Infrastructure Committee

Regular Meeting of the Infrastructure Committee Held in the City Hall’s Large Conference Room August 19, 2024 Notice of this meeting is given to the public in compliance with Sections 10-15-1 through 10-15-4, NMSA 1978 and Resolution 24-23. ROLL CALL: Chairman Oropesa discussed the time change for starting the meeting. Discussion of non-action items began at 2:01 p.m. The meeting convened at 2:56 p.m. with Chairman Oropesa, Councilor Arnold, Councilor Cavin, Councilor Johnson, being present, and Councilor Moore being absent. Staff Present: Monica Barraza, Amalia Martinez, Della Andazola, James MacCornack, Glenda Allen, Becky Hicks, CJ Huebner, Abraham Chaparro, Chad Cole, Mayor Tim Jennings, Quinton Miller, Councilor Ed Heldenbrand, Hess Yntema, April Hunter, Rudy Chavez, Lorenzo Sanchez, Mac Rogers, Ruben Esquivel, Louis Najar, and Bernadette Lopez Guest(s) Present: Terri Harber, Bob Wooley, and James Edwards Rita Kane-Doerhoefer, Vicki (Jim Buress), and Juliana (no last name provided) participated via GoToMeeting PUBLIC PARTICIPATION: Councilor Cavin asked to speak about the Capital Outlay funds that were given to the Parks Dept. in regards to the sport fields. Mr. Cole stated 1 million dollars was awarded for plan, design, construction, and upgrading bathrooms and concession stands, and lights for the World Championship Memorial Park at Lion’s Hondo Baseball Fields. $640,000 was awarded for plan, design, construct, improve, purchase, and install lighting at the Noon Optimist Baseball Fields. $500,000 was awarded for plan, design, construct, purchase, and install concession stands, restrooms, and score boards at Stiles Football Field. $240,000 was awarded for plan, replace, purchase, and install lighting improvements for athletic fields and parking lots in Roswell and Chaves County. $200,000 was awarded for design, construct, repair, and approve Phase 1 of the historical Statutory Garden & Park, including landscaping, lighting, trail locations, curb enhancements, sidewalk, and fencing at Cahoon Park. Mr. Cole stated he would like to have James MacCornack go out to each site mentioned and come up with a priority list for each. He would also like to have Rudy Chavez’s input. Mr. Buress stated they could look at lease agreements for the mowers and see if funds allocated for field maintenance can be used to leasing mowers. NON-ACTION ITEMS: 15. Discussion of farmland adjacent to WWTP purchase: Page 1 of 7 Mr. Sanchez stated there was nothing new to report, and they are waiting to hear if they get funding in March through the Legislature for an ICIP Project. 16. Discussion of CDBG (Community Block Development Grant) process: Mr. Najar discussed the CDBG process. 17. Consider Proceedings with Flood Insurance Assessment, CRS Activity 370: Mr. Najar discussed the National Flood Insurance Program. Roswell has been participating in the CRS Rating System since 1982. He stated by default, he is the Flood Plain Manager and that Glenda Allen is also working towards becoming a Flood Plain Manager. Mrs. Allen discussed the requirements for keeping the CRS Rating System. Roswell is 1 of 11 communities that participate in this FEMA Program and as a result, the Roswell residents receive a 5% discount on flood insurance rates. Mrs. Allen informed everyone on flood information being on the Engineering website, which is part of the CRS Activity. Mrs. Allen stated flood determinations are provided out of the Engineering office, and elevation certificates are not determined by the Engineering office because they need to be done by a licensed Surveyor. She discussed the interactive flood map which is part of the GIS Gallery, and is also on the Engineering website. This is a continuing project. Roswell has an interactive flood map. People can type in an address in the interactive flood map and it will show them which zone they are in. Mr. Najar stated part of the public outreach is notifying all realtors and home insurance agents, on an annual basis, that the City of Roswell participates in the Flood Insurance Assessment. 18. Open discussion of W. 8th Street, citizen’s petition for speed bumps/humps: Mr. Najar discussed the traffic information provided in the packet. Mr. Najar stated the city policies listed in the packet, including Hobbs, NM do not put bump/humps on collector or main roads. 8th Street is a collector road. He stated he will be collecting more data on 8th Street. Mr. Najar stated they can set-up a policy, or he can continue as City Engineer and do what he feels is right. He commented it becomes an enforcement issue. 