Finance Committee

FINANCE COMMITTEE AGENDA Thursday, April 1, 2021 at 9:00 a.m. Roswell Convention Center 912 N. Main, Roswell NM 88201 Committee Chair: Jason Perry Committee Vice Chair: Juan Oropesa Committee Members: Jacob Roebuck, Margaret Kennard Staff Liaison: Juan Fuentes A. Call to Order B. Roll Call C. Approval of the Agenda D. Approval of Minutes 1. Consider approval of the March 4, 2020 Meeting Minutes. – Page 3 E. Non-Action Items 2. Information Reports - Page 6 3. Presentation from InDepth regarding UFO Festival 2021. – Page 15 F. Action Items 4. Consideration of Resolution 20-XX Budget Adjustments for FY21 Budget. – Page 16 5. Consideration of Resolution 20-XX Sale of Certain Surplus Personal Property. – Page 18 G. Public Participation H. Adjourn (Next Meeting: May 6, 2021) Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 21-07. NOTICE OF POTENTIAL QUORUM - A quorum of the City Council may or may not attend, but there will not be debate by the City Council. If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575-624- 6700 at least one week prior to the meeting or as soon as possible. Public documents including the agenda and minutes can be provided in various accessible formats. Please contact the City Clerk at 575-624-6700 if a summary or other type of accessible format is needed. Printed and Posted: 3/26/21. THE PUBLIC IS ENCOURAGED TO PARTICIPATE ELECTRONICALLY THROUGH THE GOTO MEETING APPLICATION AND NOT PHYSICALLY ATTEND DURING THE PANDEMIC. 1 Finance Committee Meeting Please join my meeting from your computer, tablet or smartphone. https://global.gotomeeting.com/join/822397005 You can also dial in using your phone. United States: +1 (669) 224-3412 Access Code: 822-397-005 New to GoToMeeting? Get the app now and be ready when your first meeting starts: https://global.gotomeeting.com/install/822397005 Help desk - 500-0587 2 Regular Meeting of the Finance Committee Held at the Roswell Convention Center Thursday, March 4, 2021 Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 21-7. ROLL CALL The meeting convened at 9:00 a.m. with Chairman Perry presiding; Councilors Roebuck and Kennard present and Councilor Oropesa being absent. Staff present: Juan Fuentes, Janie Davies, Chanel Rey, Stephanie Mervine, Juanita Jennings, Joe Neeb, Robert Glenn, Fernando Valdez, Lorenzo Sanchez, Abraham Chaparro (participating via GoTo Meeting), Judge Joe Seskey, Summer Valverde Guests present: Mayor Dennis Kintigh, Councilor Judy Stubbs, Rita Kane-Doerhoefer, Scott McKitrick from Souder, Miller & Associates (participating via GoTo Meeting), Erik Harrigan from RBC Capital Markets (participating via GoTo Meeting), Daniel M. Alsup from Modrall Sperling Law Firm (participating via GoTo Meeting) APPROVAL OF AGENDA Councilor Roebuck moved to approve the March 4, 2021 regular Finance Committee meeting agenda. Councilor Kennard was the second. A voice vote was 3-0, and the motion passed with Councilor Oropesa being absent. APPROVAL OF MINUTES Chairman Perry noted the February 4, 2021 meeting minutes would stand as approved with the following correction: • Add Juanita Jennings to the list of Staff Present at the meeting. NON-ACTION ITEMS Information Reports: GRT Update: Mr. Fuentes presented information on the GRT report. FY22 Budget Calendar: Mr. Fuentes presented the information on the schedule and deadlines for preparing the Fiscal Year 2022 budget. Lodgers’ Tax Update: Ms. Mervine presented information and answered questions for the Lodgers’ Tax report. Presentation of FY22 Municipal Court Budget: Judge Seskey