Infrastructure Committee

ROSWELL INFRASTRUCTURE COMMITTEE AGENDA Monday, November 20, 2023, at 4:30 p.m. City Hall Large Conference Room 425 N. Richardson Ave., Roswell, New Mexico 88201 Committee Chair: Cristina Arnold Committee Vice Chair: Angela Moore Committee Members: Jeanine Corn-Best, Ed Heldenbrand Staff Coordinator: Louis Najar A. Call to Order B. Roll Call C. Approval of the Agenda D. Approval of Minutes 1. October 23, 2023 1-3 E. Non-Action Items 2. Project Updates Discussion 4–9 3. Airport Infrastructure Update 10 4. Facilities Department Update 11 - 15 5. Chapter 26 Ordinance Revisions & Water Rates 16 - 82 F. Regular Items (Action Items) 6. Award VFD Installation – Water Well RW4 83 – 85 7. Bids Spring River Trail II ITB-24-003 (Rebid) 86 – 88 8. Bids Residential Mill & Fill ITB-24-004 89 - 91 9. Bids 2024-25 Annual Maintenance Project ITB-24-005 92 - 95 10. Bids Inclusive Park Phase II ITB-24-006 96 – 99 11. Bids 2024 Annual Ready Mix Contract ITB-24-007 100 - 102 12. Resolution – NMED Grant For Large Diameter Valves 103 - 126 13. City Wide Striping PO 127 - 130 14. Wayfinding Professional Services 131 - 159 15. Resolution 23-xx – SS4A Steering Committee 160 - 173 16. 2024 Infrastructure Meeting Dates 174 G. Other Business (Non-Action) 17. Department Reports 175 - 188 18. Public Comments H. Adjourn (Next Normally Scheduled Meeting: December 18, 2023) Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 23-40. NOTICE OF POTENTIAL QUORUM – A quorum of the City Council may or may not attend, but there will not be debate by the City Council, and no action will be taken. If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575-624-6700 at least one week prior to the meeting or as soon as possible. Public documents, including the agenda and minutes, can be provided in various accessible formats. Please contact the City Clerk at 575-624-6700 if a summary or other type of accessible format is needed. Printed and posted: 11.16.2023 TO ATTEND THE INFRASTRUCTURE COMMITTEE BY GO-TO-MEETING Infrastructure Committee Please join my meeting from your computer, tablet or smartphone. http://global.gotomeeting.com/join/929161493 You can also dial in using your phone. United States: +1 (571) 317-3122 Access Code: 929-161-493 New to GoToMeeting? Get the app now and be ready when your first meeting starts: http://global.gotomeeting.com/install/929161493  Regular Meeting of the Infrastructure Committee Held in the City Hall October 23, 2023 Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10-15-4, NMSA 1978 and Resolution 23-40. ROLL CALL: The meeting convened at 4:30 p.m. with Chair Arnold, Councilor Best, Councilor Heldenbrand, and Councilor Moore being present. Staff Present: Monica Barraza, Councilor Juliana Halvorson, James MacCornack, Amalia Martinez, Della Andazola, Becky Hicks, Jennifer Griego, Hess Yntema, Chad Cole, Amalia Martinez, Glenda Allen, Nathaniel Mascarenas, Louis Najar, and Bernadette Lopez Guest(s) Present: Rita Kane-Doerhoefer, Mike Espiritu and Terri Harber Abraham Chaparro, Todd Wildermuth, and Bruce Andler participated via GoToMeeting APPROVAL OF AGENDA: Councilor Heldenbrand moved to approve the agenda as presented. Councilor Heldenbrand was the second. A voice vote of 4 -0 was unanimous, and the motion passed. APPROVAL OF MINUTES: 1. September 25, 2023: Councilor Best moved to approve the Minutes as presented. Councilor Moore was the second. A voice vote of 4-0 was unanimous, and the motion passed. NON-ACTION ITEMS: 2. Projects Updates Discussion: Mr. MacCornack discussed the updates for the WWTP Dewatering and N. Garden Bridge Projects. 3. Airport Infrastructure Update: Ms. Griego discussed the updates for the R.A.C. projects on her ongoing and upcoming projects list. Page 1 of 3 1  4. Facilities Department Update: Mr. Mascarenas gave his first project update before the Infrastructure Committee for his department projects. REGULAR ITEMS (ACTION ITEMS): 5. Streets/Engineering Project List Priorities: Mr. Najar discussed the project list priorities. Group discussion was held. Councilor Halvorson expressed her concern for the condition of Cole Street. Mr. Najar responded that Cole Street would be added to the list. No action was taken. 6. SS4A Professional Services: Mr. Najar discussed this item. Councilor Moore moved to recommend award of RFP 24-003 to Freese and Nichols, Inc. in the amount of $537,916.50 to the consent agenda for the November City Council Meeting. Councilor Heldenbrand was the second. A voice vote of 4-0 was unanimous, and the motion passed. 7. NMDOT Agreement/Resolution – Hobbs St.: Mr. Najar discussed the Resolution. Councilor Moore moved to recommend Resolution 3-zz in support of agreement with the NMDOT for Hobbs St. Project from S.E. Main St. to Hobbs St. to the full City Council. Councilor Heldenbrand was the second. A voice vote of 4-0 was unanimous, and the motion passed. 8. Dustrol – Hot Recycle PO Requisition: Mr. Najar discussed the requisition request. Councilor Heldenbrand moved to recommend to the consent agenda, the FY24 Hot Recycle Pavement Maintenance to Dustrol, Inc., not to exceed $600,000, which is included in the budget. Councilor Moore was the second. A voice vote of 4-0 was unanimous, and the motion passed. 9. IPR – Micro-Surfacing over Hot Recycle PO Requisition: Mr. Najar discussed the requisition request. Councilor Moore moved to recommend to the consent agenda, the FY24 Micro-Surfacing, After, Hot Recycle Pavement Maintenance to IPR in the amount of $400,00 at the November City Council Meeting. Councilor Heldenbrand was the second. A voice vote of 4-0 was unanimous, and the motion passed. 10. Resolution 23-xx – Support CN 2233308 – Street Improvements: Mr. Najar discussed the Resolution. Councilor Moore moved to recommend Resolution 23-xx for support of Capital Outlay Program Grant Appropriation No. H3308, Control No. C223308 in the amount of $300,000 for street improvements to the city to the November City Council consent agenda. Councilor Heldenbrand was the second. A voice vote of 4-0 was unanimous, and the motion passed. 11. Resolution 23-yy – Support CN 2233309 – Brasher Drainage: Mr. Najar discussed the Resolution. Discussion was held. Councilor Moore moved to recommend Resolution 23-yy for support of funding agreement for Brasher Page 2 of 3 2 Road Drainage Improvements to full City Council. Councilor Heldenbrand was the second. A voice vote of 4-0 was unanimous, and the motion passed. 12. HDR – RAC Waterline Phase II – Design Services: Mr. Najar discussed Phase II for the Waterline at the R.A.C. Councilor Heldenbrand moved to approve Professional Services for the Roswell Air Center Waterline Expansion Phase II Design to HDR Engineering, Inc. in the amount of $166,185.92 which includes GRT, to full City Council. Councilor Moore was the second. A voice vote of 3-1; motion passed with Councilor Best opposed. OTHER BUSINESS (Non-Action): 13. Department Reports: No discussion. 