Parks & Recreation Commission

ROSWELL PARKS AND RECREATION COMMISSION Monday, August 15, 2022 at 5:30 p.m. Parks Administration Office 1101 W. 4th St., Roswell, NM Commission Chair: James Edwards Vice Chair: Maegan Sanders Members: Becky Joyce, Becky Robertson, Jeneva Dearing-Martinez, Laurie Dudek, and Daniel L. Sanchez Staff Coordinator: Jim Burress, Special Services Director A. Call to Order B. Roll Call C. Approval of the Agenda D. Approval of the Minutes 1. Consider approval of June 20, 2022 meeting minutes E. Regular Items (Action Items) 2. (none) F. Non-Action Items 3. Guest Speaker Kathy Lay regarding the Volunteer Value Program 4. Proposed usage of SB1 Grant funds at the Adult Center (Colette Hall) 5. Report on Recreation & Aquatic Center (Colette Hall) 6. Report on Zoo (John Wright) 7. Report on Parks Department (Jim Burress) G. Other Business 8. Public comments Next Meeting: September 19, 2022 Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 22-14. NOTICE OF POTENTIAL QUORUM – A quorum of the City Council may or may not attend, but there will not be debate by the City Council, and no action will be taken. If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575-624-6700 at least one week prior to the meeting or as soon as possible. Public documents, including the agenda and minutes, can be provided in various accessible formats. Please contact the City Clerk at 575-624-6700 if a summary or other type of accessible format is needed. Printed and posted: Friday, August 12, 2022 TO ATTEND THE PARKS & RECREATION COMMISSION MEETING BY GoToMeeting on: Monday, August 15, 2022, 5:30 PM –7:30 PM (MDT) Please join the meeting from your computer, tablet or smartphone: https://global.gotomeeting.com/join/349450125 You can also dial-in using your phone: United States = 1-571-317-3112 Access Code: 349-450-125 New to GoToMeeting? Get the app now and be ready when your first meeting starts: https://global.gotomeeting.com/install/349450125 Help Desk: 575-500-0587  MINUTES OF THE PARKS AND RECREATION COMMISSION Parks Administration Office 1101 W. 4th St. June 20, 2022 5:30 PM A. CALL TO ORDER Chair Jane Ann Oldrup called the June 20, 2022 meeting to order at 5:30 p.m. B. ROLL CALL The following Members were present: Jane Ann Oldrup, Becky Robertson, Laurie Dudek, Jeneva Dearing-Martinez, and Daniel L. Sanchez. Member Maegan Sanders attended the meeting via GoToMeeting. Members Barry Mathison, Becky Joyce, and James Edwards were absent. Staff present: Jim Burress, Special Services Director; Colette Hall, Recreation Director; and Sharene Brooks, Parks Administrative Assistant, Sr. Guests present: Councilor Juan Oropesa and Corrine Oropesa. Guest Vicki Burress attended via GoToMeeting. C. APPROVAL OF AGENDA – Member Dudek motioned to approve the agenda, Member Sanchez seconded; a voice vote was unanimous, the motion passed with Member Sanders participating via GoToMeeting, and Members Mathison, Joyce, and Edwards being absent. D.1. APPROVAL OF THE MINUTES -- Member Robertson motioned to approve the minutes of the March 21, 2022 meeting, Member Dudek seconded; a voice vote was unanimous, the motion passed with Member Sanders participating via GoToMeeting, and Members Mathison, Joyce, and Edwards being absent. D.2. APPROVAL OF THE MINUTES -- Member Dearing-Martinez motioned to approve the minutes of the May 16, 2022 meeting, Member Dudek seconded; a voice vote was unanimous, the motion passed with Member Sanders participating via GoToMeeting, and Members Mathison, Joyce, and Edwards being absent. E. REGULAR ITEMS (ACTION ITEMS) 3. Introduce New Commission Members and Vote on New Commission Chair and Vice Chair Positions. New