Infrastructure Committee

ROSWELL INFRASTRUCTURE COMMITTEE AGENDA Monday, September 25, 2023, at 4:30 p.m. City Hall Large Conference Room 425 N. Richardson Ave., Roswell, New Mexico 88201 Committee Chair: Cristina Arnold Committee Vice Chair: Angela Moore Committee Members: Jeanine Corn-Best, One Vacancy Staff Coordinator: Louis Najar A. Call to Order B. Roll Call C. Approval of the Agenda D. Approval of Minutes 1. August 28, 2023 1-3 E. Non-Action Items 2. Project Updates Discussion 4-9 3. Airport Infrastructure Update 10 - 11 F. Regular Items (Action Items) 4. Urgent 18” Water Line Repair – W. Country Club Road 12 - 23 5. RFP-24-001 Tree Disposal Services – Award Recommendations 24 - 25 6. Landfill Dozer Procurement 26 - 28 7. Brasher Drainage Professional Services – Award Recommendation 29 - 66 8. Reject Bids Spring River Trail II ITB-24-003 67 - 70 9. DFA Contract Reporting Procedure Amendment 71 - 76 G. Other Business (Non-Action) 10. Department Reports 77 - 91 11. Public Comments H. Adjourn (Next Normally Scheduled Meeting: October 23, 2023) Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 23-40. NOTICE OF POTENTIAL QUORUM – A quorum of the City Council may or may not attend, but there will not be debate by the City Council, and no action will be taken. If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575-624-6700 at least one week prior to the meeting or as soon as possible. Public documents, including the agenda and minutes, can be provided in various accessible formats. Please contact the City Clerk at 575-624-6700 if a summary or other type of accessible format is needed. Printed and posted: 9.21.2023 TO ATTEND THE INFRASTRUCTURE COMMITTEE BY GO-TO-MEETING Infrastructure Committee Please join my meeting from your computer, tablet or smartphone. http://global.gotomeeting.com/join/929161493 You can also dial in using your phone. United States: +1 (571) 317-3122 Access Code: 929-161-493 New to GoToMeeting? Get the app now and be ready when your first meeting starts: http://global.gotomeeting.com/install/929161493  Regular Meeting of the Infrastructure Committee Held in the City Hall August 28, 2023 Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10-15-4, NMSA 1978 and Resolution 23-40. ROLL CALL: The meeting convened at 4:30 p.m. with Chairman Perry participating via GoToMeeting, Councilor Best, Councilor Moore being present, and Councilor Arnold being absent. Staff Present: Abraham Chaparro, Debbie Reyer, Rebecca Hicks, Lorenzo Sanchez, James MacCornack, Chad Cole, Mike Mathews, Amalia Martinez, Jennifer Griego, Glenda Allen, Louis Najar, and Bernadette Lopez Guest(s) Present: Will Cavin, Terri Harber, and Rita Kane-Doerhoefer Bruce Andler participated via GoToMeeting APPROVAL OF AGENDA: Councilor Best moved to approve the agenda removing Item No. 5, Solid Waste – Purchase Three Pickups. Councilor Moore was the second. A voice vote of 3 -0 was unanimous, and the motion passed with Councilor Arnold being absent and Chairman Perry participating via GoToMeeting. APPROVAL OF MINUTES: 1. July 24, 2023: Councilor Best moved to approve the Minutes as presented. Councilor Moore was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Arnold being absent and Chairman Perry participating via GoToMeeting. NON-ACTION ITEMS: 2. Projects Updates Discussion: Mr. Najar discussed the update to the Screw Press for the Dewatering Project. 3. Airport Infrastructure Update: Ms. Griego discussed the updates for the R.A.C. projects on her ongoing and upcoming project list. Ms. Griego stated Transaero is no longer interested in the use of the Rubb Hangar because it is too big. Page 1 of 3 1 REGULAR ITEMS (ACTION ITEMS): 4. Solid Waste-Purchase Two Side loaders: Mr. Chaparro discussed the ratification for the PO request of two side loaders. Councilor Best moved to recommend ratification for request to purchase two new Autocar Side Loaders from MCT, Inc. for $860,832.05 to be placed on the consent agenda. Councilor Moore was the second. A voice vote of 3-0 was unanimous and the motion passed with Councilor Arnold being absent and Chairman Perry participating via GoToMeeting. 5. Solid Waste- Purchase Three Pickups: It was the consensus of the Committee that Item No. 5, Solid Waste – Purchase Three Pickups be removed from this Agenda. 6. Solid Waste – Purchase Route Optimization Software: Mr. Chaparro discussed the software. Councilor Moore moved to approve the FY24 budget funds for the RubiconSmartCity for $27,405.00, to be placed on the consent agenda. Councilor Best was the second. A voice vote of 3-0 was unanimous and the motion passed with Councilor Arnold being absent and Chairman Perry participating via GoToMeeting. 7. WWTP-Purchase Vactor Truck: Mr. Sanchez discussed the Vactor Truck purchase. Councilor Moore moved to approve the purchase of the 2024 Vactor for $527,953.19, to be placed on the consent agenda. Councilor Best was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Arnold being absent and Chairman Perry participating via GoToMeeting. 8. GIS Phase II Agreement -SMA: Mr. Najar discussed the GIS Phase II. Mrs. Hicks asked if Transit was included. Ms. Allen stated they could add them to this phase. Councilor Best moved to send to the consent agenda, RFQ for GIS Development Services, Phase II to Souder, Miller & Associates for $121,563.52 to include Transit. Councilor Moore was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Arnold being absent and Chairman Perry participating via GoToMeeting. 9. SS4A Grant Agreement-FHWA: Mr. Najar discussed the Agreement. Councilor Moore moved to recommend approval of the Agreement with the U.S. Department of Transportation Federal Highway Administration – Safe Streets for All (SS4A) Action Plan funded by the SS4A Grant and City of Roswell, to be placed on the consent agenda. Councilor Best was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Arnold being absent and Chairman Perry participating via GoToMeeting. 