Parks & Recreation Commission

ROSWELL PARKS & RECREATION COMMISSION Monday, April 17, 2023 at 5:30 p.m. Parks Administration Office 1101 W. 4th St., Roswell, NM Commission Chair: James Edwards Vice Chair: Maegan Sanders Members: Becky Joyce, Becky Robertson, Jeneva Dearing-Martinez, Laurie Dudek, and Daniel L. Sanchez Staff Coordinator: Jim Burress, Special Services Director A. Call to Order B. Roll Call C. Approval of the Agenda D. Approval of the Minutes 1. Consider Approval of March 20, 2023 Meeting Minutes E. Non-Action Items 2. Discussion on Roswell Adult Center status 3. Report on Recreation Department 4. Report on Parks Department F. Other Business 5. Public Comments Next Meeting: May 15, 2023 Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 23-01. If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575-624-6700 at least one week prior to the meeting or as soon as possible. Public documents, including the agenda and minutes, can be provided in various accessible formats. Please contact the City Clerk at 575-624-6700. Printed and posted: April 13, 2023 TO ATTEND THE PARKS & RECREATION COMMISSION MEETING BY GoToMeeting on: Monday, April, 17, 2023, 5:30 PM –7:30 PM (MDT) Please join the meeting from your computer, tablet or smartphone: https://global.gotomeeting.com/join/349450125 You can also dial-in using your phone: United States = 1-571-317-3112 Access Code: 349-450-125 New to GoToMeeting? Get the app now and be ready when your first meeting starts: https://global.gotomeeting.com/install/349450125 Help Desk: 575-500-0587  MINUTES OF THE PARKS AND RECREATION COMMISSION Parks Administration Office 1101 W. 4th St. March 20, 2023 5:30 PM A. CALL TO ORDER Chair James Edwards called the March 20, 2023 meeting to order at 5:36 p.m. Member Dudek motioned to call the meeting to order, Member Joyce seconded with a unanimous voice vote as follows: Becky Joyce – yes; Laurie Dudek – yes; Becky Robertson – yes; and James Edwards – yes; the motion passed 4-0 with Members Sanders, Dearing- Martinez, and Sanchez being absent. B. ROLL CALL The following Members were present: Laurie Dudek, Becky Robertson, Becky Joyce, and James Edwards with Maegan Sanders, Jeneva Dearing-Martinez, and Daniel L. Sanchez being absent. Staff present: Jim Burress, Special Services Director; Colette Hall, Recreation Director; Jessica Bennett, Golf Administrative Assistant, Sr.; and Sharene Brooks, Parks Administrative Assistant, Sr. Guests present: Vicki Burress, Bob Edwards, Terri Harber, Councilor Juan Oropesa, and Chad Cole. Guests present via GoToMeeting: Rita Kane-Doerhoefer and Bruce Andler. C. APPROVAL OF AGENDA – Member Dudek motioned to approve the agenda, Member Robertson seconded with a unanimous voice vote as follows: Becky Joyce – yes; Laurie Dudek – yes; Becky Robertson – yes; and James Edwards – yes; the motion passed 4-0 with Members Sanders, Dearing-Martinez, and Sanchez being absent. D.1. APPROVAL OF THE MINUTES – Member Dudek motioned to approve the minutes of the February 13, 2023 meeting, Member Joyce seconded with a unanimous voice vote as follows: Becky Joyce – yes; Laurie Dudek – yes; Becky Robertson – yes; and James Edwards – yes; the motion passed 4-0 with Members Sanders, Dearing- Martinez, and Sanchez being absent. Chair Edwards introduced Guest Cole. E. REGULAR ITEMS (ACTION ITEMS) 2. Consider Approval to Rescind 6/21/2021 Recommendation of Option 1, Endorse New Recommendation of Option 2 to Connect the Spring River and Cielo Grande Trails, and Send to Infrastructure. Director Burress and Guest Edwards presented 1 background information on the trail connections, the current status, and details of Options 1 and 2 for connecting the trails. FOR THE RECORD: Member Sanchez arrived at the meeting at 5:50 p.m. Member Dudek motioned to rescind the 6/21/2021 recommendation of Option1, endorse new recommendation of Option 2 to connect the Spring River and Cielo Grande Trails, and send to Infrastructure. Member Joyce seconded with a unanimous voice vote as follows: Becky Joyce – yes; Laurie Dudek – yes; Becky Robertson – yes; and James Edwards – yes; and Daniel Sanchez – yes; the motion passed 5-0 with Members Sanders and Dearing-Martinez being absent. 