members Daniel L. Sanchez, Jeneva Dearing-Martinez, and Laurie Dudek were introduced, with each providing a brief personal summary. Member James Edwards joined the meeting at 5:37 p.m. The Chair and Vice Chair open positions were discussed. Member Robertson made a motion to elect Member Edwards as new Chair for the Commission and Member Sanders 1 as Vice Chair; Member Dearing-Martinez seconded; a voice vote was unanimous, the motion passed with Member Sanders participating via GoToMeeting, and Members Mathison and Joyce being absent. F. NON-ACTION ITEMS 4. Report on Recreation and Aquatics Center. Director Hall gave the Recreation report. Member Oldrup commented on how great she thought the program insert was that had been included in the newspaper. Director Hall provided revenue and attendance numbers for May. They had been working on making communication better between the Center, coaches, and parents by utilizing the Game Changer App. They were now fully staffed with lifeguards. The Mother/Son Dodge Ball Tournament did not do that well. Member Sanders provided information about a dodge ball tournament in Farmington that she had previously participated in. The Aquatic Center had 27 field trips come through for end-of-school activities. Painting had been done at the Hospitality Room at the Adult Center. The Center would be trying the Super Kids Triathlon again in September. The Alien Chase had been scheduled for July 2nd with 100 people already registered. July is National Parks & Rec month, they would have activities scheduled. Member Sanchez asked about the Hike It & Spike It event, which would be going under the direction of the Public Affairs Department. Director Hall would like to start a corn hole tournament utilizing the Adult Center. 5. Report on Zoo. (Director Wright not present for meeting) 6. Report on Parks Department. Director Burress gave the Parks report. He gave the status of tennis/pickle ball courts. All six courts were to be striped for pickle ball, but only two were done due to a miscommunication issue. The Golf Course was doing fantastic. They had started Taco Tuesday Tournaments. New golf carts had been ordered, but would need to go to City Council. Once the colors and textures were picked for the All-Inclusive Playground, the contractor would start ordering. The Carpenter Park Project would be complete when two additional shade covers/grills/trash cans had been installed. 7. Explore Future Goals. Director Burress commented on: needing to ask the people that live here what they want, the need to keep going with the trail system, plans for the bird sanctuary, and the installation of two new book libraries. G. OTHER BUSINESS 8. Public Comments. (none) Director Burress had additional comments to make regarding the Walk for Hope event. Member Dearing-Martinez provided input regarding the event. Member Dudek inquired if fees were what was trying to get waived for the event. Councilor Oropesa commented on the City’s mindset of the need to make money. Further discussion continued as to various City fees. Director Hall requested that the issues be discussed at a future meeting. Member Edwards brought up old General Services minutes he had reviewed that indicated that the Commission had not gotten back to them regarding fees. Councilor Oropesa invited the 2 Commission Members to attend the General Services meetings to address issues. He advised them on how the process was supposed to be working as the Commission was an advisory committee. H. ADJOURN Member Edwards motioned to adjourn the meeting, Member Dudek seconded; a voice vote was unanimous, the motion passed with Member Sanders participating via GoToMeeting, and