Parks & Recreation Commission

ROSWELL PARKS & RECREATION COMMISSION Monday, February 13, 2023 at 5:30 p.m. Parks Administration Office 1101 W. 4th St., Roswell, NM Commission Chair: James Edwards Vice Chair: Maegan Sanders Members: Becky Joyce, Becky Robertson, Jeneva Dearing-Martinez, Laurie Dudek, and Daniel L. Sanchez Staff Coordinator: Jim Burress, Special Services Director A. Call to Order B. Roll Call C. Approval of the Agenda D. Approval of the Minutes 1. Consider Approval of January 9, 2023 Meeting Minutes E. Regular Items (Action Items) 2. Consider Approval of Spring River Corridor Foundation’s Plans and Rental Agreement for Old Cahoon Park Swimming Pool Site (Jim Burress) F. Non-Action Items 3. Presentation on Roswell Adult Center’s Year-End Review and Strategic Planning for the Upcoming Year (Colette Hall) 4. Report on Recreation Department (Colette Hall) 5. Update on Trail Projects (Jim Burress) 6. Report on Parks Department (Jim Burress) G. Other Business 7. Public Comments Next Meeting: March 20, 2023 Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 23-01. If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575-624-6700 at least one week prior to the meeting or as soon as possible. Public documents, including the agenda and minutes, can be provided in various accessible formats. Please contact the City Clerk at 575-624-6700. Printed and posted: February 8, 2023 TO ATTEND THE PARKS & RECREATION COMMISSION MEETING BY GoToMeeting on: Monday, February 13, 2023, 5:30 PM –7:30 PM (MDT) Please join the meeting from your computer, tablet or smartphone: https://global.gotomeeting.com/join/349450125 You can also dial-in using your phone: United States = 1-571-317-3112 Access Code: 349-450-125 New to GoToMeeting? Get the app now and be ready when your first meeting starts: https://global.gotomeeting.com/install/349450125 Help Desk: 575-500-0587  MINUTES OF THE PARKS AND RECREATION COMMISSION Parks Administration Office 1101 W. 4th St. January 9, 2023 5:30 PM A. CALL TO ORDER Vice Chair Maegan Sanders called the January 9, 2023 meeting to order at 5:31 p.m. Member Joyce motioned to call the meeting to order, Member Sanchez seconded with a unanimous voice vote as follows: Maegan Sanders – yes; Becky Joyce – yes; Daniel L. Sanchez – yes; Jeneva Dearing-Martinez – yes; and Laurie Dudek – yes; the motion passed 5-0 with Members Edwards and Robertson being absent. B. ROLL CALL The following Members were present: Maegan Sanders, Becky Joyce, Laurie Dudek, Jeneva Dearing-Martinez, and Daniel L. Sanchez with Members Edwards and Robertson being absent. Staff present: Jim Burress, Special Services Director; Colette Hall, Recreation Director; and Sharene Brooks, Parks Administrative Assistant, Sr. Guests present: Vicki Burress. C. APPROVAL OF AGENDA – Member Dudek motioned to approve the agenda, Member Joyce seconded with a unanimous voice vote as follows: Maegan Sanders – yes; Becky Joyce – yes; Daniel L. Sanchez – yes; Jeneva Dearing-Martinez – yes; and Laurie Dudek – yes; the motion passed 5-0 with Members Edwards and Robertson being absent. D.1. APPROVAL OF THE MINUTES -- Member Sanchez motioned to approve the minutes of the October 17, 2022 meeting, Member Dudek seconded with a unanimous voice vote as follows: Maegan Sanders – yes; Becky Joyce – yes; Daniel L. Sanchez – yes; Jeneva Dearing-Martinez – yes; and Laurie Dudek – yes; the motion passed 5-0 with Members Edwards and Robertson being absent. D.2. APPROVAL OF THE MINUTES -- Member Joyce motioned to approve