14. Public Comments: None. ADJOURN: The meeting adjourned at 6:04 p.m. The next scheduled meeting is November 27, 2023. Page 3 of 3 3  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Committee Meeting Item No. Meeting Date: 11/20/2023 COMMITTEE: Infrastructure CONTACT: Louis Najar CHAIR: Cristina Arnold ACTION REQUESTED: Project Updates – Infrastructure Committee open discussion BACKGROUND: Initiated by: Louis Najar Committee will be given opportunity for Q&A on any project. Project Dashboard report is part of the committee packet. Please note project updates report; Engineering Department FINANCIAL CONSIDERATION: Not applicable for this agenda item. LEGAL REVIEW: Not Applicable for this agenda item. BOARD AND COMMITTEE ACTION: Open discussion for Infrastructure Committee and attendees. STAFF RECOMMENDATION: None, this is opportunity for Committee to ask questions. ATTACHMENTS Engineering Dept. Project Dashboard Reports 4  City of Roswell Engineering Department Projects Status 11/15/2023 Street Projects & Other N. Garden Bridge II - Roswell Livestock Auction Project commenced 7.12.23 with Detour & removal activity SCOPE: Remove and replace bridge - roadway approaches from Cherry north to Spring River bridge BUDGET: Engr. Estimate $1,000,000 Requested FY 22 FUNDING SOURCE: 2021 Legislative Grant $889,000 Awarded to Abraham's Construction $1,071,293.68 EST. COMPLETION: 10.31.2023 City Funds Required $182,293.68 PROJECT STATUS: 56% City Engineering Department to survey, design, bid and construction management in-house. Bids were received on 9.13.22. The bids were considerably higher than anticipated. City Council rejected 1st bids 10.13.22, Rebid award January 12, 2023 City Council. Contractor has order rebar, steel, casing and bridge railing for project. Current supply chain delayed materials. Pre-construction conference held June 21, 2023. Detour & removals began 7.12.23. CBC structure completed 10/6/2023, sidewalk and drivepads complete, preparing for base course and paving. N. Atkinson Project - Cherry thru College Awarded to Constructors $3,335,936.08 (Can not start until Garden Bridge II is complete) SCOPE: ADA / Sidewalk & reconstruction of pavement BUDGET: NMDOT $2,554,550; City $646,936.08 Design Performed by Engineering Department Design Survey Performed by Engineering Department Construction FUNDING SOURCE: FY 23 Road Fund for City Portion; EST. COMPLETION: 5/31/2024 Tentative Start Date - December 2023 PROJECT STATUS: Contractor can not commence project until all waterline materials on hand. This is to allow project to start and proceed without stopping to wait on materials. Additionally this project can not commence until the N. Garden Bridge II has been completed, so not to have Garden and Atkinson both closed down to traffic at the same time. McGaffey - Atkinson to Garden On hold - SCOPE: ADA/Sidewalk - Mill & Fill 2800 LF 13500 SY BUDGET: Estimated $1.3 million 3" Mill & Fill only = $459K FUNDING SOURCE: Submitted on 2020 Legislative ICIP EST. COMPLETION: PROJECT STATUS: Project is on the year 1 Pavement Condition List. No activity Project on hold due to lack of funding. McGaffey - Main to Garden On hold SCOPE: ADA/Sidewalk - Mill & Fill 2500 LF 12000 SY BUDGET: Estimated $1.3 million 3" Mill & Fill only = $408K FUNDING SOURCE: Submitted on 2020 Legislative ICIP, unsuccesful at Legislature. EST. COMPLETION: PROJECT STATUS: Project is on the year 1 Pavement Condition List. No activity FY 24 - Hot Recycling & Micro-surfacing Pavement Maintenance $1 million approved for budget FY 24 SCOPE: Hot Recycle & Micro-surfacing of various streets Work scheduled for March 2024 BUDGET: Estimated $600K - Hot Recycling only, hot recycled areas to be Micro-Surfaced, Estimated $400K FUNDING SOURCE: 100% City funds EST. COMPLETION: April Project Completed PROJECT STATUS: 100% Streets to be selected by using Pavement Condition Survey and field review by Streets & City Engineer. Quotes received from contractors, planned to commence work in spring 2024. FY 24 - Only Micro-surfacing Pavement Maintenance $500,000 approved for budget FY 24 SCOPE: Only Micro-surfacing of various streets PO approved Tenative Nov. 2023 construction BUDGET: Estimated $ - FUNDING SOURCE: General Fund EST. COMPLETION: 12/31/2023 PROJECT STATUS: 0% Streets selected by using Pavement Condition Survey and field review by Streets & City Engineer. PO approved, plan to start work in November 2023. Project planned to be complete 11/17/23. Bland/Atkinson Turning Lane On Hold SCOPE: Build turn lane EBL traffic from S. Atkinson BUDGET: Estimated cost $100K FUNDING SOURCE: EST. COMPLETION: PROJECT STATUS: Design Complete This NBL to Bland turning lane could never be constructed due to XCEL power poles. In 2019 a pole was damaged and as such, City requested that power pole be relocated to allow future constrution of turning lane. Design is complete and awaiting funding. Will be requested in future budget cycle. 5 Habitat For Humanity Subdivision Development On Hold SCOPE: Construct cul-de-sac for Humanity Way Court BUDGET: Estimated cost $180K FUNDING SOURCE: Capital Improvement EST. COMPLETION: Unknown until funded PROJECT STATUS: Design Complete The City created a subdivision in 2018 for low income housing. As owner/developer the City needs to construct the cul-de-sac. This to be requested in future budget cycles. Spring River Trail Rehab Phase 2 Re-Bid completed, recommend award to Constructors, Inc. SCOPE: Pavement trail repairs, pavement overlay, ADA ramps, lighting if budget permits BUDGET: $236,000 FUNDING SOURCE: NMDOT $201,638, City $34,362 EST. COMPLETION: Engineering to prepare plans in-house. PROJECT STATUS: Design 100% City submitted an application to NMDOT for Recreation Trails Program (RTP) funding in 2021. On April 28, 2022, the NMDOT selected this project as one of the statewide selected projects. Design is 100%, Engineering coordinated with NMDOT for federally funded design protocol. City met with NMDOT on February 21, 2023. NMDOT performed a field site visit for March 8, 2023 to walk the project, and requested plan revisions. Final plan PSE review with NMDOT scheduled for June 5, 2023. Only 1 bid received on 9.12.23, 50% over budget. This project to be re-bid. Re-bid completed, 2 bids recieved. Reccomend award to Constructors, Inc. Spring River/Cielo Grande Trail Connections Design in progress SCOPE: Construct a trail connection between the two trails. Awaiting environmental clearance from NMDOT BUDGET: $225,000 FUNDING SOURCE: NMDOT $192,240, City $32,760 EST. COMPLETION: 5/1/2024 Engineering to prepare plans in-house. PROJECT STATUS: Design 85% City submitted an application