Parks & Recreation Commission

ROSWELL PARKS & RECREATION COMMISSION Monday, March 20, 2023 at 5:30 p.m. Parks Administration Office 1101 W. 4th St., Roswell, NM Commission Chair: James Edwards Vice Chair: Maegan Sanders Members: Becky Joyce, Becky Robertson, Jeneva Dearing-Martinez, Laurie Dudek, and Daniel L. Sanchez Staff Coordinator: Jim Burress, Special Services Director A. Call to Order B. Roll Call C. Approval of the Agenda D. Approval of the Minutes 1. Consider Approval of February 13, 2023 Meeting Minutes E. Regular Items (Action Items) 2. Consider Approval to Rescind 6/21/2021 Recommendation of Option 1, Endorse New Recommendation of Option 2 to Connect the Spring River and Cielo Grande Trails, and send to Infrastructure 3. Consider Approval to Recommend the Restructure and Increase of All Rates/Fees at Nancy Lopez Golf Course at Spring River and forward to General Services F. Non-Action Items 4. Report on Recreation Department 5. Report on Parks Department G. Other Business 6. Public Comments Next Meeting: April 17, 2023 Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 23-01. If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575-624-6700 at least one week prior to the meeting or as soon as possible. Public documents, including the agenda and minutes, can be provided in various accessible formats. Please contact the City Clerk at 575-624-6700. Printed and posted: March 17, 2023 TO ATTEND THE PARKS & RECREATION COMMISSION MEETING BY GoToMeeting on: Monday, March 20, 2023, 5:30 PM –7:30 PM (MDT) Please join the meeting from your computer, tablet or smartphone: https://global.gotomeeting.com/join/349450125 You can also dial-in using your phone: United States = 1-571-317-3112 Access Code: 349-450-125 New to GoToMeeting? Get the app now and be ready when your first meeting starts: https://global.gotomeeting.com/install/349450125 Help Desk: 575-500-0587  MINUTES OF THE PARKS AND RECREATION COMMISSION Parks Administration Office 1101 W. 4th St. February 13, 2023 5:30 PM A. CALL TO ORDER **For the record, the Call to Order was delayed due to technical difficulties. Chair James Edwards called the February 13, 2023 meeting to order at 5:41 p.m. Member Sanders motioned to call the meeting to order, Member Dudek seconded with a unanimous voice vote as follows: Maegan Sanders – yes; Daniel L. Sanchez – yes; Jeneva Dearing-Martinez – yes; Laurie Dudek – yes; Becky Robertson – yes; and James Edwards – yes; the motion passed 6-0 with Member Joyce being absent. B. ROLL CALL The following Members were present: Maegan Sanders, Laurie Dudek, Jeneva Dearing- Martinez, Daniel L. Sanchez, Becky Robertson, and James Edwards with Becky Joyce being absent. Staff present: Jim Burress, Special Services Director; Colette Hall, Recreation Director; Alex Diaz, Recreation Manager; April Hunter, Recreation Supervisor; and Sharene Brooks, Parks Administrative Assistant, Sr. Guests present: Vicki Burress, Bob Edwards, Ivan Hall, and Steve Smith. C. APPROVAL OF AGENDA – Chair Edwards advised of corrections to the agenda regarding “F.5. – Update on Trail Projects” to include Guest Edwards and Director Burress speaking on this item. Member Sanchez motioned to approve the agenda as amended, Member Dearing-Martinez seconded with a unanimous voice vote as follows: Maegan Sanders – yes; Daniel L. Sanchez – yes; Jeneva Dearing-Martinez – yes; Laurie Dudek – yes; Becky Robertson – yes; and James Edwards – yes; the motion passed 6-0 with Member Joyce being absent. D.1. APPROVAL OF THE MINUTES – Member Sanders motioned to approve the minutes of the January 9, 2023 meeting, Member Sanchez seconded with a unanimous voice vote as follows: Maegan Sanders – yes; Daniel L. Sanchez – yes; Jeneva Dearing-Martinez – yes; Laurie Dudek – yes; Becky Robertson – yes; and James Edwards – yes; the motion passed 6-0 with Member Joyce