Parks & Recreation Commission

ROSWELL PARKS AND RECREATION COMMISSION Monday, September 19, 2022 at 5:30 p.m. Parks Administration Office 1101 W. 4th St., Roswell, NM Commission Chair: James Edwards Vice Chair: Maegan Sanders Members: Becky Joyce, Becky Robertson, Jeneva Dearing-Martinez, Laurie Dudek, and Daniel L. Sanchez Staff Coordinator: Jim Burress, Special Services Director A. Call to Order B. Roll Call C. Approval of the Agenda D. Approval of the Minutes 1. Consider approval of August 19, 2022 meeting minutes E. Regular Items (Action Items) 2. (none) F. Non-Action Items 3. Discussion regarding sign at Carver Park (James Edwards) 4. Discussion regarding Skate Park competition; who/what/where/when (Jim Burress) 5. Report on Recreation & Aquatic Center (Colette Hall) 6. Report on Parks Department (Jim Burress) G. Other Business 7. Public comments Next Meeting: October 17, 2022 Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 22-14. NOTICE OF POTENTIAL QUORUM – A quorum of the City Council may or may not attend, but there will not be debate by the City Council, and no action will be taken. If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575-624-6700 at least one week prior to the meeting or as soon as possible. Public documents, including the agenda and minutes, can be provided in various accessible formats. Please contact the City Clerk at 575-624-6700 if a summary or other type of accessible format is needed. Printed and posted: Friday, September 16, 2022 TO ATTEND THE PARKS & RECREATION COMMISSION MEETING BY GoToMeeting on: Monday, September 19, 2022, 5:30 PM –7:30 PM (MDT) Please join the meeting from your computer, tablet or smartphone: https://global.gotomeeting.com/join/349450125 You can also dial-in using your phone: United States = 1-571-317-3112 Access Code: 349-450-125 New to GoToMeeting? Get the app now and be ready when your first meeting starts: https://global.gotomeeting.com/install/349450125 Help Desk: 575-500-0587  MINUTES OF THE PARKS AND RECREATION COMMISSION Parks Administration Office 1101 W. 4th St. August 19, 2022 5:30 PM A. CALL TO ORDER Chair James Edwards called the August 19, 2022 meeting to order at 5:31 p.m. B. ROLL CALL The following Members were present: James Edwards, Becky Robertson, Laurie Dudek, Jeneva Dearing-Martinez, Daniel L. Sanchez, and Maegan Sanders with Member Becky Joyce being absent. *For the record, Member Dudek left the meeting at 6:43 p.m. Staff present: Jim Burress, Special Services Director; Colette Hall, Recreation Director; Alex Diaz, Recreation Manager; John Wright, Zoo Director; Kathy Lay, Volunteer and Outreach Coordinator; and Sharene Brooks, Parks Administrative Assistant, Sr. Guests present: Vicki Buress and Ian Wright. Guest Rita Kane Doerhoefer attended via GoToMeeting. C. APPROVAL OF AGENDA – Member Dudek motioned to approve the agenda, Member Sanchez seconded with a unanimous voice vote as follows: James Edwards – yes; Becky Robertson – yes; Laurie Dudek – yes; Jeneva Dearing-Martinez – yes; Daniel L. Sanchez – yes; and Maegan Sanders – yes; the motion passed 6-0 with Member Joyce being absent. D.1. APPROVAL OF THE MINUTES -- Member Robertson motioned to approve the minutes of the June 20, 2022 meeting, Member Sanders seconded with a unanimous voice vote as follows: James Edwards – yes; Becky Robertson – yes; Laurie Dudek – yes; Jeneva Dearing-Martinez – yes; Daniel L. Sanchez – yes; and Maegan Sanders – yes; the motion passed 6-0 with Member Joyce being absent. E.2. REGULAR ITEMS (ACTION ITEMS) – (none) F. NON-ACTION ITEMS 3. Guest Speaker Kathy Lay Regarding the Volunteer Value Program. Kathy Lay, City Volunteer and Outreach Coordinator, provided information to the Commission as to how the new volunteer program would work (earning credits, volunteer criteria, paperwork, etc.) and informed that final approval of the program would be going before City Council. 4. Proposed Usage of SB1 Grant Funds at the Adult Center. Director Hall went over plans for the usage of a $50,000 State grant the Recreation Department had received. They would like to use the funds to expand services and programs at the Adult Center with money 1 going towards commercial grade exercise equipment. 