Infrastructure Committee

ROSWELL INFRASTRUCTURE COMMITTEE AGENDA Monday, January 23, 2023, at 4:30 p.m. City Hall Large Conference Room 425 N. Richardson Ave., Roswell, New Mexico 88201 Committee Chair: Jason Perry Committee Vice Chair: Angela Moore Committee Members: Cristina Arnold, Jeanine Corn-Best Staff Coordinator: Louis Najar A. Call to Order B. Roll Call C. Approval of the Agenda D. Approval of Minutes 1. November 28, 2022 1-3 E. Non-Action Items 2. Project Updates Discussion 4–9 3. Airport Infrastructure Update 10 - 11 4. La Placita Subdivision 12 - 21 5. 36” Water Main Break – Sherman Ave. 22 - 23 F. Regular Items (Action Items) 6. Bids ITB-23-009, RAC Parking Lot Construction Project 24 - 32 7. Bids ITB-23-005(RE BID), N. Garden Bridge II 33 - 35 8. Bids ITB-23-007, Cemetery New Artesian Well 36 - 39 9. Consider PO for IPR – Micro-surfacing 40 - 44 G. Other Business (Non-Action) 10. Department Reports 45 - 70 11. Public Comments H. Adjourn (Next Normally Scheduled Meeting: February 27, 2023) Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 23-01. If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575-624-6700 at least one week prior to the meeting or as soon as possible. Public documents, including the agenda and minutes, can be provided in various accessible formats, please contact the City Clerk at 575-624-6700. Printed and posted: 1.19.2023 THE PUBLIC IS ENCOURAGED TO PARTICIPATE ELECTRONICALLY THROUGH THE GOTO MEETING APPLICATION AND NOT PHYSICALLY ATTEND DURING THE PANDEMIC. TO ATTEND THE INFRASTRUCTURE COMMITTEE BY GO-TO-MEETING Infrastructure Committee Monday, January 23, 2023 4:30 PM - 5:30 PM (MDT) Please join my meeting from your computer, tablet or smartphone. https://global.gotomeeting.com/join/929161493 You can also dial in using your phone. United States: +1 (571) 317-3122 Access Code: 929-161-493 New to GoToMeeting? Get the app now and be ready when your first meeting starts: https://global.gotomeeting.com/install/929161493 Help Desk – 500-0587  Regular Meeting of the Infrastructure Committee Held in the City Hall November 28, 2022 Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10-15-4, NMSA 1978 and Resolution 22-14. ROLL CALL: The meeting convened at 4:32 p.m. with Chairman Perry presiding, Councilor Best, Councilor Arnold being present, and Councilor Moore being absent. FOR THE RECORD: The Infrastructure Committee Meeting could not be recorded/viewed online due to the special Finance Committee Meeting held at the same time of Infrastructure. Staff Present: Thomas McAlister, Glenda Allen, Jennifer Griego, Louis Najar, and Bernadette Lopez Guest(s) Present: Michael Espiritu Mike Garcia and Tim Archibeque w/Armstrong Engineering appeared via cell phone APPROVAL OF AGENDA: Councilor Arnold moved to approve the agenda as presented. Councilor Best was the second. A voice vote of 3 -0 was unanimous, and the motion passed with Councilor Moore being absent. APPROVAL OF MINUTES: 1. October 24, 2022: It was the consensus of the Committee that the Minutes stand as approved. NON-ACTION ITEMS: 2. Projects Updates Discussion: Mr. Najar discussed the project update on Atkinson in which the top lift of paving will be finished tomorrow. 3. Airport Infrastructure Update: Ms. Griego discussed the updates for the ongoing and upcoming projects list for the Airport that was included in the Infrastructure packet. Mr. Najar stated the waterline for Ascent is done, and waiting for the contractor to pay back any borrowed materials. 1 Mr. Najar stated the Eastside waterline is 28% complete. REGULAR ITEMS (ACTION ITEMS): 4. Airport Infrastructure- Site Locations RUBB Hangar: Mike Garcia with Armstrong Engineering discussed the options of the proposed sites for the RUBB Hangar development. Ms. Griego stated option No. 3 was removed because the City did not feel it was a viable option because it is in a congested area. A group discussion took place on the options provided. Councilor Arnold moved to consider proposed option No. 1 for the RUBB Hangar development to be funded by the earmarked funds from the Governor to full City Council. Councilor Best was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Moore being absent. 5. Consider PO for Dustrol – FY23 Pavement Hot Recycling: Mr. Najar discussed the annually pavement maintenance program for pavement hot recycling with micro-surface overlay. Councilor Arnold moved to recommend to the consent agenda, purchase order requisition to Dustrol, Inc. for pavement hot recycling in the amount of $600,000. Councilor Best was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Moore being absent. 