19. Discussion and Informative review of Roswell R-1 & R-2 Density Requirements: Mr. Najar discussed the Roswell R-1 & R2 Density requirements. Councilor Arnold discussed the need to clarify the language in the zoning code to create opportunities for development and address the affordable housing crisis. Mr. Najar commented this is only informational because it has to go before the P & Z Committee and then to Council for final amendments. FOR THE RECORD: Chairman Oropesa called the meeting to order at 3:01 p.m. with Vice Chairman Johnson, Councilor Arnold, Councilor Cavin, being present, and Councilor Moore being absent. APPROVAL OF THE AGENDA: Councilor Cavin moved to approve the agenda as printed. Councilor Arnold was the second. A voice vote of 4-0 was unanimous, and motion passed with Councilor Moore being absent. APPROVAL OF THE MINUTES: Page 2 of 7  1. July 15, 2024: Councilor Cavin moved to approve the minutes as printed. Councilor Arnold was the second. A voice vote of 4-0 was unanimous, and the motion passed with Councilor Moore being absent. NON-ACTION ITEMS CONTINUED: 20. Solid Waste Report: Mr. Chaparro stated they are assisting with the water rates. He discussed the in-house projects. The old compactor is down, and he is working with Becky Hicks to look at some options. Mayor Jennings expressed his concern for the Landfill to stay open later on Saturdays. 21. Cemetery Report: Mr. Esquivel stated he has the employees coming in earlier to avoid the heat and are working straight through unless there are services. He stated they did a second advertising for the columbarium because no one bid on the first one, and they’ve extended the advertising to Albuquerque, NM. Mr. Esquivel said he will contact the Engineering Dept. to layout the 8” loop pipe. Mr. Rogers discussed the updates for the shelter. Mr. Esquivel discussed the need for a new casket carrier. 22. Zoo Report: No discussion took place. 23. Parks Report: Mr. Chavez stated it is harder to keep up with the mowing without the two mowers. He stated they are still having an issue with graffiti on the low grades. FOR THE RECORD: Councilor Arnold left the meeting at 3:32 p.m. 24. Recreation Report: Mrs. Hunter stated the Pickleball is doing well at the Adult Center and will start a new session in September. The volleyball program has started at the Aquatic Center. Mayor Jennings discussed the concern for Pickleball past 10:00 p.m. Mr. Cole responded they are looking at putting timers on the lights. REGULAR ITEMS (ACTION ITEMS): 2. Consider approval to place a Gold Star Memorial Marker at the General Douglas L. McBride Veterans Cemetery. Page 3 of 7 Mr. Rogers discussed the Gold Star Memorial Marker. Mr. Wooley, resident, discussed his support for this marker at the Veterans Cemetery. Mr. Wooley will set up an account for donations for the marker. 3. Resolution 24-xx, City of Roswell Financial Commitment for Public Transportation FY 2026: Mrs. Hicks stated this is done yearly, and done a year in advance. She discussed the funding they asked for from the State. Councilor Cavin moved to send to the Finance Committee, Resolution 24-xx, City of Roswell Financial Commitment for Public Transportation FY 2026 for adoption. Councilor Johnson was the second. A voice vote of 3-0 was unanimous with Councilor Arnold and Councilor Moore being absent. 4. Consider recommendation for approval of PO requested for purchase of a new Streets Department Dump Truck: Mr. Najar discussed the PO request. Councilor Johnson inquired about having a snowplow on this dump truck. Mr. Miller responded, no. Councilor Cavin moved to send to the Finance Committee the approval of PO requested to purchase a dump truck for the Streets Department from Roberts Truck Center in the amount of $179,857.00 to the consent agenda. Councilor Johnson was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Arnold and Councilor Moore being absent. 5. Consider recommendation of approval for purchase of a new Streets Department patch truck in the amount of $281,618.35. Mr. Najar discussed the request to purchase a Streets Dept. patch truck. Councilor Johnson moved to send to the Finance Committee, recommendation for approval of the Streets Dept. PO request purchase for a patch truck in the amount of $281,618.35, to be placed on the consent agenda. Councilor Cavin was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Arnold and Councilor Moore being absent. 6. Consider recommendation of approval for purchase of two new Streets Dept. mowers in the amount of $129,707.98: Mr. Najar discussed the purchase request for two new mowers. Councilor Cavin moved to recommend for approval, the purchase of two new mowers for the Streets Dept. in the amount of $129,707.98, to be placed on the consent agenda. Councilor Johnson was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Arnold and Councilor Moore being absent. 