Parks & Recreation Commission

ROSWELL PARKS & RECREATION COMMISSION Monday, June 19, 2023 at 5:30 p.m. Parks Administration Office 1101 W. 4th St., Roswell, NM Commission Chair: James Edwards Vice Chair: Maegan Sanders Members: Becky Joyce, Becky Robertson, Jeneva Dearing-Martinez, Laurie Dudek, and Daniel L. Sanchez Staff Coordinator: Jim Burress, Special Services Director A. Call to Order B. Roll Call C. Approval of the Agenda D. Approval of the Minutes 1. Consider Approval of April 17, 2023 Meeting Minutes E. Regular Items (Action Items) 2. Consider Recommending Approval of Outdoor Pickle Ball Courts at Roswell Adult Center Funded by the Adult Center Foundation F. Non-Action Items 3. Discussion on City Volunteer Program Regarding Clinics 4. Report on Recreation Department 5. Report on Parks Department G. Other Business 6. Public Comments Next Meeting: July 17, 2023 Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 23-01. If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575-624-6700 at least one week prior to the meeting or as soon as possible. Public documents, including the agenda and minutes, can be provided in various accessible formats. Please contact the City Clerk at 575-624-6700. Printed and posted: June 15, 2023 TO ATTEND THE PARKS & RECREATION COMMISSION MEETING BY GoToMeeting on: Monday, June 19, 2023, 5:30 PM –7:30 PM (MDT) Please join the meeting from your computer, tablet or smartphone: https://global.gotomeeting.com/join/349450125 You can also dial-in using your phone: United States = 1-571-317-3112 Access Code: 349-450-125 New to GoToMeeting? Get the app now and be ready when your first meeting starts: https://global.gotomeeting.com/install/349450125 Help Desk: 575-500-0587  MINUTES OF THE PARKS AND RECREATION COMMISSION Parks Administration Office 1101 W. 4th St. April 17, 2023 5:30 PM Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10-15- 4, NMSA 1978 and Resolution 23-01. A. CALL TO ORDER Chair James Edwards called the April 17, 2023 meeting to order at 5:30 p.m. B. ROLL CALL The following Members were present: Laurie Dudek, Becky Robertson, Becky Joyce, James Edwards, Maegan Sanders, Jeneva Dearing-Martinez, and Daniel L. Sanchez. Staff present: Jim Burress, Special Services Director; Colette Hall, Recreation Director; Bruce Andler, Sanitation Employee/UWUA Local 51 VP/Secretary; and Sharene Brooks, Parks Administrative Assistant, Sr. Guests present: Vicki Burress, Rita Kane-Doerhoefer, and Christina Underwood. C. APPROVAL OF AGENDA – Member Dudek motioned to approve the agenda. Member Sanders seconded. A voice vote was unanimous, and the motion passed 7-0. D. APPROVAL OF THE MINUTES 1. Member Joyce motioned to approve the minutes from the March 20, 2023 meeting. Member Sanchez seconded. A voice vote was unanimous and the motion passed 7-0 E. NON-ACTION ITEMS 2. Discussion on Roswell Adult Center Status. Member Dearing-Martinez inquired on the status of the center. Director Hall answered questions and advised that the Roswell Adult Center was not on the chopping block. Discussion by all on various aspects regarding the center continued. 3. Report on Recreation Department. Director Hall gave the Recreation report (mold update/attendance numbers/revenue/highlights for the Recreation & Aquatic Center and the Roswell Adult Center). 4. Report on Parks Department. Director Burress gave the Parks report (updates/ project information/issues/highlights for the South Park Cemetery, the Nancy Lopez Golf Course, and the Parks Department). 1 G. OTHER BUSINESS 5. Public Comments. Guest Andler addressed the possibility of free golf for City employees. Guest Kane-Doerhoefer asked questions about the City’s ICIP List. ADJOURN The meeting was adjourned by Chair James Edwards at 6:41 p.m. 2  May 2023 Recreation Monthly Report COMPARISONS 2023 2022 This Year Last Year May May YTD YTD Revenue $32,191 $64,230 $356,985 $421,728 Attendance 5512 12,137 81,282 72,448 ATTENDANCE TOP REVENUE CONTRIBUTORS CONTRIBUTORS Adult Center Classes 698 Recreation Programs $8,751 Adult Center Drop-In 54 Pool Admissions $3,094 Adult Center Rentals 39 Rec & Aquatic Center Classes 160 Rec & Aquatic Center Drop-In 3938 Rec & Aquatic Center Member Scans 630 Highlights Roswell Recreation Center  Memberships sold: 16  Intro to sports classes cancelled.  