Legal Committee

Regular Meeting of the Legal Committee Held in the Roswell City Hall Thursday, July 25, 2024 Notice of this meeting was given to the public in compliance with NMSA 1978 §10-15-1 through 4 and Resolution 24-23. ROLL CALL The meeting convened at 2:00 p.m. with Chair Heldenbrand presiding, Councilor Oropesa, Councilor Marrujo, and Councilor Corn present. Vice Chair Chappell being absent. Staff present: Councilor Cavin, Councilor Arnold, Councilor Johnson, Mike Matthews, Chad Cole, Vicky Eaton, C. Josh Nairn-Mahan, Molly Montano, Toby Franco, Jennifer Griego, Jenna Lanfor, Jessica Vickers, Della Andazola, Amalia Martinez, Arely Peek. Guest Present: Rita Kane-Doerhoefer, Terry Harber. Public Present via GoToMeeting: Hessel E. Yntema, Abraham Chaparro, Melissa Garcia, Juliana Halverson, 11 guests. APPROVAL OF AGENDA Councilor Corn moved to approve the July 25, 2024, Legal Committee meeting agenda. Councilor Oropesa was the second. A voice vote was 4-0, and the motion passed with Councilor Chappell being absent. APPROVAL OF MINUTES Councilor Marrujo moved to approve the Legal Committee meeting minutes as presented from June 27, 2024. Councilor Oropesa was the second. A voice vote was 4-0 and the motion passed with Councilor Chappell being absent. NON-ACTION ITEMS 2. HR Monthly Department Report- Reported 12 new hires, 11 promotions and 13 exits. Turnover rate the month of May was 1.4% and 11.45% for the year and a vacancy rate of 7.15%. Total of Employees for 06/28/24 – 07/11/24, 659. 3. Safety Department Report- Numbers for May 2024 were presented by Molly Montano showing a total of 22 incidents for the month of June and 9 of them were due to 3rd Party. 4. Community Development Department Report- Numbers for June 2024 Business License issued were a total of 262 with 60 of these going to vendors, 39 were home occupants and 163 were commercial. Total Renewals for June were 169, with 21 being for vendors, 32 home occupants and 143 commercials. 5. City Clerk Monthly Department Report- Update on monthly activities by the department. REGULAR ITEMS 6. Resolution 24-XX: Consider recommending adopting Resolution 24-XX for removing of demolishing three (3) dilapidated structures. This item was presented by Toby Franco. These structures constitute a public nuisance harmful to the public health, safety and general welfare. Councilor Corn moved to approve Resolution 24-XX: Consider recommending adopting Resolution 24-XX for removing of demolishing three (3) dilapidated structures to Consent Agenda. Councilor Oropesa was the second. A voice vote was taken 4-0 and the motion was passed with Councilor Chappell being absent. 7. Consider recommending approval of Award Recommendation for RFP 24- 012 Engineering Services for the Roswell Air Center and authorize the City Manager to enter into contract negotiations with a pool of two vendors for Multi-Source Award with Armstrong Consultants and Molzen Corbin. This item was presented by Jennifer Griego. The City posted RFP 24-012 Engineering Services -Roswell Air Center on May 19, 2024. Four proposals were received on June 18, 2024. The Evaluation Committee completed their review and they recommended awarding this contract to Armstrong Consultants and Molzen Corbin. Councilor Oropesa moved to recommend approval of Award Recommendation for RFP 24-012 Engineering Services for the Roswell Air Center and authorize the City Manager to enter into contract negotiations with a pool of two vendors for Multi-Source Award with Armstrong Consultants and Molzen Corbin to Consent Agenda. Councilor Heldenbrand was the second. A voice vote was taken 4-0 and the motion was passed with Councilor Chappell being absent. 8. Consider recommending EAN Holdings, LLC to enter into a five (5) year lease agreement, beginning August 2, 2024, ending July 31, 2029, for  counter space in Building No. 1 consisting of 128 square feet, more or less, and 10 parking spaces on the eastside of the Terminal located at the Roswell Air Center. This item was presented by Jenna Lanfor. EAN Holdings, LLC to enter into a five (5) year lease agreement, beginning August 1, 2024, ending July 31, 2029, for a counter space in Building No. 1 consisting of 128 square feet, more or less, and 10 parking spaces on the east side of the Terminal located at the Roswell Air Center, for the purpose of operating a rental car business. Councilor Corn moved to approve recommending EAN Holdings, LLC to enter into a five (5) year lease agreement, beginning August 2, 2024, ending July 31, 2029, for counter space in Building No. 1 consisting of 128 square feet, more or less, and 10 parking spaces on the eastside of the Terminal located at the Roswell Air Center to Consent Agenda. Councilor Oropesa was the second. A voice vote was taken 4-0 and the motion was passed with Councilor Chappell being absent. For The Record: Vice Chair Chappell arrived at 3:32 p.m. 9. Consider recommend to the City to authorize to advertise for a public hearing for Ordinance 24-XX Amending Chapter 26 of the City Code Related to utility rates. This item was presented by Chair Heldenbrand. The rate change would reduce the FY25 Rates by removing tiers and only being 1.2 times the FY24 rates for water. Wastewater rates are lowered to the FY24 rates. All other rates adopted for FY25 are unchanged. After much discussion, no motion was made and no action was taken. 10. Consider recommending approval and authorization for the City Manager to enter into an agreement with TIPS Purchasing Cooperative and BuyBoard as a participating public entity. This item was presented by Arely Peek. This is similar to state contracts and GSA agreements. NMSA 1978 § 13-1-135 (A). Any state agency or local public body may either participate in, sponsor or administer a cooperative procurement agreement for the procurement of any services, construction or items of tangible personal property with any other state agency, local public body or external procurement unit in accordance with an agreement entered into and approved by the governing authority of each of the state agencies, local public bodies or external procurements units involved.  Councilor Marrujo moved to recommend approval and authorization for the City Manager to enter into an agreement with TIPS Purchasing Cooperative and BuyBoard as a participating public entity to Consent Agenda. Councilor Oropesa was the second. A voice vote was taken 5-0 and the motion was passed. CHAIR COMMENTS, REPORTS, ANNOUNCEMENTS NONE PUBLIC PARTICIPATION NONE ADJOURN The meeting adjourned at 4:34 p.m.