Parks & Recreation Commission

MINUTES OF THE PARKS AND RECREATION COMMISSION May 15, 2017 REGULAR MEETING 6:00 PM. Call to Order Acting Chair Mandy Owens, called the May 15, 2017 meeting to order at 6:02 pm. The following were present: Members: Vice-Chair Mandy Owens, James Edwards, JaneAnn Oldrup, Barry Mathison, Becky Joyce and Meagan Sanders. Staff present: Tim Williams, Director of Parks and Recreation, Laurie Jerge, Parks and Recreation Superintendent, Lisa Rosales, Administrative Assistant, Bill Morris, Planning and Zoning, Merideth Hildreth, Planning and Zoning and Sara Hall, Recreation Leader. Others Present: Larry Connelly APPROVAL OF AGENDA JaneAnn Oldrup made a motion, seconded by James Edwards, to approve the agenda as presented. A voice vote was unanimous and the motion passed, the May 15, 2017 agenda was approved. APPROVAL OF MINUTES JaneAnn Oldrup made a motion, seconded by Barry Mathison, to approve the minutes of the January 23, 2017 meeting. A voice vote was unanimous and the January 23, 2017 minutes were approved. ACTION ITEMS 2. Discussion and Approval of Cell Tower at Noon Optimist Park- Joe Wright Joe Wright was unable to attend the meeting, Bill Morris spoke on behalf of Mr. Wright and informed the Commission that the plans for the Cell tower have been changed. The new location to consider will be located on site with the new Recreation Center facility. Mr. Morris will present the new information at the June 19, 2017 meeting. 3. Election of Commission Chair JaneAnn made a motion, seconded by James Edwards, to nominate Mandy Owens as the new Parks and Recreation Commission Chair. A voice vote was unanimous and Mandy Owens accepted the position as Commission Chair. 4. Election of Vice Chair JaneAnn made a motion, seconded by James Edwards, to nominate Becky Joyce as the new Parks and Recreation vice Commission Chair. Mandy Owens made a motion, seconded by Barry Mathison, to nominate JaneAnn Oldrup as the new Parks and Recreation vice Commission Chair. A voice vote was held 2 in favor for Becky Joyce and 4 in favor for JaneAnn Oldrup. JaneAnn accepted the position as Vice Commission Chair. NON-ACTION ITEMS 5. Discussion on Race for the Zoo- Sara Hall Sara Hall stated the race was a success with 87 registered. Participants expressed gratitude for the staff using a sound system to explain the course. Next race will be the Alien Chase. 6. Report of Cinco de Mayo-Laurie Jerge Laurie stated that the event was a success. Tim Williams kept track of the event attendance and reported 20,000 people attended. Laurie stated this year had one of the biggest turnouts. 7. Report on Roswell Games- Damian Cheatem Damian Cheatem was unable to attend the meeting, Laurie Jerge reported on his behalf. Laurie Jerge reported that this year went great. There were 600 kids registered for the meet. This year the private schools also competed. 8. Staff Update- Tim Williams Mr. Williams stated that the department is currently recruiting for a Recreation Supervisor to fill Sheila McKnight’s position. Sheila was in charge of the Adult Center. Mr. Williams also stated that June 1, 2017 will be his last day with the City and is moving to Idaho. 9. Discussion on Liaison for the General Service Committee- Tim Williams Mr. Williams stated he thought it would be a great idea if Commission Members started attending the General Service Committee Meeting. Barry Mathison expressed his interest in attending those meetings. 10. Directors Report- Tim Williams Mr. Williams stated that the summer is in full swing, the Spring River Park and Zoo has unveiled a new exhibit for the kids to play on and donation containers have been installed. The Parks department has starting replacing irrigation throughout parks and the Cemetery roads are being repaved. OTHER BUSINESS JaneAnn requested an update on the Golf RFP. Mr. Williams stated that City Council voted not to accept Kemper Sports which means the Golf RFP has to be closed and reopened. James Edwards asked when a league has a lease for the fields does the Parks and Recreation Department get a percent of the rentals the league charges its travel teams to practice on the field, Mr. Williams said yes they should be reporting and paying for those rentals. PUBLIC COMMENTS Merideth Hildreth from Planning and Zoning handed out a summary for a zone change that is taking place by the Spring River Park and Zoo. Larry Connelly thanked Tim Williams for his service with the department and mentioned he loves the new signs being put up at the parks. ADJOURN Next meeting will be June 19, 2017. James Edwards made a motion, seconded by Barry Mathison to adjourn, all were in favor, meeting adjourned at 7:18 pm.