6. Consider PO for IPR – FY23 Micro-surfacing over Hot Recycling: Mr. Najar discussed the annually pavement maintenance program for pavement hot recycling with micro-surface overlay. Councilor Arnold moved to recommend to the consent agenda for purchase order requisition to IPR for micro-surfacing in the amount of $400,000. Councilor Best was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Moore being absent. FOR THE RECORD: Chairman Perry asked to state for the record that Councilor Moore desired to be here for the meeting, but with all the illness going around, she could not attend in person, nor could she via GoToMeeting because of the special Finance Committee meeting going on at the same time. 7. Resolution 22-AA – Washington Street Improvements: Mr. Najar discussed this item. Councilor Arnold moved to recommend to the consent agenda, Resolution 22-AA in support of agreement with NMDOT for Washington Ave. rehabilitation improvements, in the amount of $540,000. Councilor Best was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Moore being absent. 8. Resolution 22-BB – Street Improvements: Mr. Najar discussed this item. Councilor Arnold moved to recommend to the consent agenda, Resolution 22-BB in support of agreement with the NMDOT for Street Improvements, in the amount of $360,000. Councilor Best was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Moore being absent. 2 OTHER BUSINESS (Non-Action): 9. Department Reports: Councilor Best inquired about Mescalero Bridge. Mr. Najar responded the project is proceeding and the plans are being put together. 10. Public Comments: None. NO MEETING SCHEDULED FOR DECEMBER 2022. ADJOURN: The meeting adjourned at 5:16 p.m. The next scheduled meeting is January 23, 2023. 3  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Committee Meeting Item No. Meeting Date: 1/23/2023 COMMITTEE: Infrastructure CONTACT: Louis Najar CHAIR: Jason Perry ACTION REQUESTED: Project Updates – Infrastructure Committee open discussion BACKGROUND: Initiated by: Louis Najar Committee will be given opportunity for Q&A on any project. Project Dashboard report is part of the committee packet. Please note project updates report; Engineering Department FINANCIAL CONSIDERATION: Not applicable for this agenda item. LEGAL REVIEW: Not Applicable for this agenda item. BOARD AND COMMITTEE ACTION: Open discussion for Infrastructure Committee and attendees. STAFF RECOMMENDATION: None, this is opportunity for Committee to ask questions. ATTACHMENTS Engineering Dept. Project Dashboard Reports 4  City of Roswell Engineering Department Projects Status 1/17/2023 Street Projects & Other N. Garden Second Bridge - Roswell Livestock Auction Legislature 2021 - $889,000 for project SCOPE: Remove and replace bridge - roadway approaches from Cherry north to Spring River bridge BUDGET: Engr. Estimate $1,000,000 Requested FY 22 FUNDING SOURCE: 2021 Legislative Grant $889,000 Rebid- under review EST. COMPLETION: 5/31/2022 City Funds Required $111,111 PROJECT STATUS: Plans complete City Engineering Department to survey, design, bid and construction management in-house. Bids were received on 9.13.22. The bids were considerably higher than anticipated. City Council rejected 1st bids 10.13.22, Rebid is under review. N. Atkinson Project - 2nd to Cherry St. SCOPE: ADA / Sidewalk & reconstruction of pavement BUDGET: ($1,ooo,000 NMDOT Share) Low Bid $1,326,071.38, Required City funding $326,071.38 Design PO #22002226 $62,241.38 Design Survey Performed by Engineering Department Construction PO 22201230 J&H Services - Low bidder FUNDING SOURCE: FY 22 Road Fund EST. COMPLETION: 12/15/2022 PROJECT STATUS: Construction Complete The funding of this project construction is to be charged to FY 22. Project encountered major utility problems with sewer and water. Change orders to date total $897,715. Current project cost =$2,294,107. Project completed. Engineering & NMDOT performing final reviews and audit. McGaffey - Atkinson to Garden On hold - SCOPE: ADA/Sidewalk - Mill & Fill 2800 LF 13500 SY BUDGET: Estimated $1.3 million 3" Mill & Fill only = $459K FUNDING SOURCE: Submitted on 2020 Legislative ICIP EST. COMPLETION: PROJECT STATUS: Project is on the year 1 Pavement Condition List. No activity Project on hold due to lack of funding. McGaffey - Main to Garden On hold SCOPE: ADA/Sidewalk - Mill & Fill 2500 LF 12000 SY BUDGET: Estimated $1.3 million 3" Mill & Fill only = $408K FUNDING SOURCE: Submitted on 2020 Legislative ICIP, unsuccesful at Legislature. EST. COMPLETION: PROJECT STATUS: Project is on the year 1 Pavement Condition List. No activity FY 23 - Hot Recycling & Micro-surfacing Pavement Maintenance $1 million Approved pavement maintenance budget for FY 23 SCOPE: Hot Recycle & Micro-surfacing