Members Mathison and Joyce being absent. The meeting ended at 6:21 p.m. Next Commission meeting: July 18, 2022 at 5:30 p.m. 3  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Meeting Item No. Meeting Date: Monday, July 18, 2022 COMMITTEE: Parks and Recreation Commission CONTACT: Jim Burress CHAIR: James Edwards ACTION REQUESTED: Information only. BACKGROUND: Initiated by: Colette Hall, Recreation Director On April 8, 2022 the state legislator approved the SB1 Grant which includes: “$50,000 to expand programs and services at the Roswell Adult Center.” The Recreation Department would like to use this money to improve the fitness room at the Adult Center with 18 pieces of new commercial-grade equipment. The current condition of the equipment is not commercial grade and old. The equipment selected has a lot of benefits for the senior community. Treadmills, stationary bikes, free weights, and ellipticals are all suited towards providing seniors with an active lifestyle that can help prevent falls and injuries while improving muscle and bone strength for improved balance. The Recreation Center staff will use this new equipment to enhance programming at the Adult Center. Since group fitness class participation has been increasing, we plan to capitalize on this opportunity. Personal training, strength training, and nutritional classes are a few new opportunities that we plan to explore. With new commercial-grade equipment, the programming possibilities are endless! FINANCIAL CONSIDERATION: The financial cost of this will be approximately $50,000. The SB1 grant will provide the City of Roswell with this revenue to cover the expense. LEGAL REVIEW: No legal consideration needed. BOARD AND COMMITTEE ACTION: Information only. STAFF RECOMMENDATION: Information only. ATTACHMENTS  June 2022 Recreation Monthly Report COMPARISONS 2022 June 2021 June 2022 YTD 2021 YTD Revenue $92,553 $65,398 $502,643 $175,590 Attendance 11,810 2,541 84,258 22,192 Highlights REVENUE Recreation CONTRIBUTORS  Memberships sold: 139 Pool Admissions $27,837  Highest revenue month in FY 2022 Concessions $26,243 Pool Memberships $17,491 Roswell Recreation Center  Adult Basketball League: 12 teams Recreation Rentals $6,060  Birthday party reservations: 22 Pool Programs $4,126  Online park permits: 10 Recreation Admissions $3,257  Summer camp program filled up with 40 kids Recreation Sports $2,658 per week, 3 weeks total for June, waitlisted Recreation Programs $1,677 children are being added were possible Recreation Memberships $1,465  Super Kids Triathlon was rescheduled to September 1 Adult Center Rentals $1,261 Adult Center Programs $373 Roswell Aquatic Center Merchandise/retail store $57  The outdoor pool is being utilized by the youth camp programs Adult Center Admission $48  Swim lessons are waitlisted until September, currently recruiting and training new swim instructors  Water fitness classes participation is increasing  3 lifeguard classes were offered and participants have been hired to work at the Aquatics Center, the base pool, the Elk’s pool, and Linda Vista Roswell Adult Center  June Attendance: 613  Group fitness attendance is slowly increasing Facility Maintenance/Projects  Adult Center group fitness room is nearing completion, awaiting new flooring and mounted mirrors  Adult Center Hospitality room is 50% completed, working next in the kitchen area Upcoming Events  July 2: Alien Chase  July 11: Free Swim Day  July 23: Movie at the Park  July 29: Backyard Recipe Exchange  July 29: Trivia Night “All things Disney”  August 19: Picnic at the Pool  August 26: End of Summer Dance Intro to Soccer Summer Camp at the Pool Matinee Magic  July 2022 