Infrastructure Committee

ROSWELL INFRASTRUCTURE COMMITTEE AGENDA Monday, February 26, 2024, at 2:00 p.m. City Hall Large Conference Room 425 N. Richardson Ave., Roswell, New Mexico 88201 Committee Chair: Juan Oropesa Committee Vice Chair: Darrell Johnson Committee Members: Cristina Arnold, Will Cavin Staff Coordinator: Louis Najar A. Call to Order B. Roll Call C. Approval of the Agenda D. Approval of Minutes 1. January 22, 2024 1-4 E. Non-Action Items 2. Project Updates Discussion 5 - 10 3. Airport Infrastructure Update 11 - 12 4. Facilities Department Update 13 - 17 5. WWTP Land Acquisition Discussion 18 - 24 6. Roads Pavement Maintenance Map 25 - 26 7. Portland Loo Discussion 27 - 31 8. Hobbs St. Project Update 32 9. CDBG Process 33 10. South Roswell Economic Development 34 F. Regular Items (Action Items) 11. “Lest We Forget” Park Project 35 - 46 12. ITB 24-004 2024 Residential Mill & Fill Change Order 47 - 54 13. Ratification of PO to Souder, Miller & Associates for emergency liner repair 55 - 61 14. Skate Park Design 62 G. Other Business (Non-Action) 15. Department Reports 63 - 93 16. Public Comments H. Adjourn (Next Normally Scheduled Meeting: March 25, 2024) Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 24-02. NOTICE OF POTENTIAL QUORUM – A quorum of the City Council may or may not attend, but there will not be debate by the City Council, and no action will be taken. If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575-624-6700 at least one week prior to the meeting or as soon as possible. Public documents, including the agenda and minutes, can be provided in various accessible formats. Please contact the City Clerk at 575-624-6700 if a summary or other type of accessible format is needed. Printed and posted: 2.22.24 TO ATTEND THE INFRASTRUCTURE COMMITTEE BY GO-TO-MEETING Infrastructure Committee Please join my meeting from your computer, tablet or smartphone. http://global.gotomeeting.com/join/929161493 You can also dial in using your phone. United States: +1 (571) 317-3122 Access Code: 929-161-493 New to GoToMeeting? Get the app now and be ready when your first meeting starts: http://global.gotomeeting.com/install/929161493  Regular Meeting of the Infrastructure Committee Held in the City Hall January 22, 2024 Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10-15-4, NMSA 1978 and Resolution 23-40. ROLL CALL: The meeting convened at 4:30 p.m. with Chairman Oropesa, Councilor Johnson, Councilor Arnold, and Councilor Cavin being present. Staff Present: Abraham Chaparro, Debbie Reyer, Monica Barraza, Jennifer Griego, Amalia Martinez, Della Andazola, James MacCornack, Mike Mathews, Councilor Heldenbrand, Chad Cole, Naomi Steward, Councilor Corn, Glenda Allen, Robert Glenn, Louis Najar, and Bernadette Lopez Guest(s) Present: Rita Kane-Doerhoefer, Terri Harber, Chrissy Smith, Tori Hornick, and Kevin St. Jacques Bruce Andler and Lorenzo Sanchez participated via GoToMeeting APPROVAL OF AGENDA: Councilor Cavin moved to approve the agenda as presented. Councilor Arnold was the second. A voice vote of 4 -0 was unanimous, and the motion passed. FOR THE RECORD: It was the consensus of the Committee that Addendum No. 17 be moved up to the Non-Action Items, after Item, No. 7. APPROVAL OF MINUTES: 1. November 20, 2023: Councilor Arnold moved to approve the Minutes as presented. Councilor Cavin was the second. A voice vote of 4-0 was unanimous, and the motion passed. NON-ACTION ITEMS: 2. Projects Updates Discussion: Mr. MacCornack discussed the updates for the following projects: WWTP Dewatering, E. Mescalero Bridge, and Atkinson (Cherry to College). 3. Airport Infrastructure Update: Page 1 of 4 1  Ms. Griego discussed the updates for the R.A.C. projects on her ongoing and upcoming projects list. 4. Facilities Department Update: Nathan Mascarenas did not attend the Infrastructure Committee Meeting. 5. Water Rate Study: Mr. Glenn discussed the Water Utility Rate Study. Group discussion was held on meters, rates for single family residential, small and large commercial, and the new water bills for all. 6. Wastewater Rate Study: Mr. Glenn discussed the Wastewater Rate Study and its two options with a significant increase for all customers. 7. Chapter 26 – Water & Wastewater Utilities.: Mr. Glenn briefly went through the Articles in Chapter 26 and stated the Repeal and Replace method was used in this chapter. 8. Solid Waste Ordinance: Mr. Chaparro discussed the Solid Waste Ordinance. 9. Portland Loo Bathrooms: Mr. MacCornack discussed this item including the preliminary estimate of total cost, $213,219.34. Councilor Arnold discussed the need for the Portland Loo Bathroom. Chairman Oropesa would like this brought back to this Committee for further discussion on best practices. 10. Committee Meeting Time: Chairman asked the Committee what time works best for each of them. All Committee members were in agreement for the Infrastructure Committee Meeting to be conducted on the last Monday of the month at 2:00 p.m. REGULAR ITEMS (ACTION ITEMS): 11. Safe Streets for All Resolution 24-XX, Vision Zero Policy: Mr. MacCornack discussed the Resolution. Councilor Cavin moved to approve this Resolution and place on the consent agenda at the next scheduled City Council meeting. Councilor Arnold was the second. A voice vote of 4-0 was unanimous, and the motion passed. 12. Amendment 3 CWSRF 097 WWTP Dewatering Loan Agreement: Mr. MacCornack discussed the Amendment for the NMED Loan Agreement and the extension. Councilor Johnson moved to approve the Amendment for the Loan Agreement of Project No. CWSRF 097 with NMED to be placed on the consent Page 2 of 4 2 agenda. Councilor Arnold was the second. A voice vote of 4-0 was unanimous, and the motion passed. 13. NM DOT Agreement- Trail Connection CN 2104820: Mr. MacCornack discussed the Agreement. Councilor Arnold moved to recommend approval of project agreement with NMDOT for Control No. (CN) 2104820 for Spring River Trail Connection construction with NMDOT to fund $225,000 and a city match of $32,760 to be added to the consent agenda. Councilor Johnson was the second. A voice vote of 4-0 was unanimous, and the motion passed. 