to NMDOT for Recreation Trails Program (RTP) funding in 2021. On April 28, 2022, the NMDOT selected this project as one of the statewide selected projects. This will be part of FY 24 budget. City Engineering will advertise, bid and perform construction management of project. City performed 30% plan review with NMDOT on July 12, 2023. NMDOT has required City to do Cultural and Biological review of the proposed trail even though on existing right of way and trail also on the Old Municipal Airport property and to use one of the existing runways. NMDOT FY 24 - TPF Funds - Call For Projects NMDOT Highway Commission should announce selections SCOPE: City of Roswell has submitted three applications - At it's August 24 2023 meeting BUDGET: TBD The Hobbs St. project for $2.2 million award was awarded. FUNDING SOURCE: NMDOT 95%; City 5% Design in progress EST. COMPLETION: PROJECT STATUS: Design 95% City has submitted three project applications: Hobbs Mill/Fill, Sidewalk - Sunset to SE Main $2,410,000; 2nd St. Pavement Maintenance - Sunset to East City Limits $1,520,000; S. Atkinson Pavement Maintenance - Brasher to McGaffey $845,000. 4 - Lane N. Montana & W. Berrendo Unfunded project SCOPE: Build 4-lane, storm drain and urban typical section with sidewalk and lights. BUDGET: TBD FUNDING SOURCE: EST. COMPLETION: PROJECT STATUS: Design 1% In 2015 corridor design completed to construct 4-lane with drainage on N. Montana from Country Club to Berrendo and also to construct 4-lane of W. Berrendo from N. Montana to N. Main (US 285). This will require right of way acquisition on west side of Mescalero and also on north side of Berrendo. Current estimates without right of way acquisition: Montana $6.5 million, Berrendo $5.5 million 4-Lane Country Club - Sycamore to Montana Full design with plans/specs was approved in FY 24 budget. SCOPE: Build 4-lane, storm drain and urban typical section with sidewalk and lights. BUDGET: Feasibility/Drainage $48,251 Completed FY 22 budget Design/Plans $256,527 PO approved FXSA Consultant, $256,527. Right of Way Construction City Engineer's SWAG = $4.5 million FUNDING SOURCE: EST. COMPLETION: PROJECT STATUS: FXSA Survey crew to start 9.19.23 City Engineer contracted FXSA Engineers to perform feasibility study. Feasibility reports that 4 lane improvements can be constructed within existing right of way available. City Engineering has submitted a FY 24 request to fund the design of the 4 lane improvements. Complete design and plans would give an engineer's estimate and would also allow City to apply for outside funding source and/or City budget planning for construction. FXSA survey crew to start week of 9.19.23. Consultant work in progress. Mescalero - La Jolla - Berrendo River Water Crossing Awarded 7.13.23 to Smithco Construction $ 1,217,288.90 SCOPE: Remove failed low water crossing & upgrade with double CBC structure Preconstruction held 8.24.23. BUDGET: Survey/Hydrology Planned start date 11/6/2023 Plans/Permits $213,653 BHI BHI awarded RFQ-23-002 in the amount of $213,652.69 at City Council 10.13.22 Right of Way $0 Construction $1,217,289 Smithco FUNDING SOURCE: NMDOT $1,723,000 EST. COMPLETION: Contractor can not commence until October 1, 2023, at the end of monsoon season, per NMED request. PROJECT STATUS: Design is 100% Govenor Michelle Lujan Grisham committed $1.7 million for project. City Engineer submitted scope of work and engineers estimate to NMDOT for preparation of an agreement. All State Agencies and Corps of Engineers have approved the design/plans. Open bids June 2023, award by Council July 2023, planned start date 11/6/2023. Project started, planned installation of pre-cast CBC box week of 11/27/23. 6 Street Improvements - Legislative Grand 22- G3131 Awarded to Constructors Inc. SCOPE: Mill and fill Garden - Cherry to 19th (excluding two bridge projects termini) BUDGET: Survey/Hydrology $0 Plans/Permits $0 Right of Way $0 Construction $360,000 FUNDING SOURCE: Legislative Grant 22- G3131 -$360,00 EST. COMPLETION: 9/30/2023 PROJECT STATUS: 75% Engineering Department in house design and construction management. Current schedule is to advertise February 2023, open Bids March 2023. Termini is Garden Ave. from Cherry north to College, budget permitting. This funding will be used to perform pavement maintenance on Garden from Cherry to Spring River Bridge, where the scope of work for N. Garden Bridge 2 has been revised due to inflation and lack of budget. Project complete except from Petro to College Blvd. Paving has to await City Water Maintenance & Transmission to replace waterline from Petro to College. Planned to begin 11/20/23. Safe Streets For All Action Plan - Federal Safety Grant Planning Money RFP was advertised 8.20.2023 received Proposals 10.10.2023 SCOPE: A city wide Safety Action Plan to reduce roadway death and injuries. From an approved plan, City can apply for construction funds BUDGET: Federal Grant $520,000 Awarded to Freese & Nichols, Inc. City Match $13,000 Other $0 Total $650,000 FUNDING SOURCE: Federal Grant & City Match EST. COMPLETION: 12/31/2024 PROJECT STATUS: 0% A city wide Safety Action Plan to reduce roadway death and injuries. From an approved plan, City can apply for construction funds. Federal funding requires an RFP be solicited utilizing Federal procurment standards. Received proposals 10/10/23, reccomend award to FNI for $500,000 plus GRT. Steering Committee Resolution drafted, awaiting approval. Planned first public input meeting sometime in December 2023. Hobson Road Flood Prevention Project RFP to be solicited for the design portion. SCOPE: Design & construct flood prevention measures on Hobson Rd. from W. RAC Perimeter Rd. to SE Main BUDGET: WTB Grant (87%) $8,353,977 WTB Loan (13%) $1,248,295 Other $0 Total $9,602,273 FUNDING SOURCE: Federal Grant & City Match EST. COMPLETION: 12/31/2025 PROJECT STATUS: 0% A Water Trust Board application was submitted and a letter of award received. City to submit "Readiness" package to be reviewed by DFA and then an agreement can be issued. Brasher Drainage Project SMA award recommendation approved by Council 11.09.23 SCOPE: Design & construct flood prevention measures and 4-lane roadway on Brasher from S. Main east to SE Main (US 285) BUDGET: Legislative Grant $800,000 City $0 Other $0 Total $800,000 FUNDING SOURCE: Legis. Grant EST. COMPLETION: 6.30.23 Design Only PROJECT STATUS: 0% A Water Trust Board application was submitted and a letter of award received. City to submit "Readiness" package to be reviewed by DFA and then an agreement can be issued. Award approved November City Council. FY 24 - Mill/Fill Pavement Maintenance Residential Streets $1.5 million approved for budget FY 24 SCOPE: Mill/Fill Various Residential Streets Advertised 10/1/2023 open bids 11/14/2023. BUDGET: Estimated $ 