presented the information and reports on the proposed Fiscal Year 2022 budget for Municipal Court. Judge Seskey and Mr. Fuentes answered questions from the committee. ACTION ITEMS Consideration of Janie Davies, Finance Director, as an additional signer on all city bank accounts: Mr. Fuentes presented the request to add the new Finance Director, Janie Davies, as a signer on all city bank accounts. Councilor Roebuck moved to approve to 3 send to full City Council on the consent agenda Janie Davies as an additional signer on all city bank accounts. Councilor Kennard was the second. A voice vote was 3-0 and the motion passed with Councilor Oropesa being absent. Consider recommending to City Council Resolution 21-XX Budget Adjustments for FY21 Budget: Ms. Rey presented the budget amendments to account for $327,180 in Revenue and $1,099,893 in Expenses from various funds. Councilor Roebuck moved to approve to send to full City Council on the consent agenda Resolution 21-XX Budget Adjustments for FY21 Budget. Councilor Kennard was the second. A voice vote was 3-0 and the motion passed with Councilor Oropesa being absent. Consideration of Resolution 20-XX Sale of Certain Surplus Personal Property: Mr. Glenn presented the request for authorization to dispose of old/obsolete IT equipment under the new Surplus Property Policy. Councilor Roebuck moved to send to full City Council for approval Resolution 21-XX Sale of Certain Surplus Personal Property. Councilor Kennard was the second. A voice vote was 3-0 and the motion passed with Councilor Oropesa being absent. Consideration of Souder, Miller & Associates Landfill Professional Services Agreement for the Municipal Landfill Unit 5A: Mr. Fuentes, Mr. Chaparro (via GoTo Meeting) and Mr. McKitrick (via GoTo Meeting) presented the request for approval of a professional services agreement in the amount of $162,316.06 for bidding, construction administration and observation of the future construction of Roswell Municipal Landfill Unit 5A to SMA and answered questions from the committee. Councilor Roebuck moved to send to full City Council for approval the professional services agreement with Souder, Miller & Associates for Municipal Landfill Unit 5A. Councilor Kennard was the second. A voice vote was 3-0 and the motion passed with Councilor Oropesa being absent. Consideration of Resolution 20-XX authorizing the submission of an application for financial assistance and project approval to the New Mexico Finance Authority: Mr. Fuentes and Mr. Harrigan (via GoTo Meeting) presented the request for authorization to submit an application for financial assistance to the NMFA for the amount of $5,740,000. This amount would cover the reimbursement of the landfill compactor of $1,234,434, as authorized by Resolution 21-03, and for the design/construction of Landfill Unit 5A, which is estimated to cost approximately $4.5 million. Councilor Roebuck moved to send to full City Council for approval Resolution 21-XX authorizing the submission of an application for financial assistance and project approval to the New Mexico Finance Authority. Councilor Kennard was the second. A voice vote was 3-0 and the motion passed with Councilor Oropesa being absent. Consideration and publication of proposed Ordinance 20-XX authorizing a loan agreement with the New Mexico Finance Authority for financial assistance for equipment and project at the Municipal Landfill: Mr. Fuentes and Mr. Alsup (via GoTo Meeting) presented the request for consideration and publication of proposed Ordinance 20-XX, which would authorize a