Infrastructure Committee

Regular Meeting of the Infrastructure Committee Held in the City Hall’s Large Conference Room November 18, 2024 Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10- 15-4, NMSA 1978, and Resolution 24-23. ROLL CALL: The meeting convened at 2:01 p.m. with Chairman Oropesa, Councilor Johnson, Councilor Moore, Councilor Arnold, and Councilor Cavin being present. FOR THE RECORD: Staff Present: Monica Barraza, Amalia Martinez, Glenda Allen, Becky Hicks, Mike Mathews, Chad Cole, James MacCornack, Louis Najar, James Burress, Abraham Chaparro, Jason Flores, Phillip Sanchez, and Bernadette Lopez Guest(s) Present: Rita Kane-Doerhoefer, Terri Harber, Doray Hill Jr, Darin Sindt, Paul Jones, Julius Smith, Ronald Jovero, Mike Espiritu, and Elizabeth Vargas Vicki (No last name provided), Bandrew (No last name provided) and Melissa (No last name provided) participated via GoToMeeting APPROVAL OF AGENDA: Councilor Cavin moved to approve the agenda as presented. Councilor Johnson was the second. A voice vote of 5 -0 was unanimous, and the motion passed. EMPLOYEE RECOGNITION: Mr. Chaparro Solid Waste Director, took the time to show recognition to his two Solid Waste employees Phillip Sanchez Sanitation Superior, and Jason Flores Sanitation Routes Supervisor, for being on site within 6hrs of the flood and working 13 days straight. Their efforts and coordination of operation are a huge part of the success. APPROVAL OF MINUTES: 1. October 21, 2024: Councilor Johnson moved to approve the Minutes as presented. Councilor Arnold was the second. A voice vote of 5-0 was unanimous, and the motion passed. Page 1 of 4 REGULAR ITEMS (ACTION ITEMS): 2. Consider Recommendation of Ordinance 25-XX for support of NMED emergency loan funding for sewer repairs after October 2024 flooding event: Mr. MacCornack briefly discussed this item. Councilor Cavin moved to send to the Finance Committee with recommendation of Ordinance 25-XX for support of NMED emergency loan funding for sewer repairs after October 2024 flooding event to be placed on the consent agenda. Councilor Moore was the second. A voice vote of 5-0 was unanimous, and the motion passed. 3. Consider recommendation of Resolution 24-XX for authorizing the assignment of official representatives and signatory authorities for NMED emergency funding loan agreement: Mr. MacCornack briefly discussed this item. Councilor Johnson moved to send to Full Council with recommendation of Resolution 24-XX for authorizing the assignment of official representatives and signatory authorities for NMED emergency funding loan agreement to be placed on the consent agenda. Councilor Moore was the second. A voice vote of 5-0 was unanimous, and the motion passed. 4. Recommendation of approval for ratification of disaster relief PO in the amount of $86,748.22 to Abraham's Construction for repair of damaged bridge rail on the Kentucky St bridge over Spring River: Mr. Najar discussed this item. Councilor Arnold moved to send to the Finance Committee with recommendation of approval for ratification of disaster relief PO in the amount of $86,748.22 to Abraham's Construction for repair of damaged bridge rail on the Kentucky St bridge over Spring River to be placed on the consent agenda. Councilor Moore was the second. A voice vote of 5-0 was unanimous, and the motion passed. 5. Consider recommendation of award of ITB-25-003, Elm St Bridge Replacement Project to Abraham's Construction in an amount of $2,406,178.84 including GRT: Mr. Najar discussed this item. Councilor Johnson moved to send to the Finance Committee with recommendation of award of ITB-25-003, Elm St Bridge Replacement Project to Abraham's Construction in an amount of $2,406,178.84 including GRT to be placed on the consent agenda. Councilor Arnold was the second. A voice vote of 5-0 was unanimous, and the motion passed. 6. Consider Resolution 24-XX for support of application to the New Mexico Matching Fund to provide matching funds for possible Safe Streets and Roads for All funding application: Mr. MacCornack discussed this item. Councilor Cavin moved to send to the Finance Committee for consideration Resolution 24-XX for support of application to the New Mexico Matching Fund to provide matching funds for possible Safe Streets and Roads for All funding application to be considered for the consent agenda. Councilor Johnson was the second. A voice vote of 5-0 was unanimous, and the motion passed. 