14. Skate Park Design RFP Award: Mr. McCornack discussed the award. Tori Hornick voiced her support for the Skate Park design and willingness to raise the money for the project. Chrissy Smith also voiced her support for the project. Councilor Arnold voiced her support for the project and the professional skaters, within the community, desire to host an annual national competitive event named the UFO Bash in Roswell. Councilor Cavin moved to recommend award of Professional Services to Bohannan Huston in the amount of $449,761.55 which includes GRT for the City of Roswell Skate Park Complex design to be placed on the consent agenda. Councilor Arnold was the second. A voice vote of 4-0 was unanimous, and the motion passed. 15. PO Request – Braiser Asphalt – Pavement Maintenance: Mr. MacCornack discussed this item. Councilor Johnson stated he would like to see good numbers that make sense to auditors in regards to the project’s cost. Councilor Cavin moved to recommend approval for the purchase order for pavement maintenance overlay to Brasier Asphalt in the amount of $300,000 which includes GRT to go before the full City Council. Councilor Arnold was the second. Chairman Oropesa voiced his concern for the amount of money for the project and the process of going through the Finance Committee. AMENDMENT TO MOTION: Councilor Cavin amended his motion to recommend approval of this item and to go before the Finance Committee. Councilor Arnold was the second. A voice vote of 4-0 was unanimous, and the motion passed. OTHER BUSINESS (Non-Action): 16. Department Reports: Councilor Heldenbrand inquired about how the roll offs in neighboring communities are working. Mr. Chaparro responded they have had some positive success and feedback. 17. Public Comments: Ms. Kane-Doerhoefer voiced her concern about trash and toilet facilities for City sponsored events and the availability of the Visitor Center during these events. ADJOURN: Page 3 of 4 3 The meeting adjourned at 7:08 p.m. The next scheduled meeting is February 26, 2024. Page 4 of 4 4  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Committee Meeting Item No. Meeting Date: 2/26/2024 COMMITTEE: Infrastructure CONTACT: Louis Najar CHAIR: Juan Oropesa ACTION REQUESTED: Project Updates – Infrastructure Committee open discussion BACKGROUND: Initiated by: Louis Najar Committee will be given opportunity for Q&A on any project. Project Dashboard report is part of the committee packet. Please note project updates report; Engineering Department FINANCIAL CONSIDERATION: Not applicable for this agenda item. LEGAL REVIEW: Not Applicable for this agenda item. BOARD AND COMMITTEE ACTION: Open discussion for Infrastructure Committee and attendees. STAFF RECOMMENDATION: None, this is opportunity for Committee to ask questions. ATTACHMENTS Engineering Dept. Project Dashboard Reports 5  City of Roswell Engineering Department Projects Status 2/26/2024 Street Projects & Other N. Garden Bridge II - Roswell Livestock Auction Project commenced 7.12.23 with Detour & removal activity SCOPE: Remove and replace bridge - roadway approaches from Cherry north to Spring River bridge BUDGET: Engr. Estimate $1,000,000 Requested FY 22 FUNDING SOURCE: 2021 Legislative Grant $889,000 Awarded to Abraham's Construction $1,071,293.68 EST. COMPLETION: 1.31.2024 City Funds Required $182,293.68 PROJECT STATUS: 83% City Engineering Department to survey, design, bid and construction management in-house. Bids were received on 9.13.22. The bids were considerably higher than anticipated. City Council rejected 1st bids 10.13.22, Rebid award January 12, 2023 City Council. Contractor has order rebar, steel, casing and bridge railing for project. Current supply chain delayed materials. Pre-construction conference held June 21, 2023. Detour & removals began 7.12.23. CBC structure completed 10/6/2023, sidewalk and drivepads complete, paving complete. Guardrail scheduled for week of 1/22/24. N. Atkinson Project - Cherry thru College Awarded to Constructors $3,335,936.08 Project in Progress SCOPE: ADA / Sidewalk & reconstruction of pavement BUDGET: NMDOT $2,554,550; City $781,386.08 Design Performed by Engineering Department Design Survey Performed by Engineering Department Construction FUNDING SOURCE: FY 23 Road Fund for City Portion; EST. COMPLETION: 6/31/2024 Start Date - 1/8/2024 PROJECT STATUS: 18% Project started 1/8/2024. Water line replacement work underway. McGaffey - Atkinson to Garden On hold - SCOPE: ADA/Sidewalk - Mill & Fill 2800 LF 13500 SY BUDGET: Estimated $1.3 million 3" Mill & Fill only = $459K FUNDING SOURCE: Submitted on 2020 Legislative ICIP EST. COMPLETION: PROJECT STATUS: Project is on the year 1 Pavement Condition List. No activity Project on hold due to lack of funding. McGaffey - Main to Garden On hold SCOPE: ADA/Sidewalk - Mill & Fill 2500 LF 12000 SY BUDGET: Estimated $1.3 million 3" Mill & Fill only = $408K FUNDING SOURCE: Submitted on 2020 Legislative ICIP, unsuccesful at Legislature. EST. COMPLETION: PROJECT STATUS: Project is on the year 1 Pavement Condition List. No activity FY 24 - Hot Recycling & Micro-surfacing Pavement Maintenance $1 million approved for budget FY 24 SCOPE: Hot Recycle & Micro-surfacing of various streets Work scheduled for March 2024 BUDGET: Estimated $600K - Hot Recycling only, hot recycled areas to be Micro-Surfaced, Estimated $400K FUNDING SOURCE: 100% City funds EST. COMPLETION: April Project Completed PROJECT STATUS: 100% Streets to be selected by using Pavement Condition Survey and field review by Streets & City Engineer. Quotes received from contractors, planned to commence work in spring 2024. FY 24 - Only Micro-surfacing Pavement Maintenance $500,000 approved for budget FY 24 SCOPE: Only Micro-surfacing of various streets Project Complete Completed November 2023 BUDGET: Estimated $ - FUNDING SOURCE: General Fund EST. COMPLETION: 12/31/2023 PROJECT STATUS: 0% Streets selected by using Pavement Condition Survey and field review by Streets & City Engineer. Project completed 11/17/23. Bland/Atkinson Turning Lane On Hold SCOPE: Build turn lane EBL traffic from S. Atkinson BUDGET: Estimated cost $100K FUNDING SOURCE: EST. COMPLETION: PROJECT STATUS: Design Complete This NBL to Bland turning lane could never be constructed due to XCEL power poles. In 2019 a pole was damaged and as such, City requested that power pole be relocated to allow future constrution of turning lane. Design is complete and awaiting funding. Will be requested in future budget cycle. 