loan agreement with the NMFA for a special obligation of up to $6,400,000 to cover the landfill compactor reimbursement and design/construction of Landfill Unit 5A. Councilor Roebuck moved to send to full City 4 Council for approval the consideration and publication of proposed Ordinance 20-XX authorizing a loan agreement with the New Mexico Finance Authority for financial assistance for equipment and project at the Municipal Landfill. Councilor Kennard was the second. A voice vote was 3-0 and the motion passed with Councilor Oropesa being absent. PUBLIC PARTICIPATION Ms. Kane-Doerhoefer discussed her interest in obtaining information regarding the landfill via public inspection requests, the scope of work for the new cell professional services agreement and in making the committee PowerPoint presentations part of the agenda. Summer Valverde was introduced as the new auditor for the City. ADJOURN The meeting adjourned at 10:21 a.m. 5  ABSTRACT Finance Committee Meeting Thursday, April 1, 2021 at 9:00 a.m. Roswell Convention & Civic Center ACTION REQUESTED: None BACKGROUND: Initiated by: Various Departments • Gross Receipts Report (March 2021) • Lodgers’ Tax Report • Convention Center Fee Report • Department Reports o Public Affairs  PA Department Monthly Report o Information Technology o Property FINANCIAL CONSIDERATION: None LEGAL REVIEW: None BOARD OR COMMITTEE ACTION: None STAFF RECOMMENDATION: None. 6  City of Roswell Gross Receipts Tax March 2021 Jul - Mar. Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Comparison % Total FY 19 3,131,599 2,939,761 2,717,100 2,851,428 2,747,878 2,708,431 2,781,667 3,114,447 2,690,121 2,700,303 2,973,891 2,763,391 25,682,431 34,120,016 FY 20 2,860,221 3,248,842 5,450,435 2,804,337 3,799,352 3,162,914 2,788,688 3,186,544 2,790,481 2,464,194 2,876,027 2,809,756 30,091,815 14.7% 38,241,792 20 over '19 -9.5% 9.5% 50.1% -1.7% 27.7% 14.4% 0.3% 2.3% 3.6% -9.6% -3.4% 1.7% 7.1% FY Avg. FY 21 3,022,870 3,069,385 2,971,997 2,941,260 2,923,252 2,761,950 2,640,571 3,289,112 2,813,652 26,434,050 -13.8% 26,434,050 21 over '19 -3.6% 4.2% 8.6% 3.1% 6.0% 1.9% -5.3% 5.3% 4.4% 2.7% Period Avg. 21 over '20 5.4% -5.8% -83.4% 4.7% -30.0% -14.5% -5.6% 3.1% 0.8% -13.9% Period Avg. Activity Reporting City Business Collection -3,657,765 GRT Actual Three Year Trend 6,000,000 5,000,000 4,000,000 Budgeted Actual Variance 3,000,000 Jul $1,872,940.00 $3,022,870.04 $ 1,149,930.04 Aug $1,872,940.00 $3,069,385.00 $ 1,196,445.00 2,000,000 Sep $2,029,018.00 $2,971,997.00 $ 942,979.00 1,000,000 Oct $2,029,018.00 $2,941,260.00 $ 912,242.00 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Nov $2,185,096.00 $2,923,252.00 $ 738,156.00 Dec $2,185,096.00 $2,761,950.00 $ 576,854.00 FY 19 FY 20 FY 21 Jan $2,653,331.00 $2,640,571.00 $ (12,760.00) Feb $2,653,331.00 $3,289,112.00 $ 635,781.00 Mar $2,653,331.00 $2,813,652.46 $ 160,321.46 GRT Actual vs Budget Apr $2,809,410.00 $3,500,000.00 May $2,934,272.00 Jun $2,965,488.00 $3,000,000.00 Total $28,843,271.00 $26,434,049.50 $6,299,948.50 % FYTD 31.29% $2,500,000.00 $2,000,000.00 $1,500,000.00 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Budgeted Actual 7  CITY OF ROSWELL LODGERS' TAX COLLECTION AND COMMENTARY REPORT FEBRUARY 2021 ROOM NIGHTS REPORTED BY MONTH: Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Total FY 18 23,899 25,395 22,104 20,142 23,885 18,624 17,416 17,748 19,457 26,191 21,654 24,439 260,954 FY 19 25,002 26,166 25,245 23,452 26,874 21,109 20,661 22,740 23,435 26,674 22,147 25,019 288,524 FY 20 26,110 27,491 24,378 22,767 25,834 19,924 19,890 