1,500,000 Recommend award to Constructors, Inc. FUNDING SOURCE: 100% City funds EST. COMPLETION: 5/1/2024 PROJECT STATUS: Design is 100% complete Streets selected by using Pavement Condition Survey and field review by Streets & City Engineer. Engineering Department to prepare plans. Bids opened 11/14/23, recommend award to Constructors, Inc. FY 24 - Mill/Fill Pavement Maintenance Collector Streets $1.5 million approved for budget FY 24 SCOPE: Mill/Fill Various Collector Streets BUDGET: Estimated $ 1,500,000 FUNDING SOURCE: 100% City Funds EST. COMPLETION: 6/1/2024 PROJECT STATUS: 0% Streets to be selected by using Pavement Condition Survey and field review by Streets & City Engineer. Engineering to prepare plans. Elm St. Bridge (Rio Hondo south of 2nd St.) NMDOT Agreement approved by September Council. SCOPE: Remove & replace existing bridge with CBC bridge Design in progress BUDGET: Survey/Hydrology City Engr. Dept. Plans/Permits City Engr. Dept. Right of Way $0 Construction $2,519,000 FUNDING SOURCE: NMDOT $2,440,000/City $79,000 EST. COMPLETION: 12/31/2024 PROJECT STATUS: Design 60% This existing bridge number 9199 is identified by NMDOT to be the next bridge in need of replacement. NMDOT is willing to fund construction costs if City Engineering willing to do project development, plans and construction management. 7 Projects coordinated with Utility Departments WWTP Screw Press & Dissolved Oxygen Improvements Dissolved oxygen unit was put into operation on January 4, 2023. SCOPE: Install screw presses at WWTP Bids received Feb. 8, 2022, low bid $8,626,664.00 BUDGET: Estimated $ 8,003,106 $5.5 million Loan is for design and construction FUNDING SOURCE: WWTP and Clean Water State Revolving Fund load CWSRF 097 EST. COMPLETION: Construction September 2023 $8,626,664 Insp. $488,225 PROJECT STATUS: Construction 74% Dewater $412,400 DO $102,481.25 RFP process complete and project awarded to HDR for design and future construction professional services. Design kick off meeting between NMENV, HDR and City was held on 12.16.2020. Council awarded project 3.10.22 and ok to seek additonal principal $3,915,000, subsidy of $285,000 for total loan package of $9,700,000 at 0.05% interest. Preconstruction conference held 4.12.22.Dissolved oxygen upgrades operational on January 4, 2023. Primary pumps replacements were started up 10.21.23. Pre-fab building was erected the week of 9/19. Contractor working on completing electrical and plumbing in building as well as dirt work and asphalt around building. Rehab Country Club Reservoirs Water Trust Board Grant/Loan SCOPE: Design & construct flood prevention measures on Hobson Rd. from W. RAC Perimeter Rd. to SE Main BUDGET: WTB Grant (45%) $3,600,000 WTB Loan (55%) $4,400,000 Other $0 Total $8,000,000 FUNDING SOURCE: Federal Grant & City Match EST. COMPLETION: 12/31/2025 PROJECT STATUS: 0% A Water Trust Board application was submitted and a letter of award received. City to submit "Readiness" package to be reviewed by DFA and then an agreement can be issued. 36" Waterline Project - N. Montana Replace existing 36" concrete with 36" ductile iron pipe. SCOPE: Replace existing 36" water line from 19th to Stone on N. Montana Design in progress BUDGET: City $1,000,000 2023 Legis. Grant $300,000 Other $0 Total $1,300,000 FUNDING SOURCE: City Water Enterprise & Legis. Grant EST. COMPLETION: 12/31/2024 PROJECT STATUS: Design 30% City Engineering to survey and prepare construction plans. Manhole Rehab Project 2022 & 2023 Project on hold due to funding. SCOPE: Rehabilitate 48 existing sewer manhole BUDGET: Original budgeted $ 250,000 Bid Amount FUNDING SOURCE: No budget EST. COMPLETION: Unknown PROJECT STATUS: 0% City has suspended Manhole Rehab Project since FY 22 budget. 8 Projects coordinated with Other Departments Cielo Grande All Inclusive Park - Grant 20-E2504 Began work February 22, 2023 - Completed July 25, 2023. (NMED Inspection) SCOPE: Design and construct All Inclusive Park and amenities BUDGET: Grant Amount Grant = $1,461,000 Design Services Grant $162,891.25 Notice Obligation # 1 Grant 20-E2504 Const. Bid $1,691,700.17 Grant Share Const. $1,298,108.75 Notice Obligation #2 Grant 20-E2504 City Share $393,591.42 FUNDING SOURCE: DFA Grant & City Funds possible EST. COMPLETION: Completed 7.24.23 PROJECT STATUS: 100% Awarded to Lone Mountain Contracting Inc. from Bosque Farms NM on April 14, 2022. Contractor has ordered parts since April 2022. Pre-construction conference held May 25, 2022. Contractor working satisfactorily. Soft opening began 7.25.23. 1 Year Warranty period commenced. Engineering performing internal audit & close out process. Phase II Cielo Grande All Inclusive Park - Grant 22-G2779 SCOPE: Design and construct All Inclusive Park and amenities BUDGET: Grant Amount Grant = $853,000 Design Services Grant $0.00 Const. Bid $0.00 Grant Share Const. $0.00 City Share $0.00 FUNDING SOURCE: DFA Grant & City Funds possible EST. COMPLETION: Construction in spring 2023 PROJECT STATUS: Design 90% This is the 2022 Legislative Grant to help fund Phase 1 and also to construct Phase II. Engineering was instructed to add furnishings and other amenites to the project design. This will increase estimated bid cost to $1,228,892 (full amenities, shade shelters, benches, picnic tables, lighting). Bid recieved 11/14/23, reccomend re-bid. Cielo Grande Baseball Fields Complex - Grant 20-E2503 Water line expansion project awarded to White Cloud Pipeline SCOPE: Design and construct baseball field complex Water line work completion is 8.14.23 BUDGET: Grant Amount $ 850,000 Design Services $ 434,227 BHI - Master concept plan Const. Bid $ 415,773 White Cloud - water line Other Total Cost $ 850,000 FUNDING SOURCE: DFA Grant & City Funds possible EST. COMPLETION: PROJECT STATUS: Water Line completed 8.24.23 Draft Master Plan Complete - presentation scheduled for Infrastructure 1.24.2022. Project funding reminder scheduled for July 25, 2022 Infrastructure Committee. Waterline portion advertised for bids 3.26.23, to open bids 4.11.23. Project awarded to White Cloud Pipeline - anticipated work is from June 2023 through September 2023. Preconstruction held June 22, 2023. Water line work began June 26, 2023, completed 8.24.23 S. Virginia Park (former Chisum School Location) Legislative Grant of $400,000 Project handed over to Parks Dept. 9.8.23 SCOPE: Build new neighborhood park BUDGET: $ 59,158 Ordered Playgroun Equip. Current construction cost = $599,699 $ 340,842 Balance Available Work began 3.6.2023 FUNDING SOURCE: Legislative Grant EST. COMPLETION: 9/30/2023 PROJECT STATUS: 100% Public Input meeting held August 24, 2021, 4pm at site location. Design is complete but full project is closer to $800 K. City Council to decide on project direction. To be presented to May Infrastructure & General