being absent. E. REGULAR ITEMS (ACTION ITEMS) 2. Consider Approval of Spring River Corridor Foundation’s Plans and Rental Agreement for Old Cahoon Park Swimming Pool Site. Guest Steve Smith, President of the Spring River Corridor Foundation (SRCF), gave a brief history on the foundation 1 and an explanation for his presence at the meeting. He described what the SRCF has envisioned for a historical site where the old swimming pool was located at Cahoon Park. He pointed out items on a drawn plan showing options of what could be done to the area, including a proposed new trail location. Possible statuaries and the phrase “Lest We Forget” were also discussed for usage at the location. He shared additional ideas that had been mentioned for the area (pavilions for weddings, events, etc.). Member Sanchez asked about bikes on the trails. Director Burress provided information about existing infrastructure in the old diving board area. Member Dearing-Martinez asked about funding. More aspects of the plans were discussed by all. Guest Ivan Hall commended Jim Sexe of the Engineering Department on his involvement with the plans. Chair Edwards explained the process of making a recommendation for further action on an item. Member Robertson motioned to approve the recommendation to go to General Services, Member Sanders seconded with an unanimous voice vote as follows: Maegan Sanders – yes; Daniel L. Sanchez – yes; Jeneva Dearing-Martinez – yes; Laurie Dudek – yes; Becky Robertson – yes; and James Edwards – yes; the motion passed 6-0 with Member Joyce being absent. F. NON-ACTION ITEMS 3. Presentation on Roswell Adult Center’s Year-End Review and Strategic Planning for the Upcoming Year. A PowerPoint Presentation on the Roswell Adult Center was given by Manager Alex Diaz and Supervisor April Hunter. Member Dearing- Martinez expressed her appreciation for what the staff had been doing. Director Hall commented that the identity for the center really needed to be looked at. Attendance numbers for Speed Dating and the Father/Daughter Dance were given by Supervisor Hunter. The new fitness equipment was commented on by Director Burress and Member Robertson. Membership fees and participation numbers being tracked were questioned and clarified. 4. Report on Recreation Department. Director Hall gave the Recreation report. She gave details on the closing of the indoor pool due to mold and air handling issues, and the steps being taken to correct everything. There were various questions and lengthy discussion on the subject. Manager Diaz continued the report with membership and event numbers. Member Edwards inquired about the funding for the new equipment at the Adult Center. 5. Update on Trail Projects. Guest Edwards provided information regarding previous trail options/projects and the last proposal on Mississippi. He pointed out his and Director Burress’ idea for the trail and advised that if the members agreed, the commission would need to rescind their last recommendation and endorse the new plan. Director Burress talked about funding processes. Putting this project on the next meeting agenda as an action item was discussed. 6. Report on Parks Department. Director Burress gave the Parks report. He gave kudos to absent Member Joyce for working on funding for the new All Inclusive Park (AIP). He provided updated information on the AIP and clarified the location of the “Greenbelt” area for the new park. Members Dearing-Martinez and Edwards asked 2 about the start date for the new park and if costs had risen. Grants and funding were discussed. Numerous trees had been planted at different locations recently by the Parks Department and the Cemetery with a lot more planned for Stiles. Repair to the flowerpots on Main St. would be happening. The new columbariums and the opening of another block at the Cemetery were mentioned. Golf