19,441 20,280 17,664 8,018 11,373 243,170 FY 21 17,959 16,661 20,943 21,041 21,553 16,920 17,946 20,342 153,365 Available 46,710 48,267 50,003 49,320 49,414 49,320 50,964 50,964 Room Nights Occupancy % 38.4% 34.5% 41.9% 42.7% 43.6% 34.3% 35.2% 39.9% LODGERS' TAX COLLECTED BY MONTH: Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Total FY 2018 $ 105,581 106,650 98,609 83,083 103,153 75,381 66,997 71,246 79,960 111,190 91,808 115,932 $ 1,109,591 FY 2019 116,281 123,771 121,850 104,856 118,035 92,989 88,266 99,335 107,440 133,408 103,186 126,567 $ 1,335,986 FY 2020 122,326 135,551 118,752 108,720 119,894 85,494 80,122 83,863 92,050 82,999 32,867 44,713 $ 1,107,351 FY 2021 70,763 71,786 77,386 85,368 80,583 63,860 63,545 68,273 $ 581,564 Actual Room Nights Sold - Four Year Trend Actual Lodgers' Tax - Four Year Trend 30,000 $160,000 $140,000 25,000 $120,000 20,000 $100,000 15,000 $80,000 $60,000 10,000 $40,000 5,000 $20,000 0 $- Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun FY 18 FY 19 FY 20 FY 21 FY 2018 FY 2019 FY 2020 FY 2021 8  CITY OF ROSWELL CONVENTION CENTER FEE COLLECTION REPORT FEBRUARY2021 JANUARY 2021 ROOM NIGHTS REPORTED BY MONTH: Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Total FY 18 23,899 25,395 22,104 20,142 23,885 18,624 17,416 17,748 19,457 26,191 21,654 25,253 261,768 FY 19 25,002 26,166 25,245 23,452 26,874 21,109 20,661 22,740 23,435 26,674 22,147 25,019 288,524 FY 20 26,110 27,491 24,378 22,767 25,834 19,924 19,890 19,441 20,280 17,664 8,018 11,373 243,170 FY 21 17,959 16,661 20,943 21,041 21,553 16,920 17,946 20,342 153,365 Available 46,710 48,267 50,003 49,170 49,414 49,320 50,964 50,964 Room Nights Occupancy % 38.4% 34.5% 41.9% 42.8% 43.6% 34.3% 35.2% 39.9% CONVENTION CENTER FEES COLLECTED BY MONTH: Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Total FY 18 $ 59,748 63,488 55,260 50,355 59,713 46,560 43,540 44,369 48,643 65,479 54,135 63,133 $ 654,420 FY 19 62,505 65,415 63,113 58,630 67,185 52,773 51,653 56,850 58,588 66,686 55,368 62,548 $ 721,310 FY 20 65,275 68,728 60,945 56,918 64,585 49,810 49,725 48,603 50,778 46,658 20,045 28,433 $ 610,500 FY 21 42,132 41,652 46,342 48,717 48,286 37,715 40,087 42,169 $ 347,100 Actual Room Nights Sold - Four Year Trend Actual Convention Center Bed Fee at $2.50 30,000 Four Year Trend $80,000 25,000 $70,000 20,000 $60,000 $50,000 15,000 $40,000 10,000 $30,000 $20,000 5,000 $10,000 0 $- Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun FY 18 FY 19 FY 20 FY 21 FY 18 FY 19 FY 20 FY 21 9  Public Affairs March 1-24, 2021 Department Report Lodgers’ Tax/Tourism Marketing • Recreation Interim - Team oversite, setting expectations in 1:1 weekly. Working daily with ramping engagement in customer service and facility operations. 30/60/90-day sheets are due from team members 4/5. • Recreation Interim/Events and Programs - Discovered in first week the team has not engaged in the planning stages for Races or Summer Camps. Ramped up deliverables and expectation due early April. • In Depth Events, UFO Event Management Services - Increased oversite and connections daily to ensure deliverables (as outlined in agreement) are met. • Guest Services Lead Oversite - Continue 1:1's with zoo and visitor center store leads. Daily engagement due to lack of proper staffing and ongoing challenges. • Lodgers' Tax /STR Report - Analysis of data, STR commentary. Presenting monthly at finance committee. • Sports Tourism – Working on field profiles and SWOT analysis exercise. • FlyRoswell PHX Campaign with 3Advertising and partnership with Ruidoso/Alamogordo • SEERoswell Marketing Campaign (Digital/Print Campaign) • UFO Festival Marketing Campaign (Cross Channel approach to SEERoswell Campaign) • ABA Photo and copy submission • “Eat This, Not That” MSN earned media submission local restaurants Government Business • UFO Festival Logo Trademark approval received • GREAT BLOCKS Design Concept #2 Meeting with Xcel Energy Internal team; process of payment #1 with Finance and submission of monthly report to State of NM • Coverage at the Convention Center for all internal meetings include setup/teardown, cleaning and change of all locks, inventory of keys, opening and closing for facilities and IT to access the building (8 full days) • Groundwork Studio Kickoff meeting with internal project team for Wayfinding Phase II • MRO Presentation for Airport Committee conference booth, décor • Transition of Spring River Zoo oversight responsibilities and collaboration • Budget for Public Affairs, Zoo, Convention Center, Visitor Center and review of Recreation • Zoo Capital Projects list for Finance/Budget team • Revision of job descriptions for reorganization FY22 budget • Virtual Public Form – Enterprise Fund • Continue DMO/Special Event Taskforce with State of NM Tourism for COVID-19 Page | 1 of 3 10  March 2021 Report  Help Requests: This month we have had 370 (documented) help requests.  Tyler: The IT department is heavily involved in the Tyler implementation, we are currently working on Utility Billing, Code Enforcement and Planning and Zoning. GIS is Close to being workable but will need routine updating.  Live Streaming: Due to covid-19 restrictions, we have been busy recording and live streaming all public meetings. We have streamed and gotoed over 21 hours this month.  PD: Struggling keeping old mct’s up and running. Looking at lease to replace rpd mct’s for next budget year. We need lease approved. Old mct’s dying every day  Dispatch: IT is also at dispatch almost every day with issues. A lot of power issues in that building. Code 3 is installing new coms computers. Delay in new phones, century link had a problem. Also preparing for new furniture in June, which will be a real chore.  Digital radio Project: Getting ready to start microwave for our simulcast side of the system. They are doing microwave studies now to determine best path. All repeaters and network equipment sent off for programming. All equipment is back at code 3 ready to rack. We have a small hang up with one of our tower locations, hopefully will be resolved soon. Still working out this solution, New equipment running well  Landfill: Just added landfill to DMR radio system  Equipment: Lost server and several hard drives along with loss of productivity with the recent power outages. We need generator and our Data Center so we do not damage equipment .  Meetings: We are currently at all public meetings with the city. Making plans to move committee meeting to different location.  Staff: We are at full staff. 11  Email: We are running all email through a filter to try to remove all bad, bulk and malicious emails from being delivered. Averaging over 3k emails a day sent to roswell- nm.gov  IT: Working on options for wifi and switch replacement. This is a big security risk for our city network average life of equipment is 3-5 years we are over 7. 