Services Committees to go to June 2022 City Council. Full design construction cost estimate = $810,308. Awarded to Constructors on 10.13.22 - Base Bid plus Added Alternate 3 - Basketball Court. Pre-construction conference held December 8, 2022., Work started March 8, 2023. Project encountered issues with irrigation plan design and also parking area. City rejected some concrete work for full removal and replacement. Project successfully completed and handed over to Parks & Recreation on September 8, 2023 Cielo Grande Skate Park Project awaiting funding SCOPE: Design and build new skate park at Cielo Grande BUDGET: Original budgeted $ - FUNDING SOURCE: City applied for FY 24 Quality of Life Grant for design funds in the amount of $450,000 EST. COMPLETION: unknown, dependent on funding PROJECT STATUS: City of Roswell applied for FY 2024 Quality of Life Grant funds to begin design process for new skate park facility. Grant awards have not been announced yet. If grant funds are received, a consultant will be utilized to perform design process of the new skate park facility, including conducting public input meetings. Tetative preliminary estimate of total funding needed for construction is ~$4,000,000. 9  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Committee Meeting Item No. Meeting Date: 11/20/2023 COMMITTEE: Infrastructure CONTACT: Louis Najar CHAIR: Cristina Arnold ACTION REQUESTED: Airport Infrastructure discussion. BACKGROUND: RAC update requested monthly by Infrastructure Committee. RAC staff to present updates. FINANCIAL CONSIDERATION: Not applicable for this agenda item. LEGAL REVIEW: Not Applicable for this agenda item. BOARD AND COMMITTEE ACTION: Open discussion for Infrastructure Committee and attendees. STAFF RECOMMENDATION: None, this is opportunity for Committee to ask questions. ATTACHMENTS 10  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Committee Meeting Item No. Meeting Date: 11/20/2023 COMMITTEE: Infrastructure CONTACT: Louis Najar CHAIR: Cristina Arnold ACTION REQUESTED: Project Updates – Infrastructure Committee open discussion BACKGROUND: Initiated by: Nathaniel Mascarenas Committee will be given opportunity for Q&A on any project. Project Dashboard report is part of the committee packet. Please note project updates report; Facilities Maintenance Department FINANCIAL CONSIDERATION: Not applicable for this agenda item. LEGAL REVIEW: Not Applicable for this agenda item. BOARD AND COMMITTEE ACTION: Open discussion for Infrastructure Committee and attendees. STAFF RECOMMENDATION: None, this is opportunity for Committee to ask questions. ATTACHMENTS Facilities Maintenance Department. Project Dashboard Reports 11  City of Roswell Projects Status Updated 11-14-2023 Facilities Maintenance Department Projects Year 2023 golf course bathroom remodel SCOPE: remove existing siding, insulation, frp panel and replace new with a new TPO membrane roof ESTIMATED COST: $ 2,000 FUNDING SOURCE: FY 2023 Budget CITY SHARE: $2,000.00 DFA/GRANT #: $ - OTHER: BUDGET: Total Budget: $ - Total Payments: Encumbered $ - Total Change Orders: $ - Current Balance: $ - PROJECT CODE NO.: PURCHASE ORDER NO. unknown GL #: PROJECT SCHEDULE: EST. COMPLETION: Dec-23 PROJECT STATUS: Phase % Complete Conceptual, Design 100% Schematic Phase N/A Design Development Phase N/A Construction Documents Phase 0% RFP, ITB, CES, Proposal 100% Construction 0% Substantial Completion 0% Project Closeout 0% Vendor Notes: Estimated Completion 25-Dec This is a 75% rebuild of bathroom Year 2023 Museum HVAC units SCOPE: remove and replace 3 HVAC units ESTIMATED COST: $ 35,733 FUNDING SOURCE: FY 2023 Budget $ - CITY SHARE: 35,733.00 DFA/GRANT #: $ - OTHER: BUDGET: Total Budget: Total Payments: Encumbered $ - Total Change Orders: $ - Current Balance: $ - PROJECT CODE NO.: PURCHASE ORDER NO. 4 open Pos GL #: 0 22400525 PROJECT SCHEDULE: 22400532 EST. COMPLETION: 22400577 PROJECT STATUS: Phase % Complete 22400763 Conceptual, Design 0% Schematic Phase 0% Design Development Phase 0% RFP, ITB, CES, Proposal 100% Construction 0% Substantial Completion 0% 12  Project Closeout 0% Jhonstone/City Vendor Facilities Notes: Estimated Completion Feb-24 Year 2022 Police Department Chiller SCOPE: update chillers to new ACS system ESTIMATED COST: $ 1,283,000 FUNDING SOURCE: Unknown CITY SHARE: $ - DFA/GRANT #: Insurance Claim OTHER: BUDGET: Total Budget: $ - Total Payments: $ - Encumbered $ - Total Change Orders: $ - Current Balance: $ - PROJECT CODE NO.: PURCHASE ORDER NO. 3 open Pos GL #: 2023-2717 PROJECT SCHEDULE: 22301335-03 EST. COMPLETION: 22400475 PROJECT STATUS: Phase % Complete Conceptual, Design 100% Schematic Phase 100% Design Development Phase 100% RFP, ITB, CES, Proposal 100% Construction 95% Substantial Completion 0% Project Closeout 95% Vendor ACS Notes: Estimated Completeion waiting on Rhodes to rebuild the dampeners. Should be complete by 12-15-2023 Year 2023 Fire station #1 Flooring SCOPE: Set tile in Fire Station one in classroom, hallways, and offices ESTIMATED COST: $ - FUNDING SOURCE: FY20 Budget $ - CITY SHARE: $0 $ - DFA/GRANT #: $ - OTHER: BUDGET: Total Budget: $ - Total Payments: $ - Encumbered $ - Total Change Orders: $ - Current Balance: $ - PROJECT CODE NO.: PURCHASE ORDER NO. 0 GL #: 0 PROJECT SCHEDULE: EST. COMPLETION: PROJECT STATUS: Phase % Complete Conceptual, Design 0% Schematic Phase 0% Design Development Phase 0% RFP, ITB, CES, Proposal 0% Construction 0% Substantial Completion 0% Project Closeout 70% Vendor Facilities Notes: Estimated Completion 15-Feb Page 2 of 4 13  Four offies lsft to tile 2023 annex bird deterant system SCOPE: clean and dissinfect the roof and install dird deterants ESTIMATED COST: $ 13,072 FUNDING SOURCE: Fy23-24 CITY SHARE: $13,072 $ - DFA/GRANT #: $ - OTHER: BUDGET: Total Budget: Total Payments: $ - Encumbered Total Change Orders: $ - Current Balance: $ - PROJECT CODE NO.: PURCHASE ORDER NO. 22400946 GL #: PROJECT SCHEDULE: EST. COMPLETION: PROJECT STATUS: Phase % Complete Conceptual, Design 100% Schematic Phase 100% Design Development Phase 100% RFP, ITB, CES, Proposal 100% Construction 0% Substantial Completion 0% Project Closeout 0% Enchantment pest Vendor control Estimated Completion 85% Notes: Roof is clean and bird deterant system is going in Year 2023 City Hall SCOPE: developing our own bird deterant system ESTIMATED COST: $ 350 $ - FUNDING SOURCE: CITY SHARE: $350 DFA/GRANT #: $ - OTHER: BUDGET: Total Budget: Total Payments: $ - Encumbered $ - Total Change Orders: $ - Current Balance: $ - PROJECT CODE NO.: PURCHASE ORDER NO. 0 GL #: 0 PROJECT SCHEDULE: EST. COMPLETION: PROJECT STATUS: Phase % Complete Conceptual, Design 0% Schematic Phase 0% Design Development Phase 0% RFP, ITB, CES, Proposal 100% Demo Construction 95% Demo Substantial Completion 95% Demo Page 3 of 4 14  Project