS: Awaiting Parts Awarded to Lone Mountain Contracting Inc. from Bosque Farms NM on April 14, 2022. Contractor has ordered parts since April 2022. Phase II Cielo Grande All Inclusive Park - Grant 22-G2779 Agreement has been reeeived from DFA SCOPE: Design and construct All Inclusive Park and amenities BUDGET: Grant Amount Grant = $853,000 Design Services Grant $0.00 Const. Bid $0.00 Grant Share Const. $0.00 City Share $0.00 FUNDING SOURCE: DFA Grant & City Funds possible EST. COMPLETION: Construction in spring 2023 PROJECT STATUS: Design 55% This is the 2022 Legislative Grant to help fund Phase 1 and also to construct Phase II. Cielo Grande Baseball Fields Complex - Grant 20-E2503 Council approved remaining $320K to be used for waterline construction. SCOPE: Design and construct baseball field complex BUDGET: Grant Amount $ 850,000 Design Services Unknown PO 1 _ Const. Bid PO Other Total Cost FUNDING SOURCE: DFA Grant & City Funds possible EST. COMPLETION: PROJECT STATUS: Waterline plans under design. Draft Master Plan Complete - presentation scheduled for Infrastructure 1.24.2022. Project funding reminder scheduled for July 25, 2022 Infrastructure Committee. S. Virginia Park (former Chisum School Location) Legislative Grant of $400,000 10.13.22 Council approved award @$571,884.76 SCOPE: Build new neighborhood park BUDGET: $ 59,158 Ordered Playgroun Equip. 6.9.2022 Council approved up to $445K. $ 340,842 Balance Available FUNDING SOURCE: Legislative Grant EST. COMPLETION: PROJECT STATUS: Pre-Con to be held in November 2022 Public Input meeting held August 24, 2021, 4pm at site location. Design is complete but full project is closer to $800 K. City Council to decide on project direction. To be presented to May Infrastructure & General Services Committees to go to June 2022 City Council. Full design construction cost estimate = $810,308. Awarded to Constructors on 10.13.22 - Base Bid plus Added Alternate 3 - Basketball Court. 12  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Committee Meeting Item No. Meeting Date: 10/24/2022 COMMITTEE: Infrastructure CONTACT: Louis Najar CHAIR: Jason Perry ACTION REQUESTED: Airport Infrastructure discussion. BACKGROUND: RAC update requested by Chairperson Jason Perry RAC staff to present updates. FINANCIAL CONSIDERATION: Not applicable for this agenda item. LEGAL REVIEW: Not Applicable for this agenda item. BOARD AND COMMITTEE ACTION: Open discussion for Infrastructure Committee and attendees. STAFF RECOMMENDATION: None, this is opportunity for Committee to ask questions. ATTACHMENTS 13  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Committee Meeting Item No. Meeting Date: 10/24/22 COMMITTEE: Infrastructure CONTACT: Louis Najar CHAIR: Jason Perry ACTION REQUESTED: Consider recommendation from the Airport Advisory Commission to earmark sufficient funds to extend to the waterline to the southeast corner of the Roswell Air Center. BACKGROUND: Initiated by: Airport Advisory Commission The Roswell Airport Advisory Commission requests the City Council to provide full funding for extending infrastructure into the SE corner of the Roswell Air Center. This request will encompass a larger discussion on what the extension of infrastructure looks like for the southeastern corner of the Air Center. Included in the discussion will also be the various funding and projects that have been discussed for those funds. FINANCIAL CONSIDERATION: Earmark sufficient funds to extend the waterline to the southeast corner. LEGAL REVIEW: Not Applicable for this agenda item. BOARD AND COMMITTEE ACTION: The Tuesday, October 11, 2022 meeting of the Airport Advisory Commission recommended approval 4-0 to earmark sufficient funds to extend the waterline to the southeast corner. STAFF RECOMMENDATION: Consider recommendation from the Airport Advisory Commission to earmark sufficient funds to extend to the waterline to the southeast corner of the Roswell Air Center. ATTACHMENTS 14  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Committee Meeting Item No. Meeting Date: October 24, 2022 COMMITTEE: Infrastructure CONTACT: Louis Najar CHAIR: Jason Perry ACTION REQUESTED: Request the committee consider forwarding to the full City Council Resolution 22-XX A resolution creating a Drought Planning Task Force as required by the WaterSMART Drought Response Program: Drought Contingency Planning Grant for Fiscal Year 2022. BACKGROUND: Initiated by: Robert Glenn With the City of Roswell receiving notification of pending award of one of five western states Bureau of Reclamation WaterSMART Drought Response Program: Drought Contingency Planning Grant for 2022, the City is required to have task force as part of the grant. The task force is to be made up of stakeholders within our service area. We would request the following committee makeup, subject to change with grant requirements: 2 – Residential Water Customers 2 – Commercial Water Customers 1 – City Council member 1 – Representative from the Roswell Independent School District 1 – Representative from the Pecos Valley Artesian Conservancy District FINANCIAL CONSIDERATION: This is a $200,000 50/50 matching grant over two years. LEGAL REVIEW: Resolution has been reviewed by City Attorney. BOARD AND COMMITTEE ACTION: Request the committee consider forwarding to the full City Council Resolution 22-XX A resolution creating a Drought Planning Task Force as required by the WaterSMART Drought Response Program: Drought Contingency Planning Grant for Fiscal Year 2022. STAFF RECOMMENDATION: Approve and forward to City Council for action ATTACHMENTS BOR Notice of Pending Grant Award – Drought Contingency Planning Resolution 22-XX 15 16 17 18 19  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Committee Meeting Item No. Meeting Date: October 24, 2022 COMMITTEE: Infrastructure CONTACT: Louis Najar CHAIR: Jason Perry ACTION REQUESTED: Request the committee consider forwarding to the full City Council Resolution 22-XX A resolution approving the December, 2021 City of Roswell Water Conservation Plan BACKGROUND: Initiated by: Robert Glenn The Office of the State Engineer requires the Water Conservation Plan for State Water Board Grants. It covers topics such as Data Collection, System Overview, System Performance, Water Conservation Goals, Public Involvement, Education, Outreach and developing the plan. This plan should be reviewed and updated annually. The next update will be part of the Drought Contingency Planning process. FINANCIAL CONSIDERATION: The next update will be funded in part by the Bureau of Reclamation Drought Contingency Planning Grant. LEGAL REVIEW: Has been reviewed by the City Attorney. BOARD AND COMMITTEE ACTION: Request the committee consider forwarding to the full City Council Resolution 22-XX A resolution approving the December, 2021 City of Roswell Water Conservation Plan STAFF RECOMMENDATION: Approval of Resolution 22-XX A resolution approving the December 2021 City of Roswell Water Conservation Plan. ATTACHMENTS December, 2021 City of Roswell Water Conservation Plan Resolution 22-XX A resolution approving the December, 2021 City of Roswell Water Conservation Plan 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Committee Meeting Item No. Meeting Date: 10/24/2022 COMMITTEE: Infrastructure CONTACT: Louis Najar CHAIR: Jason Perry ACTION REQUESTED: Consider Downtown Main St. irrigation systems needs to be fully operational. BACKGROUND: Initiated by: Jason Perry Chairperson Jason Perry is requesting information on the history and status of the Downtown Main St. irrigation system. FINANCIAL CONSIDERATION: Not applicable at this time for this agenda item. LEGAL REVIEW: Not Applicable for this agenda item. BOARD AND COMMITTEE ACTION: Consider Downtown Main St. irrigation systems needs to be back in service. Committee may recommend direction of staff to pursue any needs deemed. STAFF RECOMMENDATION: ATTACHMENTS 59 60 61  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Committee Meeting Item No. Meeting Date: 10/24/22 COMMITTEE: Infrastructure CONTACT: Louis Najar CHAIR: Jason Perry ACTION REQUESTED: Consider 2023 Infrastructure Committee dates. Standard date is the 4th Monday of every month at 4:00 p.m. unless it falls on a Holiday. BACKGROUND: Initiated by: Jason Perry Proposed dates and deadlines for item submittals as follows: Meeting Date Submittal Deadline January 23, 2023 January 17, 2023 by 5:00 p.m. February 27, 2023 February 21, 2023 by 5:00 p.m. March 27, 2023 March 21, 2022 by 5:00 p.m. April 24, 2023 April 18, 2023 by 5:00 p.m. May 22, 2023 May 16, 2023 by 5:00 p.m. June 26, 2023 June 20, 2023 by 5:00 p.m. July 24, 2023 July 18, 2023 by 5:00 p.m. August 28, 2023 August 22, 2023 by 5:00 p.m. September 25, 2023 September 19, 2023 by 5:00 p.m. October 23, 2023 October 17, 2023 by 5:00 p.m. November 27, 2023 November 21, 2023 by 5:00 p.m. December 18, 2023 December 12, 2023 by 5:00 p.m. FINANCIAL CONSIDERATION: Not applicable for this agenda item. LEGAL REVIEW: Not Applicable for this agenda item. BOARD AND COMMITTEE ACTION: Committee to vote on Infrastructure Schedule for 2023. STAFF RECOMMENDATION: ATTACHMENTS 62  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Committee Meeting Item No. Meeting Date: 10/24/2022 COMMITTEE: Infrastructure CONTACT: Louis Najar CHAIR: Jason Perry ACTION REQUESTED: Non-Action Departmental Reports (Informational for Meeting Packets) BACKGROUND: Compiled by: Louis Najar Department Reports Listing: (Alphabetical listing) Central Control/Source of Supply (Not Submitted) Engineering Report Annual Maintenance Support Engineering Report Community Development Support Fleet Maintenance (Department & Fiscal Year Costs) Solid Waste Departments (Not Submitted) Special Electronics (Not Submitted) Streets Department Water Maintenance & Transmission (Not Submitted) WWTP & Sewer (Not Submitted) FINANCIAL CONSIDERATION: Not applicable for this agenda item. LEGAL REVIEW: Not Applicable for this agenda item. BOARD AND COMMITTEE ACTION: Informational for meeting packets from departments associated with Infrastructure Committee. STAFF RECOMMENDATION: None, this is opportunity for Committee to ask questions. ATTACHMENTS Department reports as listed above 63 64 65 66 67 68 69 70 71