course updates were given (sewer line replaced, Toys-4-Tots event, more tournaments, gazebo plans, and a new sod cutter). Member Dearing-Martinez asked if there were any updates for the cracks at the Skate Park. Member Robertson asked about tennis court repair due to bubbles and dead spots, and commented on the sticker video Director Burress had done. G. OTHER BUSINESS 7. Public Comments. Guest Burress commented on fixing flat tires. ADJOURN Member Dudek motioned to adjourn the meeting, Member Robertson seconded with a unanimous voice vote as follows: Maegan Sanders – yes; Daniel L. Sanchez – yes; Jeneva Dearing-Martinez – yes; Laurie Dudek – yes; Becky Robertson – yes; and James Edwards – yes; the motion passed 6-0 with Member Joyce being absent. The meeting ended at 7:09 p.m. Next Commission meeting: March 20, 2023 at 5:30 p.m. 3  Nancy Lopez Golf Course @ Spring River Restructure & Increase Rates / Fees Regular Annual Fees : Fee Category Current Price Proposed Price Single $648.00 $681.00 Couple $809.00 $850.00 Couple with Junior $135.00 Remove Junior Weekdays $360.00 Remove Senior Single-Weekdays $420.00 Remove Senior Couple-Weekdays $580.00 Remove Senior Single-Anytime Add $477.00 **Seniors must be 60 years-old or older Senior Couple-Anytime Add $595.00 **Couple Memberships must be spouses Pay as You Play Single $300.00 ($6 per round) $315.00 ($7 per round) Pay as You Play Couple $420.00 ($6 per round) $441.00 ($7 per round) **Couple Memberships must be spouses Junior Add $150.00 **Juniors must be 17 years-old or younger, OR still in High School Monthly Fees (1 month from purchase date) : **Rates are subject to change at the discretion of Golf Course Manager Fee Category Current Price Proposed Price Single $90.00 $95.00 Couple $120.00 $126.00 Junior $42.00 $45.00 Senior Single Add $75.00 Senior Couple Add $105.00 Regular Green Fees : Fee Category Current Price Proposed Price 18 Holes $19.25 $20.25 9 Holes $13.25 $14.25 Twilight Rates Add $15.00 Junior Green Fees : Fee Category Current Price Proposed Price Weekday $8.50 Remove Weekend / Holiday $12.00 Remove 18/9 Holes Add $8.50 Special Green Fees : Fee Category Current Price Proposed Price Seniors' Day (Wednesday's) $12.00 $13.00 Ladies' Day (Thursday's) $12.00 $13.00 City Championship $12.00 $13.00 Golf Tournament Green Fee Add $12.00 League Green Fee Add $5.00 High School Golf Teams Green Fee Add $750.00 (per year) Cart Fees : Fee Category Current Price Proposed Price 18 Holes $14.00 (per rider) $15.50 (per rider) 9 Holes $7.50 (per rider) $10.00 (per rider) Twilight Add $13.00 (per rider) League Cart Add $7.00 (per rider) Tournament Cart Add $11.00 (per rider) Range Balls : Fee Category Current Price Proposed Price Small Bucket $3.00 Same Medium Bucket $5.00 Same Large Bucket $7.00 Same Tournament Range Add $2.00 High School Golf Teams Range Add $750.00 (per year) Rentals : Fee Category Current Price Proposed Price Pull Cart Add $5.00 18 Hole Golf Clubs Add $25.00 9 Hole Golf Clubs Add $16.00 Bag Storage Room : Add $120.00 per spot (per year)  February 2023 Recreation Monthly Report COMPARISONS 2023 2022 This Year Last Year February February YTD YTD Revenue $32,199 $35,732 $341,975 $282,607 Attendance 8,985 8,272 66,573 42,986 ATTENDANCE REVENUE CONTRIBUTORS CONTRIBUTORS Adult Center Classes 412 Concessions $12,582.75 Adult Center Drop-In 309 Recreation Admissions $8,615.00 Adult Center Rentals 230 Memberships $4,134.00 Rec & Aquatic Center Classes 160 Recreation Programs $2,506.00 Rec & Aquatic Center Drop-In 3,843 Adult Center Admission $1,235.00 Rec & Aquatic Center Rentals 228 Adult Center Membership $754.00 Rec & Aquatic Center Member Scans 3,803 Recreation Rentals $717.50 Pool Admissions $558.00 Highlights Pool Programs $420.50 Recreation Adult Center Programs $413.00  Memberships sold: 55. Adult Center Rentals $180.00 Recreation Sports $84.00 Roswell Recreation Center  Birthday party reservations: 6  The basketball league and youth classes continue to go strong. The league ends March 10 and the next session of classes start March 6.  