Closeout 0% Vendor Facilities Estimated Completion 20-Dec Notes: developing our own bird deterants that are much cheaper than using outside vendors Year 2023 Developing a Roofing prevenative Maintenance package SCOPE: walk out roof,clear all debris,clear gutters and draing remove birds ESTIMATED COST: $ 200,000 FUNDING SOURCE: CITY SHARE: $ - DFA/GRANT #: $ - OTHER: BUDGET: Total Budget: Total Payments: $ - Encumbered Total Change Orders: $ - Current Balance: $ - PROJECT CODE NO.: PURCHASE ORDER NO. 22300704 GL #: PROJECT SCHEDULE: EST. COMPLETION: PROJECT STATUS: Phase % Complete Conceptual, Design 0% Schematic Phase 0% Design Development Phase 0% RFP, ITB, CES, Proposal 0% Construction 0% Substantial Completion 0% Project Closeout 0% Vendor Facilities Estimated Completion 0% Notes: Page 4 of 4 15  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Committee Meeting Item No. Meeting Date: November 20, 2023 COMMITTEE: Infrastructure CONTACT: Louis Najar CHAIR: Cristina Arnold ACTION REQUESTED: Discussion – Chapter 26 Ordinance Revision. Review Articles 1-4 & 6. Review and Discussion on Article 5 with the new rate schedule. BACKGROUND: Initiated by: Robert Glenn Chapter 26, Articles 1-4 & 6 have been previously discussed, redlined and drafts have been completed and compiled. Article 5 with Appendix A has not been reviewed and is presented for review and discussion. FINANCIAL CONSIDERATION: We are currently 1 month behind on this process. The previous plan discussed at the Rate Study workshop was to have this ready for a January 1, 2024 implementation. If this s not moved forward with a February 1, 2024 implementation, there is a chance of not having the required funding to finish out this budget year. LEGAL REVIEW: Articles 1-4 & 6 have been previously submitted for review. Complete draft of the ordinance and Appendix A were submitted for review November 13, 2023. BOARD AND COMMITTEE ACTION: Request review of Chapter 26 Articles 1-4 & 6, review and discussion of Article 5 and Appendix A STAFF RECOMMENDATION: Review and Discussion, with a consensus, send it to Finance Committee for action on December 7th. ATTACHMENTS Chapter 26, Water, Wastewater Utilities – FINAL DRAFT Chapter 26, Appendix A, Rates and Fees 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67  or any additional deposits required. The City shall restore service as soon as possible, however, shall be required to restore service within 24 hours of payment. The City shall charge a Reconnection fee as set forth in Agpcndix A: Fee Schedule for each reconnection of service. NMSA 1978 §3-23-1 B Sec 26-167 through 26-179 Reserved Division Ill - Rates and Revenue/Expense Accounts Sec. 26-180 - Rate Setting Effec tive with the beginning of each Fiscal Year, the City Council shall review and adjust all rates for changes occuITing since the beginning of the previous Fiscal Year or tbe last rate adjustment, which ever shall have last occurred. The Utility Director shall, each January, review all costs and rates and shall repmt to the Finance Committee, at their April meeting, proposed rate adjustments to insure that each class of customer is carrying its share of costs, debt service, and reserves. The rates, tolls, fees and charges in Appendix A: Fee Schedule may be amended by the City Council by ordinance. NMSA 1978 §3-18-1 Sec. 26-181 - Schedule of Utility Rates The City Council shall set rates for which utility services shall be provided through the City's systems and at such levels as may be required to pay for the operation and administration, maintenance, debt service, reserves, rehabilitation of infrastructure, additions and extensions, improvements, and capital project requirements of the Utilities Department. The monthly charge includes a access (base) fee per service connection and a per thousand (1000) gallon of use charge ("consumption charge''), which is based on the total number of gallons above the amount included in the base service fee which are used within the billing period. The access (base) fee is determined by the meter size installed. Except as provided by written agreement entered into under special or qualifying conditions, rates established in Appendix A: Fee Schedule shall apply. Service Categories and Definitions Single Family Residential Available in the City of Roswell for the exclusive use of a single metered family residence for domestic purposes Access (Base) fee based on size of meter and includes the first 3000 gallons. Consumption billed per thousand (1000) gallons after the first 3001 gallons. Usage in excess of the first 3000s is assessed the Access (base) rate plus a six (6) block increasing volmne charge. Blocks increase in 3000-gallon increments. Small Commercial Available in the City of Roswell for any establishment engaged in the operation of a business or institution, whether or not for profit. The rate applies to such customers 52 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Committee Meeting Item No. Meeting Date: 11/20/2023 COMMITTEE: Infrastructure CONTACT: Lorenzo Sanchez CHAIR: Cristina A. Arnold ACTION REQUESTED: Consider award of VFD (Variable Frequency Drive) installation, well motor, casing, new building and upgrades at RW 4, to Alpha Southwest in the amount of $592,255.42. Procurement shall be through utilizing City of Las Vegas, NM maintenance contract which was issued under an RFP process. BACKGROUND: Initiated by: Lorenzo Sanchez The installation of VFD’s is the continuing work to upgrade all 20 City wells. VFD’s slowly start up and slowly shut down well motors to reduce pressure gradients, that increases the probability of main breaks and damage to the water infrastructure. Additionally, VFD’s reduce electrical consumption at the wells, and increase the life cycle of the wells, motors & appurtenances. FINANCIAL CONSIDERATION This item was approved in the FY2024 Source of Supply budget. LEGAL REVIEW: Not applicable for this agenda item. BOARD AND COMMITTEE ACTION: Consider recommendation to approve RAC Well 4 VFD Project to Alpha Southwest in the amount of $592,255.42. STAFF RECOMMENDATION: Proceed as presented. Attachments ATT 1 – Alpha Southwest Quotes 83 84 85  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Committee Meeting Item No. Meeting Date: 11/20/2023 COMMITTEE: Infrastructure CONTACT: Louis Najar CHAIR: Cristina Arnold ACTION REQUESTED: Recommend award of ITB-24-003 (REBID), Spring River Trail II Project to Constructors, Inc. in the amount of $316,467.04 which includes GRT. BACKGROUND: Initiated by: Louis Najar Bids received on November 14, 2023 for the subject project have been reviewed. A Bid Tabulation is attached. Two bids were received as follows: (Amounts include Tax of 7.5833%). 