Parks & Recreation Commission

PARKSAND RECREATIONCOMMISSION MEETING MINUTES August 27,2012 Commission Members Present: Bob Edwards James Edwards Sarah McArthur Mandy Owens Dwain Brown Jim Waldrip Commission Members Absent: Mike Draeger Staff Present: Kim Elliott Elaine Mayfield Diane Potter Barbara Patterson Bob Edwards, Commission Chair, called the Parks and Recreation Commission meeting to order at 6:00 pm in the Parks and Recreation meeting room. The minutes and agenda were accepted. Tommy Dow of the Roswell Radio Club attended the meeting to inquire as to what additional is needed for the Club to get a lease on the old rock building in Cahoon Park that they have been utilizing. The department will check into the electric bill on the Parks building they are leasing half of the building. All that is needed is for the Club to sit down and work out the details with the Attorney before it is passed along to the City Council for approval. Tom Kumerlee a citizen would like to know the procedure to name a portion of softball complex after Charlie McVey. Mr. Elliott will get him the information. O.L. Adcock a Roswell citizen had a complaint about the Toyota vehicle that was bid. He didn't think the process was fair for other local vendors. It was determined that his questions were not pertinent to this Commission and he was referred to purchasing and/or City Hall. The Commission discussed the front footage fee funding. Mr. Elliott was seeking input on what is appropriate and not appropriate to purchase with the front footage fees. Ms. Patterson had a draft ordinance change for the Commission to review and said she could look at providing some wording options for the next meeting. The main discussion centered around the development of or the acquisition of a park; whether or not the park is a new park or an existing park property; and should infrastructure be included. The current fund can only be used for acquisition of the property, but not development so discussion was held about a suitable percentage to be used in the fund for acquisition and/or development. Ms. Patterson brought drafts of an ordinance for glass in the City parks. A lengthy discussion ensued, which consisted of discussing the merits of a separate ordinance or does it fall under the current ordinance. The Commission also discussed the enforceability of a glass ordinance. The issue will be passed along to the Committee. -More- Parksand Recreation Commission 8-27-2012 Cont. PageTwo Another letter will be sent to the Mayor regarding the Tree Ordinance since a response had not been received concerning the first request. Parks Maintenance will address the tree roots that are buckling the Trail surface. Mr. Elliott handed out current fence project options for the Golf Course and the Dog Park. The option that the department would like to go with is the 1300ft of 6ft green poly-coated fence, which was originally going to be placed on Riverside at the Golf Course. The reason that this fencing is available is because wrought iron fencing was placed there instead. There is approximately $10,000 in the budget to purchase fencing for the Dog Park at the Wool Bowl. The Golf Course has an unencumbered amount of approximately $7000. The existing needs, are to replace the short fence along the alley to the east of the Pro Shop and behind Wyoming St, add fencing around the parking lot of the Golf Course or add fencing around the Golf Course Pro Shop to secure the Golf Course entry. The fourth need is to add fencing around the new Dog Park area at the Wool Bowl. The fencing that is at the Golf Course is almost exactly what is needed for the Dog Park. Mr. Elliott did speak to Mr. Fry and he did say that it would be possible to make the trade in the budget, if the trade needed to be made in the budget. This issue will also be passed over to the Parks and Recreation Committee for consideration. There was no unfinished business or new business. The next meeting was set for September 24, 2012 and the meeting adjourned at 7:00pm.