7. Consider approval to purchase a 1000 kw Cummins diesel standby generator and one Cummins bypass automatic transfer switch from Tracs Power Generation, LLC in the amount of $471,986.97: Mr. Sanchez discussed this item. Councilor Johnson moved to send to the Finance Committee, the approval to purchase 1000 kw Cummins diesel standby generator and Cummins bypass automatic transfer switch in the amount of $471,986.97, which includes GRT, utilizing the Statewide Price Agreement, to be placed on the consent agenda. Councilor Cavin was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Arnold and Councilor Moore being absent. Page 4 of 7  8. Consider award of ITB-25-001, FY 25 Residential Mill and Fill Project to Constructors, Inc in the amount of $1,500,000, including GRT: Mr. Najar discussed the award. Councilor Cavin moved to send to the Finance Committee, approval of award of ITB-25-001, FY 25 Residential Mill and Fill project to Constructors, Inc. in the amount of up to $1,500,000.00, including GRT. Councilor Johnson was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Arnold and Councilor Moore being absent. 9. Consider PO requisitions for FY 25 Hot Recycle & Micro Surfacing over Hot Recycle Pavement Maintenance operations; PO of up to $600,000 to Dustrol, Inc. and PO of up to $400,000 to IPR, Inc.: Mr. Najar discussed the PO requests. Councilor Johnson moved to approve the requisitions for Hot Recycle & Micro Surfacing over Hot Recycle Pavement Maintenance operations; PO of up to $600,000 to Dustrol, Inc. and PO of up to $400,000 to IPR, Inc., utilizing the Statewide Price Agreement, to be sent to the Finance Committee. Councilor Cavin was second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Arnold and Councilor Moore being absent. 10. Consider PO requisition for FY 25 Micro Surfacing (Only) up to $500,000 to IPR, Inc., utilizing the Statewide Price Agreement.: Mr. Najar discussed the PO request. Councilor Cavin moved to send to the Finance Committee, PO requisition for FY 25 Micro Surfacing (only) up to $500,000 to IPR, Inc., utilizing the Statewide Price Agreement. Councilor Johnson was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Arnold being and Councilor Moore being absent. 11. Consider requisition for FY 25 Nova Chip Hot Mix Surfacing Treatment up to $800,000 to Brasier Asphalt, Inc., utilizing the Statewide Price Agreement: Mr. Najar discussed the PO request. Councilor Johnson moved to send this to the Finance Committee, approval of PO requisition for FY 25 Nova Chip Hot Mix Surfacing Treatment, up to $800,000 to Brasier Asphalt, Inc., utilizing the Statewide Price Agreement. Councilor Cavin was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Arnold and Councilor Moore being absent. 12. Consider ratification of change order in the amount of $112,000 to increase PO # 22401893 for City of Roswell Safe Streets for All, Comprehensive Safety Plan from current amount of $537,916.50 to a new amount of $649,916.50: Mr. MacCornack discussed this item. Councilor Cavin moved to send to the Finance Committee, the approval for ratification of change order in the amount of $112,000 to increase PO # 22401893 for the City of Roswell Safe Streets for All Comprehensive Safety Action Plan from current amount of $537,916.50 to the new amount of $649,916.50. Councilor Johnson was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Arnold and Councilor Moore being absent. Page 5 of 7  13. Consider recommendation of award of RFP-25-001, On Call Utility Repair Services to all proposers to establish a pool of vendors: Mr. Najar discussed the RFP-25-001. Councilor Johnson moved to approve recommendation of award of RFP-25-001, On Call Utility Repair Services to all proposers listed to establish a pool of vendors, and to be placed on the consent agenda. Councilor Cavin was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Arnold and Councilor Moore being absent. 14. Consider recommendation of award of RFP-25-002, On Call Professional Services to all proposers to establish a pool of vendors: Mr. Najar discussed the award of RFP-25-002. Councilor Cavin moved to approve recommendation of award of RFP-25-002, On Call Professional Services to all proposers listed to establish a pool of vendors, and be placed on the consent agenda. Councilor Johnson was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Arnold and Councilor Moore being absent. NON-ACTION ITEMS (Continued): 25. Transit Report: Mrs. Hicks stated the software they tried did not work for Roswell, so it was discontinued. She stated they are working on airport shuttle services. 26. Fleet Maintenance Report: Mrs. Hicks stated Wex Business Fuel Cards will be given out in the fall. 27. Streets Report: No discussion took place. 28. Special Electronics Report: No discussion took place. 29. Engineering Report: No discussion took place. 30. Facilities Report: No report was submitted by the department, and no discussion took place. 31. Central Control Report: No report was submitted by the department, and no discussion took place. 32. Water Maintenance & Transmission: Page 6 of 7 No report was submitted by the department, and no discussion took place. 33. Waste Water Treatment Plant & Sewer: No report was submitted by the department, and no discussion took place. PUBLIC PARTICIPATION: None ADJOURN: The meeting adjourned at 4:17 p.m. Page 7 of 7