10. Resolution Skate Park Funding Application: Mr. Najar discussed the Resolution. Councilor Moore moved to recommend Page 2 of 3 2 Resolution 23-YY for support of funding applications for development of a new skate park complex to go before full City Council on the September 23, 2023 meeting. Councilor Best was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Arnold being absent and Chairman Perry participating via GoToMeeting. 11. PO Request-Dustrol-FY 24 Micro-Surfacing Stand Alone: Mr. Najar discussed the PO request. Councilor Best moved to recommend approval of FY24 Micro-Surfacing Only Pavement Maintenance to IPR (Interstate Pavement Resurfacing), for the consent agenda, for $500,000, which includes GRT. Councilor Moore was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Arnold being absent and Chairman Perry participating via GoToMeeting. OTHER BUSINESS (Non-Action): 12. Department Reports: Mr. Najar stated the DOT Application for the Hobbs Project, Mill and Fill was approved for a total cost of $2,410,000, with the DOT’s contribution of $2,289,500 and the City’s cost of $120,500. 13. Public Comments: Chairman Perry wished everyone good luck and farewell. ADJOURN: The meeting adjourned at 5:14 p.m. The next scheduled meeting is September 25, 2023. Page 3 of 3 3  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Committee Meeting Item No. Meeting Date: 9/25/2023 COMMITTEE: Infrastructure CONTACT: Louis Najar CHAIR: Cristina Arnold ACTION REQUESTED: Project Updates – Infrastructure Committee open discussion BACKGROUND: Initiated by: Louis Najar Committee will be given opportunity for Q&A on any project. Project Dashboard report is part of the committee packet. Please note project updates report; Engineering Department FINANCIAL CONSIDERATION: Not applicable for this agenda item. LEGAL REVIEW: Not Applicable for this agenda item. BOARD AND COMMITTEE ACTION: Open discussion for Infrastructure Committee and attendees. STAFF RECOMMENDATION: None, this is opportunity for Committee to ask questions. ATTACHMENTS Engineering Dept. Project Dashboard Reports 4  City of Roswell Engineering Department Projects Status 9/19/2023 Street Projects & Other N. Garden Bridge II - Roswell Livestock Auction Project commenced 7.12.23 with Detour & removal activity SCOPE: Remove and replace bridge - roadway approaches from Cherry north to Spring River bridge BUDGET: Engr. Estimate $1,000,000 Requested FY 22 FUNDING SOURCE: 2021 Legislative Grant $889,000 Awarded to Abraham's Construction $1,071,293.68 EST. COMPLETION: 10.31.2023 City Funds Required $182,293.68 PROJECT STATUS: 27% City Engineering Department to survey, design, bid and construction management in-house. Bids were received on 9.13.22. The bids were considerably higher than anticipated. City Council rejected 1st bids 10.13.22, Rebid award January 12, 2023 City Council. Contractor has order rebar, steel, casing and bridge railing for project. Current supply chain delayed materials. Pre-construction conference held June 21, 2023. Detour & removals began 7.12.23. Sewer line relocation completed, and placement of floor and walls scheduled week of 9.18.23. N. Atkinson Project - Cherry thru College Awarded to Constructors $3,335,936.08 (Can not start until Garden Bridge II is complete) SCOPE: ADA / Sidewalk & reconstruction of pavement BUDGET: NMDOT $2,554,550; City $646,936.08 Design Performed by Engineering Department Design Survey Performed by Engineering Department Construction FUNDING SOURCE: FY 23 Road Fund for City Portion; EST. COMPLETION: 5/31/2024 Tentative Start Date - December 2023 PROJECT STATUS: Contractor can not commence project until all waterline materials on hand. This is to allow project to start and proceed without stopping to wait on materials. Additionally this project can not commence until the N. Garden Bridge II has been completed, so not to have Garden and Atkinson both closed down to traffic at the same time. McGaffey - Atkinson to Garden On hold - SCOPE: ADA/Sidewalk - Mill & Fill 2800 LF 13500 SY BUDGET: Estimated $1.3 million 3" Mill & Fill only = $459K FUNDING SOURCE: Submitted on 2020 Legislative ICIP EST. COMPLETION: PROJECT STATUS: Project is on the year 1 Pavement Condition List. No activity Project on hold due to lack of funding. McGaffey - Main to Garden On hold SCOPE: ADA/Sidewalk - Mill & Fill 2500 LF 12000 SY BUDGET: Estimated $1.3 million 3" Mill & Fill only = $408K FUNDING SOURCE: Submitted on 2020 Legislative ICIP, unsuccesful at Legislature. EST. COMPLETION: PROJECT STATUS: Project is on the year 1 Pavement Condition List. No activity FY 24 - Hot Recycling & Micro-surfacing Pavement Maintenance $1 million approved for budget FY 24 SCOPE: Hot Recycle & Micro-surfacing of various streets Work scheduled for March 2024 BUDGET: Estimated $600K - Hot Recycling only, hot recycled areas to be Micro-Surfaced, Estimated $400K FUNDING SOURCE: 100% City funds EST. COMPLETION: April Project Completed PROJECT STATUS: 100% Streets to be selected by using Pavement Condition Survey and field review by Streets & City Engineer. Awaiting quotes from contractors for selected streets. FY 24 - Only Micro-surfacing Pavement Maintenance $500,000 approved for budget FY 24 SCOPE: Only Micro-surfacing of various streets PO approval underway Tenative Nov. 2023 construction BUDGET: Estimated $ - FUNDING SOURCE: General Fund EST. COMPLETION: 12/31/2023 PROJECT STATUS: 0% Streets selected by using Pavement Condition Survey and field review by Streets & City Engineer. Bland/Atkinson Turning Lane On Hold SCOPE: Build turn lane EBL traffic from S. Atkinson BUDGET: Estimated cost $100K FUNDING SOURCE: EST. COMPLETION: PROJECT STATUS: Design Complete This NBL to Bland turning lane could never be constructed due to XCEL power poles. In 2019 a pole was damaged and as such, City requested that power pole be relocated to allow future constrution of turning lane. Design is complete and awaiting funding. Will be requested in future budget cycle. 