Parks & Recreation Commission

PARKS AND RECREATION COMMISSION MEETING MINUTES JULY 29,2013 Commission Members Present: Bob Edwards, Mandy Owens, Dwain Brown, Jane Ann Oldrup, Jim Waldrip Others Present: Elaine Mayfield, Jared Kallunki, The meeting was called to order at 6:00 pm at the Parks and Recreation office. Jane Ann approved the agenda Mandy seconded. No previous minutes. Minutes were taken by Elaine Mayfield. Number five on the agenda: Fencing at Stiles Field. Fence is up but not wide enough. Will be reassessing the fencing needs. Parks painted over confusing arrows on the bike trail, put up by Sr. Olympics, ie "10K" was painted on the trail surface. Jane Ann remarked on the lack of use of the horseshoe courts. Number six on the agenda: Report on Directors Search. The first guy they interviewed declined the position and went to Ruidoso. The second guy asked for an extension and then turned down the position. They are now going to re-open the position. Number seven on the agenda. Staff Reports. A). Update on Stiles Field- Fencing & Parking. James reported he is satisfied. B). Girls Soccer Complex. The Women's softball league had a tournament; the field needs more work but went well. Bob said there were trailers/campers parked on dirt area inside the fence. Also kids hitting fence with balls; need signs saying "no pepper", also need better wording on "play only" sign. Elaine said there were lots of people from the tournament that went to the Zoo. C). Alcohol Permit for City. The Committee asked the Commission to consider and make recommended action. This entails a liquor license for the City to use at facilities and ballpark events. Bob suggested members attend the next Committee meeting, Monday, August 5, 2013 at 5:30pm to find out what this entails. Jared read regulations on government liquor license, Statute 60-6A-IO. D). Sound System for Parks and Recreation. The P & R Committee is suggesting the City buy a sound system for events instead of renting one each time. Bob said this may be something for new director to direct. Dwain moved we make recommendation for sound system to be moved to Recreation Committee to begin researching costs on suitable sound system. Mandy seconded; it was approved. E). Signage for Nancy Lopez Golf Course. The Committee asked for action on new entry signs at Nancy Lopez Golf Course. There was a discussion of costs. James said he remembers that it was said "at no cost to City", and that the Hispano Chamber and Steve Smith might contribute. James moved the committee recommended the City pursue outside donations or state and federal grants to pay for sign and to get bids on costs. Dwain seconded; it was approved. Number eight on the agenda: Unfinished business. Jim said the superintendent Mr. Burris, asked him to work with the Planetarium as the director has been ill and won't be back for a while. He gave a brief history on the Planetarium built in 1968 by Don Anderson. Jim gave four shows during the UFO Festival July 5th and 6th and had 497 attendees. Jim Waldrip was director of the Planetarium for the first 25 years. Number nine on the agenda: New Business. James said East Side Little League want to take over the field at Melendez Park so they can maintain it as other leagues have their own field that they maintain. Bob said we can put it on the next month agenda and invite representatives. The next meeting date is August 26, 2013. Jane Ann made the motion to adjourn. Mandy seconded; motion was approved.