Parks & Recreation Commission

ROSWELL PARKS AND RECREATION COMMISSION Monday, October 17, 2022 at 5:30 p.m. Parks Administration Office 1101 W. 4th St., Roswell, NM Commission Chair: James Edwards Vice Chair: Maegan Sanders Members: Becky Joyce, Becky Robertson, Jeneva Dearing-Martinez, Laurie Dudek, and Daniel L. Sanchez Staff Coordinator: Jim Burress, Special Services Director A. Call to Order B. Roll Call C. Approval of the Agenda D. Approval of the Minutes 1. Consider approval of September 19, 2022 meeting minutes E. Regular Items (Action Items) 2. Consider date correction on August 15, 2022 meeting minutes (Jim Burress) F. Non-Action Items 3. Discussion regarding Parks Department budget (James Edwards) 4. Discussion regarding location of next Parks & Recreation Commission meeting (James Edwards) 5. Discussion regarding volunteerism (Jim Burress) 6. Report on Recreation Department (Colette Hall) 7. Report on Parks Department (Jim Burress) G. Other Business 8. Public comments Next Meeting: November 21, 2022 Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 22-14. NOTICE OF POTENTIAL QUORUM – A quorum of the City Council may or may not attend, but there will not be debate by the City Council, and no action will be taken. If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575-624-6700 at least one week prior to the meeting or as soon as possible. Public documents, including the agenda and minutes, can be provided in various accessible formats. Please contact the City Clerk at 575-624-6700 if a summary or other type of accessible format is needed. Printed and posted: Wednesday, October 12, 2022 TO ATTEND THE PARKS & RECREATION COMMISSION MEETING BY GoToMeeting on: Monday, October 17, 2022, 5:30 PM –7:30 PM (MDT) Please join the meeting from your computer, tablet or smartphone: https://global.gotomeeting.com/join/349450125 You can also dial-in using your phone: United States = 1-571-317-3112 Access Code: 349-450-125 New to GoToMeeting? Get the app now and be ready when your first meeting starts: https://global.gotomeeting.com/install/349450125 Help Desk: 575-500-0587  MINUTES OF THE PARKS AND RECREATION COMMISSION Parks Administration Office 1101 W. 4th St. September 19, 2022 5:30 PM A. CALL TO ORDER Chair James Edwards called the September 19, 2022 meeting to order at 5:35 p.m. B. ROLL CALL The following Members were present: James Edwards, Becky Robertson, Becky Joyce, Daniel L. Sanchez, and Maegan Sanders with Members Laurie Dudek and Jeneva Dearing-Martinez being absent. Staff present: Jim Burress, Special Services Director; Colette Hall, Recreation Director; and Sharene Brooks, Parks Administrative Assistant, Sr. Guests present: Vicki Buress and Juno Ogle. Guest Rita Kane Doerhoefer attended via GoToMeeting. C. APPROVAL OF AGENDA – Member Sanders motioned to approve the agenda, Member Joyce seconded with a unanimous voice vote as follows: James Edwards – yes; Becky Robertson – yes; Daniel L. Sanchez – yes; Maegan Sanders – yes; and Becky Joyce – yes; the motion passed 5-0 with Members Dudek and Dearing-Martinez being absent. D.1. APPROVAL OF THE MINUTES -- Member Robertson motioned to approve the minutes of the August 19, 2022 meeting, Member Sanchez seconded with a unanimous voice vote as follows: James Edwards – yes; Becky Robertson – yes; Daniel L. Sanchez – yes; Maegan Sanders – yes; and Becky Joyce – yes; the motion passed 5-0 with Members Dudek and Dearing-Martinez being absent. E.2. REGULAR ITEMS (ACTION ITEMS) – (none) F. NON-ACTION ITEMS 3. Discussion Regarding Sign at Carver Park. Chair Edwards informed the commission that he had been approached by a few people regarding the need of a park sign at Carver Park. The issue had also been brought up at a General Services meeting by Councilor Moore. Director Burress advised that getting the sign was very possible and would work on it. 4. Discussion Regarding Skate Park Competition; Who/What/Where/When. Director Hall provided the upcoming event specifics (date, time, etc.). There was discussion as to what kind of advertising had been done for the event and using the School District as an 1 avenue to get the word out in the future. 