6 Habitat For Humanity Subdivision Development On Hold SCOPE: Construct cul-de-sac for Humanity Way Court BUDGET: Estimated cost $180K FUNDING SOURCE: Capital Improvement EST. COMPLETION: Unknown until funded PROJECT STATUS: Design Complete The City created a subdivision in 2018 for low income housing. As owner/developer the City needs to construct the cul-de-sac. This to be requested in future budget cycles. Spring River Trail Rehab Phase 2 Re-Bid completed, awarded to Constructors, Inc. SCOPE: Pavement trail repairs, pavement overlay, ADA ramps Work to begin March 2024 BUDGET: $236,000 FUNDING SOURCE: NMDOT $201,638, City $34,362 EST. COMPLETION: Engineering to prepare plans in-house. PROJECT STATUS: Design 100% City submitted an application to NMDOT for Recreation Trails Program (RTP) funding in 2021. On April 28, 2022, the NMDOT selected this project as one of the statewide selected projects. Design is 100%, Engineering coordinated with NMDOT for federally funded design protocol. City met with NMDOT on February 21, 2023. NMDOT performed a field site visit for March 8, 2023 to walk the project, and requested plan revisions. Final plan PSE review with NMDOT scheduled for June 5, 2023. Only 1 bid received on 9.12.23, 50% over budget. This project to be re-bid. Re-bid completed, 2 bids recieved. Awarded to Constructors, Inc. planned start date 3/18/24 Spring River/Cielo Grande Trail Connections Design in progress SCOPE: Construct a trail connection between the two trails. Awaiting final clearance from NMDOT BUDGET: $225,000 FUNDING SOURCE: NMDOT $192,240, City $32,760 EST. COMPLETION: 5/31/2024 Engineering to prepare plans in-house. PROJECT STATUS: Design 99% City submitted an application to NMDOT for Recreation Trails Program (RTP) funding in 2021. On April 28, 2022, the NMDOT selected this project as one of the statewide selected projects. This will be part of FY 24 budget. City Engineering will advertise, bid and perform construction management of project. City performed 30% plan review with NMDOT on July 12, 2023. NMDOT has required City to do Cultural and Biological review of the proposed trail even though on existing right of way and trail also on the Old Municipal Airport property and to use one of the existing runways. Environmental clearance recieved 12/27/2023. Awaiting final clearance and approval to bid from NMDOT NMDOT FY 24 - TPF Funds - Call For Projects NMDOT Highway Commission should announce selections SCOPE: City of Roswell has submitted three applications - At it's August 24 2023 meeting BUDGET: $2,410,000 The Hobbs St. project was awarded. FUNDING SOURCE: NMDOT 95%; City 5% Design complete, project is out for bid EST. COMPLETION: PROJECT STATUS: Design 100% City has submitted three project applications: Hobbs Mill/Fill, Sidewalk - Sunset to SE Main $2,410,000; 2nd St. Pavement Maintenance - Sunset to East City Limits $1,520,000; S. Atkinson Pavement Maintenance - Brasher to McGaffey $845,000. Hobbs project is currently out to bid. 4 - Lane N. Montana & W. Berrendo Unfunded project SCOPE: Build 4-lane, storm drain and urban typical section with sidewalk and lights. BUDGET: TBD FUNDING SOURCE: EST. COMPLETION: PROJECT STATUS: Design 1% In 2015 corridor design completed to construct 4-lane with drainage on N. Montana from Country Club to Berrendo and also to construct 4-lane of W. Berrendo from N. Montana to N. Main (US 285). This will require right of way acquisition on west side of Mescalero and also on north side of Berrendo. Current estimates without right of way acquisition: Montana $6.5 million, Berrendo $5.5 million 4-Lane Country Club - Sycamore to Montana Full design with plans/specs was approved in FY 24 budget. SCOPE: Build 4-lane, storm drain and urban typical section with sidewalk and lights. BUDGET: Feasibility/Drainage $48,251 Completed FY 22 budget Design/Plans $256,527 PO approved FXSA Consultant, $256,527. Right of Way Construction City Engineer's SWAG = $4.5 million FUNDING SOURCE: EST. COMPLETION: PROJECT STATUS: Design 60% City Engineer contracted FXSA Engineers to perform feasibility study. Feasibility reports that 4 lane improvements can be constructed within existing right of way available. City Engineering has submitted a FY 24 request to fund the design of the 4 lane improvements. Complete design and plans would give an engineer's estimate and would also allow City to apply for outside funding source and/or City budget planning for construction. FXSA survey crew to start week of 9.19.23. Consultant work in progress. Mescalero - La Jolla - Berrendo River Water Crossing Awarded 7.13.23 to Smithco Construction $ 1,217,288.90 SCOPE: Remove failed low water crossing & upgrade with double CBC structure BUDGET: Survey/Hydrology Construction in progress Plans/Permits $213,653 BHI BHI awarded RFQ-23-002 in the amount of $213,652.69 at City Council 10.13.22 Right of Way $0 Construction $1,217,289 Smithco FUNDING SOURCE: NMDOT $1,723,000 EST. COMPLETION: Contractor can not commence until October 1, 2023, at the end of monsoon season, per NMED request. PROJECT STATUS: 41% Complete Govenor Michelle Lujan Grisham committed $1.7 million for project. City Engineer submitted scope of work and engineers estimate to NMDOT for preparation of an agreement. All State Agencies and Corps of Engineers have approved the design/plans. Open bids June 2023, award by Council July 2023, planned start date 11/6/2023. Project in progress. Estimated completion late April. 7 Street Improvements - Legislative Grand 22- G3131 Awarded to Constructors Inc. SCOPE: Mill and fill Garden - Cherry to 19th (excluding two bridge projects termini) BUDGET: Survey/Hydrology $0 Plans/Permits $0 Right of Way $0 Construction $360,000 FUNDING SOURCE: Legislative Grant 22- G3131 -$360,00 EST. COMPLETION: 12/29/2023 PROJECT STATUS: 100% Engineering Department in house design and construction management. Current schedule is to advertise February 2023, open Bids March 2023. Termini is Garden Ave. from Cherry north to College, budget permitting. This funding will be used to perform pavement maintenance on Garden from Cherry to Spring River Bridge, where the scope of work for N. Garden Bridge 2 has been revised due to inflation and lack of budget. Project complete except from Petro to College Blvd. Paving has to await City Water Maintenance & Transmission to replace waterline from Petro to College. Project completed. Safe Streets For All Action Plan - Federal Safety Grant Planning Money RFP was advertised 8.20.2023 received Proposals 10.10.2023 SCOPE: A city wide Safety Action Plan to reduce roadway death and