Occupancy Tax Board

OCCUPANCY TAX BOARD MEETING Tuesday, March 16, 2021 2:30 p.m. ROIW[ll Roswell Convention Center New Mexico Committee Chair: Kerry Moore Committee Members: Joe Desjardins, Roxanne Slayton, Bonnie Bitzer, Justin Jones Staff Coordinator: Stephanie Mervine A. Call to Order B. Roll Call C. Approval of Agenda D. Approval of Minutes 1. Consider approval of the August 18, 2020 Regular Meeting Minutes. P. 3 E. Public Comments F. Regular/ New Items None G. Other Business/ Non-Action Items/ Information Items/ Reports 2. Reports; Lodgers' Tax, Convention Center. P. 5 3. NM Hospitality Association Lodgers' Tax Best Practices Handbook. P. 7 4. In Depth, Event Management Services List of Deliverables. P.49 H. Adjourn Next Meeting: April 20, 2021 Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and City Resolution 21-7. NOTICE OF POTENTIAL QUORUM -A quorum of the City Council may or may not attend, but there will not be debate by the City Council. The Council, acting as attendees to an informational presentation, will not be discussing public business and no action will be taken. If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact- Human Resources at 575-624-6700 at least one week prior to the meeting or as soon as possible. Public documents including the agenda and minutes can be provided in various accessible formats. Please contact the City Clerk at 575-624-6700 if a summary or other type of accessible format is needed. Printed and Posted Tuesday, March 9, 2021 1 DRAFT MINUTES OF THE OCCUPANCY TAX BOARD Tuesday, August 18, 2020 2:30 p.m. Committee Members: Kerry Moore, RoxanneSlayton,Joe Desjardins, Bonnie Bitzer Staff Coordinator: Stephanie Mervine A. CALL TO ORDER The Occupancy Tax Board Meeting, was called to order at 2:32 p.m. B. ROLL CALL Members present; Kerry Moore, Joe Desjardins, Bonnie Bitzer, and Roxanne Slayton being absent. A quorum, was present. Staff Present: Stephanie Mervine, Tourism Manager. C. APPROVAL OFAGENDA Consider approval of the August 18, 2020 agenda. Joe Desjardins motioned to approve the agenda. Bonnie Bitzer was the second. A voice vote was 3-0 and the motion passed. D. APPROVAL OFTHE MINUTES 1. Consider approval of the April 21, 2020 Regular Meeting Minutes. Joe Desjardins motioned to approve the minutes from April 21, 2020. Bonnie Bitzer was the second. A voice vote was 3-0 and the motion passed. E. PUBLIC COMMENTS No public comments. F. REGULAR/NEW ITEMS 2. Consider applications to recommend position 2 (Lodging) currently vacant for a partial term ends March 31, 2023. Kerry Moore opened the floor to consider the recommendation for position 2 {Lodging) the 1 application of Justin Jones to the Mayor. Joe Desjardins motioned to recommend Justin Jones to the Mayor. Bonnie Bitzer was the second. A voice vote was 3-0 and the motion passed. 3. Consider and vote on election of chair. Kerry Moore opened the floor to consider the election of chair. Bonnie Bitzer motioned to elect Kerry Moore. Joe Desjardins was the second. A voice vote was 3-0 and the motion passed. 3 DRAFT 4. Consider and vote on election of vice chair. Kerry Moore opened the floor to consider the election of vice chair. Kerry Moore motioned to elect Roxanne Slayton. Bonnie Bitzer was the second. A voice vote was 3-0 and the motion passed. 5. Consider Lodgers' Tax Funding request for 37th Milkman Triathlon. FOR THE RECORD: Member Roxanne Slayton joined via GoToMeeting at 2:51 p.m. After a brief discussion, Kerry Moore motioned to send to the Finance Committee without a recommendation. Joe Desjardins was the second. A voice vote was 4-0 and the motion passed. 6. Consider Lodgers' Tax Funding request for Hike It & Spike It. After a brief discussion, Kerry Moore motioned to send to the Finance Committee without a recommendation. Joe Desjardins was the second. A voice vote was 4-0 and the motion passed 7. Consider Lodgers' Tax Funding request for Roswell Symphony Orchestra. After a brief discussion, Kerry Moore motioned to send to the Finance Committee without a recommendation. Joe Desjardins was the second. Bonnie Bitzer amended the motion to fund the $2,500. Roxanne Slayton was second. A voice vote was 1-3 and the motion failed. Kerry Moore restated the original motion. A voice vote was 3-1 with Bonnie Bitzer voting no and the motion passed. G. OTHER BUSINESS /NON ACTION ITEMS/ INFOMRATION ITEMS/ REPORTS 8. Reports; Lodgers' Tax, Convention Center Stephanie Mervine, reviewed the Lodgers' Tax and Convention Center reports. H. ADJOURN The meeting was adjourned at 3:25 p.m. The next scheduled meeting is September 15, 2020 4