Legal Committee

Regular Meeting of the Legal Committee Held in the Roswell City Hall Thursday, April 25, 2024 Notice of this meeting was given to the public in compliance with NMSA 1978 §10- 15-1 through 4 and Resolution 24-02. For The Record: Due to technical issues, GoToMeeting was not available. ROLL CALL The meeting convened at 2:04 p.m. with Chair Heldenbrand presiding, Councilor Oropesa, Councilor Marrujo, and Councilor Corn present and Vice Chair Chappell absent. Staff present: Tisha Tu’ua, Vicky Eaton, Hessel Yntema, Amalia Martinez, Della Andazola, Shelly Bell, Naomi Madril, Jennifer Griego, Chad Cole, Mike Mathews, TJ Conyers, and Janie Davies. Guests present: Rita Kane-Doerhoefer, Barbara Gomez, Adam Villegas, Alfredo Garcia, John Ergard, Terri Harber, Mike Espiritu, and Kyle Bullock. APPROVAL OF AGENDA Councilor Corn moved to amend agenda item number 8 changing the words “award recommendation” to “advertise” the Scope of Work for RFP-24-012 Engineering Services for the Roswell Air Center in accordance with Federal Aviation Advisory Circular 150/5100-14E Counselor Oropesa was the second. A voice vote of 4-0, and the motion passed with Councilor Chappell being absent. Councilor Marrujo moved to approve the April 25, 2024 Legal Committee Agenda as amended. Councilor Corn was the second. A voice vote of 4-0, and the motion passed with Councilor Chappell being absent. APPROVAL OF MINUTES 1. Councilor Oropesa moved to approve the Legal Committee meeting minutes from March 28, 2024 as presented. Councilor Marrujo was the second. A voice vote was 4-0, and the motion passed with Councilor Chappell being absent. NON-ACTION ITEMS 2. City Clerk Department Report, presented by Amalia Martinez, discussion only, no action was taken. 3. Community Development Department Report personnel was not present and no additional details were reported, no action was taken.  4. Human Resources Monthly Report was presented by the new Supervisor, Naomi Madril. Discussion Chair Heldenbrand requested HR to provide the previous reporting format and no further action was taken. 5. Safety Department Monthly Report, presented by Shelly Bell, discussion only, no action was taken. 6. Progress Report update regarding Air Center Mission and Vision Plan presented by Jennifer Griego Presented discussion only, no action was taken. REGULAR ITEMS 7. RFP-24-009 Air Service Development and Consulting Services- Jennifer Griego presented this item. The City posted RFP 24-009 Air Service Development and Consulting Services on February 18, 2024. One proposal was received on March 19, 2024. The Evaluation Committee met and completed their review, and it was their recommendation to award this contract to Arkstar Group Consulting with the terms to be negotiated by the City Manager and approved by the City Council. Funding will be provided by the Air Center's Professional Service Contract budget. Councilor Corn moved to send this item back out for re-bid due to only one bid being received. Councilor Oropesa was the second. A voice vote was 4-0, and the motion passed with Councilor Chappell being absent. 8. RFP 24-012 Engineering Service for the Roswell Air Center – Jennifer Griego presented this item. The current Professional Service Agreement will expire on October 14, 2024, and all extensions have been exhausted. Fees for such services are established following the selection of a firm through a negotiation process to determine a fair and reasonable price. Councilor Oropesa moved to send it to the full council. RFP 24-012 Engineering Service for the Roswell Air Center: recommending approval of Scope of Work for RFP 24-012 Engineering Services for the Roswell Air Center in accordance with Federal Aviation Advisory Circular 150/5100-14 E, Architectural, Engineering, and Planning Consultants. Councilor Marrujo was the second. A voice vote was 4-0, and the motion passed with Councilor Chappell being absent. 9. Resolution 24-XX- Consider recommending adoption of Resolution 24-XX- Hess Yntema presented this item.  