injuries. From an approved plan, City can apply for construction funds BUDGET: Federal Grant $520,000 Awarded to Freese & Nichols, Inc. City Match $13,000 Other $0 Total $650,000 FUNDING SOURCE: Federal Grant & City Match EST. COMPLETION: 12/31/2024 PROJECT STATUS: 10% A city wide Safety Action Plan to reduce roadway death and injuries. From an approved plan, City can apply for construction funds. Federal funding requires an RFP be solicited utilizing Federal procurment standards. Received proposals 10/10/23, awarded to FNI for $500,000 plus GRT. Steering Committee established. Pulic input survey is open. Hobson Road Flood Prevention Project RFQ to be solicited for the design portion. SCOPE: Design & construct flood prevention measures on Hobson Rd. from W. RAC Perimeter Rd. to SE Main BUDGET: WTB Grant (87%) $8,353,977 WTB Loan (13%) $1,248,295 Other $0 Total $9,602,273 FUNDING SOURCE: Federal Grant & City Match EST. COMPLETION: 12/31/2025 PROJECT STATUS: 0% A Water Trust Board application was submitted and a letter of award received. City to submit "Readiness" package to be reviewed by DFA and then an agreement can be issued. Loan documents in progress of being executed. Brasher Drainage Project SMA award recommendation approved by Council 11.09.23 SCOPE: Design & construct flood prevention measures and 4-lane roadway on Brasher from S. Main east to SE Main (US 285) BUDGET: Legislative Grant $800,000 Kick off Meeting Held 12/6/2023 City $0 Other $0 Total $800,000 FUNDING SOURCE: Legis. Grant EST. COMPLETION: 6.30.23 Design Only PROJECT STATUS: 0% RFQ issued to engineering vendors, Souder Miller selected. Design in progress. Stakeholder meeting held 2/14/2024. FY 24 - Mill/Fill Pavement Maintenance Residential Streets $1.5 million approved for budget FY 24 SCOPE: Mill/Fill Various Residential Streets Advertised 10/1/2023 open bids 11/14/2023. BUDGET: Estimated $ 1,500,000 Recommend award to Constructors, Inc. FUNDING SOURCE: 100% City funds EST. COMPLETION: 5/1/2024 PROJECT STATUS: Design is 100% complete Streets selected by using Pavement Condition Survey and field review by Streets & City Engineer. Engineering Department to prepare plans. Bids opened 11/14/23, awarded to Constructors, Inc. FY 24 - Mill/Fill Pavement Maintenance Collector Streets $1.5 million approved for budget FY 24 SCOPE: Mill/Fill Various Collector Streets Design complete, project is out to bid BUDGET: Estimated $ 1,500,000 FUNDING SOURCE: 100% City Funds EST. COMPLETION: 6/1/2024 PROJECT STATUS: 0% Streets to be selected by using Pavement Condition Survey and field review by Streets & City Engineer. Plans complete, project is out to bid. Elm St. Bridge (Rio Hondo south of 2nd St.) NMDOT Agreement approved by September Council. SCOPE: Remove & replace existing bridge with CBC bridge Design in progress BUDGET: Survey/Hydrology City Engr. Dept. Plans/Permits City Engr. Dept. Right of Way $0 Construction $2,519,000 FUNDING SOURCE: NMDOT $2,440,000/City $79,000 EST. COMPLETION: 12/31/2024 PROJECT STATUS: Design 60% This existing bridge number 9199 is identified by NMDOT to be the next bridge in need of replacement. NMDOT is willing to fund construction costs if City Engineering willing to do project development, plans and construction management. 8 Projects coordinated with Utility Departments WWTP Screw Press & Dissolved Oxygen Improvements Dissolved oxygen unit was put into operation on January 4, 2023. SCOPE: Install screw presses at WWTP Bids received Feb. 8, 2022, low bid $8,626,664.00 BUDGET: Estimated $ 8,003,106 $5.5 million Loan is for design and construction FUNDING SOURCE: WWTP and Clean Water State Revolving Fund load CWSRF 097 EST. COMPLETION: Construction September 2023 $8,626,664 Insp. $488,225 PROJECT STATUS: Construction 86% Dewater $412,400 DO $102,481.25 RFP process complete and project awarded to HDR for design and future construction professional services. Design kick off meeting between NMENV, HDR and City was held on 12.16.2020. Council awarded project 3.10.22 and ok to seek additional principal $3,915,000, subsidy of $285,000 for total loan package of $9,700,000 at 0.05% interest. Preconstruction conference held 4.12.22.Dissolved oxygen upgrades operational on January 4, 2023. Primary pumps replacements were started up 10.21.23. Pre-fab building was erected the week of 9/19. Contractor working on completing electrical and plumbing in building as well as dirt work and sidewalk around building. Rehab Country Club Reservoirs Water Trust Board Grant/Loan SCOPE: Design & construct flood prevention measures on Hobson Rd. from W. RAC Perimeter Rd. to SE Main BUDGET: WTB Grant (45%) $3,600,000 WTB Loan (55%) $4,400,000 Other $0 Total $8,000,000 FUNDING SOURCE: Federal Grant & City Match EST. COMPLETION: 12/31/2025 PROJECT STATUS: 0% A Water Trust Board application was submitted and a letter of award received. City to submit "Readiness" package to be reviewed by DFA and then an agreement can be issued. 36" Waterline Project - N. Montana Replace existing 36" concrete with 36" ductile iron pipe. SCOPE: Replace existing 36" water line from 19th to Stone on N. Montana Design in progress BUDGET: City $1,000,000 2023 Legis. Grant $300,000 Other $0 Total $1,300,000 FUNDING SOURCE: City Water Enterprise & Legis. Grant EST. COMPLETION: 12/31/2024 PROJECT STATUS: Design 90% City Engineering to survey and prepare construction plans. Manhole Rehab Project 2022 & 2023 Project on hold due to funding. SCOPE: Rehabilitate 48 existing sewer manhole BUDGET: Original budgeted $ 250,000 Bid Amount FUNDING SOURCE: No budget EST. COMPLETION: Unknown PROJECT STATUS: 0% City has suspended Manhole Rehab Project since FY 22 budget. 9 Projects coordinated with Other Departments Cielo Grande All Inclusive Park - Grant 20-E2504 Began work February 22, 2023 - Completed July 25, 2023. (NMED Inspection) SCOPE: Design and construct All Inclusive Park and amenities BUDGET: Grant Amount Grant = $1,461,000 Design Services Grant $162,891.25 Notice Obligation # 1 Grant 20-E2504 Const. Bid $1,691,700.17 Grant Share Const. $1,298,108.75 Notice Obligation #2 Grant 20-E2504 City Share $393,591.42 FUNDING SOURCE: DFA Grant & City Funds possible EST. COMPLETION: Completed 7.24.23 PROJECT STATUS: 100% Awarded to Lone Mountain Contracting Inc. from Bosque Farms NM on April 14, 2022. Contractor has ordered parts since April 2022. Pre-construction conference held May 25, 2022. Contractor working satisfactorily. Soft opening began 7.25.23. 