5 Habitat For Humanity Subdivision Development On Hold SCOPE: Construct cul-de-sac for Humanity Way Court BUDGET: Estimated cost $180K FUNDING SOURCE: Capital Improvement EST. COMPLETION: Unknown until funded PROJECT STATUS: Design Complete The City created a subdivision in 2018 for low income housing. As owner/developer the City needs to construct the cul-de-sac. This to be requested in future budget cycles. Spring River Trail Rehab Phase 2 Bid of 9.12.23 rejected due to over budget. Will re-bid. SCOPE: Pavement trail repairs, pavement overlay, ADA ramps, lighting if budget permits BUDGET: $236,000 FUNDING SOURCE: NMDOT $201,638, City $34,362 EST. COMPLETION: Engineering to prepare plans in-house. PROJECT STATUS: Design 100% City submitted an application to NMDOT for Recreation Trails Program (RTP) funding in 2021. On April 28, 2022, the NMDOT selected this project as one of the statewide selected projects. Design is 100%, Engineering coordinated with NMDOT for federally funded design protocol. City met with NMDOT on February 21, 2023. NMDOT performed a field site visit for March 8, 2023 to walk the project, and requested plan revisions. Final plan PSE review with NMDOT scheduled for June 5, 2023. Only 1 bid received on 9.12.23, 50% over budget. This project to be re-bid. Spring River/Cielo Grande Trail Connections Design in progress SCOPE: Construct a trail connection between the two trails. BUDGET: $225,000 FUNDING SOURCE: NMDOT $192,240, City $32,760 EST. COMPLETION: 5/1/2024 Engineering to prepare plans in-house. PROJECT STATUS: Design 70% City submitted an application to NMDOT for Recreation Trails Program (RTP) funding in 2021. On April 28, 2022, the NMDOT selected this project as one of the statewide selected projects. This will be part of FY 24 budget. City Engineering will advertise, bid and perform construction management of project. City performed 30% plan review with NMDOT on July 12, 2023. NMDOT has required City to do Cultural and Biological review of the proposed trail even though on existing right of way and trail also on the Old Municipal Airport property and to use one of the existing runways. NMDOT FY 24 - TPF Funds - Call For Projects NMDOT Highway Commission should announce selections SCOPE: City of Roswell has submitted three applications - At it's August 24 2023 meeting BUDGET: TBD The Hobbs St. project for $2.2 million award is agenda for approval. FUNDING SOURCE: NMDOT 95%; City 5% EST. COMPLETION: PROJECT STATUS: Design 95% City has submitted three project applications: Hobbs Mill/Fill, Sidewalk - Sunset to SE Main $2,410,000; 2nd St. Pavement Maintenance - Sunset to East City Limits $1,520,000; S. Atkinson Pavement Maintenance - Brasher to McGaffey $845,000. 4 - Lane N. Montana & W. Berrendo Unfunded project SCOPE: Build 4-lane, storm drain and urban typical section with sidewalk and lights. BUDGET: TBD FUNDING SOURCE: EST. COMPLETION: PROJECT STATUS: Design 1% In 2015 corridor design completed to construct 4-lane with drainage on N. Montana from Country Club to Berrendo and also to construct 4-lane of W. Berrendo from N. Montana to N. Main (US 285). This will require right of way acquisition on west side of Mescalero and also on north side of Berrendo. Current estimates without right of way acquisition: Montana $6.5 million, Berrendo $5.5 million 4-Lane Country Club - Sycamore to Montana Full design with plans/specs was approved in FY 24 budget. SCOPE: Build 4-lane, storm drain and urban typical section with sidewalk and lights. BUDGET: Feasibility/Drainage $48,251 Completed FY 22 budget Design/Plans $256,527 PO approved FXSA Consultant, $256,527. Right of Way Construction City Engineer's SWAG = $4.5 million FUNDING SOURCE: EST. COMPLETION: PROJECT STATUS: FXSA Survey crew to start 9.19.23 City Engineer contracted FXSA Engineers to perform feasibility study. Feasibility reports that 4 lane improvements can be constructed within existing right of way available. City Engineering has submitted a FY 24 request to fund the design of the 4 lane improvements. Complete design and plans would give an engineer's estimate and would also allow City to apply for outside funding source and/or City budget planning for construction. FXSA survey crew to start week of 9.19.23. Mescalero - La Jolla - Berrendo River Water Crossing Awarded 7.13.23 to Smithco Construction $ 1,217,288.90 SCOPE: Remove failed low water crossing & upgrade with double CBC structure Preconstruction held 8.24.23. BUDGET: Survey/Hydrology BHI awarded RFQ-23-002 in the amount of $213,652.69 at City Council 10.13.22 Plans/Permits $213,653 BHI Right of Way $0 Construction $1,217,289 Smithco FUNDING SOURCE: NMDOT $1,723,000 EST. COMPLETION: Contractor can not commence until October 1, 2023, at the end of monsoon season, per NMED request. PROJECT STATUS: Design is 100% Govenor Michelle Lujan Grisham committed $1.7 million for project. City Engineer submitted scope of work and engineers estimate to NMDOT for preparation of an agreement. All State Agencies and Corps of Engineers have approved the design/plans. Open bids June 2023, award by Council July 2023, estimated construction start is October 2023 - after monsoon season. 6 Street Improvements - Legislative Grand 22- G3131 Awarded to Constructors Inc. SCOPE: Mill and fill Garden - Cherry to 19th (excluding two bridge projects termini) BUDGET: Survey/Hydrology $0 Plans/Permits $0 Right of Way $0 Construction $360,000 FUNDING SOURCE: Legislative Grant 22- G3131 -$360,00 EST. COMPLETION: 9/30/2023 PROJECT STATUS: 75% Engineering Department in house design and construction management. Current schedule is to advertise February 2023, open Bids March 2023. Termini is Garden Ave. from Cherry north to College, budget permitting. This funding will be used to perform pavement maintenance on Garden from Cherry to Spring River Bridge, where the scope of work for N. Garden Bridge 2 has been revised due to inflation and lack of budget. Project complete except from Petro to College Blvd. Paving has to await City Water Maintenance & Transmission to replace waterline from Petro to College. Safe Streets For All Action Plan - Federal Safety Grant Planning Money RFP was advertised 8.20.2023 to receive Proposals 10.10.2023 SCOPE: A city wide Safety Action Plan to reduce roadway death and injuries. From an approved plan, City can apply for construction funds BUDGET: Federal Grant $520,000 City Match $13,000 Other $0 Total $650,000 FUNDING SOURCE: Federal Grant & City