12 Personnel • On-boarded Public Affairs administrative assistant. • Zoo Director position posted to AZA on 3/20 • part-time position for Guest Services offered Public Information • 16 Fix It Forms submitted for the month as 03.24.21 • 14 news releases • City Services blog about RPD K9 Unit • News release to introduce and launch public outreach "Money Talks" video series about various city funds • Research and respond to media inquiries on wide variety of topics on daily basis • 35 Facebook posts and correspondence with citizens who were responding to posts and making inquiries City Marketing, Graphics & Social Printed, ordered, copywriting, exports and design for the following projects this month include: • 51 graphic projects completed March 1-24 • Public Forum Series • All-Employee Huddle • City of Roswell Annual Report design (109 pages) • Lodging and Dining Guide for Local Businesses • Enterprise Funds social media/web infographics • RMAC spring membership campaign mailer & billboard • Zoo Spring Break Camp and promotional graphics Page | 2 of 3 13 Video Productions • Money Matters with Sanitation • Annual Report Recap • UFO Short Film Part I • Councilor Corner with Perry • MRO Video Highlight On the Horizon (April): • Strategic plan for Spring River Zoo & Friends of the Zoo Contract for FY22 • Directory Maps updated and revised at Visitor Center and at UFO Museum • Visitor Center painting update and landscaping for spring • Public Affairs Tourism position posting and reorganization of duties • City Store Supervisor position approval and posting which will include Visitor Center, Zoo, Recreation) • Website RFP begin draft for rollout July 1 with implementation of December 1 • Community Pass Integration for Public Affairs, Parks, Zoo and Recreation • Video Productions to include: RFD- Maze of Life, Dispatch- recruitment, RPD – Recruitment, Money Matters-Scott Stark Air Center Focus, Parks- trails, disc golf “Get Out & Play”, UFO Festival short film • Citywide Sponsorship Deck • Arbor Day Drive-thru • Run for the Zoo prep • Roswell Air Center MRO Conference brochure • Roswell PD recruitment event booth design • Illegal dumping social media & direct mail awareness campaign for Solid Waste • Visitor Center & Zoo new t-shirt designs summer store Page | 3 of 3 14  CITY OF ROSWELL Finance Committee Roswell Convention Center 912 N. Richardson, Roswell, NM 88202 Thursday, April 1, 2021 at 9:00 a.m. ACTION REQUESTED: No action. BACKGROUND: INITIATED BY: Juanita N. Jennings RFP 21-001 approval was awarded for Event Management Services to In Depth Events by City Council on November 12, 2020. In Depth Events will provide updates in a presentation of the UFO Festival plans, launch of website and progress report based on deliverables in the agreement to date and beyond. Public Affairs to present City marketing progress. FINANCIAL CONSIDERATION: None at this time. LEGAL REVIEW: None at this time. BOARD AND COMMITTEE ACTION: No action. STAFF RECOMMENDATION: Continue with deliverables as outlined in agreement. 15  CITY OF ROSWELL Finance Committee Meeting Roswell Convention Center 912 N. Main, Roswell, NM 88202 Thursday, April 1, 2021 at 9:00 a.m. ACTION REQUESTED: Consider approval of Resolution 21-XX to amend fiscal year ending June 30, 2021 approved budget. BACKGROUND: This is a housekeeping item. Due to DFA’s new reporting system (LGBMS), we are required to approve a budget amendment when increasing a revenue and offsetting expense line item. FINANCIAL CONSIDERATION: Revenues (Fund 2103) $7,529 and Expenses (various funds) $426,121. Fund 1101 (General Fund): $400,421 Fund 2103 (Library Grants Fund): Revenue $7,529 Fund 2690 (Restricted Donation Fund): $25,700 LEGAL REVIEW: Sent for Review. BOARD OR COMMITTEE ACTION: Resolution 21-XX: Discuss and consider recommendation to amend fiscal year ending June 30, 2021 approved budget . STAFF RECOMMENDATION: Approve Resolution 21-XX amending the FY2021 approved budget. 