Final weeks of our adult volleyball league with high numbers.  Adult Volleyball end of season tournament went great, crowned a winner. Roswell Aquatic Center  The Outdoor Pool opened on May 27!  The indoor pool remains closed with programs and events on hold. Roswell Adult Center  Memberships sold: 14  Private Rentals/Parties: 1  Hosted Lovelace Silver Elite this month for a metabolic syndrome seminar and plan on partnering with them on other seminars.   Stretching class and Senior Workout classes have really grown this month, the largest number for these classes so far.  Roller skating class joined both beginner and advanced classes to have an 80’s themed party. Facility Work Orders and Projects 5/31/2023 Rec/Aquatic Center - pick up pond liner Completed 5/27/2023 Rec/ Aquatic Center - burnt light switch Completed 5/26/2023 Rec/Aquatic Center- unclog family bathroom drain Completed 5/24/2023 Rec/Aquatic Center - bring outdoor pull up to code Completed 5/24/2023 Rec/Aquatic Center - mold test in pool bathrooms Completed 5/23/2023 Rec/Aquatic Center - parking lot lights Completed 5/22/2023 Rec/Aquatic Center- Routine Maintenance - pool In Progress 5/19/2023 Rec/Aquatic Center - routine maintenance Completed 5/19/2023 Rec/Aquatic Center - make up air unit service Completed 5/16/2023 Rec/Aquatic Center - baby slide outdoor pool Completed 5/12/2023 Rec/Aquatic Center - chemical smell Completed 5/9/2023 Rec/Aquatic Center -assemble lifeguard chairs In Progress 5/8/2023 Rec/Aquatic Center - routine maintenance Completed 5/5/2023 Rec/Aquatic Center - pool walk through Completed Rec/Aquatic Center -Replace LED w/lower wattage bulbs New Request 5/3/2023 Rec/Aquatic Center -Fire Supp Inspection In Progress 5/16/2023 Adult Center-sewer gas smell in womens bathroom Completed 5/15/2023 Adult Center-Yoga Rm A/C not working In Progress 5/15/2023 Adult Center- woodshop AC not cooling In Progress 5/5/2023 Adult Center-A/C not working in wood shop In Progress Adult Center-Order/purchase flooring-Hospitality rm New Request Adult Center-Cord covering-fallen Completed Adult Center-Rm 22 door wont close Completed Adult Center-reconnect concession R/O New Request Adult Center-Bulbs out in south hall Completed 5/1/2023 Adult Center-water leak inside wall Completed 5/15/2023 Splash pads Completed 5/5/2023 Splash Pad - Poe Corn Completed Upcoming Events  July 1, Alien Chase, $35 and registration is open.  July 10, Adult Basketball begins  Senior Workout Class Metabolic Syndrome Seminar Roller Skating Class Party Adult Volleyball League and Tournament  SPECIAL SERVICES DEPARTMENT MAY 2023 REPORT SERVICES FOR THE MONTH DEPARTMENT Number of Casket Burials 11 INFO Number of Cremation Burials 8 Veteran’s Cemetery Casket Burials 2 Acreage maintained: 210 Veteran’s Cemetery Cremation Burials 6 Staffing: 9 full-time TOTAL SERVICES: 27 TOTAL REVENUE AS OF May 31, 2023: $22,370.00 SPECIFIC & ROUTINE MAINTENANCE  Dug, set-up, covered, and tamped for all services during the month  Repaired & replaced valves in Blocks 36, 46 & 54  Replaced 15 sprinklers throughout the cemetery  Mowed & trimmed entire cemetery in preparation of Memorial Day o 96 Blocks & Veterans Cemetery  All of the cemetery fence line & edged roads were sprayed with glyphosate  Held two Memorial Day celebrations – 10 a.m. & 1 Ruben instructing p.m. Memorial Day volunteers  Assisted volunteers with flag placing & flag removal o Around 3,600 flags  Memorial Day service Submitted by: RUBEN ESQUIVEL CEMETERY SUPERINTENDENT Approved by: JIM BURRESS SPECIAL SERVICES DIRECTOR  SPECIAL SERVICES DEPARTMENT MAY 2023 REPORT New window tint & Golf logo at Pro Shop HIGHLIGHTS – PRO SHOP  Hosted the All-Saints Catholic School Tournament on 5/6  Hosted the Zia Senior