the minutes of the November 14, 2022 meeting, Member Dudek seconded with a unanimous voice vote as follows: Maegan Sanders – yes; Becky Joyce – yes; Daniel L. Sanchez – yes; Jeneva Dearing-Martinez – yes; and Laurie Dudek – yes; the motion passed 5-0 with Members Edwards and Robertson being absent. E. NON-ACTION ITEMS 3. Report on Recreation Department. Director Hall gave the Recreation report. Alex Diaz, Recreation Manager, had been a featured speaker at the New Mexico Recreation & Parks Association conference held in Hobbs. The pool at the center had a deep clean 1 done in October. Monthly revenues were briefly discussed. The first Light Up the Night 5k had been held in December. Youth basketball registration numbers ended at 481. New fees started 1/1/2023. Director Hall requested input from the Commission regarding the direction of the Adult Center. Member Dearing-Martinez had frequented the center since November and provided her thoughts and observations. Membership fees at the Adult Center were discussed and issues finding the identity of the center. Member Dudek suggested the kinds of advertising that needed to be utilized. Director Hall would like to dive into the Adult Center issues and how to proceed at the next meeting. Member Sanders commented on the new sign. The name of the center would also be a topic of discussion. 4. Report on Parks Department. Director Burress gave the Parks report. $10,000 worth of trees had been picked-up for planting. Videos teaching people how to plant trees would be made shortly and put on Facebook. Information on the new well at the Cemetery was given. Plans for the golf course, revenues, and other updates for Golf were discussed. Net profits, the General Fund, and budgets were discussed. Member Sanders asked about the new golf carts being gas instead of electric. The Parks Department now has three buildings. Upcoming plans for the trees and flower pots on Main St. were discussed. Updates for the All-Inclusive Park were given. Member Dudek asked about the status of connecting the walking trails. Member Joyce asked about the trail connection of the Spring River & Cielo Grande paths. Member Sanchez asked about the Zoo/dog incident and the new development on Country Club and Sycamore. Member Dearing-Martinez asked about the cracks at the Skate Park. F. OTHER BUSINESS 5. Public Comments. (NONE) ADJOURN Member Sanchez motioned to adjourn the meeting, Member Dearing-Martinez seconded with a unanimous voice vote as follows: Maegan Sanders – yes; Becky Joyce – yes; Daniel L. Sanchez – yes; Jeneva Dearing-Martinez – yes; and Laurie Dudek – yes; the motion passed 5-0 with Members Edwards and Robertson being absent. The meeting ended at 6:30 p.m. Next Commission meeting: February 13, 2023 at 5:30 p.m. 2  Adult Center Yearly Program Offerings and Statistics Class Name Days Time January Febuary March April May June July August September October November December Stained Glass Friday 9am 12 7 13 13 12 Holliday Stained Glass Friday 9am 6 Crochet Monday 1pm Intro. To Sewing Monday 2pm 1 4 2 Quilting Monday & Wednesday 2pm Senior Workout Monday & Wednesday & Friday 10:30am Senior Dance Workout Monday & Wednesday & Friday 10:30am 2 2 Senior Workout Monday & Wednesday & Friday 10am 2 7 7 7 5 6 6 Stretching Monday & Wednesday & Friday 10am Yoga Monday & Wednesday & Friday 11am HIIT Monday & Wednesday & Friday 11am 1 1 1 1 Beg. Yoga Monday & Wednesday & Friday 12pm 1 1 1 1 Resistance Training Monday & Wednesday & Friday 1pm 1 Step Aerobics Monday & Wednesday & Friday 1pm 1 1 1 1 1 Adv. Pilates Monday & Wednesday & Friday 3:30pm Beg. Pilates Monday & Wednesday & Friday 3pm Video Walking Monday & Wednesday & Friday 8:30am 8 8 8 8 8 8 11 11 6 8 6 Drum Fit Monday & Wednesday & Friday 8am Stretching Monday & Wednesday & Friday 9:30am 2 2 2 7 7 7 6 8 7 Aerobics Monday & Wednesday & Friday 9am 2 2 2 Yoga Saturday 9am How To Computer: Evening Thursday 5pm 11 Evening Stained Glass Thursday 6pm 6 Intro. To Social Media Thursday 3pm 4 Law Series Thursday 4pm 1 2 Self Defence Thursday 5:30pm 4 Intermediate Computer Thursday 5pm Line Dance Thursday 6:30pm 12 9 Intro. To Photography Thursday 6pm Bookclub Tuesday 10am Scrapbooking Tuesday 10am How To Computer: Morning Tuesday 10am 2 Time To Tap Tuesday 12pm 1 Beg. Web Design Tuesday 6:30pm Drum Fit Tuesday & Thursday 10:30am 1 Step Aerobics Tuesday & Thursday 4pm Beg. Yoga Tuesday & Thursday 5:30pm Step Aerobics Tuesday & Thursday 5:30pm Adv. Yoga Tuesday & Thursday 6:30pm Chair Aerobics Tuesday & Thursday 7pm 1 1 Beg. Pilates Tuesday & Thursday 8:30am 1 1 1 Adv. Pilates Tuesday & Thursday 9am Aerobics Tuesday & Thursday 9am 7 7 3 3 2 Cricut Tuesday & Thursday 11:30am Holliday Cricut Tuesday & Thursday 11:30am Bookclub Wednesday 10am Crochet Wednesday 10am 2 2 Intro. To Sewing Wednesday 10am Origami Wednesday 1pm Int. Sewing Wednesday 2pm HITT Wednesday 4pm Lapidary Lab Wednesday 9am Monthly Totals 8 8 24 30 21 47 33 57 20 79 23 6 Instructional Classes with a start and end (typically 6 weeks) Group Fitness Classes - Included with membership or drop in fee (continuous) Count of Class Name Count of Class Name Offerings by Days Offerings by Time 16 9 14 8 12 10 7 8 6 6 5 4 2 4 0 3 2 1 0 Days Time Class Attendance by Month 90 80 70 60 50 40 30 20 10 0 January Febuary March April May June July August September October November December  January 2023 Recreation Monthly Report COMPARISONS 2023 2022 This Year Last Year January January YTD YTD Revenue $41,512 $28,376 $280,158 $246,875 Attendance 11,592 6,066 57,816 34,714 ATTENDANCE REVENUE CONTRIBUTORS CONTRIBUTORS Adult Center Classes 472 Memberships $18,803.00 Adult Center Drop-In 315 Recreation Admissions $9,269.00 Adult Center Rentals 343 Concessions $5,246.00 Rec & Aquatic Center Classes 201 Recreation Rentals $2,619.65 Rec & Aquatic Center Drop-In 2,553 Recreation Programs $2,107.30 Rec & Aquatic Center Rentals 431 Pool Admissions $1,504.56 Rec & Aquatic Center Member Scans 7,277 Pool Programs $1,132.50 Recreation Sports $798.00 Highlights Merchandise/retail store $31.50 Recreation  Memberships sold: 205 (127 last January). New membership fees went into effect January 1. Roswell Recreation Center  Birthday party reservations: 11  Youth Basketball games are going strong. The league has 50 teams and games are being held on Tuesday, Thursday, Friday, and Saturday.  Homeschool PE has a total of 17 participants.  Adult Volleyball registration will close on March 31. Games will begin the week of April 10. Roswell Aquatic Center  The Aquatic Specialists conduct two in-services a month for the lifeguards. The guards swim 300 yards each week as well as preform numerous water rescue scenarios.  Swim Lesson are continuing to do well. Roswell Adult Center  The January Trivia event has a total of 4 teams and 12 participants.  Seven rentals were held in January, two of which were safety trainings for the City of Roswell.  