1. Constructors Inc., Carlsbad, NM $ 316,467.04 2. J&H Services, Albuquerque, NM $ 340,474.25 Please see attached recommendation of award letter to Purchasing. For reference, this project was originally bid on 8/13/2023. One bid was received on 9/12/2023 for an amount of $355,347.64 including GRT. FINANCIAL CONSIDERATION: Current available budget is $236,000, will require a budget amendment approved through finance committee. Shortfall of $80,467.04 to be funded from existing Road Fund FY 24 budget. LEGAL REVIEW: Not Applicable for this agenda item. BOARD AND COMMITTEE ACTION: Recommend award of ITB-24-003 REBID, Spring River Trail II Project to Constructors, Inc. in the amount of $316,467.04 which includes GRT to December 2023 City Council. STAFF RECOMMENDATION: Proceed as presented. ATTACHMENTS Recommendation of award, bid tabulations. 86 87 88  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Committee Meeting Item No. Meeting Date: 11/20/2023 COMMITTEE: Infrastructure CONTACT: Louis Najar CHAIR: Cristina Arnold ACTION REQUESTED: Recommend award of ITB-24-004, 2024 Residential Mill and Fill Project to Constructors, Inc. in the amount of $1,030,744.84 which includes GRT. BACKGROUND: Initiated by: Louis Najar Bids received on November 14, 2023 for the subject project have been reviewed. A Bid Tabulation is attached. Two bids were received as follows: (Amounts include Tax of 7.5833%). 1. Constructors, Inc., Carlsbad, NM $ 1,030,744.84 2. J&H Services, Albuquerque, NM $ 1,275,625.95 Please see attached recommendation of award letter to Purchasing. FINANCIAL CONSIDERATION: Current available approved budget is $1,500,000. LEGAL REVIEW: Not Applicable for this agenda item. BOARD AND COMMITTEE ACTION: Recommend award of ITB-24-004, 2024 Residential Mill and Fill Project to Constructors, Inc. in the amount of $1,030,744.84 which includes GRT to December 2023 City Council. STAFF RECOMMENDATION: Proceed as presented. ATTACHMENTS Recommendation of award, bid tabulations. 89 90 91  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Committee Meeting Item No. Meeting Date: 11/20/2023 COMMITTEE: Infrastructure CONTACT: Louis Najar CHAIR: Cristina Arnold ACTION REQUESTED: Recommend award of ITB-24-005, Annual Maintenance Contract to Abrahams Construction in the amount of $13,532.90 which includes GRT. BACKGROUND: Initiated by: Louis Najar Bids received on November 14, 2023 for the subject project have been reviewed. A Bid Tabulation is attached. Two bids were received as follows: (Amounts include Tax of 7.5833%). 1. Abrahams Construction, Albuquerque, NM $ 13,532.90 2. Global Maven Enterprises, LLC, Las Cruces, NM $ 104,000.78 Please see attached recommendation of award letter to Purchasing. FINANCIAL CONSIDERATION: Each department that utilizes this contract must utilize their own Department’s operating budget. LEGAL REVIEW: Not Applicable for this agenda item. BOARD AND COMMITTEE ACTION: Recommend award of ITB-24-005, Annual Maintenance Contract to Abrahams Construction in the amount of $13,532.90 which includes GRT to December 2023 City Council. STAFF RECOMMENDATION: Proceed as presented. ATTACHMENTS Recommendation of award, bid tabulations. 92 93 94 95  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Committee Meeting Item No. Meeting Date: 11/20/2023 COMMITTEE: Infrastructure CONTACT: Louis Najar CHAIR: Cristina Arnold ACTION REQUESTED: Recommend rejection of the one bid received from Mirador Enterprise, El Paso, TX for ITB-24-006 Roswell Inclusive Park Phase 2. BACKGROUND: Initiated by: Louis Najar Bids received on November 14, 2023 for the subject project have been reviewed. A Bid Tabulation is attached. The purpose of this bid was to construct Phase II of the Roswell Inclusive Park which highlighted shade structures, benches, and landscaping. Only one bid was received. 1. Mirador Enterprises – El Paso, Texas Upon completion of the one bid, it is recommended to reject current bid and go out for a rebid. The submitted bid is imbalanced and considerably over engineer’s estimate. Please see attached recommendation of award letter to Purchasing. Please see attached drawing of the proposed Phase 2 that was bid. FINANCIAL CONSIDERATION: Recommendation to reject bid, has no financial impact at this time. LEGAL REVIEW: Not Applicable for this agenda item. BOARD AND COMMITTEE ACTION: Recommend rejection of the one bid received from Mirador Enterprise, El Paso, TX for ITB-24-006 Roswell Inclusive Park Phase 2 to December 2023 City Council. STAFF RECOMMENDATION: Proceed as presented. ATTACHMENTS Recommendation of award, bid tabulations and layout of proposed work represented with this bid. 96 97 98 99  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Committee Meeting Item No. Meeting Date: 11/20/2023 COMMITTEE: Infrastructure CONTACT: Louis Najar CHAIR: Cristina Arnold ACTION REQUESTED: Recommend award of ITB-24-007, 2024 Annual Concrete for Ready Mix Concrete to Chance Materials, Roswell, NM. BACKGROUND: Initiated by: Louis Najar Approximately every 4 years, the City advertises for Ready Mix Concrete materials. The prices may be mutually extended for 3 additional 1 year contract amendments. This bid sets the individual unit price for concrete and flowfill delivered to job sites for Water Maintenance Transmission and other City Departments. Bids received on November 14, 2023 for the subject project have been reviewed. A Bid Tabulation is attached. Two bids were received and Chance Materials was deemed the qualified low bid. Please see attached recommendation of award letter to Purchasing. FINANCIAL CONSIDERATION: Each department that utilizes this contract must utilize their own Department’s operating budgets to procure concrete materials. LEGAL REVIEW: Contract agreement will be sent to Legal for review, as well as any future one year contract extension amendments. BOARD AND COMMITTEE ACTION: Recommend award of ITB-24-007, 2024 Annual Concrete for Ready Mix Concrete to Chance Materials, Roswell, NM to December Council. STAFF RECOMMENDATION: Proceed as presented. ATTACHMENTS Recommendation of award, bid tabulations. 