Infrastructure Committee

Regular Meeting of the Infrastructure Committee Held in the City Hall August 28, 2023 Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10-15-4, NMSA 1978 and Resolution 23-40. ROLL CALL: The meeting convened at 4:30 p.m. with Chairman Perry participating via GoToMeeting, Councilor Best, Councilor Moore being present, and Councilor Arnold being absent. Staff Present: Abraham Chaparro, Debbie Reyer, Rebecca Hicks, Lorenzo Sanchez, James MacCornack, Chad Cole, Mike Mathews, Amalia Martinez, Jennifer Griego, Glenda Allen, Louis Najar, and Bernadette Lopez Guest(s) Present: Will Cavin, Terri Harber, and Rita Kane-Doerhoefer Bruce Andler participated via GoToMeeting APPROVAL OF AGENDA: Councilor Best moved to approve the agenda removing Item No. 5, Solid Waste – Purchase Three Pickups. Councilor Moore was the second. A voice vote of 3 -0 was unanimous, and the motion passed with Councilor Arnold being absent and Chairman Perry participating via GoToMeeting. APPROVAL OF MINUTES: 1. July 24, 2023: Councilor Best moved to approve the Minutes as presented. Councilor Moore was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Arnold being absent and Chairman Perry participating via GoToMeeting. NON-ACTION ITEMS: 2. Projects Updates Discussion: Mr. Najar discussed the update to the Screw Press for the Dewatering Project. 3. Airport Infrastructure Update: Ms. Griego discussed the updates for the R.A.C. projects on her ongoing and upcoming project list. Ms. Griego stated Transaero is no longer interested in the use of the Rubb Hangar because it is too big. Page 1 of 3  REGULAR ITEMS (ACTION ITEMS): 4. Solid Waste-Purchase Two Side loaders: Mr. Chaparro discussed the ratification for the PO request of two side loaders. Councilor Best moved to recommend ratification for request to purchase two new Autocar Side Loaders from MCT, Inc. for $860,832.05 to be placed on the consent agenda. Councilor Moore was the second. A voice vote of 3-0 was unanimous and the motion passed with Councilor Arnold being absent and Chairman Perry participating via GoToMeeting. 5. Solid Waste- Purchase Three Pickups: It was the consensus of the Committee that Item No. 5, Solid Waste – Purchase Three Pickups be removed from this Agenda. 6. Solid Waste – Purchase Route Optimization Software: Mr. Chaparro discussed the software. Councilor Moore moved to approve the FY24 budget funds for the RubiconSmartCity for $27,405.00, to be placed on the consent agenda. Councilor Best was the second. A voice vote of 3-0 was unanimous and the motion passed with Councilor Arnold being absent and Chairman Perry participating via GoToMeeting. 7. WWTP-Purchase Vactor Truck: Mr. Sanchez discussed the Vactor Truck purchase. Councilor Moore moved to approve the purchase of the 2024 Vactor for $527,953.19, to be placed on the consent agenda. Councilor Best was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Arnold being absent and Chairman Perry participating via GoToMeeting. 8. GIS Phase II Agreement -SMA: Mr. Najar discussed the GIS Phase II. Mrs. Hicks asked if Transit was included. Ms. Allen stated they could add them to this phase. Councilor Best moved to send to the consent agenda, RFQ for GIS Development Services, Phase II to Souder, Miller & Associates for $121,563.52 to include Transit. Councilor Moore was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Arnold being absent and Chairman Perry participating via GoToMeeting. 9. SS4A Grant Agreement-FHWA: Mr. Najar discussed the Agreement. Councilor Moore moved to recommend approval of the Agreement with the U.S. Department of Transportation Federal Highway Administration – Safe Streets for All (SS4A) Action Plan funded by the SS4A Grant and City of Roswell, to be placed on the consent agenda. Councilor Best was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Arnold being absent and Chairman Perry participating via GoToMeeting. 10. Resolution Skate Park Funding Application: Mr. Najar discussed the Resolution. Councilor Moore moved to recommend Page 2 of 3 Resolution 23-YY for support of funding applications for development of a new skate park complex to go before full City Council on the September 23, 2023 meeting. Councilor Best was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Arnold being absent and Chairman Perry participating via GoToMeeting. 11. PO Request-Dustrol-FY 24 Micro-Surfacing Stand Alone: Mr. Najar discussed the PO request. Councilor Best moved to recommend approval of FY24 Micro-Surfacing Only Pavement Maintenance to IPR (Interstate Pavement Resurfacing), for the consent agenda, for $500,000, which includes GRT. Councilor Moore was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Arnold being absent and Chairman Perry participating via GoToMeeting. OTHER BUSINESS (Non-Action): 12. Department Reports: Mr. Najar stated the DOT Application for the Hobbs Project, Mill and Fill was approved for a total cost of $2,410,000, with the DOT’s contribution of $2,289,500 and the City’s cost of $120,500. 13. Public Comments: Chairman Perry wished everyone good luck and farewell. ADJOURN: The meeting adjourned at 5:14 p.m. The next scheduled meeting is September 25, 2023. Page 3 of 3