5. Report on Recreation and Aquatics Center. Director Hall gave the Recreation report. She highlighted items provided in the Agenda packet report. The pool had some major problems and had been closed and reopened due to an accident. She would be starting a campaign with Public Affairs for members to receive text messages with alerts. Recent activities at the Adult Center included a dance and Trivia Night. The Adult Center’s new fitness room was coming together and was going to be great. The new consolidated fees for the Recreation Department were gone over. Chair Edwards asked about the status of the $50,000 State grant money for the Adult Center weight room. 6. Report on Parks Department. Director Burress gave the Parks report. He went over the Agenda packet reports for Parks, Golf, and Cemetery. He provided information regarding a new Book Library that had been installed, cleaning up the area between the golf course and the bird sanctuary, complaints about mosquitos, 18 new picnic tables being installed, planting flowers at Carpenter Park, and cutting down dangerous trees. Member Robertson inquired about the status of the repair and striping of the tennis/pickle ball courts and commented that the great quality of service at the golf course had been noticed. Director Burress gave specifics about the repair/striping of the courts and updates on the Cemetery. Chair Edwards inquired about the prices at the Cemetery varying. Director Burress would like to hire an Admin for the Golf Course to free-up the Golf Pro and staff. Member Sanchez had questions about the elk incident at the Zoo. G. OTHER BUSINESS 7. Public Comments. (none) H. ADJOURN Member Joyce motioned to adjourn the meeting, Member Sanders seconded with a unanimous voice vote as follows: James Edwards – yes; Becky Robertson – yes; Daniel L. Sanchez – yes; Maegan Sanders – yes; and Becky Joyce – yes; the motion passed 5- 0 with Members Dudek and Dearing-Martinez being absent. The meeting ended at 6:24 p.m. Next Commission meeting: October 17, 2022 at 5:30 p.m. 2  MINUTES OF THE PARKS AND RECREATION COMMISSION Parks Administration Office 1101 W. 4th St. August 19, 2022 5:30 PM Correction: August 15, 2022 A. CALL TO ORDER Chair James Edwards called the August 19, 2022 meeting to order at 5:31 p.m. B. ROLL CALL The following Members were present: James Edwards, Becky Robertson, Laurie Dudek, Jeneva Dearing-Martinez, Daniel L. Sanchez, and Maegan Sanders with Member Becky Joyce being absent. *For the record, Member Dudek left the meeting at 6:43 p.m. Staff present: Jim Burress, Special Services Director; Colette Hall, Recreation Director; Alex Diaz, Recreation Manager; John Wright, Zoo Director; Kathy Lay, Volunteer and Outreach Coordinator; and Sharene Brooks, Parks Administrative Assistant, Sr. Guests present: Vicki Buress and Ian Wright. Guest Rita Kane Doerhoefer attended via GoToMeeting. C. APPROVAL OF AGENDA – Member Dudek motioned to approve the agenda, Member Sanchez seconded with a unanimous voice vote as follows: James Edwards – yes; Becky Robertson – yes; Laurie Dudek – yes; Jeneva Dearing-Martinez – yes; Daniel L. Sanchez – yes; and Maegan Sanders – yes; the motion passed 6-0 with Member Joyce being absent. D.1. APPROVAL OF THE MINUTES -- Member Robertson motioned to approve the minutes of the June 20, 2022 meeting, Member Sanders seconded with a unanimous voice vote as follows: James Edwards – yes; Becky Robertson – yes; Laurie Dudek – yes; Jeneva Dearing-Martinez – yes; Daniel L. Sanchez – yes; and Maegan Sanders – yes; the motion passed 6-0 with Member Joyce being absent. E.2. REGULAR ITEMS (ACTION ITEMS) – (none) F. NON-ACTION ITEMS 3. Guest Speaker Kathy Lay Regarding the Volunteer Value Program. Kathy Lay, City Volunteer and Outreach Coordinator, provided information to the Commission as to how the new volunteer program would work (earning credits, volunteer criteria, paperwork, etc.) and informed that final approval of the program would be going before City Council. 