3. Consider Approval to Recommend the Restructure and Increase of All Rates/ Fees at Nancy Lopez Golf Course at Spring River and Forward to General Services. Director Burress and Administrative Assistant Bennett provided information and answered questions on the proposed new fees and rates at the golf course. Member Robertson motioned to recommend the restructure and increase of all rates/fees at Nancy Lopez Golf Course at Spring River and forward to General Services. Member Joyce seconded with a unanimous voice vote as follows: Becky Joyce – yes; Laurie Dudek – yes; Becky Robertson – yes; James Edwards – yes; and Daniel Sanchez – yes; the motion passed 5-0 with Members Sanders and Dearing-Martinez being absent. F. NON-ACTION ITEMS 4. Report on Recreation Department. Director Hall gave the Recreation report (mold update/attendance numbers/revenue). 5. Report on Parks Department. Director Burress gave the Parks report (updates/ project information for Cemetery/Golf/Parks). G. OTHER BUSINESS 7. Public Comments. Guest Kane-Doerhoefer made comments regarding a Public Information Request and the Recreation Center. ADJOURN Member Dudek motioned to adjourn the meeting, Member Sanchez seconded with a unanimous voice vote as follows: Becky Joyce – yes; Laurie Dudek – yes; Becky Robertson – yes; James Edwards – yes; and Daniel Sanchez – yes; the motion passed 5-0 with Members Sanders and Dearing-Martinez being absent. The meeting ended at 6:55 p.m. 2  March 2023 Recreation Monthly Report COMPARISONS 2023 2022 This Year Last Year March March YTD YTD Revenue $21,773 $35,427 $363,749 $318,035 Attendance 5,817 8,837 72,390 51,823 ATTENDANCE TOP REVENUE CONTRIBUTORS CONTRIBUTORS Adult Center Classes 643 Concessions $5,506.00 Adult Center Drop-In 65 Recreation Admissions $5,497.00 Adult Center Rentals 208 Recreation Sports $3,528.00 Rec & Aquatic Center Classes 192 Adult Center Programs $1,174.00 Rec & Aquatic Center Drop-In 2494 Recreation Programs $1,781.45 Rec & Aquatic Center Member Scans 2215 Memberships $1,098.00 Highlights Recreation  Memberships sold:14  Birthday parties: 3 Roswell Recreation Center  Volleyball League has 18 teams register.  Homeschool PE has 15 registrants.  Rec Manager Alex Diaz left the city and Kaden Dulap became our new Rec Supervisor. Roswell Aquatic Center  The indoor pool remains closed with programs, events, and camps on hold.  Projects/Repairs – The Seresco System repairs have been completed. Showers in the women’s locker rooms have had valves replaced and when the cleaning is complete, add new shower dividers and caddies for the summer season.  Outdoor pool furniture has been purchased to replace the old damaged chairs. Cleaning outside has been and our priority since we cannot get access to the indoor area.  Inspections by the state and Extreme Entertainment LLC for the outdoor pool have been completed and aquatics staff members are working on getting the Splash Pads ready. Roswell Adult Center  March session started off with two new classes - Beginning Roller Skating class had 23 and Lapidary 101 had 12 register.  Trivia Pop Sitcom had 18 Participants.  Dance into Wonderland had 24 in attendance. Facility Work Orders and Projects 3/6/2023 REC/AQUATIC CTR-put up awning New 3/16/2023 REC/AQUATIC CTR -Assemble patio furniture New 3/21/2023 REC/AQUATIC CTR-Fitness Room mirror cracked In Progress Projects:  Mold abatement in the natatorium. Upcoming Events  April 21, Epic Game Night for ages 18 and up at the Adult Center  May 1, new session for Folklorico Classes at the Rec and Aquatic Center for ages 5 and up  May 5, Adult Center’s Trivia Night themed for Star Wars Pictures Roller Skate Class Stained Glass Class Homeschool PE  SPECIAL SERVICES DEPARTMENT MARCH 2023 REPORT SERVICES FOR THE MONTH Number of Casket Burials 8 DEPARTMENT Number of Cremation Burials 17 INFO Veteran’s Cemetery Casket Burials 3 Veteran’s Cemetery Cremation Burials 0 Acreage maintained: 210 Staffing: 10 full-time TOTAL SERVICES: 28 TOTAL REVENUE AS OF March 31, 2023: $35,090.50 SPECIFIC & ROUTINE MAINTENANCE  Dug, set-up, covered, and tamped for all services during the month  Set-up eight upright headstones and five plaques at