New fitness equipment was delivered and installed. The center now has a cardio and a strength room. Facility Work Orders and Projects Roswell Recreation and Aquatic Center 01/03/2023 Locker pulled from wall in women’s New Request 01/10/2023 WM’s shower making a noise New Request 01/13/2023 Men’s room tall urinal over flowing Completed 01/17/2023 Family bath shower head broke Completed 01/27/2023 Handicap door not working Completed Roswell Adult Center 01/11/2023 Move fitness equipment /room Completed 01/27/2023 Women’s room sink clogged, north side Completed 01/27/2023 ADULT CTR-electrical short/billiards room New Request Projects:  The Adult Center kitchen project is still progressing. In December, the floor was torn out and asbestos remediation was complete.  The Seresco system that monitors the pool natatorium humidity is still having issues. The Seresco tech has ordered the propriatary parts from Canada and given instructions to Facilities on how to help the system until he is back with the parts. Upcoming Events  February 1-March 31: Adult Volleyball League Registration  February 10: Speed Dating - Adult Center  February 11: Father Daughter Dance - Recreation and Aquatic Center  February 14: Date Night Out - Recreation and Aquatic Center  March 20-24: Spring Break Camp  March 26: 3-Point/Free Throw Contest Adult Center Trivia Night Adult Center New Fitness Equipment Youth Basketball  SPECIAL SERVICES DEPARTMENT DECEMBER 2022 REPORT ROUTINE MAINTENANCE DEPARTMENT INFO  Mowed grass on City properties as needed  Upkeep on irrigation in parks and sports Acreage maintained: 685 complexes Staffing: 27 Full-time  Sprayed weeds 0 Part-time  Cleaned-out Sunken Garden  Gopher control within complexes and parks  Trash pick-up  Continual graffiti removal on trails, below grades, play equipment, and trees Transplanting trees from tree farm  SPECIFIC MAINTENANCE  Started transplanting trees from tree farm  Trimmed & removed trees at Square Park  Ground stumps at Square Park & Del Norte  Cleaned-up flowerbeds at Cahoon Park  Cleaned & hauled-off pine needles at Delta West  Picked-up 80 trees in Las Cruces  Anchored concrete table & removed broken table at Altrusa  Moved trash cans at Cahoon Park  Picked-up trailer in Albuquerque for Keep Roswell Beautiful  Repaired water leaks in softball area at Square Park  Worked on graffiti removal at Skate Park  Repaired playground equipment at Square Park  Moved to new shop  Participated in backhoe training Moving trash cans, cleaning-up pine needles, removing graffiti Tree grinding, broken table removal & replacement  Tree removal & trimming Submitted by: RUDY CHAVEZ PARKS SUPERINTENDENT Approved by: JIM BURRESS SPECIAL SERVICES DIRECTOR  SPECIAL SERVICES DEPARTMENT JANUARY 2023 REPORT ROUTINE MAINTENANCE DEPARTMENT INFO  Mowed grass on City properties as needed  Upkeep on irrigation in parks and sports Acreage maintained: 685 complexes Staffing: 27 Full-time  Sprayed weeds 0 Part-time  Cleaned-out Sunken Garden  Gopher control within complexes and parks  Trash pick-up  Continual graffiti removal on trails, below grades, play equipment, and trees Installing trash Scraping/ receptacles salting sidewalks  SPECIFIC MAINTENANCE  Planted 71 trees in Parks  Removed trees throughout Parks  Trenched & installed drip lines for all new trees planted  Mulched playgrounds  Changed ballfield lights  Scraped/salted sidewalks for snow weather  Removed & replaced broken picnic tables  Installed trash receptacles  Started concrete repair & irrigation work for flowerpots on Main St. Irrigation work for downtown flower pots  Playground mulching Changing ballfield