Occupancy Tax Board

MINUTES OF THE OCCUPANCY TAX BOARD MEETING Tuesday, April 17, 2018 Regular Meeting 2:30 P.M. CALL TO ORDER AND WELCOME – The regular meeting of the Occupancy Tax Board convened at 2:32 p.m. ROLL CALL Members Present: Kerry Moore, Roxanne Slayton, Jill Cleveland Members absent: Jim Fielding, Elaine Dotts A quorum was present. Staff Present: Allison Gray, Tourism & Event Manager Others Present: Lorual Van Rheenen, representative of Tour de Ocho Millas, Molly Boyles, representative from MainStreet Roswell, Janet Sanders, representative from Pecos Valley Potters Guild, Elaine Mayfield, representative from Rio Pecos Kennel Club, Carolyn Mitchell, representative from Pecos Valley Quilters, Ann Dunn, representative from Pecos Valley Quilters, Rita Kane Doerhoefer, citizen, Paige Berry, representative from Roebuck Entertainment, Adriann Ragsdale, representative from ENMSF, Larry Hobson, representative from ENMSF, Marilyn Cozzens, representative from RPKC, Margaret Lilly, representative from Pecos Valley Quilters, and Paul Grieves, representative from Roswell Jazz Festival. APPROVAL OF AGENDA – Ms. Moore motioned to approve the agenda. Ms. Slayton seconded the motion. A voice vote was unanimous (3-0) and the motion passed with members Fielding and Dotts being absent. APPROVAL OF MINUTES – Ms. Moore motioned to approve the March 2018 OTB Meeting. Ms. Slayton seconded the motion. A voice vote was unanimous (3-0) and the motion passed with members Fielding and Dotts being absent. PUBLIC COMMENTS - Ms. Kane-Doerhoeffer, a county resident, asked the OTB to consider tabling the Roswell Christmas Railway Lodgers Tax application. REGULAR ITEMS (Action Items): 1. Lodgers’ Tax Request – Tour de Ocho Millas Ms. Moore introduced this funding request. Ms. VanRheenen, a representative from the Tour de Ocho Millas presented the request for Lodgers Tax funding. There was discussion on the hotel room financials.  Ms. Slayton motioned to recommend to the Finance Committee $500 at a 50% reimbursement rate. Ms. Moore seconded the motion. A voice vote was unanimous (3-0) and the amended request passed with members Fielding and Dotts being absent. 2. Lodgers’ Tax Request – PVQ Quilt Show Ms. Moore introduced this funding request. Ms. Mitchell, Ms. Dunn and Ms. Lilly, representatives from the Pecos Valley Quilters presented the request for Lodgers Tax funding. Ms. Slayton motioned to recommend to the Finance Committee $1,505 at a 50% reimbursement rate. Ms. Cleveland seconded the motion. A voice vote was unanimous (3-0) and the motion passed with members Fielding and Dotts being absent. 3. Lodgers’ Tax Request – Chile Cheese Festival Ms. Moore introduced this funding request. Molly Boyles, a representative from MainStreet Roswell presented the request for Lodgers Tax funding. Ms. Slayton motioned to recommend to the Finance Committee $2,125 at a 50% reimbursement rate. Ms. Cleveland seconded the motion. A voice vote was unanimous (3-0) and the motion passed with members Fielding and Dotts being absent. 4. Lodgers’ Tax Request – Rio Pecos Kennel Club Dog Show Ms. Moore introduced this funding request. Elaine Mayfield, a representative from Rio Pecos Kennel Club presented the request for Lodgers Tax funding. Ms. Slayton motioned to recommend to the Finance Committee $1,650 at a 50% reimbursement rate. Ms. Cleveland seconded the motion. A voice vote was unanimous (3-0) and the motion passed with members Fielding and Dotts being absent. 5. Lodgers’ Tax Request – Roswell Christmas Railway Mr. Moore introduced this funding request. Paige Berry, a representative from Roebuck Entertainment presented the request for Lodgers Tax funding.  Ms. Slayton motioned to recommend to the Finance Committee $20,500 at a 50% reimbursement rate. Ms. Cleveland seconded the motion. A voice vote was unanimous (3-0) and the motion passed with members Fielding and Dotts being absent. 6. Lodgers’ Tax Request – Roswell Jazz Festival Ms. Moore introduced this funding request. Ms. Grieves, a representative from Roswell Jazz Festival presented the request for Lodgers Tax funding. Ms. Slayton motioned to recommend to the Finance Committee $5,000 at a 50% reimbursement rate. Ms. Cleveland seconded the motion. A voice vote was unanimous (3-0) and the motion passed with members Fielding and Dotts being absent. 7. Lodgers’ Tax Request – Pecos Valley Potters Guild Art Sale Ms. Moore introduced this funding request. Ms. Sanders, a representative from Pecos Valley Potters Guild presented the request for Lodgers Tax funding. Ms. Slayton motioned to recommend to the Finance Committee $1,245 at a 50% reimbursement rate. Ms. Cleveland seconded the motion. A voice vote was unanimous (3-0) and the motion passed with members Fielding and Dotts being absent. 8. Lodgers’ Tax Request – Eastern New Mexico State Fair Ms. Moore introduced this funding request. Jared Hembree, a representative from Eastern New Mexico State Fair presented the request for Lodgers Tax funding. Ms. Slayton motioned to recommend to the Finance Committee $35,000 at a 50% reimbursement rate. Ms. Cleveland seconded the motion. A voice vote was unanimous (3-0) and the motion passed with members Fielding and Dotts being absent. Other Business / Non-Action Items / Information Items / Reports (Non-Action Items): 10. Reports The Lodgers Tax reports were reviewed. ADJOURN Ms. Moore motioned to adjourn. Ms. Slayton seconded the motion. A voice vote was unanimous (3-0) and the motion passed with members Fielding and Dotts being absent. The meeting was adjourned at 3:48 p.m.