of various streets March 2023 is scheduled startup. BUDGET: Estimated $600K - Hot Recycling only, hot recycled areas to be Micro-Surfaced, Estimated $400K FUNDING SOURCE: 100% City funds EST. COMPLETION: PROJECT STATUS: Streets to be selected by using Pavement Condition Survey and field review by Streets & City Engineer. Work is scheduled for March-April 2023 FY 23 - Only Micro-surfacing Pavement Maintenance NO City funds approved on budget for FY 23 SCOPE: Only Micro-surfacing of various streets $100,000 Junior Legislative Bill to do limited streets. BUDGET: Estimated $ - FUNDING SOURCE: EST. COMPLETION: PROJECT STATUS: Streets to be selected by using Pavement Condition Survey and field review by Streets & City Engineer. FY 22 - One time Mill/Fill using GRT Lawsuit Award Monies J&H scheduled to complete 1.21.23 SCOPE: Various streets in all five wards - mill two inches below curb gutter line & 2" pavement inlay. BUDGET: Estimated $ 1,784,685 Funding Approved by City Council March 10, 2002 FUNDING SOURCE: GRT Lawsuit Award and May 26, 2022. EST. COMPLETION: 9/30/2022 PROJECT STATUS: 90% This is a one time funded project. Scope is to perform higher quality pavement maintenance on streets in all 5 Wards. The street list was from the 2020 Pavement Condition Report. List was split to the two Roswell paving Contractors who have an ongoing mill/fill project to be change ordered. Constructors Inc. has completed their portion of work. J&H commenced their portion on 11.14.22, will complete after Atkinson paving is completed. 5 Bland/Atkinson Turning Lane On Hold SCOPE: Build turn lane EBL traffic from S. Atkinson BUDGET: Estimated cost $100K FUNDING SOURCE: EST. COMPLETION: PROJECT STATUS: Design Complete This NBL to Bland turning lane could never be constructed due to XCEL power poles. In 2019 a pole was damaged and as such, City requested that power pole be relocated to allow future constrution of turning lane. Design is complete and awaiting funding. Will be requested in future budget cycle. Main St. Pavement Maintenance NMDOT awarded project with 95% reimbursement SCOPE: Nova Chip and restripe Main from McGaffey north to College Blvd. Construction completed BUDGET: Estimated Cost $1.2 million Required 5% City Match FUNDING SOURCE: FY 2022 Road Fund Road Cores Nova Chip $976,386.04 Design Services Striping $80,787.76 Topo Survey Current $1,057,173.80 Geotech Testing EST. COMPLETION: Dec-22 PROJECT STATUS: Completed This project will utilize statewide agreements for Nova Chip and new thermoplastic striping. Project will construct a plant mix wearing course to extend the service life of Main St. (US 285). Project completed, Enginering performing quantity audit. Habitat For Humanity Subdivision Development On Hold SCOPE: Construct cul-de-sac for Humanity Way Court BUDGET: Estimated cost $180K FUNDING SOURCE: Capital Improvement EST. COMPLETION: Unknown until funded PROJECT STATUS: Design Complete The City created a subdivision in 2018 for low income housing. As owner/developer the City needs to construct the cul-de-sac. This to be requested in future budget cycles. Spring River Trail Rehab Phase 2 NMDOT Selected Project on 4.28.22 SCOPE: Pavement trail repairs, pavement overlay, ADA ramps, lighting if budget permits BUDGET: $236,000 FUNDING SOURCE: NMDOT $201,638, City $34,362 EST. COMPLETION: Engineering to prepare plans in-house. PROJECT STATUS: Design 85% City submitted an application to NMDOT for Recreation Trails Program (RTP) funding in 2021. On April 28, 2022, the NMDOT selected this project as one of the statewide selected projects. Design is 85%, Engineering coordinating with NMDOT for federally funded design protocol. Spring River/Cielo Grande Trail Connections NMDOT Selected Project on 4.28.22 SCOPE: Construct a trail connection between the two trails. Agreement has not been received. BUDGET: $225,000 FUNDING SOURCE: NMDOT $192,240, City $32,760 EST. COMPLETION: 7/15/1905 Engineering to prepare plans in-house. PROJECT STATUS: Design 1% City submitted an application to NMDOT for Recreation Trails Program (RTP) funding in 2021. On April 28, 2022, the NMDOT selected this project as one of the statewide selected projects. Once an agreement is executed with NMDOT, then City Engineering Department will begin survey and designe process. City Engineering will advertise, bid and perform construction management of project. NMDOT FY 23 - TPF Funds - Call For Projects NMDOT agreement executed for Atkinson Phase III at $2,689,000 SCOPE: City of Roswell has submitted six applications - Schedule is to advertise in Feb. 2023 & Open bids March. 