lights  Tree planting & removal, drip line installation Submitted by: RUDY CHAVEZ PARKS SUPERINTENDENT Approved by: JIM BURRESS SPECIAL SERVICES DIRECTOR  SPECIAL SERVICES DEPARTMENT DECEMBER 2022 REPORT SERVICES FOR THE MONTH DEPARTMENT Number of Casket Burials 16 Number of Cremation Burials 13 INFO Veteran’s Cemetery Casket Burials 1 Veteran’s Cemetery Cremation Burials 4 Acreage maintained: 210 Staffing: 10 full-time TOTAL SERVICES: 34 TOTAL REVENUE AS OF December 31, 2022: $43,640.50 SPECIFIC & ROUTINE MAINTENANCE  Dug, set-up, covered, and tamped for all services during the month  Finished repairs on fence at General Douglas McBride Veterans Cemetery  Picked-up $10,000 worth of trees from Las Cruces  Started tree planting in various blocks throughout the cemetery  Completed walkway to the portable toilet behind the committal shelter at the veterans cemetery  Wood chips and mulch brought in to cover tree pots from freezing temperatures  Using curtains on our canopies to help block freezing winds during the services  Updates to Veteran’s Committal Shelter Trailer load of new trees Submitted by: RUBEN ESQUIVEL SOUTH PARK CEMETERY SUPERINTENDENT Approved by: JIM BURRESS SPECIAL SERVICES DIRECTOR  SPECIAL SERVICES DEPARTMENT JANUARY 2023 REPORT SERVICES FOR THE MONTH DEPARTMENT Number of Casket Burials 16 Number of Cremation Burials 8 INFO Veteran’s Cemetery Casket Burials 2 Veteran’s Cemetery Cremation Burials 1 Acreage maintained: 210 Staffing: 10 full-time TOTAL SERVICES: 27 TOTAL REVENUE AS OF January 31, 2022: $38,285.50 SPECIFIC & ROUTINE MAINTENANCE  Dug, set-up, covered, and tamped for all services during the month  Replaced canopy roof panels  Placed concrete numbers (1-24) adding five more rows at General Douglas McBride Veterans Cemetery  Placed concrete numbers (1-70) totaling three rows to Block 72  Planted 20 new trees throughout the Cemetery New trees  Leveled four headstones (Block 52) and seven footstones (Blocks 59, 61, 29, 51)  Passed NMDA Inspection; everything looked great!  Concrete “Snow Day” markers Submitted by: RUBEN ESQUIVEL SOUTH PARK CEMETERY SUPERINTENDENT Approved by: JIM BURRESS SPECIAL SERVICES DIRECTOR  SPECIAL SERVICES DEPARTMENT DECEMBER 2022 REPORT HIGHLIGHTS – PRO SHOP  Finished painting areas inside Pro Shop  New Pepsi drink fountain stocked & running  Moved beverage coolers  Completed contract for golf cart rental fleet  Hosted Roswell Nissan Toy Drive Tournament on December 17th  Scheduled All Saints event for May, 2023  Scheduled Sun Country Jr. Tour Tournament for June 15, 2023  Started process for possible new POS system, including quotes & requirements  New signs designed for Driving Range & Hole #10 Pepsi fountain now in use &  Completed 2023 budget proposal beverage coolers  Monthly inventory of all products rearranged in Pro Shop  DECEMBER REVENUES – PRO SHOP Category Qty Subtotal Cost Profit Alcohol / Beer 450 $1,835.50 $591.57 $1,243.93 Alcohol / Liquor 317 $1,429.00 $349.38 $1,079.62 Food and Beverage / Drinks 375 $769.50 $276.20 $493.30 Food and Beverage / Snacks 399 $592.00 $266.11 $325.89 Golf / Green Fees 1509 $12,602.90 $0.00 $12,602.90 Golf / Memberships 21 $7,286.00 $0.00 $7,286.00 Golf Carts 1182 $13,740.00 $0.00 $13,740.00 Merchandise / Accessories 31 $434.00 $248.89 $185.11 Merchandise / Apparel 4 $173.57 $145.00 $28.57 Merchandise / Clubs 2 $525.00 $480.00 $45.00 Merchandise / Gloves 21 $410.00 $221.20 $188.80 Merchandise / Golf Balls 74 $910.00 $599.48 $310.52 Merchandise / Headwear 3 $75.00 $46.00 $29.00 