Infrastructure Committee

Regular Meeting of the Infrastructure Committee Held in the City Hall’s Large Conference Room September 16, 2024 Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10- 15-4, NMSA 1978, and Resolution 24-23. ROLL CALL: The meeting convened at 2:00 p.m. with Vice Chairman Johnson presiding, Councilor Arnold, Councilor Cavin, Councilor Moore being present & Chairman Oropesa being absent. Staff Present: Monica Barraza, James MacCornack, Jim Buress, Abraham Chaparro, Chad Cole, Mike Mathews, Hess Yntema, Timothy VandenBout, Nathaniel Mascarenas, Louis Najar, Becky Hicks, C.Josh Nairn-Mahan, Rudy Chavez, Della Andazola, Glenda Allen. Guest(s) Present: Terri Harber, and Rita Kane-Doerhoefer Vicki (No last name provided), and Amalia Martinez participated via GoToMeeting APPROVAL OF AGENDA: Councilor Cavin moved to approve the agenda as presented. Councilor Arnold was the second. A voice vote of 4 -0 was unanimous, and the motion passed with Chairman Oropesa being absent. APPROVAL OF MINUTES: 1. August 19, 2024: Councilor Moore moved to approve the Minutes as presented. Councilor Cavin was the second. A voice vote of 4-0 was unanimous, and the motion passed with Chairman Oropesa being absent. REGULAR ITEMS (ACTION ITEMS): 2. Consider recommendation of approval for PO requesting the purchase of a new Parks Department zero turn mower from Simpson Norton Corp. in the amount of $69,440.41. Mr. Burress discussed the purchase of the zero turn mower. Councilor Cavin moved to send to the Finance Committee, the recommendation for approval of the Parks Department. PO request purchase for a zero turn mower in the amount of $69,440.41, to be placed on the consent agenda. Councilor Moore was the second. A voice vote of 4-0 was unanimous, and the motion passed with Chairman Oropesa being absent. Page 1 of 4  3. Consider recommendation of approval of PO requesting the purchase of a new Golf Course rough mower from Simpson Norton Corp. in the amount of $106,512.98. Mr. Burress discussed the purchase of the Golf Course rough mower. Councilor Cavin moved to send to the Finance Committee, the recommendation for approval. PO request purchase for a Golf Course rough mower in the amount of $106,512.98, to be placed on the consent agenda. Councilor Arnold was the second. A voice vote of 4-0 was unanimous, and the motion passed with Chairman Oropesa being absent. 4. Consider approval for Roswell Transit to purchase two (2) new Arboc Spirit of Freedom 12+2 passenger buses from Model 1 Commercial Vehicle, Inc. in the amount of $198,193.00 each for a total of $396,386.00, which does include GRT. These buses will be purchased with Statewide Price Agreement #00-00000-20-00087 that expires 1/27/2025. Mrs. Hicks discussed the purchase of the two (2) Arboc Spirit of Freedom 12+2 passenger buses. None CDL requirement. Councilor Arnold moved to send to the Finance Committee, the recommendation for approval. PO request purchase for Two (2) Arboc Spirit of Freedom 12+2 passenger buses in the amount of $198,193.00 each for a total of $396,386.00, to be placed on the consent agenda. Councilor Cavin was the second. A voice vote of 4-0 was unanimous, and the motion passed with Chairman Oropesa being absent. 5. Consider award of ITB-25-002, West County Club Reservoirs Repair Project to TMI Coatings in the amount of $3,744,739.53 including GRT. Mr. Najar discussed the award. TIC handout was added at the meeting. Councilor Cavin moved to send to the Finance Committee, approval of award of ITB-25-002, West Country Club Reservoir repair project to TMI Coatings in the amount of $3,744,739.53, including GRT. Councilor Moore was the second. A voice vote of 4-0 was unanimous, and the motion passed with Chairman Oropesa being absent. For The Record: Councilor Cavin stepped away at 3:02 p.m. and returned at 3:05 p.m. PUBLIC PARTICIPATION: Councilor Cavin asked to speak on behalf of the water billing rates that have come up and has requested that a workshop be scheduled to go over concerns before the next special meeting. Councilor Johnson, Councilor Arnold, Councilor Moore, Councilor Cavin, and City Manager Chad Cole have all voiced their concern on this subject and were all in favor of having a workshop to discuss this matter and come up with a resolution on solving and fixing any errors that have come up. NON-ACTION ITEMS: 6. Discussion of purchase of farmland adjacent to WWTP: Mr. Najar spoke on Mr. Sanchez's behalf. Nothing has changed. 7. Discussion of Safe Streets 4 All Implementation Grant Timeline and Process: Page 2 of 4  Rita Kane-Doerhoefer public comment emphasized while this is a good project the city is having financial issues & other topics be addressed. 8. Monthly Report- Roswell Transit: Mrs. Hicks discussed the discontinuation of Blaise software as this was not a good software for the resident of Roswell's needs. She was open to questions. 9. Facility Maintenance Report: Mr. Mascarenas went over pending jobs and completed jobs. Mr. Cole recognized Mr. Mascarenas on his preventive program on roofs and HVAC. Councilor Arnold recommended that the preventive program be added to the master plan. Mr. Mascarenas was open to questions. 10. Solid Waste Report: Mr. Chaparro discussed the adjustment on sanitation rates and how he is working with water billing to get it corrected. He also discussed his new equipment that will be arriving next week. Mr. Chaparro was open to questions. 11. Cemetery Report: Mr. Burress discusses the monthly report that included tree branches, headstones, and Irrigation systems. He was open to questions. 12. Zoo Report: Mr. Burress discusses the maintenance of the animals and the ground keeping. He also said they are working on a project list and the need for Zoo keepers. He was open to questions. 13. Parks Report: Mr. Chavez & Mr. Burress discussed the department update & the cleaning of the river bed from Atkinson to the river fence. Mr. Cole asked about the water fountains on the bike trails and when they would be turned off. Mr. Chavez stated that 3 (Beginning, Middle & End of trail) will remain available and the rest will be turned off before the first freeze. The ones left on will be insulated and prepared for winter months. Mr. Burress stated splash pads will be turned off at the end of this month and will re-open in March. Mr. Chavez & Mr. Burress talked about tree farm. They were open to questions. 14. Recreation Report: Mr. Burress discussed class schedules that have been adjusted, the pool rehab, and also about offering PE classes for home school students who may need physical education while homeschooling. He was open to Questions. 15. Streets Report: Mr. Najar discussed the start of hot recycling starting October 1st. He was open to Questions. Page 3 of 4  16. Special Electronics’ Report: Mr. Najar stated our Electrician has 2 new employees who have started training. He was open to questions. 17. Engineering Report: Mr. Najar has stated that the Hobbs St. project should be done by Christmas. The Inclusive Park shade shelters are up. Next will be sawding & trees. Mr. Najar also stated there is a pre- co this Wednesday on phase II for the water line inside the air center. He stands for any questions. 18. Central Control Report: No report was submitted by the department, and no discussion took place. 19. Water Maintenance & Transmission: No report was submitted by the department, and no discussion took place. 20. Waste Water Treatment Plant & Sewer: No report was submitted by the department, and no discussion took place. 21. Fleet Maintenance: Mrs. Hicks passed out her report in the meeting and was open to questions. PUBLIC PARTICIPATION: Rita Kane-Doerhoefer public comment would like to thank everyone for participating in the Chili Cheese Festival. That will take place on September 28th, 2024. ADJOURN: The meeting adjourned at 3:54 p.m. Page 4 of 4