100 101 102  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Committee Meeting Item No. Meeting Date: 11/20/2023 COMMITTEE: Infrastructure CONTACT: Louis Najar CHAIR: Cristina Arnold ACTION REQUESTED: Consider Resolution 23-XX for support of New Mexico Environment Department Capital Appropriation Project Roswell Water Lines & Valves Replacement number SAP 23-H2393-GF. BACKGROUND: Initiated by: Louis Najar The City of Roswell has received a Capital Appropriation Grant in the amount of $300,000 for water line and valve replacements in the City. A Resolution of assignment for the grant agreement is required by the NMED. Copy of unsigned agreement and draft resolution are attached. FINANCIAL CONSIDERATION: Is currently in FY2024 budget LEGAL REVIEW: Resolution has been submitted to City Attorney for review. BOARD AND COMMITTEE ACTION: Consider Resolution 23-XX for support of Capital Appropriation Grant Appropriation number SP 23-H2393- GF to December City Council STAFF RECOMMENDATION: Proceed as presented. ATTACHMENTS Draft Resolution 23-XX NMED Agreement 103 104 105 106 107 108 109 110 111 112 113 114 115 116 117 118 119 120 121 122 123 124 125 126  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Committee Meeting Item No. Meeting Date: 11/20/2023 COMMITTEE: Infrastructure CONTACT: James MacCornack CHAIR: Cristina Arnold ACTION REQUESTED: Consider a recommendation for FY 24 City Wide Striping to San Bar Construction Corporation in the amount of $100,000 which includes GRT. BACKGROUND: Initiated by: Louis Najar City street maintenance budget includes $150,000 for city-wide re-striping of streets. Quote was obtained using NMDOT State Wide Price Agreement 21-80500-22-16928. San Bar is currently the lowest bidder on the Price Agreement. This striping work is being scheduled for Spring 2024. FINANCIAL CONSIDERATION: Current FY 24 Road Fund has $150,000 for striping and crosswalk maintenance. LEGAL REVIEW: Not Applicable for this agenda item. BOARD AND COMMITTEE ACTION: Consider a recommendation for FY 24 City Wide Striping to San Bar Construction Corporation in the amount of $100,000 to November Council. STAFF RECOMMENDATION: Proceed as recommended. ATTACHMENTS San Bar Quote Approved budget 127 128 129 130  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Committee Meeting Item No. Meeting Date: 11/20/2023 COMMITTEE: Infrastructure CONTACT: Louis Najar CHAIR: Cristina Arnold ACTION REQUESTED: Recommend place holder in agenda for Full Council of December 14, 2023 to consider award for professional services for Wayfinding Professional Services. BACKGROUND: Initiated by: Louis Najar Main Street Roswell hopes to implement portions of the adopted Wayfinding Plan. This would be two gateway signs and two informational kiosks. Funding has been awarded in the amount of $100,000 to assist. It is understood the monies must be used by June 30, 2024. City Engineering has issued an RFQ from On Call Vendors for design services. This would allow plans, bid documents and engineering estimates to proceed with Wayfinding implementation. These designs would be used to bid construction of any implementation based on funding. Deadline to submit quotes is December 1, 2023. A place holder is requested to allow the quotes to be reviewed, and a detailed abstract including quote recommendations be reviewed by Full Council on December 14, 2023. This is to expedite design process, and timeline required. FINANCIAL CONSIDERATION: Main St. Roswell/City of Roswell was awarded $100,000 for professional services. LEGAL REVIEW: Not Applicable for this agenda item. BOARD AND COMMITTEE ACTION: Recommend place holder in agenda for Full Council of December 14, 2023 to consider award for professional services for Wayfinding Professional Services. STAFF RECOMMENDATION: Proceed as presented. ATTACHMENTS Award letter of funding, RFQ for Wayfinding Professional Services, Adopted 2016 Wayfinding Plan 131 132 133 134 135 136 137 138 139 140 141 142 143 144 145 146 147 148 149 150 151 152 153 154 155 156 157 158 159  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Committee Meeting Item No. Meeting Date: 11/20/2023 COMMITTEE: Infrastructure CONTACT: James MacCornack CHAIR: Cristina Arnold ACTION REQUESTED: Consider Resolution 23-YY for support of establishment of a Steering Committee to oversee the process of creating the City’s Comprehensive Safety Action Plan. BACKGROUND: Initiated by: James MacCornack The City of Roswell has received a USDOT grant award under the Safe Streets 4 All grant program for creation of a Comprehensive Safety Action Plan for the City of Roswell. Under the provisions of the grant program, the City is required to have a Steering Committee to oversee the process of creating the plan. FINANCIAL CONSIDERATION: Is currently in FY2024 budget LEGAL REVIEW: Resolution has been submitted to City Attorney for review. BOARD AND COMMITTEE ACTION: Consider Resolution 23-YY for support of establishment of a Steering Committee to oversee the process of creating the City’s Comprehensive Safety Action Plan to December City Council STAFF RECOMMENDATION: Proceed as presented. ATTACHMENTS Draft Resolution 23-YY USDOT Agreement 160 161 162 163 164 165 166 167 168 169 170 171 172 173  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Committee Meeting Item No. Meeting Date: 11/20/23 COMMITTEE: Infrastructure CONTACT: Louis Najar CHAIR: Cristina Arnold ACTION REQUESTED: Consider 2024 Infrastructure Committee dates. Standard date is the 4th Monday of every month at 4:30 p.m. unless it falls on or close to a Holiday. BACKGROUND: Initiated by: Louis Najar Proposed dates and deadlines for item submittals as follows: Meeting Date Submittal Deadline January 22, 2024 January 16, 2024 by 5:00 p.m. February 26, 2024 February 20, 2024 by 5:00 p.m. March 25, 2024 March 19, 2024 by 5:00 p.m. April 22, 2024 April 16, 2024 by 5:00 p.m. May 20, 2024 May 14, 2024 by 5:00 p.m. June 24, 2024 June 18, 2024 by 5:00 p.m. July 22, 2024 July 16, 2024 by 5:00 p.m. August 26, 2024 August 20, 2024 by 5:00 p.m. September 23, 2024 September 17, 2024 by 5:00 p.m. October 28, 2024 October 22, 2024 by 5:00 p.m. November 25, 2024 November 19, 2024 by 5:00 p.m. December 16, 2024 December 10, 2024 by 5:00 p.m. FINANCIAL CONSIDERATION: Not applicable for this agenda item. LEGAL REVIEW: Not Applicable for this agenda item. BOARD AND COMMITTEE ACTION: Committee to vote on Infrastructure Schedule for 2024. STAFF RECOMMENDATION: ATTACHMENTS 174  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Committee Meeting Item No. Meeting Date: 11/20/2023 COMMITTEE: Infrastructure CONTACT: Louis Najar CHAIR: Cristina Arnold ACTION REQUESTED: Non-Action Departmental Reports (Informational for Meeting Packets) BACKGROUND: Compiled by: Louis Najar Department Reports Listing: (Alphabetical listing) Central Control/Source of Supply (Not Submitted) Engineering Report Annual Maintenance Support Engineering Report Community Development Support Fleet Maintenance (Department & Fiscal Year Costs) Solid Waste Departments Special Electronics Streets Department Water Maintenance & Transmission (Not Submitted) WWTP & Sewer (Not Submitted) FINANCIAL CONSIDERATION: Not applicable for this agenda item. LEGAL REVIEW: Not Applicable for this agenda item. BOARD AND COMMITTEE ACTION: Informational for meeting packets from departments associated with Infrastructure Committee. STAFF RECOMMENDATION: None, this is opportunity for Committee to ask questions. ATTACHMENTS Department reports as listed above 175 176 177 178 179 180 181 182 183 184 185 186 187 188