7. Consider 2025 Infrastructure Committee dates. Standard date is the 3rd Monday of every month at 2:00 p.m. unless it falls on or close to a Holiday: Page 2 of 4 Mr. Najar discussed this item. Councilor Moore moved to Consider 2025 Infrastructure Committee dates. Dates presented per item attachment. Councilor Arnold was the second. A voice vote of 5-0 was unanimous, and the motion passed. NON-ACTION ITEMS: 8. Discussion of purchase of farmland adjacent to WWTP No discussion. 9. Discussion of water critical infrastructure study and rate study. (Mayor Pro Tem) Mr. Najar discussed attachment, solicitation for water master plan. 10. Discussion of Water Rates. No discussion. 11. Department Report - Fleet Maintenance Mrs. Hicks discussed her report and gave an update on the loss of 20 city vehicles due to flooding. (9-police, 6-fire, and 5-other) 12. Department Report - Transit Mrs. Hicks discussed her report & also included that they helped evacuees from Sunset Villa Health care & transported them to Mission Arch facility due to flooding. 13. Department Report - Zoo Mr. Burress discussed his report & updates on the zoo animals, carousel, river and pond. 14. Department Report - Recreation Mr. Burress discussed his report & updates about the new location of the Cahoon park offices as well as the classes that were scheduled at the Adult Center. They have all moved to Recreation & Aquatic Center due to flooding. 15. Department Report - Golf Mr. Burress discussed his report. 16. Department Report - Parks Mr. Burress discussed his report & included playground safety and repair. Councilor Arnold had 2 public concerns she went over which were the safety of playground and also the Trail east of 1901 W 4th St. Mr. Burress did go over the red tag of playground equipment that is not safe and also the continuance closer on the trail in the area east of 1901 W 4 th area being unsafe and will remain closed until further notice. Jim, Louis and all Councilors discussed the naming policy and would like to present the naming policy in the infrastructure Page 3 of 4  meeting in January 2025 and an update from Mr. Smith. 17. Department Report - Cemetery Mr. Burress discussed his report 18. Department Report - Facility Maintenance No discussion 19. Department Report - Streets Mr. Najar discussed his report 20. Department Report - Engineering Mr. Najar discussed his report including an emergency project for 2 36-inch line stops needed on McGaffey St & Richardson Ave parts will not be available until after Thanksgiving. Mr. Najar also gave an update on the RAC Lift station sewer extension SE corner 4.4 million dollars. Councilor Cavin asked about an update on Virginia bridge. Mr. Louis stated that Constructors is where we get our pavement mix and they have been down since the flood and will resume sometime after Thanksgiving. 21. Department Report - Special Electronics Mr. Najar discussed his report 22. Department Report - Central Control - NOT SUBMITTED 23. Department Report - Water Maintenance & Transmission - NOT SUBMITTED 24. Department Report - Waste Water Treatment Plant & Sewer - NOT SUBMITTED 25. Department Report - Solid Waste NOT SUBMITTED Solid Waste Report was handed out by Mr. McCornack in Mr. Chaparro's absence towards the end of the meeting. Councilor Cavin requested an update be presented on Cell 1 and Cell 5B for January Infrastructure Committee. PUBLIC PARTICIPATION: Julius Smith 310 W Mescalero would like to discuss storm drains, railroad, floodgates and the redirecting of water. Mr. Najar discussed that we are in the desert and we are flat. Storm drains need to be underground and have to have slopes and by the time you take it a mile your 15 feet deep. Mr. Najar also explained “we are not in a place in Texas or the mountains where we have arroyos or washes and it is not possible to do”. Mr. Smith also wanted to discuss a program. Councilor Oropesa recommended he speak with City Manager and let him direct Mr. Smith to the correct person to go over the program he is inquiring on. ADJOURN: The meeting adjourned at 3:27 p.m. Page 4 of 4