Recreation Monthly Report COMPARISONS 2022 July 2021 July 2022 YTD 2021 YTD Revenue $73,568 $64,659 $73,568 $64,659 Attendance 9,793 6,148 9,973 6,148 Highlights REVENUE Recreation CONTRIBUTORS • Memberships sold: 119 Pool Admissions $ 23,463 • The mayor presented a proclamation to Parks Concessions $ 20,913 and Recreation at the July City Council Pool Memberships $ 11,791 meeting. Recreation Rentals $ 4,022 • Over 300 participated in this year’s Alien Chase 5k race. Recreation Admissions $ 3,745 • Approximately 65 attended the outdoor Recreation Sports $ 3,192 movie event. Recreation Programs $ 2,764 Pool Programs $ 1,541 Roswell Recreation Center Recreation Memberships $ 1,474 • Adult Basketball League: 14 teams Adult Center Rentals $ 400 • Birthday party reservations: 16 Adult Center Admission $ 132 • Online park permits: 7 Merchandise/retail store $ 81 • Summer camp programs served 208 kids through four weeks of camp in July. Adult Center Programs $ 51 Roswell Aquatic Center • Outdoor pool rentals: 7 • Three new swim instructors have been trained. The plan is to include more lessons to our offerings • The outdoor pool continued to be utilized by summer camp programs. • An end of summer party was held with 2 elementary schools and a daycare • The first ever Jr Lifeguard camp was held. All participants received a First Aid/CPR certification. Roswell Adult Center • June Attendance: 638 • 6 teams participated in the Disney-themed trivia night • Beginning September 1, operating hours will be adjusted in order to be open later twice a week and be open on Saturday mornings. Facility Maintenance/Projects • Adult Center group fitness room is delayed by approximately 20 days for flooring materials. • Adult Center Hospitality room is 50% completed, working next in the kitchen area Upcoming Events • August 20: Picnic at the Pool • August 26: End of Summer Dance • September 2: Glow Dance Party • September 3: 3v3 Basketball Tournament • September 4: Glow Pool Party • September 5: Glow Dodgeball • September 10: All Pockets Pool Tournament • September 17: Indoor Broom Hockey • September 24: Skate Park Competition Trivia Night Jr. Lifeguard Camp Movie at the Park  SPECIAL SERVICES DEPARTMENT JUNE 2022 DEPARTMENT INFO • Acreage maintained: 210 • Staffing: 10 Full-time SERVICES • Number of Casket Burials 14 • Number of Cremation Burials 10 • Veteran’s Cemetery Casket Burials 4 • Veteran’s Cemetery Cremation Burials 2 TOTAL SERVICES 29 TOTAL REVENUE AS OF June 30, 2022 $ 31,480.00 SPECIFIC/ROUTINE MAINTENANCE • Dug, set-up, covered, and tamped for all services during the month • Installed two headstones at General Douglas McBride Veteran’s Cemetery • Continued completion of work orders • Levelled graves between services and maintenance • Installed 14 plaques at the Veteran’s Cemetery • Continued usual mowing and trimming Submitted by: Ruben Esquivel South Park Cemetery Superintendent Approved by: Jim Burress Special Services Director  SPECIAL SERVICES DEPARTMENT JULY 2022 DEPARTMENT INFO • Acreage maintained: 210 • Staffing: 10 Full-time SERVICES • Number of Casket Burials 18 • Number of Cremation Burials 11 • Veteran’s Cemetery Casket Burials 2 • Veteran’s Cemetery Cremation Burials 0 TOTAL SERVICES 31 TOTAL REVENUE AS OF July 31, 2022 $33,220.00 SPECIFIC / ROUTINE MAINTENANCE • Dug, set-up, covered, and tamped for all services during the month • Installed two upright stones at General Douglas McBride Veteran’s Cemetery • Two 3” valves replaced on irrigation system (Sections 35 & 36) • Levelled graves between services and maintenance • Mulched 12 new planted trees • Continued daily mowing and trimming Submitted by: Ruben Esquivel South