Parks & Recreation Commission

ROSWELL PARKS & RECREATION COMMISSION Monday, July 17, 2023 at 5:30 p.m. Parks Administration Office 1101 W. 4th St., Roswell, NM Commission Chair: James Edwards Vice Chair: Maegan Sanders Members: Becky Joyce, Becky Robertson, Jeneva Dearing-Martinez, Laurie Dudek, and Daniel L. Sanchez Staff Coordinator: Jim Burress, Special Services Director A. Call to Order B. Roll Call C. Approval of the Agenda D. Approval of the Minutes 1. Consider Approval of June 19, 2023 Meeting Minutes E. Non-Action Items 2. Report on Recreation Department 3. Report on Parks Department F. Other Business 4. Public Comments Next Meeting: August 21, 2023 Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 23-01. If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575-624-6700 at least one week prior to the meeting or as soon as possible. Public documents, including the agenda and minutes, can be provided in various accessible formats. Please contact the City Clerk at 575-624-6700. Printed and posted: July 14, 2023 TO ATTEND THE PARKS & RECREATION COMMISSION MEETING BY GoToMeeting on: Monday, July 17, 2023, 5:30 PM –7:30 PM (MDT) Please join the meeting from your computer, tablet or smartphone: https://global.gotomeeting.com/join/349450125 You can also dial-in using your phone: United States = 1-571-317-3112 Access Code: 349-450-125 New to GoToMeeting? Get the app now and be ready when your first meeting starts: https://global.gotomeeting.com/install/349450125 Help Desk: 575-500-0587  MINUTES OF THE PARKS AND RECREATION COMMISSION Parks Administration Office 1101 W. 4th St. June 19, 2023 5:30 PM Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10-15- 4, NMSA 1978 and Resolution 23-01. A. CALL TO ORDER Chair James Edwards called the June 19, 2023 meeting to order at 5:32 p.m. B. ROLL CALL The following Members were present: Laurie Dudek, James Edwards, Jeneva Dearing- Martinez, and Daniel L. Sanchez with Maegan Sanders, Becky Joyce, and Becky Robertson being absent. Staff present: Jim Burress, Special Services Director; Colette Hall, Recreation Director; and Sharene Brooks, Parks Administrative Assistant, Sr. Guests present: Vicki Burress, Rita Kane-Doerhoefer, Crista Hammer, Tracy Hutcherson, and Carolyn Mitchell. C. APPROVAL OF AGENDA – Member Dudek motioned to approve the agenda. Member Dearing-Martinez seconded. A voice vote was unanimous, and the motion passed 4-0 with Members Sanders, Joyce, and Robertson being absent. D. APPROVAL OF THE MINUTES 1. Member Sanchez motioned to approve the minutes from the April 17, 2023 meeting. Member Dudek seconded. A voice vote was unanimous and the motion passed 4-0 with Members Sanders, Joyce, and Robertson being absent. E. REGULAR ITEMS (ACTION ITEMS) 2. Consider Recommending Approval of Outdoor Pickleball Courts at Roswell Adult Center Funded by the Adult Center Foundation. Director Burress provided information regarding the Roswell Adult Center Foundation funding the addition of pickleball courts at the RAC (Roswell Adult Center). He advised that Carolyn Mitchell, President of the RAC Foundation, had already talked with the City Attorney and no road blocks had been indicated. Member Dearing-Martinez motioned to approve a recommendation to General Services for outdoor pickleball courts at RAC funded by the RAC Foundation. Member Dudek seconded. A voice vote was unanimous and the motion passed 4-0 with Members Sanders, Joyce, and Robertson being absent. 1 F. NON-ACTION ITEMS 3. Discussion on City Volunteer Program Regarding Clinics. Members Dearing- Martinez and Edwards expressed frustrations with not being able to move forward with their plans for clinics/classes/camps and the volunteers that they had put together for the trainings. Director Hall addressed the issues. Tight budgets, marketing, and a roller skate clinic were also discussed. 4. Report on Recreation Department. Director Hall gave the Recreation report (attendance numbers/revenue/status of both pools/highlights for the Recreation & Aquatic Center and the RAC). Guest Mitchell, President of the RAC Foundation, provided additional plan and funding information for the proposed pickleball project. 