Adult Volleyball registration will close on March 31. Games will begin the week of April 10.  The Father Daughter Dance had 362 in attendance. Roswell Aquatic Center  The indoor pool was closed on February 8 for an indefinite period of time.  The plan is to open the outdoor pool in April instead May.  Lifeguards are currently assisting the department in other capacities such as front desk coverage, concession, etc.  Learn to Swim classes have been rescheduled for April. Roswell Adult Center  The Speed Dating event had 11 participants.  The concession stand project in the hospitality room is complete.  Group fitness classes are now being held inside of the newly remodeled group fitness room. Facility Work Orders and Projects 2/3/2023 REC/AQUATIC CTR-PPM Completed 2/3/2023 REC/AQUATIC CTR-pool door not latching Completed 2/3/2023 REC/AQUATIC CTR-Mens toilet out of order/pool side Completed 2/6/2023 REC/AQUATIC CTR-add refrigerant Completed 2/7/2023 REC & AQUATIC CTR-Mini split in Pool Mgr office no On Hold 2/9/2023 REC/AQUATIC CTR- Womens showers, no hot water On Hold 2/13/2023 Rec/Aquatic Center - meeting Completed 2/13/2023 CONVENTION CTR-2 A/C UNITS NOT WORKING CORRECTLY Completed 2/23/2023 Rec/Aquatic Center - Basketball court HVAC In Progress 2/14/2023 ADULT CTR-HVAC Unit #3, new install In Progress 2/15/2023 BALL FIELD-Open girls Softball field 2/15 Completed 2/15/2023 BALL FIELD-NOON OP-Open up for try outs Completed 2/23/2023 Ball parks - noon op and girls softball Completed Projects:  Repairing the Seresco system that monitors the pool natatorium and mold clean-up. Upcoming Events  March 1-March 31: Adult Volleyball League Registration  March 20-24: Spring Break Camp  March 26: 3-Point/Free Throw Contest  April 7: Pro Sports Trivia Night  April 8: Aqua Egg Hunt  April 8: Football Skills Challenge Adult Center Speed Dating Adult Center Hospitality Room Kitchen Father/Daughter Dance Father/Daughter Dance  SPECIAL SERVICES DEPARTMENT FEBRUARY 2023 REPORT SERVICES FOR THE MONTH DEPARTMENT Number of Casket Burials 20 INFO Number of Cremation Burials 10 Veteran’s Cemetery Casket Burials 1 Acreage maintained: 210 Veteran’s Cemetery Cremation Burials 2 Staffing: 10 full-time TOTAL SERVICES: 33 TOTAL REVENUE AS OF February 28, 2023: $33,920.00 SPECIFIC & ROUTINE MAINTENANCE  Dug, set-up, covered, and tamped for all services during the month  Removed all Christmas decorations throughout the Cemetery  Cleaned-up after high winds at the end of the month  Planted 55 trees throughout Cemetery  Set two flat stones in General Douglas McBride Veteran’s Cemetery  Made 500 concrete numbers to layout new Block 72  Seven rows were numbered and laid out in the new Block 72 and started interments  Repaired 3” valve in Babyland (Block 46)  Sprayed young mustard weeds in various Cemetery blocks  One casket disinterred from Block 73 and moved to new Block 72  Mustard weed growing throughout the blocks Damage caused by heavy winds Submitted by: RUBEN ESQUIVEL SOUTH PARK CEMETERY SUPERINTENDENT Approved by: JIM BURRESS SPECIAL SERVICES DIRECTOR  SPECIAL SERVICES DEPARTMENT FEBUARY 2023 REPORT HIGHLIGHTS – PRO SHOP  Built fuel trailer for gassing carts  Insulated cart barns to keep dirt & debris out  Employee training on golf cart maintenance and upkeep  Started planning the Roswell Correctional Center Tournament for April 1, 2023  Hosted the Super Bowl Scramble on February 11, 2023  Did a lot of cleaning & organizing around shop & cart barns  Attended the February General Services meeting to present rate increase PowerPoint  Worked on current & FY24 budgets Built new fuel  Extensive bunker work at Hole #7 trailer/cage  Completed conversion to new POS system – Club Prophet  Lost several trees to 3 days of severe wind  Monthly inventory of all products Eric hard at work!  