Section 10-15-1 of the New Mexico Open Meetings Act requires that the City determine on an annual basis in a public meeting what notice is reasonable for the City Council and its standing committees. The amendments proposed are to coincide with Ordinance 24-02- Amending Chapter 2 of the Roswell City Code that was passed on March 14, 2024. There is no direct financial impact of this resolution. Councilor Corn moved to send to full City Council Resolution 24-XX recommending approval for the adoption of Resolution 24-XX Amending Resolution 24-02 pursuant to the New Mexico Open Meetings Act. Councilor Oropesa was the second. A voice vote was 4-0, and the motion passed with Councilor Chappell absent. 10. Ordinance 24-XX Amending Chapter 2 Related to Elected Officer Salaries- Hess Yntema presented this item. NMSA 1978, §3-10-3 provides that the compensation for members of the Governing Body shall be set by ordinance. This ordinance codifies the longstanding salary governing body member, Ord. 942, January 11, 1972, and provides that any debts to the city over 60 days old held by a member of the Governing Body shall automatically be paid via deduction to the compensation as an elected official. The proposed Ordinance created no financial obligation for the City at this time. Councilor Marrujo moved to send to full council recommending approval to authorize to advertise for a public hearing for Ordinance 24-XX Amending Chapter 2 Related to Elected Officer Salaries. Councilor Corn was the second. A voice vote was 4-0, and the motion passed, withCouncilor Chappell being absent. FOR THE RECORD Vice Chair Chappell arrived at 2:54 p.m. 11. Roswell Hispano Chamber of Commerce funding- TJ Conyers presented this item. The Hispano Chamber of Commerce works in partnership with the City of Roswell to provide services for businesses and to expand business and economic development in our area. In 2019, all contracts were updated to reflect the scope of work for funding level. The contemplated agreement would provide a revised and updated work and continue the City's existing relationship with the Hispano Chamber of Commerce. In 2020, the contract amount was $25,000. In FY21 the contract amount was $30,000. FY22 the contract amount was $30,000, FY24 the contract amount was $37,500. The Hispano Chamber is currently requesting an increase of $12,500 for a FY25 total of $50,000. The proposed item created no financial obligation for the City at this time. Councilor Corn moved to postpone for May Legal Committee meeting the recommendation for approval of the Roswell Hispano Chamber of Commerce funding request to the Finance Committee for $50,000 and requesting an audit of  finances to be done. Councilor Chappell was the second. A voice vote of 5-0, and the motion passed. 12. Roswell Chaves County Economic Development Corporation funding- Mike Espiritu and Kyle Bullock presented this item. The RCCEDC works in partnership with the City of Roswell to provide services for businesses and to expand business and economic development in our area. In 2019, all contracts were updated to reflect the scope of work for funding level. The contemplated Agreement would provide a revised and updated scope of work to support the RCCEDC's work and continue the City's existing relationship with the RCCEDC. In 2020, the contract amount was $120,000. In FY21, the contract amount was $96,000. In FY22, the contract amount was $200,000 and in FY24 the contract amount was $150,000. The RCCEDC is currently requesting an increase of $50,000 for FY25 total of $200,000. The proposed item created no financial obligation for the city at this time. FOR THE RECORD, Vice Chair Chappell recused himself from this item due to family involvement with CCEDC. Councilor Corn moved to amend Exhibit B: Metrics, number 1, section 3 changing (10) to (20) and the word “weekly” to “monthly”. Councilor Oropesa was the second. A voice vote of 4-0, and the motion passed, with Councilor Chappell recusing himself. Councilor Corn moved to send to the finance committee as amended for approval of the Roswell Chaves County Economic Development Corporation funding. Councilor Oropesa was the second. A voice vote of 4-0, and the motion passed with Counselor Chappell recusing himself. CHAIR COMMENTS, REPORTS, ANNOUNCEMENTS NONE PUBLIC PARTICIPATION NONE ADJOURN The meeting adjourned at 4:50 p.m.