2023. BUDGET: TBD FUNDING SOURCE: NMDOT 95%; City 5% EST. COMPLETION: 6/1/2023 PROJECT STATUS: Design 95% City has submitted six projects: Atkinson Phase 3 - Cherry to College $2,689,000; Hobbs Mill/Fill, Sidewalk - Sunset to SE Main $2,131,000; 2nd St. Pavement Maintenance - Sunset to East City Limits $1,100,000; N. Washington Mill/Fill - Country Club to Berrendo $750,000; West College Pavement Maintenance - Relief Route to Montana $1,230,00; S. Atkinson Pavement Maintenance - Brasher to McGaffey $845,000. NMDOT only selected Atkinson Projct. City Council passed Resolution 22-63 in support of Atkinson project on 10.13.22 4 - Lane N. Montana & W. Berrendo Unfunded project SCOPE: Build 4-lane, storm drain and urban typical section with sidewalk and lights. BUDGET: TBD FUNDING SOURCE: EST. COMPLETION: PROJECT STATUS: Design 1% In 2015 corridor design completed to construct 4-lane with drainage on N. Montana from Country Club to Berrendo and also to construct 4-lane of W. Berrendo from N. Montana to N. Main (US 285). This will require right of way acquisition on west side of Mescalero and also on north side of Berrendo. Current estimates without right of way acquisition: Montana $6.5 million, Berrendo $5.5 million 6 4-Lane Country Club - Sycamore to Montana Unfunded project SCOPE: Build 4-lane, storm drain and urban typical section with sidewalk and lights. BUDGET: Feasibility/Drainage $48,251 City Engineering Department Budget FY 22 Design/Plans Right of Way Construction City Engineer's SWAG = $4.5 million FUNDING SOURCE: EST. COMPLETION: PROJECT STATUS: Design 55% City Engineer has contracted FXSA Engineers to perform feasibility study. Survey and design underway. Mescalero - La Jolla - Berrendo River Water Crossing Design under review by NMED, Surface Water & Corps of Engineers. SCOPE: Remove failed low water crossing & upgrade with double CBC structure BUDGET: Survey/Hydrology $100,000 BHI awarded RFQ-23-002 in the amount of $213,652.69 at City Council 10.13.22 Plans/Permits $200,000 Right of Way $0 Construction $1,423,000 FUNDING SOURCE: NMDOT $1,723,000 EST. COMPLETION: PROJECT STATUS: Design is 90% Govenor Michelle Lujan Grisham committed $1.7 million for project. City Engineer submitted scope of work and engineers estimate to NMDOT for preparation of an agreement. Once all State Agencies and Corps of Engineers have approved the design/plans, the City can advertise and bid the project. Washington Mill/Fill - Alameda north to 8th St. NMDOT agreement has been signed by City. SCOPE: Mill and fill Washington and restripe BUDGET: Survey/Hydrology $0 Plans/Permits $0 Right of Way $0 Construction $540,000 FUNDING SOURCE: Legislative Grant 22- G3128 -$540,00 EST. COMPLETION: Spring 2023 PROJECT STATUS: Design 95% Engineering Department in house design and construction management. Current schedule is to advertise February 2023, open Bids March 2023. Street Improvements - Legislative Grand 22- G3131 NMDOT agreement has been signed by City. SCOPE: Mill and fill Garden - Cherry to 19th (excluding two bridge projects termini) BUDGET: Survey/Hydrology $0 Plans/Permits $0 Right of Way $0 Construction $360,000 FUNDING SOURCE: Legislative Grant 22- G3131 -$360,00 EST. COMPLETION: Spring 2023 PROJECT STATUS: Design 90% Engineering Department in house design and construction management. Current schedule is to advertise February 2023, open Bids March 2023. Termini is Garden Ave. from Cherry north to College, budget permitting. This funding will be used to perform pavement maintenance on Garden from Cherry to Spring River Bridge, where the scope of work for N. Garden Bridge 2 has been revised due to inflation and lack of budget. 7 Projects coordinated with Utility Departments RIAC Reservoirs Old water tower demolition is underway. SCOPE: (2) New Water Towers at RIAC BUDGET: Design Complete $ 178,500 PO 180704 Historic Documents $ 10,458 PO 190125 _ Const. Prof. Services $ 612,597 PO 22000643 Steel fabrication inspection, field rebar, coating certified inspection Const. Contractor $ 6,148,750 PO 22002556 Drinking Water Loan - $5,381,142 Principal - Forgiveness $389,463 Total Cost $ 6,950,304 FUNDING SOURCE: EPA Loan & Water Capital Fund EST. COMPLETION: Tower 1 Gillis St. January 2021, Tower 2 W. Martin St. August 2021. PROJECT STATUS: Time used 95%. Construction commenced 11.18.19. Tower 1 (Gillis St.) has painting completed. Approximately 85% complete. Tower 2 (W Martin St) painting complete pain. Approximately 85% complete - finish crews are on the job. Tower 2 in service before May 1, 2021. Tower 1 Gillis put into service, August 30,2021. Remaining work to be done is demolition of old tower and fencing of tower sites. Old tower demolition scheduled for Sept 12, 2022. Final cell phone work being completed week of 8.18.22 