Match EST. COMPLETION: 12/31/2024 PROJECT STATUS: 0% A city wide Safety Action Plan to reduce roadway death and injuries. From an approved plan, City can apply for construction funds. Federal funding requires an RFP be solicited utilizing Federal procurment standards. Hobson Road Flood Prevention Project RFP to be solicited for the design portion. SCOPE: Design & construct flood prevention measures on Hobson Rd. from W. RAC Perimeter Rd. to SE Main BUDGET: WTB Grant (87%) $8,353,977 WTB Loan (13%) $1,248,295 Other $0 Total $9,602,273 FUNDING SOURCE: Federal Grant & City Match EST. COMPLETION: 12/31/2025 PROJECT STATUS: 0% A Water Trust Board application was submitted and a letter of award received. City to submit "Readiness" package to be reviewed by DFA and then an agreement can be issued. Brasher Drainage Project SMA recommendation to be reviewed by Council 10.12.23 SCOPE: Design & construct flood prevention measures and 4-lane roadway on Brasher from S. Main east to SE Main (US 285) BUDGET: Legislative Grant $800,000 City $0 Other $0 Total $800,000 FUNDING SOURCE: Legis. Grant EST. COMPLETION: 6.30.23 Design Only PROJECT STATUS: 0% A Water Trust Board application was submitted and a letter of award received. City to submit "Readiness" package to be reviewed by DFA and then an agreement can FY 24 - Mill/Fill Pavement Maintenance Residential Streets $1.5 million approved for budget FY 24 SCOPE: Mill/Fill Various Residential Streets Advertise 9.2023 open Nov.2023. BUDGET: Estimated $ 1,500,000 FUNDING SOURCE: 100% City funds EST. COMPLETION: 5/1/2024 PROJECT STATUS: Design is 85% complete Streets selected by using Pavement Condition Survey and field review by Streets & City Engineer. Engineering Department to prepare plans. FY 24 - Mill/Fill Pavement Maintenance Collector Streets $1.5 million approved for budget FY 24 SCOPE: Mill/Fill Various Collector Streets BUDGET: Estimated $ 1,500,000 FUNDING SOURCE: 100% City Funds EST. COMPLETION: 6/1/2024 PROJECT STATUS: 0% Streets to be selected by using Pavement Condition Survey and field review by Streets & City Engineer. Engineering to prepare plans. Elm St. Bridge (Rio Hondo south of 2nd St.) NMDOT Agreement approved by September Council. SCOPE: Remove & replace existing bridge with CBC bridge BUDGET: Survey/Hydrology City Engr. Dept. Plans/Permits City Engr. Dept. Right of Way $0 Construction $2,519,000 FUNDING SOURCE: NMDOT $2,440,000/City $79,000 EST. COMPLETION: 12/31/2024 PROJECT STATUS: Design 20% This existing bridge number 9199 is identified by NMDOT to be the next bridge in need of replacement. NMDOT is willing to fund construction costs if City Engineering willing to do project development, plans and construction management. 7 Projects coordinated with Utility Departments WWTP Screw Press & Dissolved Oxygen Improvements Dissolved oxygen unit was put into operation on January 4, 2023. SCOPE: Install screw presses at WWTP Bids received Feb. 8, 2022, low bid $8,626,664.00 BUDGET: Estimated $ 8,003,106 $5.5 million Loan is for design and construction FUNDING SOURCE: WWTP and Clean Water State Revolving Fund load CWSRF 097 EST. COMPLETION: Construction September 2023 $8,626,664 Insp. $488,225 PROJECT STATUS: Construction 31% Dewater $412,400 DO $102,481.25 RFP process complete and project awarded to HDR for design and future construction professional services. Design kick off meeting between NMENV, HDR and City was held on 12.16.2020. Council awarded project 3.10.22 and ok to seek additonal principal $3,915,000, subsidy of $285,000 for total loan package of $9,700,000 at 0.05% interest. Preconstruction conference held 4.12.22. Contractor working on civil site work and utilities for the building. Dissolved oxygen upgrades operational on January 4, 2023. Contractor has placed concrete for floor slab, additionally the primary pumps replacements were started up 10.21.23. Pre-fab building walls to begin erection week of 9.18.23. Rehab Country Club Reservoirs Water Trust Board Grant/Loan SCOPE: Design & construct flood prevention measures on Hobson Rd. from W. RAC Perimeter Rd. to SE Main BUDGET: WTB Grant (45%) $3,600,000 WTB Loan (55%) $4,400,000 Other $0 Total $8,000,000 FUNDING SOURCE: Federal Grant & City Match EST. COMPLETION: 12/31/2025 PROJECT STATUS: 0% A Water Trust Board application was submitted and a letter of award received. City to submit "Readiness" package to be reviewed by DFA and then an agreement can be issued. 36" Waterline Project - N. Montana Replace existing 36" concrete with 36" ductile iron pipe. SCOPE: Replace existing 36" water line from 19th to Stone on N. Montana BUDGET: City $1,000,000 2023 Legis. Grant $300,000 Other $0 Total $1,300,000 FUNDING SOURCE: City Water Enterprise & Legis. Grant EST. COMPLETION: 12/31/2024 PROJECT STATUS: 0% City Engineering to survey and prepare construction plans. Manhole Rehab Project 2022 & 2023 Project on hold due to funding. SCOPE: Rehabilitate 48 existing sewer manhole BUDGET: Original budgeted $ 250,000 Bid Amount FUNDING SOURCE: No budget EST. COMPLETION: Unknown PROJECT STATUS: 0% City has suspended Manhole Rehab Project since FY 22 budget. 8 Projects coordinated with Other Departments Cielo Grande All Inclusive Park - Grant 20-E2504 Began work February 22, 2023 - Completed July 25, 2023. (NMED Inspection) SCOPE: Design and construct All Inclusive Park and amenities BUDGET: Grant Amount Grant = $1,461,000 Design Services Grant $162,891.25 Notice Obligation # 1 Grant 20-E2504 Const. Bid $1,691,700.17 Grant Share Const. $1,298,108.75 Notice Obligation #2 Grant 20-E2504 City Share $393,591.42 FUNDING SOURCE: DFA Grant & City Funds possible EST. COMPLETION: Completed 7.24.23 PROJECT STATUS: 100% Awarded to Lone Mountain Contracting Inc. from Bosque Farms NM on April 14, 2022. Contractor has ordered parts since April 2022. Pre-construction conference held May 25, 2022. Contractor working satisfactorily. Soft opening began 7.25.23. 