4. Proposed Usage of SB1 Grant Funds at the Adult Center. Director Hall went over plans for the usage of a $50,000 State grant the Recreation Department had received. They would like to use the funds to expand services and programs at the Adult Center with money 1 going towards commercial grade exercise equipment. 5. Report on Recreation and Aquatics Center. Director Hall gave the Recreation report. She congratulated Alex Diaz, Recreation Manager, on obtaining his Certified Park and Recreation Professional (CPRP) certification. Rec Center revenue, year-to-date numbers, and upcoming events were gone over. Member Robertson commented on citizens being upset about the indoor pool being closed. Member Edwards asked about refunds and rainchecks at the Rec Center. The possibility of CPR classes being offered by the department was discussed. Member Dearing-Martinez inquired about skateboard competitions at the Skate Park and her interest in working with whoever would be organizing the events. A swim competition that had been held at the College was asked about by Member Dudek. Director Hall advised that the new proposed fees that had been streamlined and simplified were not recommended by General Services, but did go to Full Council. Two items were to go back to General Services, “couples” and spectator fees. Director Hall informed the Commission that a $10M upgrade for the Adult Center had been put on the ICIP list. 6. Report on Zoo. Director Wright gave the Zoo report, clarified that the Zoo was part of Public Affairs, and reported to that department, but he would be happy to come to these meetings when requested. The Zoo had received $95,000 in State grant money under SB1 for usage on improvements of behind-the-scene educational programming. $50,000 of the money would be spent on a new van and an electric golf cart. A design group had been picked for the Leprino Farm project, but still needed to go to General Services. The Director had been working on Council to verbally commit to accreditation for the Zoo. The fishing pond status was discussed. The well, embankment issues, and stocking the pond were gone over. Director Wright advised that installation of permanent fencing at the Zoo had started. *Member Dudek left the meeting. The Zoo was still waiting on security cameras and Wi-Fi to be installed by J&G Electric. Expansion of the bear enclosure was discussed. Member Edwards asked about upcoming events. Night of the Living Zoo was successful last year with 1,800 people attending. Having a Terror Train in the future was discussed, along with the current status of the Zoo train and tracks. 7. Report on Parks Department. Director Burress gave the Parks report. A new well at the Cemetery would be drilled in November/December. Details of the new columbarium and committal shelter were given. The picnic shelter at Cahoon Park was one of the items included on the ICIP list. Four ATV’s with tanks had been ordered to be used for spraying weeds. The playground unit at Cahoon Park had been red-tagged. Director Burress would be doing another video on trees and Dutch Elm disease. Golf was still having Vendor issues as far as the credit contract process. Filling vacant employee positions remained an issue. Member Robertson asked about the new golf carts, the repaving of the golf paths, and getting TV service in the pro shop. The Director advised that there remained a list of various items that they were trying to get for the Golf Course. G. OTHER BUSINESS 2 8. Public Comments. Guest Doerhoefer inquired about a Fix-It Form she had previously turned in regarding an ADA porta pot at the Cemetery. H. ADJOURN Member Sanders motioned to adjourn the meeting, Member Dearing-Martinez seconded with a unanimous voice vote as follows: James Edwards – yes; Becky Robertson – yes; Jeneva Dearing-Martinez – yes; Daniel L. Sanchez – yes; and Maegan Sanders – yes; the motion passed 5-0 with Members Dudek and Joyce being absent. The meeting ended at 7:12 p.m. Next