1 Year Warranty period commenced. Engineering performing internal audit & close out process. Phase II Cielo Grande All Inclusive Park - Grant 22-G2779 SCOPE: Design and construct All Inclusive Park and amenities BUDGET: Grant Amount Grant = $853,000 Design Services Grant $0.00 Const. Bid $0.00 Grant Share Const. $0.00 City Share $0.00 FUNDING SOURCE: DFA Grant & City Funds possible EST. COMPLETION: Construction in spring 2023 PROJECT STATUS: Design 90% This is the 2022 Legislative Grant to help fund Phase 1 and also to construct Phase II. Engineering was instructed to add furnishings and other amenities to the project design. This will increase estimated bid cost to $1,228,892 (full amenities, shade shelters, benches, picnic tables, lighting). Bid received 11/14/23, recommend re-bid. Cielo Grande Baseball Fields Complex - Grant 20-E2503 Water line expansion project awarded to White Cloud Pipeline SCOPE: Design and construct baseball field complex Water line work completion is 8.14.23 BUDGET: Grant Amount $ 850,000 Design Services $ 434,227 BHI - Master concept plan Const. Bid $ 415,773 White Cloud - water line Other Total Cost $ 850,000 FUNDING SOURCE: DFA Grant & City Funds possible EST. COMPLETION: PROJECT STATUS: Water Line completed 8.24.23 Draft Master Plan Complete - presentation scheduled for Infrastructure 1.24.2022. Project funding reminder scheduled for July 25, 2022 Infrastructure Committee. Waterline portion advertised for bids 3.26.23, to open bids 4.11.23. Project awarded to White Cloud Pipeline - anticipated work is from June 2023 through September 2023. Preconstruction held June 22, 2023. Water line work began June 26, 2023, completed 8.24.23 S. Virginia Park (former Chisum School Location) Legislative Grant of $400,000 Project handed over to Parks Dept. 9.8.23 SCOPE: Build new neighborhood park BUDGET: $ 59,158 Ordered Playground Equip. Current construction cost = $599,699 $ 340,842 Balance Available Work began 3.6.2023 FUNDING SOURCE: Legislative Grant EST. COMPLETION: 9/30/2023 PROJECT STATUS: 100% Public Input meeting held August 24, 2021, 4pm at site location. Design is complete but full project is closer to $800 K. City Council to decide on project direction. To be presented to May Infrastructure & General Services Committees to go to June 2022 City Council. Full design construction cost estimate = $810,308. Awarded to Constructors on 10.13.22 - Base Bid plus Added Alternate 3 - Basketball Court. Pre-construction conference held December 8, 2022., Work started March 8, 2023. Project encountered issues with irrigation plan design and also parking area. City rejected some concrete work for full removal and replacement. Project successfully completed and handed over to Parks & Recreation on September 8, 2023 Cielo Grande Skate Park Awarded to BHI SCOPE: Design and build new skate park at Cielo Grande BUDGET: Original budgeted $ 450,000 FUNDING SOURCE: City applied for FY 24 Quality of Life Grant for design funds in the amount of $450,000 EST. COMPLETION: 6/30/2024 PROJECT STATUS: Design 0% City of Roswell applied for and received FY 2024 Quality of Life Grant funds to begin design process for new skate park facility. RFQ issued, design awarded to BHI. 10  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Committee Meeting Item No. Meeting Date: 2/26/2024 COMMITTEE: Infrastructure CONTACT: Louis Najar CHAIR: Juan Oropesa ACTION REQUESTED: Airport Infrastructure discussion. BACKGROUND: RAC update requested monthly by Infrastructure Committee. RAC staff to present updates. FINANCIAL CONSIDERATION: Not applicable for this agenda item. LEGAL REVIEW: Not Applicable for this agenda item. BOARD AND COMMITTEE ACTION: Open discussion for Infrastructure Committee and attendees. STAFF RECOMMENDATION: None, this is opportunity for Committee to ask questions. ATTACHMENTS RAC Project Report 11  ROSWELL AIR CENTER - ONGOING & UPCOMING PROJECTS Council Approval City PO Task Order Project Description Status 1/13/2022 22201571 E REHABILITATE APRON PHASE I ('20 MAP) Extension request was approved through 8/10/2025. Project scheduled for FY 25. 6/9/2022 22301447 F REHABILITATE APRON PHASE 2 ('21 MAP) Final project footprint has been confirmed by City. Ready to release survey and geotech, grant expires in 2026. 4/14/2022 22300214 G AIRPORT MASTER PLAN UPDATE Working Paper 1 comments updated. Draft Facility Requirements will be sent to TAC. 6/9/2022 22300266 H PER RUNWAY 17/35 REHABILITATION Armstrong Consultants are working with the FAA to obtain ADS-B data for the fleet mix of aircraft using this runway. 11/9/2023 22401678 Strategic Plan 2nd Stakeholders meeting rescheduled for March 6, 2024. 22301232 ILEA HVAC UPGRADE Honeywell will complete this project March 8th after installing the controllers. 11/9/2023 22401670 SE Waterline, Phase 2 HDR contracted to design Phase 2. Coordination through City Engineering Dept. Terminal Expansion $2M State appropriation Grant; project is undetermined; grant expires 9/15/2027 2/8/2024 22402286 K Design Airfield Electrical Vaults Task Order approved by Council, Engineers beginning Design 11/9/2023 22401652 L BLM Taxilane $5.5M State Grant. Airport Engineers working on design. 11/9/2023 22401651 M BLM Slurry Pit Airport Engineers working on design. 12  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Committee Meeting Item No. Meeting Date: 2/26/2024 COMMITTEE: Infrastructure CONTACT: Louis Najar CHAIR: Juan Oropesa ACTION REQUESTED: Project Updates – Infrastructure Committee open discussion BACKGROUND: Initiated by: Nathaniel Mascarenas Committee will be given opportunity for Q&A on any project. Project Dashboard report is part of the committee packet. Please note project updates report; Facilities Maintenance Department FINANCIAL CONSIDERATION: Not applicable for this agenda item. LEGAL REVIEW: Not Applicable for this agenda item. BOARD AND COMMITTEE ACTION: Open discussion for Infrastructure Committee and attendees. STAFF RECOMMENDATION: None, this is opportunity for Committee to ask questions. ATTACHMENTS Facilities Maintenance Department. Project Dashboard Reports 13  City of Roswell Projects Status Updated 2-16-2024 Facilities Maintenance Department Projects Year 2024 landfill pressure washer shed SCOPE: run utilities, hook up pressure washer, spray foam insulation on the inside ESTIMATED COST: $ 9,000 FUNDING