1 Year Warranty period commenced. Engineering performing internal audit & close out process. Phase II Cielo Grande All Inclusive Park - Grant 22-G2779 SCOPE: Design and construct All Inclusive Park and amenities BUDGET: Grant Amount Grant = $853,000 Design Services Grant $0.00 Const. Bid $0.00 Grant Share Const. $0.00 City Share $0.00 FUNDING SOURCE: DFA Grant & City Funds possible EST. COMPLETION: Construction in spring 2023 PROJECT STATUS: Design 90% This is the 2022 Legislative Grant to help fund Phase 1 and also to construct Phase II. Engineering was instructed to add furnishings and other amenites to the project design. This will increase estimated bid cost to $1,228,892 (full amenities, shade shelters, benches, picnic tables, lighting) Cielo Grande Baseball Fields Complex - Grant 20-E2503 Water line expansion project awarded to White Cloud Pipeline SCOPE: Design and construct baseball field complex Water line work tentative completion is 8.31.23 BUDGET: Grant Amount $ 850,000 Design Services $ 434,227 BHI - Master concept plan Const. Bid $ 415,773 White Cloud - water line Other Total Cost $ 850,000 FUNDING SOURCE: DFA Grant & City Funds possible EST. COMPLETION: PROJECT STATUS: Water Line completed 8.24.23 Draft Master Plan Complete - presentation scheduled for Infrastructure 1.24.2022. Project funding reminder scheduled for July 25, 2022 Infrastructure Committee. Waterline portion advertised for bids 3.26.23, to open bids 4.11.23. Project awarded to White Cloud Pipeline - anticipated work is from June 2023 through September 2023. Preconstruction held June 22, 2023. Water line work began June 26, 2023, completed 8.24.23 S. Virginia Park (former Chisum School Location) Legislative Grant of $400,000 Project handed over to Parks Dept. 9.8.23 SCOPE: Build new neighborhood park BUDGET: $ 59,158 Ordered Playgroun Equip. Current construction cost = $599,699 $ 340,842 Balance Available Work began 3.6.2023 FUNDING SOURCE: Legislative Grant EST. COMPLETION: 9/30/2023 PROJECT STATUS: 100% Public Input meeting held August 24, 2021, 4pm at site location. Design is complete but full project is closer to $800 K. City Council to decide on project direction. To be presented to May Infrastructure & General Services Committees to go to June 2022 City Council. Full design construction cost estimate = $810,308. Awarded to Constructors on 10.13.22 - Base Bid plus Added Alternate 3 - Basketball Court. Pre-construction conference held December 8, 2022., Work started March 8, 2023. Project encountered issues with irrigation plan design and also parking area. City rejected some concrete work for full removal and replacement. Project successfully completed and handed over to Parks & Recreation on September 8, 2023 9  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Committee Meeting Item No. Meeting Date: 9/25/2023 COMMITTEE: Infrastructure CONTACT: Louis Najar CHAIR: Cristina Arnold ACTION REQUESTED: Airport Infrastructure discussion. BACKGROUND: RAC update requested monthly by Infrastructure Committee. RAC staff to present updates. FINANCIAL CONSIDERATION: Not applicable for this agenda item. LEGAL REVIEW: Not Applicable for this agenda item. BOARD AND COMMITTEE ACTION: Open discussion for Infrastructure Committee and attendees. STAFF RECOMMENDATION: None, this is opportunity for Committee to ask questions. ATTACHMENTS RAC Project List 10 11  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Committee Meeting Item No. Meeting Date: 09/25/2023 COMMITTEE: Infrastructure CONTACT: Louis Najar CHAIR: Jason Perry ACTION REQUESTED: Consider approval to ratify the large diameter emergency water line repair work to J&H Services Inc. for water line repairs at Country Club Road and Coronado in the amount of $116,485.01 which does include GRT. BACKGROUND: Initiated by : Lorenzo Sanchez The City has a large diameter water line break on an 18” concrete cylinder transmission line at Country Club Road and Coronado. The large diameter water line repair work was awarded to J&H Services Inc. utilizing RFP-22-006 On Call Utility Repair Services. This is specialized repair work on concrete cylinder which requires an excavator, shoring equipment and welding steel reinforcement bands. J&H Services was selected to perform the repair work due to them providing the lowest quote to perform the repair. FINANCIAL CONSIDERATION This item will be funded through the regular operating budget using the Infrastructure Maintenance and Repair account. LEGAL REVIEW: Not applicable for this agenda item. BOARD AND COMMITTEE ACTION: Consider recommendation to ratify emergency water main line repair work to J&H Services Inc. in the amount of $116,485.01 for the October 12, 2023 City Council meeting. STAFF RECOMMENDATION: Proceed as presented. Attachments ATT 1 – Notice to Proceed and Quotes for 18” Water Line Repair 12 13 14 15 16 17 18 19 20 21 22 23  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Committee Meeting Item No. Meeting Date: 09/25/2023 COMMITTEE: Infrastructure CONTACT: Louis Najar CHAIR: Cristina Arnold ACTION REQUESTED: Consider approval of Award Recommendation for RFP-24-001 Tree Removal, Disposal and Trimming Services and authorization for the City Manager to enter into contract negotiations as a Multi-Source Award to the recommended Offerors. BACKGROUND: Initiated by: Toby Franco The City posted RFP-24-001 Tree Removal, Disposal and Trimming Services on July 23,2023. Four (4) proposal were received on August 29, 2023. FINANCIAL CONSIDERATION: To be funded from the FY2024 Code Enforcement budget. LEGAL REVIEW: Contracts to be reviewed by the Legal Department upon award. BOARD AND COMMITTEE ACTION: Infrastructure Committee is asked to consider approval of the Award Recommendation and authorization for City Manager to enter into negotiation with the recommended Offerors. STAFF RECOMMENDATION: Recommends approving Award Recommendation as presented. ATTACHMENTS Award Recommendation 24 25  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Committee Meeting Item No. Meeting Date: 9/25/2023 COMMITTEE: Infrastructure CONTACT: Louis Najar CHAIR: Cristina Arnold ACTION REQUESTED: Reallocation of Capital Equipment savings, and use of cash on hand to purchase a new CAT D8 Dozer from CAT Wagner in the amount of $1,178,418.26. BACKGROUND: Initiated by: Abraham Chaparro For FY24 Approved