Tournament on 5/9  Continued Taco Tuesday League every Tuesday in May  Started planning for ARM Tournament set for 8/12-8/13  Placed all new tee markers on the course  Hired 1 part-time outside attendant  All front windows of Pro Shop were tinted & logo placed on front door  Attended City Council meeting to present rate increase on 5/11  Attended the Legal Committee meeting for rate increase fixes on 5/25  Completed a Risk Assessment with Shelly Bell, Safety Coordinator, on 5/30  Monthly inventory of all products  MAY REVENUES – PRO SHOP Subtotal w/o Category Qty Subtotal Tax Cost Profit Alcohol/Beer 1897 $8,241.78 $7,848.50 $2,523.85 $5,324.78 Alcohol/Liquor 718 $3,388.44 $3,227.00 $818.41 $2,408.51 Food and Beverage/Drinks 1446 $2,987.43 $2,845.00 $986.83 $1,858.87 Food and Beverage/Snacks 911 $1,487.04 $1,416.00 $632.38 $783.49 Golf/Green Fees 3403 $32,060.32 $30,754.73 $0.00 $30,754.73 Golf/Memberships 37 $8,769.00 $8,769.00 $0.00 $8,769.00 Golf /Services (GHIN) 1 $35.00 $35.00 $0.00 $35.00 Golf Carts 2955 $33,752.57 $32,342.50 $0.00 $32,342.50 Merchandise/Accessories 317 $10,485.16 $10,413.00 $930.65 $9,482.35 Merchandise/Apparel 1 $49.35 $47.00 $35.00 $12.00 Merchandise/Clubs 8 $2,069.95 $1,994.00 $1,268.93 $725.07 Merchandise/Gloves 35 $729.75 $695.00 $372.80 $322.20 Merchandise/Golf Bags 1 $283.50 $270.00 $162.00 $108.00 Merchandise/Golf Balls 414 $3,728.50 $3,609.00 $2,912.68 $696.48 Merchandise/Headwear 23 $809.55 $771.00 $420.16 $350.84 Range Balls 1073 $4,721.25 $4,533.00 $0.00 $4,533.00 MAY $113,598.59 $109,569.73 $11,063.69 $98,506.82 All Saints Catholic School Tournament  GOLF MAINTENANCE – SPECIFIC & ROUTINE  Cut cups twice a week  Moved tee markers  Dumped trash  Mowed greens seven times a week  Repaired leak on practice range tee  Replaced irrigation head on 11 green  Repaired water leaks in 13 & between 1 & 17  Mowed Cielo Grande competition fields once a week with fairway mower  Removed hazardous tree (very large dead cottonwood) to the right of 12 tee o THANKS TO RUBEN ESQUIVEL FOR BRINGING DOWN THE TREE SAFELY  Repaired bare areas on greens #11, #15 & #17 with sod from nursery green  Fertilized greens on May 1st  Sprayed greens with nematicide, surfactant & fungicide on May 2nd  Sprayed Cielo Grande competition fields to control broadleaf weeds  Spot sprayed the golf course to control broadleaf weeds  Sprayed surrounds, driving range & Par 3 tee boxes with pre-emergent herbicide Tournament activities Helicopter ball drop Submitted by: ERIC CHAVEZ GOLF COURSE MANAGER Approved by: JIM BURRESS SPECIAL SERVICES DIRECTOR  SPECIAL SERVICES DEPARTMENT MAY 2023 REPORT ROUTINE MAINTENANCE DEPARTMENT INFO  Mowed grass weekly in all Parks Acreage maintained: 685  Upkeep on irrigation in parks and Staffing: 27 Full-time sports complexes; watering 0 Part-time twice/week  Sprayed weeds weekly  Cleaned-out Sunken Garden  Gopher control within complexes and parks  Trash pick-up  Continual graffiti removal on trails, below grades, play equipment, and trees  Replenished bird seed at Bird Sanctuary weekly SPECIFIC MAINTENANCE  Landscape work at Rec Center New  Replaced Transit bus bench on S. “Welcome Main St. Earthling”  Participated in Library community bench event Saturday, May 13th installed –  Replaced dog station at Carpenter prior bench Park destroyed by  Trimmed/removed juniper bushes auto accident  Replaced trash receptacles at Poe on Main St. Corn  Tree work at Cahoon & Coke Field  Extensive clean-up around pond at the Zoo Alien spotted at Parks Maintenance  Sticker Picker “Touch a in use at Delta Truck” event West held at the Library Event at New dog Library – station at “Touch a Carpenter Truck”  Junipers trimmed at Pioneer Plaza & cut- out at the Convention Center Replaced dog station at Carpenter Park Landscaping work – Rec Center Trash receptacles at Poe Corn replaced Landscaping at Rec Center Tree maintenance – Cahoon & Coke Field Submitted by: RUDY CHAVEZ PARKS SUPERINTENDENT Approved by: JIM BURRESS Big clean-up at SPECIAL SERVICES Zoo pond DIRECTOR