Park Cemetery Superintendent Approved by: Jim Burress Special Services Director  SPECIAL SERVICES DEPARTMENT JUNE 2022 DEPARTMENT INFO • Acreage maintained: 685 • Staffing: 26 Full-time 0 Part-time o Short 1 during the month of June ROUTINE MAINTENANCE • Mowed grass on City properties as needed • Upkeep irrigation in parks and sports complexes • Sprayed weeds • Cleaned-out Sunken Garden • Gopher control within complexes and parks • Trash pick-up • Continual graffiti removal on trails, below grades, play equipment, and trees at the parks SPECIFIC MAINTENANCE • Removed fence at DeBremond stadium • Worked on locks for Fire Station training room • Painted Skate Park • Installed trash receptacle at basketball courts • Installed “No Parking” signs at Special Events • Planted 14 trees at Delta West Park and install irrigation • Planted 2 trees at Tierra Berrenda Park • Moved benches on Main St. for Transit • Installed doggie station at Carver Park • Installed “No Parking” signs at Carver Park • Repaired brick on 5th & Main St. • Power washed sidewalks on Main St. • Removed Lacebark Elm tree at Civic Center • Moved flower pots and trash cans on Main St. Submitted by: Rudy Chavez Parks Superintendent Approved by: Jim Burress Special Services Director  SPECIAL SERVICES DEPARTMENT JULY 2022 DEPARTMENT INFO • Acreage maintained: 685 • Staffing: 26 Full-time • 0 Part-time • Short 1 during the month of July ROUTINE MAINTENANCE • Mowed grass on City properties as needed • Upkeep on irrigation in parks and sports complexes • Sprayed weeds • Cleaned-out Sunken Garden • Gopher control within complexes and parks • Trash pick-up • Continual graffiti removal on trails, below grades, play equipment, and trees at the parks SPECIFIC MAINTENANCE / PROJECTS • Installed concrete tables at Altrusa Park • Built two new bleachers at Noon Optimist • Cut trees down at Del Norte Park • Swept all walking trails • Added mulch to five different parks • Repaired fence at Asa Guffey Park • Worked before/during/after 4th of July events o Put up temporary fencing o Set-up barricades and set-out trash cans o Set-up stage o Helped with the breakdown of events o Retrieved and returned stored items for Public Affairs • Brick work done at Pioneer Plaza • Changed-out hydraulic hose on 580 mower (2.5 hour project) • Changed light bulbs at Men’s Softball Fields • Picked-up overflowing trash dumped at Recreation Center • Put out trash can fire caused by cigarette butts at one of the parks • Various equipment maintenance o Changing oil o Sharpening blades o Greasing zero turn mowers and 580’s Submitted by: Rudy Chavez Parks Superintendent Approved by: Jim Burress Special Services Director  SPECIAL SERVICES DEPARTMENT JUNE 2022 HIGHLIGHTS - PRO SHOP • Scheduled two Outside Tournaments o Alien City Classic (DOT) – September 10th o 911 1st Responders – September 3rd • Hosted the Roswell Independent School District League every Thursday at 5 p.m. • Continued opening accounts with Merchandise Vendors • Continued to receive Pro Shop merchandise • Worked on end of FY22 inventory JUNE REVENUES – PRO SHOP Subtotal Category Qty Subtotal w/ Cost Profit Discounts Alcohol / Beer 1105 $4,498.50 $4,498.50 $1,256.17 $3,242.33 Alcohol / Liquor 266 $1,274.00 $1,274.00 $183.89 $1,090.11 Food and Beverage / 1316 $2,159.00 $2,159.00 $561.19 $1,597.81 Drinks Food and Beverage / 790 $1,226.76 $1,226.76 $420.17 $806.59 Snacks Golf / Green Fees 2864 $25,339.70 $25,339.70 $0.00 $25,339.70 Golf / Memberships 38 $7,571.00 $7,571.00 $0.00 $7,571.00 Golf / Services 2 $70.00 $70.00 $0.00 $70.00 Golf Carts 2503 $27,920.50 $27,920.50 $0.00 $27,920.50 Merchandise / 59 $702.00 $702.00 $350.95 $351.05 