Capital Equipment Budget was $1,353,451.00 after the purchase of Two (2) Side- loaders for $860,832.05 leaving a savings of $485,113.77. The remaining $693,304.49 will be taken from cash on hand. Solid Waste is seeking to utilize the savings to purchase a new D8 Dozer. We will be purchasing it from CAT Wagner. Procurement is through Sourcewell No. #032119-CAT. Replacing: Unit 255 2010 CAT D6 Dozer Trade in Value: $55,000.00. FINANCIAL CONSIDERATION Purchase of a CAT D8 Dozer in the amount of $1,178,418.26 utilizing the leftover Capital Equipment savings and cash on hand. LEGAL REVIEW: Not Applicable for this agenda item. BOARD AND COMMITTEE ACTION: Consider reallocation of FY24 Capital Equipment funds and approval to purchase of a new CAT D8 Dozer from CAT Wagner in the amount of $1,178,418.26 to October 2023 City Council. The October infrastructure Committee will be the first time considering this. STAFF RECOMMENDATION: Proceed as Presented. Attachments Quote #250148 26  DATE Sep 11, 2023 SALES AGREEMENT QUOTE# 250148 Aurora, Colorado, Albuquerque, New Mexico, El Paso, Texas PURCHASER CITY OF ROSWELL CITY OF ROSWELL LANDFILL S STREET ADDRESS PO BOX 1838 S 3006 W BRASHER O H L CITY/STATE ROSWELL NM , COUNTY CHAVES NM I ROSWELL,NM 88203 D P CHAVES , POSTAL CODE 88202-1838 PHONE NO. 575 624 6700 T T O EQUIPMENT ABRAHAM CHAPARRO PHONE NO. 480 544 1160 O CUSTOMER CONTACT: PRODUCT SUPPORT ABRAHAM CHAPARRO PHONE NO. 480 544 1160 INDUSTRY CODE: PRINCIPAL WORK CODE: Ownership Invoice Sales Tax Exemption # (if applicable) Customer PO Number Ship Via 10528 10528 Customer # Customer # CRS 01-405926-0 Hobbs PAYMENT TERMS: (All terms and payments are subject to Finance Company - OAC approval) T NET PAYMENT ON RECEIPT OF INVOICE NET ON DELIVERY FINANCIAL SERVICES CSC LEASE E R NOTES: Source Well Contract # 032119-CAT / No M CASH WITH ORDER $0.00 BALANCE TO FINANCE 0.00 CONTRACT INTEREST RATE 0.00 S Service Travel Time Charge First Year PAYMENT PERIOD PAYMENT AMOUNT 0.00 NUMBER OF PAYMENTS 0 OPTIONAL BUY-OUT DESCRIPTION OF EQUIPMENT ORDERED / PURCHASED MAKE: CATERPILLAR MODEL: D8 YEAR: 2023 NEW USED 504726 STOCK NUMBER: SERIAL NUMBER: 0AW800528 SMU: 10 CFG2398 D8 21B TRACTOR LIGHTS, TEN, LED, REAR SCREEN FUEL ANTIFREEZE, -25C (-13F) LANE 3 ORDER CAB, 40 PSI, PRECLEANER INSTRUCTION, DOMESTIC WASTE HANDLING ARRANGEMENT SEAT, HEATED + VENTILATED SERIALIZED TECHINICAL MEDIA KIT FINAL DRIVES, STD, WASTE PREMIUM CORP RADIO (12V) CAT GRADE CONTROL OMM ENGINE, THERMAL WRAPPED OPERATORS AR, QUICK OPENING LIGHT, WARNING, STROBE PRECLEANER, SCREEN HIGH DEBRIS GRADE WITH 3D VISIBILITY ARR, CAMERA BRAKES, EXTREME SERVICE PRODUCT LINK, CELLUAR PLE742 WINDOW SHADES OIL CANGE SYSTEM, HIGH SPEED FUEL SYSTEM, STANDARD AUTORIP GUAGE, POWERD BOTTOM GRD GUARDS, BOTTOM PWRD SEALED HD GUARD, FUEL TANK UC,HDXL,SUSPENDED, WASTE GUARD, FAN DEBRIS GUARD, GRILL DEBRIS TRACK, 24" ES, HD XL 8 RIPPER,MS W/STRIKER BAR STRIKER BARS, FRONT, SUSP LINES, DUAL TILT FLUEDS, STANDARD SCREEN, REAR REAR HYDRAULICS, RIPPER ENGINE COOLANT, STD (-37C) 8SU/U DOZER, DUAL TILT, GUARD ALTERNATOR, 150AMP DUCTED PROTECTION, CYLINDER ROD PUSHARM, EXTREME HEATER, ENGINE COOLANT 120V WINDSIELD WASHER EMPTY CYLINDERS, LIFT, GRADE CTRL 3D TRADE-IN EQUIPMENT D6KLGP - CATERPILLAR(AA) 2010 DHA01304 SELL PRICE $1,233,418.26 MODEL: YEAR: SN.: PAYOUT TO: AMOUNT: $ PAID BY: PREVENTIVE MAINTENANCE Included MODEL: YEAR: SN.: LESS GROSS TRADE ALLOWANCE ($55,000.00) PAYOUT TO: AMOUNT: PAID BY: MODEL: YEAR: SN.: SUBTOTAL $1,178,418.26 PAYOUT TO: AMOUNT: PAID BY: TOTAL $1,178,418.26 MODEL: YEAR: SN.: PAYOUT TO: AMOUNT: PAID BY: ALL TRADES-INS ARE SUBJECT TO EQUIPMENT BEING IN "AS INSPECTED CONDITION" BY VENDOR AT TIME OF DELIVERY OF REPLACEMENT MACHINE PURCHASE ABOVE. PURCHASER HEREBY SELLS THE TRADE-IN EQUIPMENT DESCRIBED ABOVE TO THE VENDOR AND WARRANTS IT TO BE FREE AND CLEAR OF ALL CLAIMS, LIENS, MORTGAGES AND SECURITY INTEREST EXCEPT AS SHOWN ABOVE. CATERPILLAR EQUIPMENT WARRANTY & COVERAGE INITIAL USED EQUIPMENT INITIAL Tag:\i1\ COVERAGE Tag:\i2\ The customer acknowledges that he has received a copy of the Wagner Equipment Co./Caterpillar Warranty and has read and understood All used equipment is sold as is , with all faults. EXCEPT FOR THE FOLLOWING LIMITED said warranty. Scheduled oil sampling (S.O.S.) is mandatory with this warranty. The customer is responsible for taking oil samples at WARRANTY SET FORTH HERE, IF ANY, WAGNER MAKES NO WARRANTY OF ANY designated intervals from all power train components and failure to do so may result in voiding the warranty. KIND, EXPRESS OR IMPLIED, IN FACT OR BY LAW, WHETHER OF MERCHANTABILITY, FITNESS FOR ANY PARTICULAR PURPOSE OR OTHERWISE. Warranty applicable including expiration date where necessary: WAGNER SHALL NOT BE LIABLE FOR INCIDENTAL OR CONSEQUENTIAL DAMAGES. 12 Months Unlimited Hours, Parts and Labor (Travel Time included for the first 12 Customer acknowledges that it is required to fully examine the used equipment and hereby months) assumes the risks of any defects which examination ought to reveal. 60 Month/7500 HR Premier Warranty Warranty applicable: ALLIED WARRANTY & COVERAGE SIGNATURE Tag:\i3\ Preventative Maintenance: CVA Do it for me 5 Year 7000 Hour Includes Air Filters NOTES: THIS AGREEMENT IS SUBJECT TO THE TERMS AND CONDITIONS ON THE REVERSE WAGNER EQUIPMENT CO. PURCHASER DATE APPROVED AND ACCEPTED ON ORDER RECEIVED BY Van Natta, Justin Tag:\d1\ REPRESENTATIVE ds-dt1 CITY OF ROSWELL PURCHASER CustomerSign BY Tag:\s1\ SIGNATURE Tag:\s1-Title\ TITLE 27  TERMS AND CONDITIONS (COLORADO, NEW MEXICO OR TEXAS) 1. Pricing is subject to change based on manufacturer changes to cost and availability. 