Parks & Recreation Commission

Parks and Recreation Commission Minutes Monday January 26, 2015 I. Call to order Chair, Bob Edwards, called the January 26, 2015 meeting to order at 6:01pm. II. In Attendance The following were present: Members: Bob Edwards, James Edwards, Mandy Owens, JaneAnn Oldrup, Jim Waldrip, and Barry Mathison Staff: Tim Williams Parks and Recreation Director, Lisa Rosales Clerical Assistant, Elaine Mayfield Zoo Superintendent, Mike Ramey Parks Supervisor, and Damian Cheatem Sports and Technology Supervisor. Guest: Ellie Fletcher, B.L Fletcher, and Larry Connolly III. Agenda Approval JaneAnn Oldrup made a motion, seconded by James Edwards, to approve the agenda as presented. All were in favor, motion carried, the January 26, 2015 agenda was approved. IV. Minute Approval Barry Mathison made a motion, seconded by JaneAnn Oldrup, to approve the November minutes as presented, all were in favor, motion carried, the November 24, 2015 minutes were approved. V. Discussion on Trail Upkeep  Tim Williams stated Parks and Recreation has some funds to fix up hazardous areas of the Spring River trail. The first area to fix is the bridge where Spring River crosses over into the Bird Sanctuary. The Spring River Trail also Has areas where the trail is uprooted. Ken Smith will get bids for fixing the trail. Parks and Recreation will now take care of the entire City’s green space. VI. Update on Recreation Trail Program Tim Williams referred to a map of the Trails. Jerry Janow submitted an application to New Mexico DOT for Trail extension in the amount of $530,000. The City has to pay for it upfront and then the City will send in the application for reimbursement. Tim Williams would like to name part of the Trail Jane Batson Trail. Strata Corporation has donated $30,000 toward the Trail project. VII. Fee Schedule Mr. Williams handed out a draft 2015 Fee schedule with some changes, Mr. Williams requested the Commissioners to take some time to look it over and get with him for any questions. James Edwards requested Mr. Williams start the new Fee Schedule at the beginning of the year so all leagues start at the same time. VIII. Parks and Recreation Presentation ideas for Council Mr. Williams has been asked to do a presentation for the City Council meeting and has asked the Parks and Recreation Commissioners if they had anything they would like to have put in the presentation. Mr. Williams mentioned that the February City Council meeting will be at the Museum in the Bassett Center. . IX. Staff Updates A. Yucca Recreation Center - Damian Cheatem Damian Cheatem stated that he is now working at the Yucca Recreation Center, he has made staff schedule adjustments to run the center more efficient. He has made changes to the front to make it more usable and welcoming. Damian is also working to add more youth and adult leagues. B. Changes at South Park Cemetery About a month ago Tim Williams was put over the Cemetery. The Sexton has been moved over to the Parks and Recreation office. The Cemetery has been using Excel for the record keeping; Mr. Williams is looking into some new software. C. Summer in the park ideas Mr. Williams stated that the Recreation Department is going to do summer activities in the Parks in hopes to reach more children. The department is looking into Carpenter Park to start the program, and will be asking others to team up with the department such as the Zoo, Police, Fire, Library and others. D. South Main cleanup & tree removal – Mike Ramey Mike Ramey stated that the Parks Department Golf Course, Zoo, Cemetery, and Recreation have teamed up to help clean up. The clean-up crew has finished the west side of Main St. and is working on the East side of the street and will then go up the median. E. Mid-year budget request Mid-year the departments put in what they need such as employees, projects. The Parks and Recreation put in the request for Aerator at Golf Course, re-installment of water lines and irrigation valves through Melendez park, xeriscaping at Boys and  Girls Club, Forklift for Parks, and a Portable vector that is made by Ditch Witch this will bypass the locates which can take 48 hours. F. Youth sports group Mr. Williams would like to get all the youth sports groups together and work together to be more responsible for the fields. G. Keep Roswell Beautiful Keep Roswell Beautiful is a nonprofit 501C 3 however they are not in good standings. The Department is looking at how much the fees and penalties are going to be. This group will be volunteers. X. Other Business Community Comments B.L Fletcher (Cookie) He noticed a drop in Golf last year and would like to know what the percentage of Golfers Roswell has. Jim Waldrip shred 2 publications a written article and a book by Toby Smith Bush League Boys. XI. Unfinished Business None XII. Consider & Set Date for Next Meeting The next Parks and Recreation Commission meeting was scheduled for February 23, 2015 pm at 6:00 pm.