Infrastructure Committee

Regular Meeting of the Infrastructure Committee Held in the City Hall’s Large Conference Room October 21, 2024 Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10- 15-4, NMSA 1978 and Resolution 24-23. ROLL CALL: The meeting convened at 2:00 p.m. with Chairman Oropesa and Councilor Johnson being present, and Councilor Moore and Councilor Arnold being absent, and Councilor Cavin participating via telephone. FOR THE RECORD: Councilor Arnold entered the meeting at 2:01 p.m., right after roll-call was taken. Staff Present: Monica Barraza, Amalia Martinez, Glenda Allen, Becky Hicks, Mike Mathews, Councilor Ed Heldenbrand, Councilor Marrujo, Louis Najar, and Bernadette Lopez Guest(s) Present: Rita Kane-Doerhoefer, Jeneva Martinez, Kerry Moore, Sarah Johnson, and Wendy Taylor APPROVAL OF AGENDA: Councilor Arnold moved to approve the agenda as presented. Councilor Cavin was the second. A voice vote of 4 -0 was unanimous, and the motion passed with Councilor Moore being absent, and Councilor Cavin participating via telephone. APPROVAL OF MINUTES: 1. September 16, 2024: Councilor Arnold moved to approve the Minutes as presented. Councilor Cavin was the second. A voice vote of 4-0 was unanimous, and the motion passed with Councilor Moore being absent and Councilor Cavin participating via telephone. REGULAR ITEMS (ACTION ITEMS): 2. Consider approval of award recommendation for RFP-25-003, Janitorial Custodial Services and authorization for the City Manager to enter into contract negotiations: Mr. Najar briefly discussed this item in Mr. Mascarenas absence. Councilor Johnson moved to recommend approval for RFP-25-003, Janitorial Custodial Services, and the authorization for City Manager to enter into contract negotiations with a pool of vendors as a Multi-Source Award, to be placed on the consent agenda. Councilor Arnold was the second. A voice vote Page 1 of 4 of 4-0 was unanimous, and the motion passed with Councilor Moore being absent and Councilor Cavin participating via telephone. 3. Consider recommendation of award of ITB-25-005, Bulk Fuel to AWC Propane for a one- year contract period: Mrs. Hicks discussed this item. Councilor Arnold moved to send to the Finance Committee with recommendation to award ITB-25-005, Bulk Fuel to AWC Propane for a one-year contract period, with three additional 12-month periods, and to be considered for the consent agenda. Councilor Johnson was the second. A voice vote of 4-0 was unanimous, and the motion passed with Councilor Moore being absent and Councilor Cavin participating via telephone. 4. Consider recommendation of award of ITB-25-004, Spring River Trail Connection to Cielo Grande Project to Constructor’s, Inc. in the amount of $314,937.05: Mr. Najar discussed this item. Councilor Arnold moved to send to the Finance Committee with recommendation of award of ITB-25-004, Spring River Trail Connection to Cielo Grande Project to Constructors in the amount of $314,937.05. Councilor Cavin was the second. A voice vote of 4-0 was unanimous, and the motion passed with Councilor Moore being absent and Councilor Cavin participating via telephone. 5. Consider PO ratification for vendor change for a Street Department’s sweeper purchase to Heil of Texas for $374,027.00, and cancellation of PO# 22400545 to Pete’s Equipment for $374,052.00: Mr. Najar discussed this item. Councilor Johnson moved to send to the Finance Committee, consideration of PO ratification for vendor change for the Street Department’s sweeper purchase to Heil of Texas for $374,027.00 and cancellation of PO# 22400545 to Pete’s Equipment for $374,052.00. Councilor Arnold was the second. A voice vote of 4-0 was unanimous, and the motion passed with Councilor Moore being absent and Councilor Cavin participating via telephone. 6. Consider PO requisition for Tank Industry Consultants for $450,000 to provide 3rd party inspection and quality control for Country Club Reservoir Repair Project: Mr. Najar discussed this item. Councilor Arnold moved to send to the Finance Committee for consideration, PO request for Tank Industry Consultants for $450,000 to provide 3 rd party inspection and quality control for Country Club Reservoir Repair Project, to be considered for the consent agenda. Councilor Johnson was the second. A voice vote of 4-0 was unanimous, and the motion passed with Councilor Moore being absent and Councilor Cavin participating via telephone. 7. Recommend award of the Roswell Air Center Hobson Road Lift Station Design Project to Freese & Nichols, Inc. in the amount of $266,032.00, which includes GRT: Mr. Najar discussed this item. Councilor Johnson moved to send to the Finance Committee for recommendation of award of the Roswell Air Center, Hobson Road, Lift Station Design Project to Freese & Nichols in the amount of $266,032.00, which includes GRT. Councilor Cavin was the second. A voice vote of 4-0 was unanimous, and the motion passed with Councilor Moore being absent and Councilor Cavin participating via telephone. 8. Consider recommendation of approval of PO requisition for purchase of Noon Optimist: Page 2 of 4 Mr. Najar discussed this item. Councilor Arnold moved to send to the Finance Committee, approval of PO requisition for purchase of Noon Optimist Park Lighting upgrades from J&G Electric in the amount of $649,752.98, including GRT, and to be considered for the consent agenda. Councilor Johnson was the second. A voice vote of 4-0 was unanimous, and the motion passed with Councilor Moore being absent and Councilor Cavin participating via telephone. NON-ACTION ITEMS: 9. Discussion of Water Infrastructure Master Plan RFQ Process: Mr. Najar briefly discussed the Water Infrastructure Master Plan RFQ Process. 10.Discussion of Skate Park Grant Application: Councilor Arnold discussed concerns regarding the Skate Park Grant, utilization of funds, and project status, and if the City plans to apply for additional funding. Mr. Najar stated that the Engineering Department has been advised, when looking for grants, they had to be zero match, and they cannot find any. Ms. Martinez voiced her concern about the funding thus far. She asked who advised the Engineering Department of zero match grants. Mr. Najar responded the directive was from the City Manager. Group discussion was held. Mr. Najar stated he would set up a follow-up meeting with the City Manager for direction. 11. Discussion of purchase of farmland adjacent to WWTP: Mr. Sanchez was not in attendance to discuss this item It was the consensus of the Infrastructure Committee to forego the department reports to discuss the October 19, 2024, Roswell Flood. No discussion took place for the following department reports: 12. Transit Department Report: 13. Fleet Maintenance Department Report: 14. Solid Waste Department Report: 15. Cemetery Department Report: 16. Zoo Department Report: 17. Parks Department Report: 18. Recreation Department Report: 19. Golf Department Report: 20. Facility Maintenance Department Report: 21. Streets Department Report: 22. Engineering Department Report: Page 3 of 4 Mr. Najar briefly discussed the new Flood Flyer that was created by Engineering staff as a requirement for the FEMA Program, CRS Activity 370. Group discussion of the October 19, 2024 Flood in Roswell was held. Sarah Johnson with Casa Kids discussed the services they provide to kids and those affected by the flood. 23. Special Electronics Department Report: 24. Central Control Department Report: 25. Water Maintenance & Transmission Department Report: 26. Waste Water Treatment Plant & Sewer Department Report: PUBLIC PARTICIPATION: None ADJOURN: The meeting adjourned at 3:40 p.m. Page 4 of 4