2. METHODS OF ACCEPTANCE and TERMS OF AGREEMENT: This Machine Sales Order (“MSO”) is an offer for the sale of the equipment and attachments described on the face hereof (referred to herein generally as “equipment” and “goods” interchangeably) to Customer under the terms and conditions specified herein. This offer may be accepted by(1) the execution of this MSO by a representative of Customer or (2) Customer’s verbal or written authorizations or conduct consistent with prior course of dealing between the parts authorizing WAGNER to take action to fulfill this order, or (3) the commencement of manufacture or shipment of the goods or services specified in this Order, whichever of the foregoing first occurs. Acceptance of this offer is limited to the express terms stated in this Order. Any proposal in Buyer’s acceptance for additional or different terms or any attempt by Customer to vary in any degree any of the terms or any attempt by Customer to vary in any degree any of the terms of this offer is objected to and hereby rejected, but such proposals shall not operate as a rejection of this offer, unless such variances are in the terms of the description, quantity, price or delivery schedule of the goods or services, but shall be deemed a material alteration of this Order and this offer shall be deemed accepted by Seller without said additional or different terms. Once accepted, this Order shall constitute the entire agreement between WAGNER and Customer. WAGNER is not bound by any representation or agreements, express, or implied, oral or otherwise, which are not stated within this agreement or contained in a separate writing supplementing this agreement and signed by authorized agents of both WAGNER and Customer. 3.TIME OF DELIVERY and SHIPPING: Orders for equipment are processed in the order of their acceptance by WAGNER and WAGNER will use its reasonable efforts to deliver the equipment to You on the scheduled delivery date on the face hereof. However, shipping and delivery dates are acknowledged to be estimates only and dependent upon many factors outside of WAGNER’s control including, but not limited to, the manufacturer’s production schedule, material and labor shortages, shipping delays and various other unrelating factors. WAGNER is not liable for delays or damages caused by delays in delivery or shipment of the equipment, unless stated on the face of this order to the contrary. You are responsible for all freight, shipping, loading and unloading costs. 4. To secure Customer’s obligations under this agreement and to secure all of Customer’s present or future debts, obligations or liabilities of whatever nature to WAGNER, Customer grants to WAGNER a security interest in the goods described on the reverse side hereof, together with any attachments or accessions thereto and proceeds from the sale or lease thereof. Customer agrees to deliver to WAGNER, properly executed, any certificate of title or other document or instrument required by WAGNER to protect WAGNER’s security interest as created in this paragraph. Customer also authorizes WAGNER to file financing statement(s) with respect to the security interest granted herein. Customer grants Wagner Equipment the right to assign Wagner Equipment's security interest in the goods to any other entity or person, at any time Wagner Equipment so chooses. 5. Risk of loss of the goods shall pass to Customer as soon as the goods are properly loaded on the carrier. WAGNER’s responsibility for shipment ceases upon delivery of the goods to a transportation company. Customer shall carry such fire and other insurance as necessary to protect its interest and the interest of WAGNER. Any claim by Customer for shortage in shipment shall be made within fifteen (15) days after receipt of the shipment. It is specifically agreed that the risk of loss shall not be altered by the fact that the conduct of either party hereto may constitute a default or breech. The shortage in shipment notice must be in writing within fifteen (15) days and further, shortage in shipment is not deemed to constitute a nonconformity 6. Any notices pertaining to rejection or claims of nonconformity must be made in writing specifying in detail Customer’s objections and such notices must be delivered within ten (10) days after delivery of the goods. It is agreed that in the event of rejection, Customer may in no event resell the goods, even in the absence of instructions from WAGNER, and Customer will store the goods or reship the goods to WAGNER. Should Customer sell the goods, such sale shall be deemed an unequivocal acceptance of the goods. If Customer accepts goods tendered under this agreement, such acceptance shall be final and irrevocable; no attempted revocation shall have any effect whatsoever. 7. No right or interest in this agreement shall be assigned by Customer without the written permission of WAGNER, and no delegation of any obligation owed or of the performance of any obligation by Customer shall be made without written permission of WAGNER. Any attempted assignment or delegation by Customer shall be wholly void and totally ineffective for all purposes unless made in conformity with this paragraph. 8. WAGNER shall have all rights and remedies provided in the Uniform Commercial Code and in any other document executed in connection with this agreement. Customer agrees to pay all costs incurred by WAGNER in enforcing this agreement or any of is provisions, including without limitation reasonable attorney’s fees and costs and all costs of reclaiming the goods, whether or not legal action is commenced. In the event the goods are reclaimed, Customer agrees that WAGNER may bid on the goods and that a commercially reasonable price for said reclaimed goods , a public sale , may be determined by WAGNER based upon current national auction values, market trends relating to supply and demand, and related factor, for goods of similar type and condition. 9.CANCELLATION/TERMINATION: This Order may be canceled by Customer only with WAGNER’s written consent and then only upon such terms as will protect Seller from any loss. This Order may be cancelled by WAGNER in the event of any default by Customer or in the event Customer fails, upon WAGNER’s request, to provide reasonable assurances of future performance. 10.PERMISSIBLE VARIATIONS: All goods shall be subject to the standard manufacturing and commercial variation and practices of the Manufacturer of the goods of WAGNER, In the event of shipment of non-conforming goods, WAGNER shall be given a reasonable opportunity to replace the goods with those which conform to the order. 