WWTP Screw Press & Dissolved Oxygen Improvements Dissolved oxygen unit was put into operation on January 4, 2023. SCOPE: Install screw presses at WWTP Bids received Feb. 8, 2022, low bid $8,626,664.00 BUDGET: Estimated $ 8,003,106 $5.5 million Loan is for design and construction FUNDING SOURCE: WWTP and Clean Water State Revolving Fund load CWSRF 097 EST. COMPLETION: Construction September 2023 $8,626,664 Insp. $488,225 PROJECT STATUS: Construction 12% Dewater $412,400 DO $102,481.25 RFP process complete and project awarded to HDR for design and future construction professional services. Design kick off meeting between NMENV, HDR and City was held on 12.16.2020. Council awarded project 3.10.22 and ok to seek additonal principal $3,915,000, subsidy of $285,000 for total loan package of $9,700,000 at 0.05% interest. Preconstruction conference held 4.12.22. Contractor working on civil site work and utilities for the building. Dissolved oxygen upgrades operational on January 4, 2023. Edgewood Water Line Phase II - Cherry east from Garden Ave. Awarded to J&H Services Inc. Grant $400,000 & Loan $350,000 SCOPE: Replace problematic asbestos cement water main. Contractor mobilizing week of January 16, 2023 to begin work. BUDGET: Estimated $ 693,220 J&H Services - Low bidder FUNDING SOURCE: FY 22 Water Maintenance & Transmission & Loan or Grant from NM Water Trust Board EST. COMPLETION: 3/30/2023 PROJECT STATUS: Contractor awaiting materials This project is to abandon existing 10" asbestos cement water line. Construct new 12" PVC water line and ties to exsitng smaller water mains and services. RAC Water Line Expansion Project Reimbursement from Chaves County expected SCOPE: Expand waterline on east side of RAC with 14" water line Work began October 17,2022 BUDGET: Estimated $ 1,508,049 Current Contract Amount = $1,759,804 Change Order 1 = $253,053 for additonal inserta-valves and valves to safely control ties ins to existing 1941 line. FUNDING SOURCE: FY Water Enterprise to be reimbursed from Chaves County/City agreement for RAC improvements. EST. COMPLETION: 3/31/2023 PROJECT STATUS: 39% Complete This project building a new 14" PVC water line from east water tower on east side of RAC and south to the former "Mistic". Pre-Construction conference held May 19, 2022. Work began October 17, 2022, progress is satisfactory. Manhole Rehab Project 2022 Project on hold due to funding. SCOPE: Rehabilitate 48 existing sewer manhole BUDGET: Original budgeted $ 250,000 Bid Amount FUNDING SOURCE: FY22 Sewer Budget EST. COMPLETION: 6/1/2022 PROJECT STATUS: 0% Project awarded to Corrossion Resistant Coatings. Scheduled to commence January 31, 2022 8 Projects coordinated with Other Departments Cielo Grande All Inclusive Park - Grant 20-E2504 Awaiting parts - delivery estimated March 2023. SCOPE: Design and construct All Inclusive Park and amenities BUDGET: Grant Amount Grant = $1,461,000 Design Services Grant $162,891.25 Notice Obligation # 1 Grant 20-E2504 Const. Bid $1,691,700.17 Grant Share Const. $1,298,108.75 Notice Obligation #2 Grant 20-E2504 City Share $393,591.42 FUNDING SOURCE: DFA Grant & City Funds possible EST. COMPLETION: Construction in spring 2023 PROJECT STATUS: Awaiting Parts Awarded to Lone Mountain Contracting Inc. from Bosque Farms NM on April 14, 2022. Contractor has ordered parts since April 2022. Pre-construction conference held May 25, 2022. Phase II Cielo Grande All Inclusive Park - Grant 22-G2779 SCOPE: Design and construct All Inclusive Park and amenities BUDGET: Grant Amount Grant = $853,000 Design Services Grant $0.00 Const. Bid $0.00 Grant Share Const. $0.00 City Share $0.00 FUNDING SOURCE: DFA Grant & City Funds possible EST. COMPLETION: Construction in spring 2023 PROJECT STATUS: Design 85% This is the 2022 Legislative Grant to help fund Phase 1 and also to construct Phase II. Engineering was instructed to add furnishings and other amenites to the project design. This will increase estimated bid cost to $1,228,892 (full amenities, shade shelters, benches, picnic tables, lighting) Cielo Grande Baseball Fields Complex - Grant 20-E2503 Council approved remaining $320K to be used for waterline construction. SCOPE: Design and construct baseball field complex BUDGET: Grant Amount $ 850,000 Design Services Unknown PO 1 _ Const. Bid PO Other Total Cost FUNDING SOURCE: DFA Grant & City Funds possible EST. COMPLETION: PROJECT STATUS: Waterline plans under design. Draft Master Plan Complete - presentation scheduled for Infrastructure 1.24.2022. Project funding reminder scheduled for July 25, 2022 Infrastructure Committee. Schedule is advertise in February 2023 for waterline work bid invitation. S. Virginia Park (former Chisum School Location) Legislative Grant of $400,000 10.13.22 Council approved award @$571,884.76 SCOPE: Build new neighborhood park BUDGET: $ 59,158 Ordered Playgroun Equip. 