Accessories Merchandise / Apparel 1 $47.00 $47.00 $37.00 $10.00 Merchandise / Clubs 2 $420.32 $420.32 $337.00 $83.32 Merchandise / Footwear 1 $17.00 $17.00 $8.00 $9.00 Merchandise / Gloves 29 $580.00 $580.00 $226.80 $353.20 Merchandise / Golf Balls 164 $1,268.00 $1,268.00 $714.64 $553.36 Merchandise / Headwear 17 $508.00 $508.00 $174.00 $334.00 Range Balls 574 $3,010.00 $3,010.00 $0.00 $3,010.00 JUNE $76,611.78 $4,269.81 $72,341.97 GOLF MAINTENANCE – ROUTINE/SPECIFIC • Cut cups 10 times • Moved tee markers • Dumped trash • Mowed greens 7 days a week • Mowed fairways, collars, approaches and tees twice a week • Mowed roughs continuously Monday through Friday • Sprayed greens with growth regulator on the 14th (Oskie) and 20th, 27th (Anuew) • Sprayed greens with Nematicide, Fungicide, Wetting Agent on the 1st • Fertilized fairways, tees, roughs and Cielo Grande competition fields with ammonium sulfate on the 7th (17 tons) • Repaired water leak on 2” water lines on #1 and #16 • Replaced 6 irrigation heads • Replaced 40 nozzles on irrigation heads • Fertilized greens on the 2nd and 21st • Sprayed fairways and tees with growth regulator on the 16th (25 acres) • Sprayed greens with fungicide on the 28th • Spot-sprayed fairways and tees to control goose grass on the 29th • Spot-sprayed fairways and tees to control khaki weed and knot weed on the 30th • Repaired and sharpened two cutting units for the fairway mower Submitted by: Eric Chavez Golf Course Manager Approved by: Jim Burress Special Services Director  SPECIAL SERVICES DEPARTMENT JULY 2022 HIGHLIGHTS - PRO SHOP • Hosted the Los Cerritos Taco Tuesday Scramble – every Tuesday @ 5:30 p.m. • Hosted the UFO Festival Glow Golf Tournament • Scheduled a Glow Golf Event for August 6th • Continued to receive Pro Shop merchandise • Additional Purchase Orders created for merchandise/food/beverages JULY REVENUES - PRO SHOP Subtotal Category Qty Subtotal w/ Cost Profit Discounts Non-Item (Pro Shop Merchandise Gift Cards) 24 $0.00 $0.00 $0.00 $0.00 Alcohol / Beer 1722 $7,048.00 $7,048.00 $1,884.59 $5,163.41 Alcohol / Liquor 598 $2,755.00 $2,755.00 $689.71 $2,065.29 Food and Beverage / Drinks 1846 $2,894.00 $2,894.00 $750.62 $2,143.38 Food and Beverage / Snacks 788 $1,242.24 $1,242.24 $469.97 $772.27 Golf / Green Fees 2931 $25,370.15 $25,370.15 $0.00 $25,370.15 Golf / Memberships 31 $6,778.00 $6,778.00 $0.00 $6,778.00 Golf Carts 2531 $29,018.00 $29,018.00 $0.00 $29,018.00 Merchandise / Accessories 83 $1,024.00 $1,024.00 $529.06 $494.94 Merchandise / Apparel 3 $119.00 $119.00 $60.00 $59.00 Merchandise / Clubs 4 $1,140.00 $1,140.00 $850.00 $290.00 Merchandise / Footwear 1 $100.00 $100.00 $54.00 $46.00 Merchandise / Gloves 37 $740.00 $740.00 $388.80 $351.20 Merchandise / Golf Balls 234 $2,084.00 $2,084.00 $1,223.75 $860.25 Merchandise / Headwear 28 $785.50 $785.50 $415.00 $370.50 Range Balls 556 $2,914.00 $2,914.00 $0.00 $2,914.00 JULY $84,011.89 $7,315.50 $76,696.39 GOLF MAINTENANCE - ROUTINE / SPECIFIC • Cut cups 10 times • Moved tee markers • Dumped trash • Mowed greens 7 days a week • Mowed fairways, collars, approaches and tees twice a week • Mowed roughs continuously Monday through Friday • Sprayed greens with growth regulator on the 5th, 14th, 22nd (Anuew), and 26th (Oskie) • Sprayed greens with Nematicide, Fungicide, and Wetting Agent on the 7th • Repaired water leak on 2” water lines on #10 and #14 • Replaced 3 irrigation heads • Fertilized greens on the 1st and 19th • Sprayed fairways and tees with growth regulator on the 15th (25 acres) • Sharpened 2 sets of greens reels on the 19th and 20th Submitted by: Eric Chavez Golf Course Manager Approved by: Jim Burress Special Services Director