5. Report on Recreation and Aquatics Center. Director Hall gave the Recreation report. She congratulated Alex Diaz, Recreation Manager, on obtaining his Certified Park and Recreation Professional (CPRP) certification. Rec Center revenue, year-to-date numbers, and upcoming events were gone over. Member Robertson commented on citizens being upset about the indoor pool being closed. Member Edwards asked about refunds and rainchecks at the Rec Center. The possibility of CPR classes being offered by the department was discussed. Member Dearing-Martinez inquired about skateboard competitions at the Skate Park and her interest in working with whoever would be organizing the events. A swim competition that had been held at the College was asked about by Member Dudek. Director Hall advised that the new proposed fees that had been streamlined and simplified were not recommended by General Services, but did go to Full Council. Two items were to go back to General Services, “couples” and spectator fees. Director Hall informed the Commission that a $10M upgrade for the Adult Center had been put on the ICIP list. 6. Report on Zoo. Director Wright gave the Zoo report, clarified that the Zoo was part of Public Affairs, and reported to that department, but he would be happy to come to these meetings when requested. The Zoo had received $95,000 in State grant money under SB1 for usage on improvements of behind-the-scene educational programming. $50,000 of the money would be spent on a new van and an electric golf cart. A design group had been picked for the Leprino Farm project, but still needed to go to General Services. The Director had been working on Council to verbally commit to accreditation for the Zoo. The fishing pond status was discussed. The well, embankment issues, and stocking the pond were gone over. Director Wright advised that installation of permanent fencing at the Zoo had started. *Member Dudek left the meeting. The Zoo was still waiting on security cameras and Wi-Fi to be installed by J&G Electric. Expansion of the bear enclosure was discussed. Member Edwards asked about upcoming events. Night of the Living Zoo was successful last year with 1,800 people attending. Having a Terror Train in the future was discussed, along with the current status of the Zoo train and tracks. 7. Report on Parks Department. Director Burress gave the Parks report. A new well at the Cemetery would be drilled in November/December. Details of the new columbarium and committal shelter were given. The picnic shelter at Cahoon Park was one of the items included on the ICIP list. Four ATV’s with tanks had been ordered to be used for spraying weeds. The playground unit at Cahoon Park had been red-tagged. Director Burress would be doing another video on trees and Dutch Elm disease. Golf was still having Vendor issues as far as the credit contract process. Filling vacant employee positions remained an issue. Member Robertson asked about the new golf carts, the repaving of the golf paths, and getting TV service in the pro shop. The Director advised that there remained a list of various items that they were trying to get for the Golf Course. G. OTHER BUSINESS 2 8. Public Comments. Guest Doerhoefer inquired about a Fix-It Form she had previously turned in regarding an ADA porta pot at the Cemetery. H. ADJOURN Member Sanders motioned to adjourn the meeting, Member Dearing-Martinez seconded with a unanimous voice vote as follows: James Edwards – yes; Becky Robertson – yes; Jeneva Dearing-Martinez – yes; Daniel L. Sanchez – yes; and Maegan Sanders – yes; the motion passed 5-0 with Members Dudek and Joyce being absent. The meeting ended at 7:12 p.m. Next Commission meeting: September 19, 2022 at 5:30 p.m. 3  August 2022 Recreation Monthly Report COMPARISONS 2022 2021 August August 2022 YTD 2021 YTD Revenue $35,108 $39,196 $108,677 $103,855 Attendance 5,815 4,837 14,970 10,933 Highlights REVENUE CONTRIBUTORS Recreation Concessions $8,359  Memberships sold: 86 Pool Admissions $7,564 Pool Memberships $7,098 Roswell Recreation Center Recreation Rentals $3,082  Youth Volleyball League: 106 Recreation Admissions $2,882  Birthday party reservations: 13 Recreation Programs $1,723  Online park permits: 3 Recreation Sports $1,470  Youth Volleyball practices began and the games started September 8. Recreation Memberships $1,042  Front desk customer service training has been Pool Programs $832 implemented. Adult Center Rentals $385 Adult Center Programs $320 Roswell Aquatic Center Adult Center Admission $203  Outdoor pool rentals: 8 Merchandise/retail store $149  Rae Jones, Aquatics Specialist became a Certified Pool Operator.  Swim lessons continue to fill up and more will be added as additional instructors are hired.  One community member completed the First aid/CPR class. Roswell Adult Center  August Attendance: 807  The end of summer dance was a huge success with 22 participants.  