6.9.2022 Council approved up to $445K. $ 340,842 Balance Available FUNDING SOURCE: Legislative Grant EST. COMPLETION: PROJECT STATUS: Pre-con scheduled for 12.8.2022 Public Input meeting held August 24, 2021, 4pm at site location. Design is complete but full project is closer to $800 K. City Council to decide on project direction. To be presented to May Infrastructure & General Services Committees to go to June 2022 City Council. Full design construction cost estimate = $810,308. Awarded to Constructors on 10.13.22 - Base Bid plus Added Alternate 3 - Basketball Court. Contracts are being executed. Contractor has submitted irrigation and seeding submittals for review and approval. Pre-construction conference held December 8, 2022., work to start 3.6.23. 9  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Committee Meeting Item No. Meeting Date: 1/23/2023 COMMITTEE: Infrastructure CONTACT: Louis Najar CHAIR: Jason Perry ACTION REQUESTED: Airport Infrastructure discussion. BACKGROUND: RAC update requested by Chairperson Jason Perry RAC staff to present updates. FINANCIAL CONSIDERATION: Not applicable for this agenda item. LEGAL REVIEW: Not Applicable for this agenda item. BOARD AND COMMITTEE ACTION: Open discussion for Infrastructure Committee and attendees. STAFF RECOMMENDATION: None, this is opportunity for Committee to ask questions. ATTACHMENTS 10  ROSWELL AIR CENTER - ONGOING & UPCOMING PROJECTS Council Approval City PO Task Order Project Description Status 2210113 I TERMINAL PARKING LOT ('19 MAP) Bid opened January 10, 2023. Infrastructure to review on January 23rd and Council approval in February. 8/13/2020 22200857 B AIRPORT DRAINAGE STUDY (AIP ENTITLEMENTS) Draft report submitted to City and FAA for review. No comments as of today. 22101681 A EASTSIDE WATERLINE Construction began 10/17/ 2022. This is a PW Department Project, it is 39% complete. Completion date March 31, 2023. 1/13/2022 22201571 E REHABILITATE APRON PHASE I ('20 MAP) Design complete ready to advertise for bids. Need to review plans with TSA and Airline. 6/9/2022 22301447 F REHABILITATE APRON PHASE 2 ('21 MAP) Final project footprint has been confirmed by City. Ready to release survey and geotech. 1/13/2022 22201570 D ASCENT MRO DESIGN & CONSTRUCTION PHASE 1 Construction began August 15, 2022. Contractor suspended construction. ASCENT WATERLINE UPGRADE Completed. 4/14/2022 22300214 G AIRPORT MASTER PLAN UPDATE In progress. City finalized Technical Advisory Committee Members. 6/9/2022 22300266 PER RUNWAY 17/35 REHABILITATION Runway survey and geotech performed December 8th and 9th. Waiting on survey data and geotech info. H BLM AIR TANKER BASE EXPANSION Lease being presented to Legal Committee in January 2023. 12/8/2022 RUBB HANGAR/BUILDING PROJECT (CITY Option 1, Alert facility selected 11//10/2022 INDUSTRIAL PARK MASTER PLAN/PRELIMINARY ENG ST City Council approval 11/10/2022. SOW being advertised. Proposal opening February 7th 22301030 REBRANDING OVER TERMINAL CAFE COUNTER & BAR Repainting in process. Some artwork has been installed. 22301232 ILEA HVAC UPGRADE Honeywell working on HVAC, supplies arriving for fire safety. Lead time for chiller expected 39 weeks. TRANSAERO MEDIVAC Site permit issued January 9, 2023. 5 year lease going to Legal Committee in January 2023. Building 650 Demolision Reallocation of funds approved by City Council January 12, 2023. PO being requested. 22301031 Wayfinding Signs To be installed January 26, 2023. 11  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Committee Meeting Item No. Meeting Date: 1/23/2023 COMMITTEE: Infrastructure CONTACT: Louis Najar CHAIR: Jason Perry ACTION REQUESTED: Provide history of La Placita Subdivision and requests for City to take over maintenance of private streets. BACKGROUND: Initiated by: Jason Perry La Placita Subdivision was approved by City of Roswell Planning Zoning Commission as a PUD in March 2006. The developers chose designation as a PUD (Planned Unit Development) in lieu as a standard R-1 Residential subdivision. A Planned Unit Development (PUD) is a zoning designation which may be used to ease the requirements of a zoning ordinance in exchange for creativity in development. A PUD is often used to provide deviations from standards such as setbacks, height, density, uses, and other regulations. In this case, one of the deviations was to NOT dedicate standard street right of way. The streets were dedicated to be private access for the La Placita development. The streets would be private and part of