the veteran’s cemetery  Replaced sprinklers in pond area at General Douglas McBride Veteran’s Cemetery  Spot mowed winter weeds  Started seeding Blocks 70, 71, 72, and 73  Removed broken tree branches Submitted by: RUBEN ESQUIVEL SOUTH PARK CEMETERY SUPERINTENDENT Approved by: JIM BURRESS SPECIAL SERVICES DIRECTOR  SPECIAL SERVICES DEPARTMENT MARCH 2023 REPORT HIGHLIGHTS – PRO SHOP  Hosted the US Senior Pro Tournament on 3/6 & 3/7  Hosted the High School JV Tournament on 3/14  Started pre-work for 4/1 Roswell Correctional Officers Tournament  A video was made by David Blewett explaining the greens repair by Golf Maintenance  Prepared for budget meeting to be held 4/3  Started interviews for seasonal temp positions at the Pro Shop US Pro Tournament  Attended the Parks & Rec Commission meeting to tent present rate increase information  Started using borrowed UTV as a range picker; ours blew a head gasket  Added $25k in new inventory to the Pro Shop  Took possession of a Ford Ranger to pull fuel tank trailer  Instituted a new fueling procedure for gassing carts  A lot of cleaning & organizing around shop & cart barns  Monthly inventory of all products Prepping for ball drop  MARCH REVENUES – PRO SHOP Subtotal w/o Category Qty Subtotal Tax Cost Profit Alcohol / Beer 1128 $4,846.61 $4,615.50 $1,381.29 $3,234.35 Alcohol / Liquor 537 $2,488.54 $2,370.00 $570.76 $1,799.22 Food and Beverage / Drinks 826 $1,821.86 $1,735.00 $553.92 $1,180.63 Food and Beverage / Snacks 866 $1,365.16 $1,300.00 $518.13 $781.93 Golf / Green Fees 2687 $20,967.63 $19,970.40 $0.00 $19,970.40 Golf / Memberships 82 $9,034.50 $9,030.00 $0.00 $9,030.00 Golf / Services (GHIN) 3 $105.00 $105.00 $0.00 $105.00 Golf Carts 1919 $24,226.17 $23,070.27 $0.00 $23,070.27 Merchandise / Accessories 71 $748.64 $713.00 $342.70 $370.30 Merchandise / Apparel 2 $101.85 $97.00 $63.00 $34.00 Merchandise / Clubs 1 $292.95 $279.00 $180.00 $99.00 Merchandise / Footwear 1 $78.75 $75.00 $50.00 $25.00 Merchandise / Gloves 31 $651.00 $620.00 $334.00 $286.00 Merchandise / Golf Bags 1 $210.00 $200.00 $133.86 $66.14 Merchandise / Golf Balls 144 $1,731.45 $1,649.00 $967.95 $681.14 Merchandise / Headwear 20 $723.45 $689.00 $366.50 $322.50 Range Balls 560 $3,246.60 $3,092.00 $0.00 $3,092.00 MARCH $72,640.16 $69,610.17 $5,462.11 $64,147.88 High School Tournament  GOLF MAINTENANCE – SPECIFIC & ROUTINE  Cut cups twice a week  Moved tee markers  Dumped trash  Mowed greens three times a week  Repaired water leak in 14 rough  Repaired two irrigation heads  Cleaned up downed trees from extreme winds on Holes #7, #9 & #15  Repaired bare areas with sod from nursery green on greens #1, #2, #3, #5, #7 & #8  Finished spraying fairways, tees, and roughs to control summer annual weeds  Sprayed all dormant Bermuda grass to remove winter weeds  Finished fueling trailer for Pro Shop Truck & fuel tank trailer  Video production – David Blewett Bare spot repair - Hole #5 High School Tournament staging area Submitted by: ERIC CHAVEZ GOLF COURSE MANAGER Approved by: JIM BURRESS SPECIAL SERVICES DIRECTOR  SPECIAL SERVICES DEPARTMENT MARCH 2023 REPORT DEPARTMENT INFO ROUTINE MAINTENANCE Acreage maintained: 685  Mowed grass on City properties as needed Staffing: 27 Full-time 0 Part-time  Upkeep on irrigation in parks and sports complexes  Sprayed weeds  Cleaned-out Sunken Garden  Gopher control within complexes and parks  Trash pick-up  Continual graffiti removal on trails, below grades, Sticker picker play equipment, and trees in use  Replenished bird seed at Bird Sanctuary weekly SPECIFIC MAINTENANCE  Planted 11 trees  Trenched tree drip lines  Cleaned-up cattails at Bird Sanctuary  Cleaned beds at Cielo Grande & Bird Sanctuary  Put up fence at Carpenter Park  Repaired backstops at Loveless Park  Set bench at Cielo Grande Special Events  Used sticker pickers at various parks Memorial bench  Installed 30+ tree faces throughout parks installed at Cielo Grande  Cleaned beds at Cielo & Bird Sanctuary Drip lines Cattails Damaged trenched for cleaned backstops new trees out at Bird repaired Sanctuary  “New” faces throughout the parks! Submitted by: RUDY CHAVEZ PARKS SUPERINTENDENT Approved by: JIM BURRESS SPECIAL SERVICES DIRECTOR