FEBRUARY REVENUES – PRO SHOP Category Qty Subtotal Cost Profit Alcohol / Beer 520 $2,118.00 $653.03 $1,464.97 Alcohol / Liquor 220 $1,005.00 $253.41 $751.59 Food and Beverage / Drinks 425 $885.00 $327.78 $557.22 Food and Beverage / Snacks 398 $571.00 $245.96 $325.04 Golf / Green Fees 1717 $13,563.85 $0.00 $13,563.85 Golf / Memberships 18 $2,568.00 $0.00 $2,568.00 Golf / Services 6 $210.00 $0.00 $210.00 Golf Carts 1323 $15,150.50 $0.00 $15,150.50 Merchandise / Accessories 42 $369.00 $170.29 $198.71 Merchandise / Clubs 1 $180.00 $140.00 $40.00 Merchandise / Gloves 23 $455.00 $198.46 $256.54 Merchandise / Golf Balls 66 $764.00 $486.99 $277.01 Merchandise / Headwear 2 $70.00 $41.64 $28.36 Range Balls 429 $2,435.00 $0.00 $2,435.00 FEBRUARY $40,344.35 $2,517.56 $37,826.79 Downed trees at Holes #7, #15 & #9  GOLF MAINTENANCE – SPECIFIC & ROUTINE  Cut cups twice a week  Moved tee markers  Dumped trash  Mowed greens twice a week  Changed leaking 2” isolation valve on Hole #4  Replaced 2” tap saddle on 10” transite pipe and repaired leak on 2” water line between Holes #14 & #15  Repaired water leak on 2” water line Hole #14 surround  Changed 2 irrigation heads on Holes #2 & #17  Finished repairing green side bunker on Hole #7. Also lowered the surround between the bunker and green.  Lowered collar area on left back corner of Hole #5. Lowered and replaced sod on green to allow surface water to drain.  Started spraying fairways, tees, and roughs to control summer annual weeds  Replaced starter and changed oil in spray rig  Replaced seals in hydraulic cylinder on skid steer  Finished welding cage for vandal resistant gas trailer for Pro Shop. Will install solar battery charger and finish early March.  On Green 7, the right side of the green is being lowered and sodded to help surface drainage. A considerable amount of the dead areas on the greens are caused by the collars of the green being raised up from 25 plus years of aerating and topdressing. Also, the collar areas adjacent to bunkers can be raised considerably from the sand deposited by every shot the golfer hits from this area. Small dams are created that do not let surface water drain which creates an anaerobic situation, eventually killing the grass. My plan (David Blewett) was to lower the surrounds and then repair the greens, however there is not enough time or labor to achieve this before the growing season starts. Therefore, the maintenance crew will concentrate on repairing greens only and fixing the root cause at a later date when time permits. Bunker Work – Hole #7 Cart barns cleaned & insulated Submitted by: ERIC CHAVEZ GOLF COURSE MANAGER Approved by: JIM BURRESS SPECIAL SERVICES DIRECTOR Work at Hole #5  SPECIAL SERVICES DEPARTMENT FEBRUARY 2023 REPORT ROUTINE MAINTENANCE DEPARTMENT INFO  Mowed grass on City properties as needed Acreage maintained: 685  Upkeep on irrigation in parks and sports complexes Staffing: 27 Full-time 0 Part-time  Sprayed weeds  Cleaned-out Sunken Garden  Gopher control within complexes and parks  Trash pick-up  Continual graffiti removal on trails, below grades, play equipment, and trees  Replenished bird seed at Bird Sanctuary weekly Tree Planting Stump grinding  SPECIFIC MAINTENANCE  Planted 39 trees in Parks  Ground stumps  Cut up & hauled off branches and trees from windstorm  Mulched playgrounds  Rototilled playgrounds  Continued concrete repair & irrigation work for flowerpots on Main St. Wind damaged tree removal Playground mulching & rototilling Graffiti removal  Main St. flowerpot & irrigation project continued Submitted by: RUDY CHAVEZ PARKS SUPERINTENDENT Approved by: JIM BURRESS SPECIAL SERVICES DIRECTOR Stocked bird seed at Bird Sanctuary