Range Balls 316 $1,658.00 $0.00 $1,658.00 DECEMBER $42,440.47 $3,223.83 $39,216.64  GOLF MAINTENANCE – SPECIFIC & ROUTINE  Cut cups 8 times  Moved tee markers  Dumped trash  Mowed greens 2 days a week  Finished cleaning area to the North of the maintenance building  Removed railroad ties around 1 tee, 18 green & 10 tee  Raked leaves around Pro Shop & cleaned leaves out of bunkers  Continued repairing pot holes & bad areas in cart paths with asphalt millings  Replaced 7 irrigation heads on holes 1, 2, 3, 5, 10, 17 & 13  Repaired 2 water leaks on 2” water lines on holes 2 & 13  Repaired cracked 6” water line on hole 16 Toy Drive table  Nissan & CASA toy tables Submitted by: ERIC CHAVEZ GOLF COURSE MANAGER Approved by: JIM BURRESS SPECIAL SERVICES DIRECTOR  SPECIAL SERVICES DEPARTMENT JANUARY 2023 REPORT HIGHLIGHTS – PRO SHOP  Received all 50 rental carts from Kawasaki/Masek  Inspected all rentals, aired tires & gassed-up all carts  Returned all EZ-Go carts to Carlton Blewett  Purchased new gas tank & items needed to fuel carts  Started planning the Roswell Honda Classic for April 22nd-23rd  Did a lot of cleaning & organizing around shop, storage areas & cart barns  Started using all new range balls  Removed broken outdoor water fountain  Process started for conversion to new POS system - Club Prophet  Turned in budget adjustments for remaining FY23  Monthly inventory of all products  Had 2 full days of snow!  Installed new metal panels along bottom of small cart barn  Fixed gaps & loose panels on large cart barn  JANUARY REVENUES – PRO SHOP Category Qty Subtotal Cost Profit Alcohol / Beer 514 $2,107.00 $667.88 $1,439.12 Alcohol / Liquor 257 $1,141.00 $284.69 $856.31 Food and Beverage / 369 $760.50 $288.88 $471.62 Drinks Food and Beverage / 360 $524.00 $227.05 $296.95 Snacks Golf / Green Fees 1698 $13,920.25 $0.00 $13,920.25 Golf / Memberships 13 $4,812.00 $0.00 $4,812.00 Golf Carts 1349 $15,751.00 $0.00 $15,751.00 Merchandise / Accessories 46 $441.00 $194.95 $246.05 Merchandise / Apparel 2 $60.00 $16.67 $43.33 Merchandise / Gloves 19 $400.00 $171.72 $228.28 Merchandise / Golf Balls 71 $763.00 $543.17 $219.83 Merchandise / Headwear 1 $25.00 $15.00 $10.00 Range Balls 340 $1,880.00 $0.00 $1,880.00 JANUARY $42,584.75 $2,410.01 $40,174.74 Driving range on one of the snow days Hole# 1  GOLF MAINTENANCE – SPECIFIC & ROUTINE  Cut cups as needed due to cold weather  Moved tee markers  Dumped trash  Mowed greens  Solid Waste Dept. hauled away railroad ties that had been removed  Replaced sewer line at Pro Shop from the cart building to the alley. This was a joint effort with the Water Dept., Facilities Maintenance & Golf Maintenance.  Raked leaves around Pro Shop and cleaned leaves out of bunkers  Replaced 8 hydraulic hoses on backhoe  Replaced irrigation heads between 14 & 15 Fairways and left of 5 Fairway  Replaced 2” isolation valves; 2 on 14 Green & 1 on 2 Green  Repaired water leaks on: 14 Green & changed head, water leak left of 2 Fairway, 2 water leaks near chipping green & water leak left of 16 Fairway  Started repairing bunker right of 7 Green; it is being contaminated by rock from the subsoil adjacent to it  Started building vandal resistant gas trailer for Pro Shop  Patching the bad areas on the greens will be of the highest priority as soon as the weather gets warmer. The success rate will be much higher when the nighttime temperatures are above freezing. Sewer line repair Submitted by: ERIC CHAVEZ GOLF COURSE MANAGER Approved by: JIM BURRESS SPECIAL SERVICES DIRECTOR