SOURCE: CITY SHARE: DFA/GRANT #: $ - OTHER: BUDGET: Total Budget: $ - Total Payments: Encumbered $ - Total Change Orders: $ - Current Balance: $ - PROJECT CODE NO.: PURCHASE ORDER NO. unknown GL #: PROJECT SCHEDULE: EST. COMPLETION: March PROJECT STATUS: Phase % Complete Conceptual, Design 100% Schematic Phase N/A Design Development Phase N/A Construction Documents Phase 0% RFP, ITB, CES, Proposal 100% Construction 0% Substantial Completion 0% Project Closeout 0% Vendor Notes: Estimated Completion March This is a large heated pressure washer unit goin in Year 2024 landfill tough shed SCOPE: add electrical outlets to each wall, plug for heater,vent, lighting,and spry foam insulation ESTIMATED COST: $ 8,500 FUNDING SOURCE: $ - CITY SHARE: DFA/GRANT #: $ - OTHER: BUDGET: Total Budget: Total Payments: Encumbered $ - Total Change Orders: $ - Current Balance: $ - PROJECT CODE NO.: PURCHASE ORDER NO. GL #: 0 PROJECT SCHEDULE: EST. COMPLETION: PROJECT STATUS: Phase % Complete Conceptual, Design 0% Schematic Phase 0% Design Development Phase 0% RFP, ITB, CES, Proposal 0% Construction 0% Substantial Completion 0% Project Closeout 0% Facilities and Vendor Contractor Notes: Estimated Completion March 14  Year 2024 Fire Station #4 Window Demo Windo demolition SCOPE: remove old windows for contractor ESTIMATED COST: FUNDING SOURCE: Unknown CITY SHARE: $ - DFA/GRANT #: Insurance Claim OTHER: BUDGET: Total Budget: $ - Total Payments: $ - Encumbered $ - Total Change Orders: $ - Current Balance: $ - PROJECT CODE NO.: PURCHASE ORDER NO. GL #: PROJECT SCHEDULE: EST. COMPLETION: PROJECT STATUS: Phase % Complete Conceptual, Design 100% Schematic Phase 100% Design Development Phase 100% RFP, ITB, CES, Proposal 100% Construction 95% Substantial Completion 0% Project Closeout 0% Vendor Vendor Notes: Estimated Completeion Waiting for Glass vendor to build the windows and instruct us when to do demolition Year 2023 Rec Center Pool HVAC condenser fan SCOPE: ESTIMATED COST: $ 6,500 FUNDING SOURCE: FY20 Budget $ - CITY SHARE: $0 $ - DFA/GRANT #: $ - OTHER: BUDGET: Total Budget: $ - Total Payments: $ - Encumbered $ - Total Change Orders: $ - Current Balance: $ - PROJECT CODE NO.: PURCHASE ORDER NO. 0 GL #: 0 PROJECT SCHEDULE: EST. COMPLETION: PROJECT STATUS: Phase % Complete Conceptual, Design 0% Schematic Phase 0% Design Development Phase 0% RFP, ITB, CES, Proposal 0% Construction 0% Substantial Completion 0% Project Closeout 0% Vendor Texas Air Notes: Estimated Completion March Parts have been on order for 6 months Page 2 of 4 15  2024 Rec Center concrete pool failure SCOPE: ESTIMATED COST: $ 10,000 FUNDING SOURCE: Fy23-24 CITY SHARE: $ - DFA/GRANT #: $ - OTHER: BUDGET: Total Budget: Total Payments: $ - Encumbered Total Change Orders: $ - Current Balance: $ - PROJECT CODE NO.: PURCHASE ORDER NO. 22400946 GL #: PROJECT SCHEDULE: EST. COMPLETION: PROJECT STATUS: Phase % Complete Conceptual, Design 100% Schematic Phase 100% Design Development Phase 100% RFP, ITB, CES, Proposal 100% Construction 0% Substantial Completion 0% Project Closeout 0% Vendor Estimated Completion Notes: Trying to figure out why the gaps at the pool are getting wider? Have been in tough with Huitt-Zollars and are working thru a process to figure out why its happening Year 2024 City Hall/Convention Center SCOPE: long term piegon population controll ESTIMATED COST: $ 5,000 $ - FUNDING SOURCE: CITY SHARE: $5,000 DFA/GRANT #: $ - OTHER: BUDGET: Total Budget: Total Payments: $ - Encumbered $ - Total Change Orders: $ - Current Balance: $ - PROJECT CODE NO.: PURCHASE ORDER NO. 0 GL #: 0 PROJECT SCHEDULE: EST. COMPLETION: PROJECT STATUS: Phase % Complete Conceptual, Design 0% Schematic Phase 0% Design Development Phase 0% RFP, ITB, CES, Proposal 100% Construction 95% Substantial Completion 95% Project Closeout 0% Vendor Facilities Estimated Completion Notes: Ovocontorl Pigeon birth control system Page 3 of 4 16  Year 2023 Developing a Roofing prevenative Maintenance package SCOPE: walk out roof,clear all debris,clear gutters and drains remove birds and add bird netting ESTIMATED COST: FUNDING SOURCE: CITY SHARE: $ - DFA/GRANT #: $ - OTHER: BUDGET: Total Budget: Total Payments: $ - Encumbered Total Change Orders: $ - Current Balance: $ - PROJECT CODE NO.: PURCHASE ORDER NO. 22300704 GL #: PROJECT SCHEDULE: EST. COMPLETION: PROJECT STATUS: Phase % Complete Conceptual, Design 0% Schematic Phase 0% Design Development Phase 0% RFP, ITB, CES, Proposal 0% Construction 0% Substantial Completion 0% Project Closeout 0% Vendor Facilities Estimated Completion 0% Notes: Page 4 of 4 17  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Committee Meeting Item No. Meeting Date: 2/26/2024 COMMITTEE: Infrastructure CONTACT: Louis Najar CHAIR: Juan Oropesa ACTION REQUESTED: Discussion of purchase of farmland adjacent to WWTP. BACKGROUND: Initiated by Lorenzo Sanchez As previously discussed over the years at meetings and council briefings, the WWTP will eventually need upgrade and reconstruction. Some based on age and other based on future EPA requirements. Over the years, several upgrades and additions were constructed for the existing WWTP. The existing City owned property is no longer adequate to construct forecast needed expansion and improvements for the WWTP. In 2019, an appraisal was obtained. Two parcels were identified, the east parcel at 77.8 acres for a value of $740,000 and the north parcel 108.6 acres for a value of $980,000. Infrastructure Committee previously recommended follow up on purchase of east parcel. In 2019 City Manager, Joe Neeb assigned Bill Morris, Community Development Director to be purchase administrator. Mr. Morris made contact and initial conversations with the Wagonner family. Please note that the senior Mr. Wagonner recently died. FINANCIAL CONSIDERATION: Not applicable for this agenda item at this time. LEGAL REVIEW: Not Applicable for this agenda item at this time. BOARD AND COMMITTEE ACTION: Open discussion for Infrastructure Committee and attendees. ATTACHMENTS Sample future WWTP Site Expansion tracts. Excerpt from 2019 Appraisal 18 19 20 21 22 23 24  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Committee Meeting Item No. Meeting Date: 2/26/2024 COMMITTEE: Infrastructure CONTACT: Louis Najar CHAIR: Juan Oropesa ACTION REQUESTED: Infrastructure Committee open discussion on pavement maintenance map prepared by Streets and Engineering Department. BACKGROUND: Initiated by: Louis Najar At January 2024 Infrastructure Committee meeting request was made to see map of recent pavement maintenance activities. Streets and Engineering Department prepared attached map showing pavement maintenance activities from 2018 - Current. FINANCIAL CONSIDERATION: Not applicable for this agenda item. LEGAL REVIEW: Not Applicable for this agenda item. BOARD AND COMMITTEE ACTION: Open discussion for Infrastructure Committee and attendees. STAFF RECOMMENDATION: None, Committee discussion. ATTACHMENTS Pavement Maintenance Map 2018 - Current 25  N W E S NEW MEXICO 2018-Red 17 12 21 2019-Orange 2020-Yellow 2021-Purple 30 2022-Dark Pink 2023-Blue 2024-Green 35 3 26  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Committee Meeting Item No. Meeting Date: 2/26/2024 COMMITTEE: Infrastructure CONTACT: Louis Najar CHAIR: Juan Oropesa ACTION REQUESTED: Infrastructure Committee open discussion on Portland Loo preliminary design plans and engineer’s estimate. BACKGROUND: Initiated by: Louis Najar Engineering department was tasked by city management with producing preliminary plans and engineer’s estimates for possible Portland Loo installation. Preliminary design plans and engineer’s estimate is provided as an attachment for review and discussion. This item was discussed at January 2024 Infrastructure Committee and was requested to have further discussion at February 2024 Infrastructure Committee meeting. FINANCIAL CONSIDERATION: Not applicable for this agenda item. LEGAL REVIEW: Not Applicable for this agenda item. BOARD AND COMMITTEE ACTION: Open discussion for Infrastructure Committee and attendees. STAFF RECOMMENDATION: None, Committee discussion. ATTACHMENTS Portland Loo Preliminary Design and Engineer’s Estimate 27 28 29 30 31  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Committee Meeting Item No. Meeting Date: 2/26/2024 COMMITTEE: Infrastructure CONTACT: Louis Najar CHAIR: Juan Oropesa ACTION REQUESTED: Update of Hobbs St. Pavement Maintenance Project. BACKGROUND: Initiated by Infrastructure Committee At the January 22, 2024 Infrastructure Committee meeting, it was requested for an update on the Hobbs St. Project. ITB-24-008, CN LP20048, Hobbs St. Mill & Fill Project was advertised in the Roswell Daily Record on February, 18, 2024. Bid opening is scheduled for March 12, 2024. Recommendation of award will go to Infrastructure Committee of March 25, 2024. City Council award would be April 11, 2024. Work would then likely start in May 2024. Scope of work is mill/fill Hobbs St. from Sunset to SE Main (US 285). Sidewalk and ADA improvements will be from Union Ave. to S. Main. The project budget is funded 95% by a NMDOT TPF Project Grant awarded to City of Roswell based on a City of Engineering prepared application and review by SERTPO in 2023. Budget is $2,410,000 – NMDOT $2,289,500/ City Match $120,500. This TPF funding is disbursement, City can be paid as soon as pre-construction meeting is held and Notice To Proceed given to the awarded contractor, and a copy of the City Purchase order. FINANCIAL CONSIDERATION: This project is programed in current FY 24, and will require carry over to FY 25 to complete project. LEGAL REVIEW: Not Applicable for this agenda item. BOARD AND COMMITTEE ACTION: Open discussion for Infrastructure Committee and attendees. ATTACHMENTS 32  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Committee Meeting Item No. Meeting Date: 2/26/2024 COMMITTEE: Infrastructure CONTACT: Louis Najar CHAIR: Juan Oropesa ACTION REQUESTED: Discussion of CDBG (Community Development Block Grant) process. BACKGROUND: Initiated by Juan Oropesa Chairman Oropesa has requested that Engineering consider a CDBG project application. Short overview of process is as follows: 1. Public Hearings are held by the City, typically 3 hearings, requesting possible projects. 2. As requests are submitted, budget cost are prepared by Engineering. 3. City Council decides on which project to submit CDBG application for. 4. Engineering performs neighborhood survey (door to door) to verify locations meet low income, etc. 5. Engineering has to have staff certified by training for current CDBG cycle. 6. Grant has been up to $750K and City provide minimum 10% which usually the overage or the $750k. 7. Also recommended that City utilize Dora Batista, SNMEDD, (Southeaster New Mexico Economic Development District) be hired to assist with extensive federal documentation required. 8. In the past City Council representatives have also been part of the presentation team to the NM Department of Finance Administration board who listens and selects awarded projects. 9. City Engineering recommends sidewalk, roadway projects in low income areas, as development and plans can be prepared in-house by City Engineering Department. This puts more grant money on the ground. FINANCIAL CONSIDERATION: A CDBG budget item would be recommended for FY 25 to show seriousness of City. Recommended would be $1,000,000 with $750,000 reimbursable with the CDBG grant. The application process takes months. LEGAL REVIEW: Not Applicable for this agenda item at this time. Future would be adopting standard CDBG program policies, resolutions of supports and resolutions of agreements if awarded funding. BOARD AND COMMITTEE ACTION: Open discussion for Infrastructure Committee and attendees. ATTACHMENTS 33  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Committee Meeting Item No. Meeting Date: 2/26/2024 COMMITTEE: Infrastructure CONTACT: Louis Najar CHAIR: Juan Oropesa ACTION REQUESTED: Open discussion South Roswell Economic Development. BACKGROUND: Initiated by Councilor Cristina Arnold Councilor Arnold has requested an open discussion on South Roswell Economic Development, with an emphasis on the S. Main corridor. FINANCIAL CONSIDERATION: Not applicable for this agenda item. LEGAL REVIEW: Not Applicable for this agenda item. BOARD AND COMMITTEE ACTION: Open discussion for Infrastructure Committee and attendees. ATTACHMENTS 34  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Committee Meeting Item No. Meeting Date: 2/26/2024 COMMITTEE: Infrastructure CONTACT: Louis Najar CHAIR: Juan Oropesa ACTION REQUESTED: Consider to approve project concept and forward to Legal Committee for lease agreement consideration for Spring River Corridor Foundation for portion of Cahoon park. BACKGROUND: Initiated by: Louis Najar Spring River Corridor Foundation