11.FORCE MAJEURE: a) WAGNER shall not be responsible or liable for any delay or failure to deliver any or all of the goods and/or performance of the services of such delay or failure is caused by any act of God, fire, flood, inclement weather, explosion, war, insurrection, riot, embargo, stature, ordinance, regulation or order of any government or agent thereof, shortage of labor, material fuel, supplies or transportation, strike or other labor dispute, or any other cause, contingency, occurrence or circumstance of any nature, whether or not similar to those herein before specified beyond WAGNER’s control, which prevents, hinders or interferes with manufacture, assembly or delivery of the goods or performance of the services. Any such cause, contingency, occurrence or circumstances shall release WAGNER from performance of its obligations hereunder. 12. VENUE: Venue for any and all disputes between the parties will be in state court located in Adams County, Colorado. Purchaser hereby expressly consents to jurisdiction in Adams County, Colorado and waives any objection based on inconvenient forum and any right to remove any legal action from the court originally acquiring jurisdiction. WS2.702.1 INITIAL HERE Tag:\i4\____________________ ds-init1 28  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Committee Meeting Item No. Meeting Date: 9/25/2023 COMMITTEE: Infrastructure CONTACT: Louis Najar CHAIR: Cristina Arnold ACTION REQUESTED: Recommend award of Professional Services to Souder Miller & Associates (SMA) in the amount of $408,488.41 which includes GRT for the Brasher Road Drainage Improvements. BACKGROUND: Initiated by: Louis Najar There exists a drainage issue on Brasher Road from Main St. to SE Main. Additionally the road is in need of widening and full roadway improvements/enhancements. State Legislative 2023 Grant H-3309 awarded $800,000 for Brasher Road Drainage. Utilitizing RFP-22-005 Engineering & Architectural On Call Services, quotes were solicited. Upon review of quotes, SMA was selected as the vendor to perform professional services. Attached is procurement documentation. FINANCIAL CONSIDERATION: This project is on current FY 24 Road Fund Budget. LEGAL REVIEW: SMA agreement has been submitted to City Attorney Review. BOARD AND COMMITTEE ACTION: Recommend award of Professional Services to Souder Miller & Associates (SMA) in the amount of $408,488.41 which includes GRT for the Brasher Road Drainage Improvements to October 2023 City Council. STAFF RECOMMENDATION: Proceed as presented. ATTACHMENTS RFQ solicitation and procurement documentation. 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Committee Meeting Item No. Meeting Date: 9/25/2023 COMMITTEE: Infrastructure CONTACT: Louis Najar CHAIR: Cristina Arnold ACTION REQUESTED: Recommend rejection of the one bid received for ITB-24-003 Spring River Trail West Project, CN 2214800. BACKGROUND: Initiated by: Louis Najar The City has a project partly funded by the NMDOT for the rehabilitation of the Spring River Pedestrian Trail from Union Ave. east to Pennsylvania Ave. Total budget is $236,000. Bid opening of September 12, 2023 resulted in only one bid received at a total cost of $355,347.64. City Engineer recommended rejection of bids, to re-evaluate and re-bid project. NMDOT has concurred with rejection of bids and to re-bid. FINANCIAL CONSIDERATION: Not applicable for this agenda item. LEGAL REVIEW: Not Applicable for this agenda item. BOARD AND COMMITTEE ACTION: Recommend rejection of the one bid received for ITB-24-003 Spring River Trail West Project, CN 2214800 to October 2023 City Council. STAFF RECOMMENDATION: Proceed as presented. ATTACHMENTS City and NMDOT rejection of bid letters. 67 68 69 70  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Committee Meeting Item No. Meeting Date: 9/25/2023 COMMITTEE: Infrastructure CONTACT: Louis Najar CHAIR: Cristina Arnold ACTION REQUESTED: Recommend NMDOT Fund 89200/93100 CAPITAL APPROPRIATION PROJECT AMENDMENT No. 1. Acceptance. BACKGROUND: Initiated by: Louis Najar DFA and NMDOT have revised project report methodology and report sites. To those familiar with previous DFA reporting that was the CPMS site. This amendment to ratify DFA/NMDOT have changed from CPMS site to the BFM site. For general purposes, this is a housekeeping item. The appropriations referenced are: HW2C2212991- N. Garden Bridge II – under construction HW2C223128 – Washington Ave. Rehab – paving project complete and awaiting $540K reimbursement HW2C223131 – Street Improvement Money related to N. Garden project – 2nd to College. FINANCIAL CONSIDERATION: Not applicable for this agenda item. It does not change the terms of monetary agreement. LEGAL REVIEW: This amendment has been sent to City Attorney for review. BOARD AND COMMITTEE ACTION: Recommend NMDOT Fund 89200/93100 CAPITAL APPROPRIATION PROJECT AMENDMENT No. 1. Acceptance to October 2023 City Council. STAFF RECOMMENDATION: Proceed as presented. ATTACHMENTS DFA/NMDOT Contract Amendment 71 72 73 Timothy Jennings 74 75 76  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Committee Meeting Item No. Meeting Date: 9/25/2023 COMMITTEE: Infrastructure CONTACT: Louis Najar CHAIR: Cristina Arnold ACTION REQUESTED: Non-Action Departmental Reports (Informational for Meeting Packets) BACKGROUND: Compiled by: Louis Najar Department Reports Listing: (Alphabetical listing) Central Control/Source of Supply (Not Submitted) Engineering Report Annual Maintenance Support Engineering Report Community Development Support Fleet Maintenance (Department & Fiscal Year Costs) Solid Waste Departments Special Electronics Streets Department Water Maintenance & Transmission (Not Submitted) WWTP & Sewer (Not Submitted) FINANCIAL CONSIDERATION: Not applicable for this agenda item. LEGAL REVIEW: Not Applicable for this agenda item. BOARD AND COMMITTEE ACTION: Informational for meeting packets from departments associated with Infrastructure Committee. STAFF RECOMMENDATION: None, this is opportunity for Committee to ask questions. ATTACHMENTS Department reports as listed above 77 78 79 80 81 82 83 84 85 86 87 88 89 90 91