16  RESOLUTION 21-XX A RESOLUTION OF THE CITY OF ROSWELL, NEW MEXICO AMENDING THE BUDGET FOR THE FISCAL YEAR ENDING JUNE 30, 2021, BY INCREASING REVENUE AND OFFSETTING EXPENSES IN FIVE FUNDS. WHEREAS, the governing body of the City of Roswell, State of New Mexico, has previously approved a budget for the fiscal year 2020-2021, ending June 30, 2021; and WHEREAS, the City desires to amend said budget in the amount of $7,529 in revenues and $426,121 in expenses to various funds: • Fund 1101 (General Fund) expenses $400,421 o For Pond Project $180,053 o Cover personnel and cont. serv. costs $220,368 • Fund 2103 (Library Grants Fund) revenues $7,529 o Received additional money $7,529 • Fund 2690 (Restricted Donation Fund) expenses $25,700 o For Purchase of Zoo fencing $22,000 o For K-9 costs $3,700 WHEREAS, it is the majority opinion of the Governing Body that the proposed amended budget continues to meet fiscal requirements as currently determined for the fiscal year 2020-2021. NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL AS THE GOVERNING BODY OF THE CITY OF ROSWELL, NEW MEXICO, hereby adopts the budget adjustment hereinabove described and respectfully request approval for same from the Local Government Division of the Department of Finance and Administration, State of New Mexico. PASSED, ADOPTED, SIGNED, and APPROVED the 8th day of April 2021. CITY SEAL _____________________________ Dennis Kintigh, Mayor ATTEST: ______________________ Sharon Coll, City Clerk 17  ABSTRACT FINANCE COMMITTEE MEETING Thursday, April 1, 2021 9:00 AM Roswell Convention & Civic Center 912 N. Main St. Meeting Room A, Roswell, NM 88201 Resolution 21-XX Authorizing the Sale of Certain Surplus Personal Property ACTION REQUESTED: Consider recommending approval of Resolution 20-XX Authorizing the Sale of Certain Surplus Personal Property BACKGROUND: Initiated by: Robert Glenn This request covers old/obsolete equipment currently owned by the City. There are both auction and scrap items listed in Exhibit A FINANCIAL Since this is our first time with the online auction, it is hard to CONSIDERATION: determine how much revenue will be received. If there are no bids on the items, they will be recycled or disposed of in other approved manners. LEGAL REVIEW: This has been submitted for review. BOARD and/or The April 1, 2021 meeting of the Finance Committee will be the first COMMITTEE ACTION: consideration of this proposed resolution. STAFF Consider recommending approval of Resolution 20-XX Authorizing RECOMMENDATION: the Sale of Certain Surplus Personal Property 18  1 RESOLUTION 21-XX 2 3 A RESOLUTION AUTHORIZING THE SALE OF CERTAIN SURPLUS PERSONAL 4 PROPERTY 5 6 WHEREAS, the City is the owner of certain personal property, listed in Exhibit A to this 7 Resolution; and 8 9 WHEREAS, NMSA 1978 § 3-54-2, authorizes the City to sell personal property at public 10 or private sale; and 11 12 WHEREAS, the City has no use for the said personal property and wishes to sell the 13 property, pursuant to Section 3-54-2. 14 15 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL AS THE 16 GOVERNING BODY OF THE CITY OF ROSWELL, NEW MEXICO, that: 17 18 1. The City has no use for the personal property listed in Exhibit A. 19 20 2. Each item of personal property listed in Exhibit A, has a value of $2,500.00 or less, as 21 shown in the Exhibit, and may be sold at a public or private sale for cash without further 22 notice, as provided in in Section 3-54-2(A). 