has proposed improvements at the old Cahoon Pool site that would highlight the cultural history of the Cahoon Park area. Spring River Corridor Foundation has retained Smith Engineering as consultant and prepared a conceptual design and project proposal to design and construct improvements at Cahoon park at the site of the old Cahoon pool. Conceptual design and proposed improvements as well as possible funding mechanisms have been proposed by Spring River Corridor Foundation. Documents provided to City Engineering Department by Spring River Trail Foundation are attached. FINANCIAL CONSIDERATION: City of Roswell FY 24 budget has no funding identified for this proposed park. It is understood that project funding would be provided by sources outside City funds through grants and private funding. LEGAL REVIEW: Recommendation is to forward to Legal Committee for possible preparation of lease agreement. BOARD AND COMMITTEE ACTION: Consider to approve project concept and forward to Legal Committee for lease agreement consideration for Spring River Trail Foundation for portion of Cahoon park. STAFF RECOMMENDATION: Proceed as determined by Committee. ATTACHMENTS Conceptual drawings Design documents provided by Spring River Trail Foundation 35 36 37 38 39 40 41 42 43 44 45 46  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Committee Meeting Item No. Meeting Date: 02/26/2024 COMMITTEE: Infrastructure CONTACT: Louis Najar CHAIR: Juan Oropesa ACTION REQUESTED: Consider ratification of change order in the amount of $394,860.78 to increase PO 22402224 for ITB-24-004 Residential Mill & Fill Project from current amount of $1,030,744.84 to a new amount of $1,425,605.62. BACKGROUND: Initiated by: Louis Najar FY 24 Residential Mill & Fill Project was budgeted at $1.5 million. Bids of November 14, 2023 came in at $1,030,744.84. As such a change order prepared to bring project costs close to $1.5 million. There is a buffer of $74K in case of roadway failures and repairs. If all goes smoothly, the last streets to be milled/filled will be increased to get to the budget $1.5 million. City Engineering will keep running monetary total of project costs. This change order also addresses gross receipts tax change of January 1, 2024. Original bid was for 2.12 miles. Additional work adds 1.03 miles for a total of 3.15 miles. FINANCIAL CONSIDERATION Current FY 24 has a budget of $1.5 million for Residential Mill/Fill Project. LEGAL REVIEW: Not applicable BOARD AND COMMITTEE ACTION: Approve ratification of change order in the amount of $394,860.78 and recommend to go to Finance Committee for review. Attachments PO 22402224 Change Order calculations and street maps. 47 48 49 50 51 52 53 54  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Committee Meeting Item No. Meeting Date: 02/26/2024 COMMITTEE: Infrastructure CONTACT: Louis Najar CHAIR: Juan Oropesa ACTION REQUESTED: Consider ratification of PO for $87,259.27 with GRT to Souder, Miller & Associates (SMA) for emergency repair of ripped liner in Cell 5-A. BACKGROUND: Initiated by: Abraham Chaparro In September of 2023 the liner to Cell 5-A was ripped. Having exposed the liner in the area we have examined the damage and had our engineering firm put together a proposal to repair the tear. Once work begins it will take 10-15 days to complete, weather permitting. FINANCIAL CONSIDERATION Ratify the PO for $87,259.27 to Souder, Miller & Associates. Money is coming from our cash on hand and will be repaid by NMSIF once the work is completed. LEGAL REVIEW: Not applicable BOARD AND COMMITTEE ACTION: Approve ratification of PO #: 22402306 to Souder, Miller & Associates for $87,259.27 and recommend to go to Finance Committee for review. STAFF RECOMMENDATION: Ratification of PO #: 22402306 to Souder, Miller & Associates for $87,259.27 for emergency liner repair. Attachments SMA Quote #4430570 PO #22402306 to SMA 55 56 57 58 59 60 61  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Committee Meeting Item No. Meeting Date: 2/26/2024 COMMITTEE: Infrastructure CONTACT: Louis Najar CHAIR: Juan Oropesa ACTION REQUESTED: Consider update of Skate Park Project Design presentation to March 14, 2024, Full City Council. BACKGROUND: Initiated by Louis Najar The City obtained a $450K Regional Recreation Center Quality of Life Program grant to design a new “regional skate park”. Deadline to complete is June 30, 2024. As such time is critical. As of this writing: 1. The Kickoff Meeting between Consultant (BHI) and City Engineering was held on February 20, 2024. 2. The Public Participation Meeting is scheduled for March 8, 2024 at 5pm. City Council and staff will be invited. To keep the project on schedule and to keep City Council updated, it is requested to give a detailed update of project development details, public interaction, and such. Presentation to be by BHI (virtual) and City Engineering. To meet stated deadline, it is important that project have concurrence every step of the way. FINANCIAL CONSIDERATION: Not applicable for this agenda item at this time. Project scope is for a design and construction cost estimate. LEGAL REVIEW: Not Applicable for this agenda item at this time BOARD AND COMMITTEE ACTION: Consider update of Skate Park Project Design presentation to March 14, 2024, Full City Council. ATTACHMENTS 62  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Committee Meeting Item No. Meeting Date: 2/26/2024 COMMITTEE: Infrastructure CONTACT: Louis Najar CHAIR: Juan Oropesa ACTION REQUESTED: Non-Action Departmental Reports (Informational for Meeting Packets) BACKGROUND: Compiled by: Louis Najar Department Reports Listing: (Alphabetical listing) Central Control/Source of Supply (Not Submitted) Engineering Report Annual Maintenance Support Engineering Report Community Development Support Fleet Maintenance (Department & Fiscal Year Costs) Solid Waste Departments Special Electronics Streets Department Water Maintenance & Transmission (Not Submitted) WWTP & Sewer (Not Submitted) FINANCIAL CONSIDERATION: Not applicable for this agenda item. LEGAL REVIEW: Not Applicable for this agenda item. BOARD AND COMMITTEE ACTION: Informational for meeting packets from departments associated with Infrastructure Committee. STAFF RECOMMENDATION: None, this is opportunity for Committee to ask questions. ATTACHMENTS Department reports as listed above 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88 89 90 91 92 93