home owner association purview. La Placita was approved as private access streets by City Council, P&Z and filed at Chaves County Clerk’s office on April 19, 2006. In the past, there has been requests for the City to take over maintenance of these private access streets. In the past – City Engineers, Planning Directors and City Managers have declined to recommend acceptance for maintenance and responsibility of these private streets. FINANCIAL CONSIDERATION: Not applicable for this agenda item. LEGAL REVIEW: Not Applicable for this agenda item. BOARD AND COMMITTEE ACTION: Open discussion for Infrastructure Committee and attendees. STAFF RECOMMENDATION: City Engineer recommends the private streets remain private responsibility. ATTACHMENTS Aerial of Subdivision – Chaves County Parcel map – 2017 2006 Planning & Zoning Commission Minutes Copy of filed subdivision plat – 4.19.2006 12 13 14 15 16 17 18 19 20 21  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Committee Meeting Item No. Meeting Date: 1/23/2023 COMMITTEE: Infrastructure CONTACT: Louis Najar CHAIR: Jason Perry ACTION REQUESTED: Notification of 36” water main break at 603 E. Alameda. BACKGROUND: Initiated by: Louis Najar On Saturday, January 14, 2023, City was advised of a water leak. It was found to be a leak on the existing 36” concrete cylinder water main located in the yard of 603 E. Alameda. City Water Department was able to turn off and isolate the 36” water main. Valves were shut off at Garden/RR Tracks and 3rd/Garden. The 36” water main was constructed in 1987. The plans show the location of the leak as City Property but it was verified at the Chaves County Clerk’s office that the City has no easement nor owns the property. As of the writing of this abstract, the City was working on a right of entry to begin exploration of the leak. The leak is adjacent to a house and in a fenced yard where old cars are being stored, assumed as parts/junkards. FINANCIAL CONSIDERATION: Not applicable for this agenda item at this time. LEGAL REVIEW: Not Applicable for this agenda item at this time. BOARD AND COMMITTEE ACTION: Open discussion for Infrastructure Committee and attendees. STAFF RECOMMENDATION: Once exploration of leak is performed quotes will be solicited from vendors previously approved by the Utility Repair RFP. ATTACHMENTS Chaves County Parcel Map – Star marks location of leak, 603 E. Alameda 22 23  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Committee Meeting Item No. Meeting Date: 1/23/2023 COMMITTEE: Infrastructure CONTACT: Louis Najar CHAIR: Jason Perry ACTION REQUESTED: Recommend to award ITB-23-009, RAC Parking Lot Construction Project to Constructor’s Inc. in the amount of $1,295,974.81 which includes GRT. BACKGROUND: Initiated by: Jennifer Griego On January 10, 2023, bids were held for subject project. Two bids were received. Armstrong Engineering reviewed bids and recommends award of Schedule I, II and III to Constructors Inc. in the amount of $1,203,226.50 w/o GRT (with GRT = $1,295,974.81). See attached recommendation and documentation from Armstrong Engineering. FINANCIAL CONSIDERATION: Funding for ITB-23-009 is part MAP FAA funding with City Airport Match. LEGAL REVIEW: Not Applicable for this agenda item. BOARD AND COMMITTEE ACTION: Recommend to award ITB-23-009, RAC Parking Lot Construction Project to Constructor’s Inc. in the amount of $1,295,974.81 which includes GRT to February City Council. STAFF RECOMMENDATION: Proceed as presented. ATTACHMENTS Armstrong – Recommendation letter, bid tabs, funding sponsors 24 25 26 27 28 29 30 31 32  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Committee Meeting Item No. Meeting Date: 1/23/2023 COMMITTEE: Infrastructure CONTACT: Louis Najar CHAIR: Jason Perry ACTION REQUESTED: Recommend award of ITB-23-005 (REBID), N. Garden Bridge Phase II to Abrahams Construction, in the amount of $1,071,293.68 which includes GRT. BACKGROUND: Initiated by: Louis Najar Bids were received for subject project on January 10, 2023. Two bids were received. Upon review by City Engineer, recommendation is award project to Abraham’s Construction in the amount of $1,071,293.68 which includes GRT. This project received bids on September 13, 2021. Two bids were received with the low bid being $700k over the engineer’s estimate. Project scope of work was reduced and project rebid. FINANCIAL CONSIDERATION: Current FY 23 budget for this project is $1,000,000, with $889,000 being a Legislative Grant. It is recommended that project be awarded. The shortfall of funding will come from the Road Fund from projects not yet bid. With current economic market, a 2nd REBID would not be beneficial and may in fact see an increase in costs. LEGAL REVIEW: Not Applicable for this agenda item. BOARD AND COMMITTEE ACTION: Recommend award of ITB-23-005 (REBID), N. Garden Bridge Phase II to Abrahams Construction, in the amount of $1,071,293.68 which includes GRT to February City Council. STAFF RECOMMENDATION: Proceed as presented. ATTACHMENTS Recommendation of award & bid tabulations. 