Begininng September 1, operating hours will be adjusted to: o M, W, F 8:00a - 5:00p o T, Th 10:00a - 8:00p o Sat 7:00a - 10:00a  New offerings include: computer classes, social media classes, and Saturday morning yoga. Facility Maintenance/Projects  Adult Center group fitness room flooring. Upcoming Events  September 17: Indoor Broom Hockey  September 24: Skate Park Competition  October 7: Hollidaze Trivia Night  October 22: Adult Center Clue Adult Center Fitness Room End of Summer Dance  SPECIAL SERVICES DEPARTMENT AUGUST 2022 DEPARTMENT INFO • Acreage maintained: 685 • Staffing: 26 Full-time • 0 Part-time • Short 2 during the month of August ROUTINE MAINTENANCE • Mowed grass on City properties as needed • Upkeep on irrigation in parks and sports complexes • Sprayed weeds • Cleaned-out Sunken Garden • Gopher control within complexes and parks • Trash pick-up • Continual graffiti removal on trails, below grades, play equipment, and trees at the parks SPECIFIC MAINTENANCE / PROJECTS • All four crews sent to Golf Course to weed eat • Repaired coolant line on 580 • Swapped hydraulic line on 580 • Repaired broken irrigation line on 5th Street • Rekeyed old shop • Installed two posts for library book boxes • Repaired irrigation leak at Library • Removed tree at Museum • Cleaned-out alley on Madison Avenue for Streets Department • Built and installed picture banners at the Visitor’s Center • Spread nine loads of wood chips at playgrounds • Replaced soccer nets at Cielo Grande • Picked up carousel chariots and returned to Zoo • Cleaned-out culvert at Enchanted Lands • Replaced fence at DeBremond Stadium Submitted by: Rudy Chavez Parks Superintendent Approved by: Jim Burress Special Services Director  SPECIAL SERVICES DEPARTMENT AUGUST 2022 DEPARTMENT INFO • Acreage maintained: 210 • Staffing: 10 Full-time SERVICES • Number of Casket Burials 18 • Number of Cremation Burials 8 • Veteran’s Cemetery Casket Burials 2 • Veteran’s Cemetery Cremation Burials 1 TOTAL SERVICES: 29 TOTAL REVENUE AS OF August 31, 2022: $29,510.00 SPECIFIC / ROUTINE MAINTENANCE • Dug, set-up, covered, and tamped for all services during the month • Installed three plaques at General Douglas McBride Veteran’s Cemetery • Herbicide applied on the fence line throughout the Cemetery • Replaced cutting blades on all mowers • Moved vale away from future construction area at Veteran’s Cemetery • Cut down two full- sized American Elm trees Submitted by: Ruben Esquivel South Park Cemetery Superintendent Approved by: Jim Burress Special Services Director  SPECIAL SERVICES DEPARTMENT AUGUST 2022 HIGHLIGHTS - PRO SHOP • Hosted the Los Cerritos Taco Tuesday Scramble – every Tuesday @ 5:30 p.m. • Hosted a Glow Golf Event on August 6th • Scheduled a fundraising golf event for NM Spice (Softball Travel Team) • Continued to receive Pro Shop merchandise • Additional Purchase Orders created for merchandise/food/beverages • Hired two Temp Cart Attendants • Hired one Sr. Golf Shop Attendant AUGUST REVENUES - PRO SHOP Category Qty Subtotal Cost Profit Non-Item 24 $0.00 $0.00 $0.00 Alcohol / Beer 1515 $6,166.50 $1,687.19 $4,479.31 Alcohol / Liquor 519 $2,405.00 $627.40 $1,777.60 Food and Beverage / Drinks 1426 $2,310.50 $662.70 $1,647.80 Food and Beverage / Snacks 635 $1,048.77 $446.65 $602.12 Golf / Green Fees 2659 $24,053.55 $0.00 $24,053.55 Golf / Memberships 29 $8,301.00 $0.00 $8,301.00 Golf Carts 2318 $25,978.00 $0.00 $25,978.00 Merchandise / Accessories 72 $732.00 $336.28 $395.72 Merchandise / Apparel 2 $105.00 $65.00 $40.00 Merchandise / Clubs 2 $630.00 $140.00 $490.00 Merchandise / Gloves 40 $800.00 $367.20 $432.80 Merchandise / Golf Bags 2 $450.00 $322.04 $127.96 Merchandise / Golf Balls 116 $1,294.00 $792.41 $501.59 Merchandise / Headwear 18 $500.00 $177.00 $323.00 Range Balls 587 $3,145.00 $0.00 $3,145.00 AUGUST $77,919.32 $5,623.87 $72,295.45 GOLF MAINTENANCE - ROUTINE / SPECIFIC • Cut cups 10 times • Moved tee markers • Dumped trash • Mowed greens 7 days a week • Mowed fairways, collars, approaches and tees twice a week • Mowed roughs continuously Monday through Friday • Sprayed greens with growth regulator on the 3rd, 10th, 17th, 23rd, and 30th • Sprayed greens with Nematicide, Fungicide, and Wetting Agent on the 12th • Repaired water leaks on 5 fairway, 5 rough, left of 1 green, front of 3 tee box and main line for maintenance shop • Sprayed greens surrounds with insecticide on the 10th to control grubs • Parks Dept. spent two days weed eating around fence lines, trees, lakes, etc. – Thank you! Submitted by: Eric Chavez Golf Course Manager Approved by: Jim Burress Special Services Director