Infrastructure Committee

Regular Meeting of the Infrastructure Committee Held in the City Hall February 27, 2023 Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10-15-4, NMSA 1978 and Resolution 23-01. ROLL CALL: The meeting convened at 4:30 p.m. with Chairman Perry presiding, Councilor Best, Councilor Arnold being present, and Councilor Moore participating via GoToMeeting. Staff Present: Fernando Valdez, Debbie Reyer, Becky Hicks, Jim Buress, Abraham Chaparro, Robert Glenn, Lorenzo Sanchez, Chantel Longway, Thomas McAlister, Louis Najar, Mike Mathews, Jennifer Griego, Rudy Chavez, Glenda Allen, and Bernadette Lopez Guest(s) Present: Mike Espiritu and Terri Harber Rita Kane-Doerhoefer, Vicki Buress, Bruce Andler, Della Andazola, and Kevin Maevers attended via GoToMeeting APPROVAL OF AGENDA: Councilor Best moved to approve the agenda as presented. Councilor Arnold was the second. A voice vote of 4 -0 was unanimous, and the motion passed with Councilor Moore participating via GoToMeeting APPROVAL OF MINUTES: 1. January 23, 2023: It was the consensus of the Committee to approve the minutes as presented. NON-ACTION ITEMS: 2. Projects Updates Discussion: Mr. Najar discussed the updates for the Edgewood Water Line Project being 39% complete, and the RAC Water Line being 71% complete. 3. Airport Infrastructure Update: Ms. Griego discussed the updates for the following projects: terminal parking lot - the Notice of Award was sent to the contractor and they are still expecting construction to begin on April 1st, the Building 650 Demolition abatement should start soon for that area, ILEA HVAC Upgrade had issues and they are having to rent units because of Page 1 of 3 the laytime that is needed for the permanent units, and the Wayfinding Signs have been completed. Ms. Griego stated the projects on-hold are Rehabilitate Apron Phase I and Runway 17/35 Rehabilitation, until later this year. 4. Water Ordinance Draft Changes: Mr. Glenn discussed the revisions for Chapter 26 of the Roswell City Code. Group discussion was held and this item will be brought back for the March Infrastructure Committee for action. 5. Water Meter Cans & Other Changes.: Mr. Glenn discussed the use and process for using the new meter cans. He also had a demo hook up for display. 6. Delinquent Water Billing Accounts: M. Glenn discussed the delinquent account process. Councilor Moore inquired about the methods of notification for the water shut off process. 7. Solid Waste Training: Mr. Valdez discussed safety training and cooperative relationships that the Solid Waste Department is doing with local agencies and the public. 8. Engineering Depart. News – Funding Award Updates: Mr. Najar discussed the SS4A Action Plan Grant & Bipartisan Infrastructure Law. Mr. Najar discussed the 100% funding level for construction costs to replace NMDOT STIP Bridge #9199 (100 Block N. Elm St./Rio Hondo) with an estimated cost of $2.5 million that is funded through Bipartisan Infrastructure Law. REGULAR ITEMS (ACTION ITEMS): 9. Urgent 36” Repair: Mr. Sanchez discussed the background and direction to repair the 36” water main break at 603 E. Alameda. No action taken, informational only. 10. Downtown Main Irrigation/Planters: Mr. Buress discussed the planters and the downtown Main Street irrigation system. No action taken, informational only. 11. Solid Waste Rear Loader Truck: Mr. Chaparro discussed the need to purchase a new rear loader for commercial services because the existing unit #306 is inoperable. The new rear loader will be purchased utilizing CES Contract # 2020-31B-C116-ALL. Mr. Chaparro noted the purchase price correction of $379,406.25. Councilor Best moved to send to full City Council, the purchase of a 25 Yard Loadmaster Rear Loader with squeeze type tipper for 2 & 3 yard steel containers from MCT, Inc. in the total amount of $379,406.25 utilizing the CES Contract # 2020-31B-C116-ALL. Councilor Arnold was the second. A voice vote of 4-0 was unanimous, and the motion passed Page 2 of 3 with Councilor Moore participating via GoToMeeting 12. Award ITB-23-015 Washington Ave. Rehab: Mr. Najar discussed the Washington Ave. Rehab Project. Councilor Arnold moved to recommend approval of ITB-23-015 Washington Pavement Rehab Project to Constructors Inc., in the amount of $429,042.55 which includes GRT to be placed on the consent agenda. Councilor Moore was the second. A voice vote of 4-0 was unanimous, and the motion passed with Councilor Moore participating via GoToMeeting 13. Award ITB-23-016 Garden Ave. Rehab: Mr. Najar discussed the Garden Ave. Rehab Project. Councilor Moore moved to recommend approval of ITB-23-016 N. Garden Pavement Rehab Project to Constructors Inc., in the amount of $278,669.38 which includes GRT to be placed on the consent agenda at the March City Council Meeting. Councilor Arnold was the second. A voice vote of 4-0 was unanimous, and the motion passed with Councilor Moore participating via GoToMeeting. 14. Resolution NMDOT TPF Applications: Mr. Najar discussed the NMDOT TPF Funding Call For Projects in which the City will be applying for Hobbs St. Pavement Rehab & Sidewalk, 2nd St. Pavement Maintenance, and S. Atkinson Pavement Maintenance Projects. Councilor Moore moved to recommend Resolution 23-xx for support of projects in response to the NMDOT’s January 2023 TPF Funding Call For Projects to the consent agenda at the March City Council Meeting. Councilor Best was the second. A voice vote of 4-0 was unanimous, and the motion passed with Councilor Moore participating via GoToMeeting. OTHER BUSINESS (Non-Action): 15. Department Reports: Councilor Arnold inquired about the comparable analysis for Fleet Maintenance. Mrs. Hicks responded this year, the City is using local vendors instead of one vendor to repair everything. Councilor Arnold inquired about Mr. Chaparro’s 2018 revenue versus the operating budget analysis with the Solid Waste Department for this year. Mr. Chaparro responded he started with the City in 2020 and the Operating Budget was significantly higher and projects were going on at the facility, and he could not give a definite answer for the turn-around, he would need to get with Finance. He further stated, currently, their revenue is increasing and their budget is stable. Mr. Chaparro expressed the need for CDL employees within his department and possibly offering an incentive for CDL employees. Councilor Arnold requested the need for CDL employees be on next month’s agenda and for Mr. Chaparro to provide ideas. 16. Public Comments: Ms. Kane-Doerhoefer explained why she requested many IPRAs. ADJOURN: The meeting adjourned at 6:23 p.m. The next scheduled meeting is March 27, 2023. Page 3 of 3