Infrastructure Committee

Regular Meeting of the Infrastructure Committee Held in the City Hall’s Large Conference Room July 15, 2024 Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10- 15-4, NMSA 1978 and Resolution 24-23. ROLL CALL: The meeting convened at 2:00 p.m. with Vice Chairman Johnson, Councilor Arnold, Councilor Cavin, Councilor Oropesa, being absent, and Councilor Moore participating via GoToMeeting Staff Present: Monica Barraza, Amalia Martinez, James MacCornack, Jim Buress, Abraham Chaparro, Debbie Reyer, Chad Cole, Mayor Tim Jennings, Mike Mathews, Hess Yntema, Timothy VandenBout, Jonathan Allen, Nathaniel Mascarenas, Robert Glenn, Ruben Esquivel, Louis Najar, and Bernadette Lopez Guest(s) Present: Rita Kane-Doerhoefer Vicki (No last name provided), and Melissa (No last name provided) participated via GoToMeeting APPROVAL OF AGENDA: Councilor Cavin moved to approve the agenda as amended, tabling Item No. 2, Consider approval for the purchase of Unit 5B design and Bid Documents from Souder, Miller, & Associates, at Mr. Chaparro’s request. Councilor Arnold was the second. A voice vote of 4 -0 was unanimous, and the motion passed with Councilor Moore participating via GoToMeeting and Chairman Oropesa being absent. APPROVAL OF MINUTES: 1. June 17, 2024: Councilor Moore moved to approve the Minutes as presented. Councilor Arnold was the second. A voice vote of 4-0 was unanimous, and the motion passed with Councilor Moore participating via GoToMeeting and Chairman Oropesa being absent. REGULAR ITEMS (ACTION ITEMS): 2. Consider approval for the purchase of Unit 5B design and Bid Documents from Souder, Miller & Associates: This item was voted unanimously to be tabled. Page 1 of 3  3. Recommend award of ITB-24-014, RAC Phase 2, Water Extension Project to White Cloud Pipeline in the amount of $1,471,040.55: Mr. MacCornack discussed this award. Councilor Cavin moved to send award of ITB-24- 014, RAC Phase 2, Water Extension Project to the Finance Committee to recommend award of project to White Cloud Pipeline in the amount of $1,471,040.55 with the recommendation to be put on the Consent Agenda. Councilor Arnold was the second. A voice vote of 4-0 was unanimous, and the motion passed with Councilor Moore participating via GoToMeeting and Chairman Oropesa being absent. 4. Recommend approval of RFP 25-033, Scope of Work for Janitorial-Custodial Services: Mr. Mascarenas discussed the RFP. Councilor Cavin moved to recommend approval of RFP 25- 033, Scope of Work for Janitorial-Custodial Services, and to be placed on the Consent Agenda. Councilor Arnold was the second. A voice vote of 4-0 was unanimous, and the motion passed with Councilor Moore participating via GoToMeeting and Chairman Oropesa being absent. NON-ACTION ITEMS: 5. Water Rates Discussion: Councilor Arnold requested the water rates be on the agenda for discussion. She expressed her personal concerns and those of her constituents. Mr. Glenn stated the water bills that went out on July 1, 2024, did not have the correct rates. Vice Chairman Johnson stated they need to display transparency to all City of Roswell water users, and make it clear of what was voted on and approved should be listed on each water bill. 6. Discussion of purchase of farmland adjacent to WWTP: Mr. Sanchez stated Timmy Taylor, owner of the estate, is willing to sell to the city, with the understanding to wait until about March for the ICIP to see if the city receives money from the Legislature. Mr. Taylor has agreed to sell the property, site No. 2, for the old appraisal rate that was done back in 2021. 7. Discussion of Transportation between Roswell and Artesia: Councilor Arnold stated an organization contacted the city to provide services using the transit as transportation, back and forth, between Artesia and Roswell. She stated the funding was set up for it. 8. Roswell Transit Report: No discussion held. 9. Fleet Maintenance Report: No discussion held. 10. Recreation Report: Mr. Buress discussed the department updates and stated on Wednesday at 9am, there will be a ribbon- cutting for the Pickleball. Page 2 of 3  11. Zoo Report: Mr. Buress discussed the update on the Bear Enclosure. 12. Cemetery Report: Mr. Esquivel discussed the need for a Columbarium for the South Park Cemetery. 13. Parks Report: Mr. Buress discussed the department update and stated they are still planting a lot of trees and cutting out the underbrush and dead stuff. 14. Solid Waste Report: Mr. Chaparro discussed the department updates and stated there is a little more upkeep on the recycling with more participants, and they are assisting Ruidoso and other organizations transporting clean debris to the Roswell Solid Waste. 15. Streets Department Report: Mr. Najar stated the big issue is weeds and mowing. Mr. Najar stated the manhole guy will be in town on July 19th regarding the Atkinson Project, estimated to be completed by August 1, 2024. 16. Special Electronics’ Report: Mr. Najar stated our Electrician has been working seven months straight, on-call seven days a week because we have not been able to fill the Supervisor position. This department is a two- man crew. 17. Engineering Report: Mr. Najar stated the Residential Mill & Fill and Engineering Architectural Services were advertised; however, the Roswell Daly Record mistakenly failed to advertise the On-Call Utility Repair Services. It will be advertised this Wednesday. PUBLIC PARTICIPATION: None. ADJOURN: The meeting adjourned at 3:42 p.m. Page 3 of 3