Commission meeting: September 19, 2022 at 5:30 p.m. 3  September 2022 Recreation Monthly Report COMPARISONS 2022 2021 September September 2022 YTD 2021 YTD *Revenue $24,313 $35,319 $144,483 $139,174 Attendance 5,693 4,725 20,519 15,658 *Basketball league registration held in September last year. Highlights REVENUE Recreation CONTRIBUTORS  Memberships sold: 68 Pool Memberships $6,345.50  The Recreation Manager and Aquatics Concessions $6,097.25 Supervisor attended the 2022 National Recreation Admissions $3,795.40 Recreation and Parks Assocation conference. Pool Admissions $3,388.69  Senior Olymics rented space at the center and Recreation Rentals $1,344.00 pool to provide games and activies. Recreation Programs $886.00 Roswell Recreation Center Pool Programs $789.50  Birthday party reservations: 11 Recreation Memberships $589.50  Online park permits: 6 Adult Center Rentals $385.00  Youth Volleyball League has been running smoothly and will be ending on October 10. *Recreation Sports $252.00  Intro to Sports classes continue to be a hit Recreation Player Use Fee $250.00 with the younger age groups. Adult Center Admission $157.50  Homeschool PE proved to be a successful Adult Center Programs $25.00 program and will continue to offer. Merchandise/retail store $8.40  Skate competition was cancelled due to low participation.  Glow week events did not attract very many participants. Roswell Aquatic Center  Swim lessons continue to fill up. We are still looking to train additional instructors so that more classes can be offered.  Due to high demand, additional Water Aerobics classes were added on Tuesday and Thursday evenings from 5:30pm-6:30pm.  There was 1 documented save this month.  The Glow in the Dark Pool Party did not have many attendees. This event may be attempted again in the late fall/early winter months. Roswell Adult Center  August Attendance: 788  The Stained Glass class ended strong this session. Participants learned techniques to create art with colored glass. Classes will continue to be offered in future sessions.  New operating hours took effect on September 1. This includes being open until 8pm on Tuesday/Thursday and opening Saturday mornings from 7am-10am. These hours will continue to be evaluated and adjusted based on demand.  Fitness Room equipment has been ordered and is expected to arrive in December. Facility Work Orders and Projects Work Orders: Roswell Recreation and Aquatic Center September 6, 2022 REC/AQUATIC CTR-Repair wall by front door In Progress September 6, 2022 REC/AQUATIC CTR-Bleacher pulls broke Completed September 6, 2022 REC/AQUATIC CTR-WEST Court alarm broke Completed September 6, 2022 REC/AQUATIC CTR-partition broke in classroom New Request September 6, 2022 REC/AQUATIC CTR-Door closure broke, pls slow door Completed September 15, 2022 REC/AQUATIC-replace plug on the POOL vacuum cord New Request September 20, 2022 REC/AQUATIC CTR-Repair handicap entry door Completed September 21, 2022 REC/AQUATIC CTR-Broken shelf at front desk New Request September 21, 2022 REC/AQUATIC CTR-pool water fountain not working Completed September 21, 2022 REC/AQUATIC-Family bathroom light not working Completed September 26, 2022 REC/AQUATIC CTR-Boiler not working Completed September 26, 2022 REC/AQUATIC CTR-PM'S In Progress September 28, 2022 REC/AQUATIC - Winterize splash pads In Progress September 28, 2022 REC/AQUATIC-Rock wall,replace/tighten handles New Request Roswell Adult Center September 9, 2022 ADULT CTR-Nrth Women rm toilet not filling up Completed September 9, 2022 ADULT CTR-Fitness rm flooring short of hall tile New Request September 14, 2022 ADULT CTR-remove graffiti from brick wall Completed September 19, 2022 ADULT CTR-3 A/C UNITS NOT WORKING-See list below In Progress Projects:  Adult Center fitness room project is almost completed, waiting on mirror installation. Upcoming Events  October 1-31: Youth Basketball League registration  October 7: Hollidaze Trivia Night  October 22: Adult Center Clue  October 22: Pumpkin Pool Patch  October 22: Monster Pet Dash  