23 24 3. Sale of the personal property listed in Exhibit A is hereby authorized, pursuant to NMSA 25 1978 § 3-54-2. 26 27 PASSED, ADOPTED, SIGNED and APPROVED___ , . 28 29 CITY SEAL _____________________________ 30 Dennis Kintigh, Mayor 31 32 ATTEST: 33 34 35 ______________________ 36 Sharon Coll, City Clerk 37 19  FY 2021 Asset Disposal List for April 8, 2021 City Council EXHIBIT A Value $2,00 or less Computer Purchase Purchase Deprecated Auction Auction Selling Dept Removal Description Sanitized Cost Date Serial/Vin # Tag # Asset # Value Reserve Number Price 8 Water M&T Auction Ingersoll-Rand Air Compressor 30 Gal 1,662.00 03/31/99 30TC900717 City #1419 304 $0.00 9 Water M&T Auction Ingersoll-Rand Air Compressor 30 Gal 1,662.00 03/31/99 30TC902682 City #1408 306 $0.00 Water M&T Auction 23 - 3/4 inch Neptune meters 52.83 ea $50.00 Water M&T Auction 44 - 1 inch Neptune Meters 98.68 ea $90.00 Water M&T Auction 5 - 2 inch Neptune Meters 320.19 ea $300.00 Water M&T Auction 3 - 2 inch Neptune Strainers unknown $100.00 Water M&T Auction 1 - 3 inch Neptune Meter 709.89 $700.00 Water M&T Auction 5 - 3 inch Neptune Strainers unknown $100.00 Water M&T Auction 2 - 3 inch meter head Badger unknown $10.00 Water M&T Auction 4 - 4 inch Neptune turbo meters 1019.76 each $1,000.00 Water M&T Auction 3 - 4 inch Neptune Strainers unknown $100.00 Water M&T Auction 1 - 4 inch neptune compound meter 2,120.68 $2,000.00 2004 Tractor w/Aerator/Loader Model 300 with paddle airator 10 WWTP Auction 234,481.00 01/05/04 300B-035 City #362 6322 $0.00 Model AB36 Series 10RP27B1111X 11 WWTP Auction 2007 Mower Toro Riding Z Master 10,879.35 08/06/07 270000213 City #370 8014 $0.00 Animal Control Auction Camcorder 649.97 11/28/05 002848 7657 $0.00 Animal Control Auction Floor Buffer Machine 1,100.00 08/12/10 003535 9590 $0.00 Animal Control Auction Washing machine, Frigidaire white 649.95 11/09/15 4C53204466 004869 23062 Goulds Booster Pump ( Water Central Control Auction 800.00 07/01/05 9433 $0.00 Gun) Mdl #C55JXJ2C-4758 Water M&T Auction Metro Tech Metal Locator 863.78 08/12/07 880B042507023 003033 8079 $0.00 Water M&T Auction Tapping Machine w/STD 2,796.63 08/08/11 39235 B101 003744 12834 $0.00 Water M&T Auction Metro Tech Locator 810A Transmitter/Receiver 1,500.00 01/01/90 004715 14614 $0.00 Water M&T Auction Stihl TS-700 14" Cut Saw 1,168.81 11/09/15 180176202 004843 23133 $0.00 Water M&T Auction Stihl TS-700 14" Cut Saw 1,168.81 11/09/15 180176245 004845 23135 $0.00 Water M&T Auction File Card 6 Drawer 514.25 01/01/90 002140 2260 $0.00 $10.00 Water M&T Auction File Card 6 Drawer 514.25 01/01/90 002149 / 8273 2268 $0.00 $10.00 Water M&T Auction File Card 6 Drawer 514.25 01/01/90 002150 / 8742 2269 $0.00 $10.00 Water M&T Donate 6" Centrifugal Pump 12,985.00 07/01/89 857763 308 $0.00 $100.00 SCRAP ITEMS Central Control scrap Q Mark Heater Model # MUH0541 600.00 07/01/98 9483 $0.00 Police Scrap Emergency Equipment 3,470.84 04/02/07 7797-001 $0.00 Police Scrap TV Sony 62" 1,424.93 03/17/11 8041561 003665 9807 $0.00 20 FY 2021 Asset Disposal List for April 8, 2021 City Council EXHIBIT A Value $2,00 or less Computer Purchase Purchase Deprecated Auction Auction Selling Dept Removal Description Sanitized Cost Date Serial/Vin # Tag # Asset # Value Reserve Number Price Interview Recording System LX Police 6,658.20 10/18/13 5125 004513 14285 $0.00 Scrap Digital Legal Tek Interview Recording System LX Police 6,658.20 10/18/13 5132 004514 14286 $0.00 Scrap Digital Legal Tek Police Scrap Toshiba Laptop L755-S5158 549.99 04/09/12 2C269924W 004039 13277 $0.00 21