Infrastructure Committee

Regular Meeting of the Infrastructure Committee Held in the City Hall July 24, 2023 Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10-15-4, NMSA 1978 and Resolution 23-01. ROLL CALL: The meeting convened at 4:30 p.m. with Chairman Perry presiding, Councilor Best, Councilor Arnold being present, and Councilor Moore being absent. Staff Present: Abraham Chaparro, Becky Hicks, James MacCornack, Mike Mathews, Jennifer Griego, Chad Cole, Della Andazola, Amalia Martinez, Glenda Allen, Quinton Miller, Monica Barraza, Juan Fuentes, Louis Najar, and Bernadette Lopez Guest(s) Present: Mike Espiritu, Terri Harber, and Rita Kane-Doerhoefer Bruce Andler participated via GoToMeeting APPROVAL OF AGENDA: Councilor Arnold moved to approve the agenda as presented. Councilor Best was the second. A voice vote of 3 -0 was unanimous, and the motion passed with Councilor Moore being absent. APPROVAL OF MINUTES: 1. June 26, 2023: It was the consensus of the Committee that the Minutes be approved as presented. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Moore being absent. NON-ACTION ITEMS: 2. Projects Updates Discussion: Mr. Najar discussed the North Garden Bridge being out. Mr. Najar discussed the update for the Inclusive Park in which the Environmental Department will do an inspection, and if passed, there will be a soft opening until an official opening date is set. Mr. Najar stated the Mescalero Bridge project will not start until the Monsoon Season is over, which is in October. 3. Airport Infrastructure Update: Ms. Griego discussed the updates for the R.A.C. projects on her ongoing and Page 1 of 4 upcoming project list. REGULAR ITEMS (ACTION ITEMS): 4. NMDOT Agreement –Elm St. Bridge: Mr. Najar discussed the NMDOT Agreement. Councilor Arnold moved to approve project agreement with NMDOT, Control No. (CN) 2014850 for bridge construction with NMDOT to fund $2,440,000 to be added to the consent agenda. Councilor Best was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Moore being absent. 5. RFP Scope of Work – Safe Streets for All: Mr. Najar discussed the scope of work. Councilor Arnold moved to approve scope of work for RFP-24-03, Safe Streets for All Action Plan funded by SS4A Grant and the City of Roswell to be added to the consent agenda. Councilor Best was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Moore being absent. 6. ICIP Projects Selection: Mr. Fuentes discussed the ICIP plan and process. Departments presented their two top projects for ICIP selection. FOR THE RECORD: Councilor Moore attended the meeting via GoToMeeting at 4:48 p.m. A. Engineering – Streets Dept. Road Fund: a. Selection No. 1, Item No. 1 on the ICIP List Project: Dump Truck to replace Unit #1209 Total Project Estimate: $196,000 b. Selection No. 2, Item No. 5 on the ICIP List Project: Washington Phase 3; Street Improvements Total Project Estimate: $550,000. B. Water/Maintenance Department: a. Selection No. 1, Item No. 24 on the ICIP List Project: Service Line Replacement (Berrendo going north and east of Main Street) Total Project Estimate: $2,000,000 b. Selection No. 2, Item No. 9 on the ICIP List Project: Replace small diameter water lines Total Project Estimate: $2,000,000 C. WWTP: a. Selection No. 1, Item No. 25 on the ICIP List Project: Brasher Industrial Park Infrastructure Page 2 of 4  Total Project Estimate: $1,500,000 b. Selection No. 2, Item No.8 on the ICIP List Project: Reroof Pump Test Bldg. and Boiler Room (RTF) Total Project Estimate: $635,000 D. Landfill: a. Selection No. 1, Item No. 1 on the ICIP List Project: Leachate Well Collection Total Project Estimate: $500,000 b. Selection No. 2, Item No. 3 on the ICIP List Project: Relocate Fuel Island Total Project Estimate: $750,000 Councilor Best moved to send the ICIP Projects as selected by staff to the full City Council on August 13, 2023. Councilor Arnold was the second. A voice vote of 4-0 was unanimous, and the motion passed with Councilor Moore participating via GoToMeeting. 7. Design Agreement W. Country Club Road 4-Lane: Mr. Najar discussed the agreement. Councilor Arnold moved to recommend entering into an agreement with Frank X. Spencer & Associates, in the amount of $256,530.23 for full project and plan development for 4-Laning of Country Club Road to the consent agenda. Councilor Best was the second. A voice vote of 4-0 was unanimous, and the motion passed with Councilor Moore participating via GoToMeeting. 8. PO for Streets Department Sweeper: Mr. Najar discussed the ratification. Councilor Arnold moved to recommend ratification of PO request for purchase of a new 2023 Elgin Broom Bear from Pete’s Equipment in the amount of $374,052.15 to be added to the consent agenda. Councilor Best was the second. A voice vote of 4-0 was unanimous, and the motion passed with Councilor Moore participating via GoToMeeting. 9. PO for Streets Department “Pothole” Patch Truck: Mr. Najar discussed the ratification. Councilor Arnold moved to recommend ratification of PO request to purchase a new 2024 “Patch Truck” from National Auto Fleet Group in the amount of $291,898.64 to be added to the consent agenda. Councilor Best was the second. A voice vote of 4-0 was unanimous, and the motion passed with Councilor Moore participating via GoToMeeting. OTHER BUSINESS (Non-Action): 10. Department Reports: No discussion. 11. Public Comments: Page 3 of 4 None. ADJOURN: The meeting adjourned at 5:17 p.m. The next scheduled meeting is August 28, 2023. Page 4 of 4