33 34 35  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Committee Meeting Item No. Meeting Date: 1/23/2023 COMMITTEE: Infrastructure CONTACT: Louis Najar CHAIR: Jason Perry ACTION REQUESTED: Consider award of ITB-23-007, Cemetery New Artesian Well Project to Coats Pump & Supply Inc. in the amount of $241,293.52 which includes GRT. BACKGROUND: Initiated by: Louis Najar The South Park Cemetery is in need of an additional well and irrigation piping to adequately maintain the Cemetery. City Engineering Department was to assist with plan development and procurement of a new cemetery well. Bids were solicited for a new well. Two bids were received and recommendation is for Coats Pump & Supply Inc., Dexter NM to be awarded the project in the amount of $241,293.52. FINANCIAL CONSIDERATION: FY 23 Fund 2601 “Capital Fund” project number 17 to Install Water Well has a budget of $163,000, which creates a shortfall of $78,293.52. The shortfall will be taken from project number 18 – Replace Irrigation System which has an approved budget of $200,000. The first critical step is installation of another well. LEGAL REVIEW: Not Applicable for this agenda item. BOARD AND COMMITTEE ACTION: Consider award of ITB-23-007, Cemetery New Artesian Well Project to Coats Pump & Supply Inc. in the amount of $241,293.52 which includes GRT to February City Council. STAFF RECOMMENDATION: Proceed as presented. ATTACHMENTS Recommendation of Award letter, bid tabs and excerpt from current FY 23 Budget project list. 36 37 38 39  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Committee Meeting Item No. Meeting Date: 1/23/2023 COMMITTEE: Infrastructure CONTACT: Louis Najar CHAIR: Jason Perry ACTION REQUESTED: Recommend purchase order be issued to IPR in the amount of $100,000 to perform Micro-Surfacing. BACKGROUND: Initiated by: Louis Najar The City was awarded a Junior Legislative Appropriation in the amount of $100,000 for street repairs. This money must be expended by June 30, 2023. This can be accomplished by using Statewide Agreement and procuring IPR as the contractor. This work will be scheduled to commence after IPR has done Micro- Surfacing over planned Hot Recycling. Work would likely be performed in April 2023. City Engineer recommends these locations to Micro Surface: A. 3rd St. – Sycamore to Sequoia; B. 5th St. – Railroad Tracks to Atkinson; C. Cherry St. – Garden to Atkinson. Cherry St. & 5th Street have been recently been used as detour routes, additionally Cherry St. is having waterline work performed this winter. This Micro-Surfacing will assist as a pavement preservation procedure. 3rd St. location needs pavement maintenance and locale is adjacent to ongoing commercial retail project. The $100,000 PO will cover any contingencies and overruns. FINANCIAL CONSIDERATION: This work is Item 13 FY 23 M&R Infra. & Capital in Road Fund approved budget. LEGAL REVIEW: Not Applicable for this agenda item. BOARD AND COMMITTEE ACTION: Recommend purchase order be issued to IPR in the amount of $100,000 to perform Micro-Surfacing to February City Council. STAFF RECOMMENDATION: Proceed as presented. ATTACHMENTS Legislative Appropriation, IPR Quote, Street List, Excerpt from FY 23 Budget 40 41 42 43 44  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Committee Meeting Item No. Meeting Date: 1/23/2023 COMMITTEE: Infrastructure CONTACT: Louis Najar CHAIR: Jason Perry ACTION REQUESTED: Non-Action Departmental Reports (Informational for Meeting Packets) BACKGROUND: Compiled by: Louis Najar Department Reports Listing: (Alphabetical listing) Central Control/Source of Supply (Not Submitted) Engineering Report Annual Maintenance Support Engineering Report Community Development Support Fleet Maintenance (Department & Fiscal Year Costs) Solid Waste Departments Special Electronics (Not Submitted) Streets Department Water Maintenance & Transmission (Not Submitted) WWTP & Sewer (Not Submitted) FINANCIAL CONSIDERATION: Not applicable for this agenda item. LEGAL REVIEW: Not Applicable for this agenda item. BOARD AND COMMITTEE ACTION: Informational for meeting packets from departments associated with Infrastructure Committee. STAFF RECOMMENDATION: None, this is opportunity for Committee to ask questions. ATTACHMENTS Department reports as listed above 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70