Finance Committee

Regular Meeting of the Finance Committee Held in the Conference Room at City Hall Thursday, March 29, 2018 Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10- 15-4 NMSA 1978 and Resolution 17-49. ROLL CALL The meeting convened at 4:00 p.m. with Chairman Grant presiding; Councilors Henderson, Roebuck, and Stubbs being present. Staff present: Monica Garcia, Elizabeth Gilbert, Chanel Rey, Joe Neeb, Juanita Jennings, Sharon Coll, Allison Gray, Frank Montoya, Deanna Garcia, Mike Mathews, Becky Hicks, Ana Nieto, Lupita Everett, Jim Burress, and Aaron Holloman. Guests present: Alison Penn and Rita Kane-Doerhoefer. APPROVAL OF AGENDA Councilor Henderson moved to approve the March 29, 2018 Finance Committee meeting agenda as presented. Councilor Roebuck was the second. A voice vote was unanimous and the motion passed 4-0. APPROVAL OF MINUTES Councilor Henderson moved to approve the minutes from the March 1, 2018 regular Finance Committee meeting as presented. Councilor Roebuck was the second. A voice vote was unanimous and the motion passed 4-0. NON-ACTION ITEMS Informational Reports: Reports were included in the agenda packet and the Investment Portfolio and Salaries Analysis reports handed out, Ms. Garcia presented the reports and answered questions. ACTION ITEMS Resolution 18-17 Signature Events: Mr. Neeb presented the request for approval of Resolution 18- 17 to recognize Signature Events and allocate funding. Ms. Jennings and Mr. Holloman were present to answer questions. Resolution 18-17 would recognize signature events and allocate funding for the following: Hike It and Spike It, UFO Festival, Eastern New Mexico State Fair, and newly organized joint-venture of the Roswell Chamber of Commerce and the Roswell Hispano Chamber of Commerce Rise Over Roswell (formerly Old-Timers Balloon Rally) and Cinco de Mayo Celebration. Councilor Stubbs moved to amend Resolution 18-17 to include the following:  Item #1 change three-year period to one-year period  Item #1 add “of the economic impact and number of visitors brought to the City” at the end of the final sentence  Item #7 change three years and three year period to one year.  Item #7 Strike final sentence  Item #8 change three years to one year Councilor Roebuck was the second. A voice vote was unanimous and the motion passed 4-0. Councilor Roebuck moved to send to full City Council approval of Resolution 18-17 Signature Events as amended. Councilor Stubbs was the second. A voice vote was unanimous and the motion passed 4-0. Main Street request for in kind funding: Mr. Neeb presented the request for approval of the waiver of fees for Movies in the Park presented by Mainstreet Roswell. The request is to waive fees of staff personnel time for set-up/tear-down, city equipment and any other needs Mainstreet may need to host Movies in the Park. City staff was present to answer questions. Councilor Stubbs moved to deny the request to waive fees for Movie in the Park presented by MainStreet Roswell. Councilor Roebuck was the second. A voice vote was 3-1 and the motion passed with Councilor Henderson voting no. Gross Receipts Ordinance Discussion: Ms. Garcia presented the information for the Gross Receipts Ordinance Discussion. Ms. Hicks and Mr. Neeb were present to answer questions. No action was taken. PUBLIC PARTICIPATION There was no public participation. ADJOURN The meeting adjourned at 5:36 p.m.