October 29: Recycled Materials Costume Contest  November 11: Dive in Movie Stained Glass Water Aerobics  SPECIAL SERVICES DEPARTMENT SEPTEMBER 2022 DEPARTMENT INFO • Acreage maintained: 685 • Staffing: 26 Full-time • 0 Part-time • Short 2 during the month of August ROUTINE MAINTENANCE • Mowed grass on City properties as needed • Upkeep on irrigation in parks and sports complexes • Sprayed weeds • Cleaned-out Sunken Garden • Gopher control within complexes and parks • Trash pick-up • Continual graffiti removal on trails, below grades, play equipment, and trees at the parks SPECIFIC MAINTENANCE / PROJECTS • Installed 15 picnic tables • Installed 5 trashcans • Repaired the Parks Administration Office parking area • Welded hasp on Stiles door • Moved mobile bleachers twice • Mowed and weedeated at Zoo • Brush hogged at old National Guard location on W. 2nd for Police Department • Moved Transit bus stop bench on W. 2nd • Re-keyed Stiles, old Parks Shop, and East Side • Painted rod iron fence around Sunken Garden at Cahoon Park • Filled ruts in grass at Pioneer Plaza • Mowed at old Yucca Rec Center property • Participated in the Careers on Wheels event 9/28 & 9/29 providing info to students at Sierra and Mountain View Middle Schools Submitted by: Rudy Chavez Parks Superintendent Approved by: Jim Burress Special Services Director  SPECIAL SERVICES DEPARTMENT SEPTEMBER 2022 DEPARTMENT INFO • Acreage maintained: 210 • Staffing: 10 Full-time SERVICES • Number of Casket Burials 17 • Number of Cremation Burials 17 • Veteran’s Cemetery Casket Burials 0 • Veteran’s Cemetery Cremation Burials 2 TOTAL SERVICES: 36 TOTAL REVENUE AS OF September 30, 2022: $30,895.00 SPECIFIC / ROUTINE MAINTENANCE • Dug, set-up, covered, and tamped for all services during the month • Installed three plaques at General Douglas McBride Veteran’s Cemetery • Fertilized entire cemetery • Mulched young trees; 3” caliper base • Spot-sprayed herbicide • Repaired 2” domestic line near well house • Installed fuel safety cabinet • Trimmed four American Elm trees in South Masonic Square Submitted by: Ruben Esquivel South Park Cemetery Superintendent Approved by: Jim Burress Special Services Director  SPECIAL SERVICES DEPARTMENT SEPTEMBER 2022 HIGHLIGHTS - PRO SHOP • Hosted the 1st Responders Fundraising Golf Tournament • Hosted the NM Zia Seniors Event • Scheduled another Glow Golf Event for October • Ordered and received more Pro Shop merchandise • Callaway became a Vendor; ordered merchandise • Beverage Cart staff trained and utilizing IPads for all transactions on the golf course SEPTEMBER REVENUES - PRO SHOP Category Qty Subtotal Cost Profit Alcohol / Beer 1277 $5,214.00 $1,580.50 $3,633.50 Alcohol / Liquor 461 $2,160.50 $568.76 $1,591.74 Food and Beverage / Drinks 1181 $2,115.50 $669.64 $1,445.86 Food and Beverage / Snacks 634 $1,038.76 $459.02 $579.74 Golf / Green Fees 2325 $21,941.45 $0.00 $21,941.45 Golf / Memberships 15 $4,646.00 $0.00 $4,646.00 Golf Carts 1991 $23,078.00 $0.00 $23,078.00 Merchandise / Accessories 75 $805.00 $372.38 $432.62 Merchandise / Apparel 1 $40.00 $0.00 $40.00 Merchandise / Clubs 1 $600.00 $430.00 $170.00 Merchandise / Footwear 2 $152.00 $80.00 $72.00 Merchandise / Gloves 25 $500.00 $216.00 $284.00 Merchandise / Golf Bags 1 $200.00 $133.86 $66.14 Merchandise / Golf Balls 136 $1,728.00 $1,165.19 $562.81 Merchandise / Headwear 11 $320.50 $87.00 $233.50 Range Balls 521 $2,789.00 $0.00 $2,789.00 SEPTEMBER $67,328.71 $5,762.35 $61,566.36 GOLF MAINTENANCE - ROUTINE / SPECIFIC • Cut cups 10 times • Moved tee markers • Dumped trash • Mowed greens 7 days a week • Mowed fairways, collars, approaches and tees twice a week • Mowed roughs continuously Monday through Friday • Sprayed greens with growth regulator on the 6th and 13th • Aerated greens with 3/8” tines, seeded greens with Bent grass and top- dressed with sand the 19th thru 22nd • Repaired water leaks on 2” water lines on holes 5 and 9 • Replaced 5 irrigation heads Submitted by: Eric Chavez Golf Course Manager Approved by: Jim Burress Special Services Director