5. Report on Parks Department. Director Burress gave the Parks report (updates/ project information/issues/highlights/upcoming events/statuses) for the South Park Cemetery, the Nancy Lopez Golf Course, the Parks Department, and the Zoo. Member Dearing-Martinez provided information on current and future happenings/improvements at the Skate Park. G. OTHER BUSINESS 6. Public Comments. Guest Kane-Doerhoefer commented on the Roswell Adult Center being for adults, classes for officials for pickleball, getting grants, the RSVP Program, and using the radio to get the word out. Member Dudek and Director Burress discussed the status of the new All Inclusive Park. Member Dearing-Martinez addressed the comments made by Kane-Doerhoefer as to kids being at the RAC. Guest Mitchell commented on quilters teaching/mentoring kids at the RAC and the usage of equipment and machines. ADJOURN The meeting was adjourned by Chair James Edwards at 6:46 p.m. Next meeting will be July 17, 2023 at 5:30 p.m. 2  June 2023 Recreation Monthly Report COMPARISONS 2023 2022 This Year Last Year June June YTD YTD Revenue $66,257 $92,552 $423,296 $514,281 Attendance 12,937 12,587 95,671 85,035 ATTENDANCE CONTRIBUTORS TOP REVENUE Adult Center Classes 787 CONTRIBUTORS Adult Center Drop-In/Admissions 655 Pool Admissions $23,918 Adult Center Rentals 90 Concessions $10,194 Rec & Aquatic Center Classes 468 Rec & Aquatic Center Drop-In/Admissions 7404 Rec & Aquatic Center Member Scans 3533 Highlights Roswell Recreation Center  Memberships sold: 16  First three weeks of camp were succesful we had max registration for every week with attendance averaging about 25 per day.  Indoor Soccer League was canceled due to lack of registrations. Roswell Aquatic Center  The indoor pool remains closed with programs and events on hold. Roswell Adult Center  Memberships sold: 15  Roller skating class has continued to be a hit. We scheduled a clinic In July for kids that will be taught by the adults in the class. Facility Work Orders and Projects 6/28/2023 Rec / Aquatic Center - family bathroom poolside Completed 6/28/2023 Rec/Aquatic Center-Womens rm brokn stall lock In Progress 6/26/2023 Rec/Aquatic Center-Filter chg Completed 6/21/2023 Rec/Aquatic Center- Routine Maintenance Completed 6/20/2023 Rec/Aquatic Center - Routine Maintenance Completed 6/19/2023 Rec/Aquatic Center- Routine Maintenance Completed 6/16/2023 Rec/Aquatic Center - Routine Maintenance Completed 6/16/2023 Rec/Aquatic Center - alarm sounding, indoor pool Completed 6/15/2023 Rec/Aquatic Center - Routine Maintenance Completed 6/14/2023 Rec/Aquatic Center - fire suppression system Completed 6/14/2023 Rec/Aquatic Center - men’s commode, rec side In Progress 6/14/2023 Rec/Aquatic Center - routine maintenance Completed 6/12/2023 Rec/Aquatic Center- maintenance Completed 6/9/2023 Rec/Aquatic Center-busted light casing New Request 6/9/2023 Rec/Aquatic Center -Reinstall BB pads Completed 6/6/2023 Rec/Aquatic Center - variable speed control In Progress 6/6/2023 Rec/Aquatic Center - locking mechanism for pool Completed 6/2/2023 Rec/Aquatic Center - Seresco maintenance Completed 6/2/2023 Rec/Aquatic Center - Seresco maintenance Completed 6/2/2023 Rec/Aquatic Center - Seresco alarm Completed 6/20/2023 Splash Pads - operations Completed 6/19/2023 Splash Pads - operations Completed 6/16/2023 Splash Pads - operations Completed 6/15/2023 Splash Pads - verify function Completed 6/14/2023 Splash Pads Completed 6/5/2023 Splash Pads Completed Upcoming Events  July 24-27, Junior Lifeguard Camp  August 4, Trivia Night: Music Though the Ages Camp Kids  SPECIAL SERVICES DEPARTMENT JUNE 2023 REPORT SERVICES FOR THE MONTH DEPARTMENT Number of Casket Burials 16 Number of Cremation Burials 10 INFO Veteran’s Cemetery Casket Burials 0 Veteran’s Cemetery Cremation Burials 8 Acreage maintained: 210 Staffing: 9 full-time TOTAL SERVICES: 35 TOTAL REVENUE AS OF June 30, 2023: $21,398.50 SPECIFIC & ROUTINE MAINTENANCE  Dug, set-up, covered, and tamped for all services during the month  Two 3” valves replaced in Blocks 9 & 10  Fertilized entire cemetery (11 tons)  Hand-watered 86 newly planted trees due to high temperatures  Deep cleaned & organized the shop  Conducted 35 services; one being a disinterment Submitted by: RUBEN ESQUIVEL CEMETERY SUPERINTENDENT Approved by: JIM BURRESS SPECIAL SERVICES DIRECTOR  SPECIAL SERVICES DEPARTMENT JUNE 2023 REPORT “Glow Cart” transportation HIGHLIGHTS – PRO SHOP  Hosted the Eastern NM Seniors Tournament on 6/7  Hosted the Glow Golf Tournament 6/10  Hosted the Sun Country Jr. PGA Tournament 6/15  Continued Taco Tuesday League every Tuesday in June  Continued planning the ARM Tournament set for 8/12-8/13  Hired 1 part-time outside attendant  Attended City Council meeting to present rate increase on 6/8  Rate increase & fee restructure was approved by City Council effective 7/1/23  Completed Heat Training with Shelly Bell, Safety Coordinator, on 6/26  Trimmed trees around parking lot & Pro Shop  Monthly inventory of all products  JUNE REVENUES – PRO SHOP Subtotal Category Qty Subtotal Cost Profit w/o Tax Alcohol / Beer 2012 $8,709.43 $8,294.00 $2,676.59 $5,617.50 Alcohol / Liquor 966 $4,530.31 $4,314.50 $1,058.14 $3,256.23 Food and Beverage / Drinks 2023 $4,050.19 $3,857.00 $1,319.07 $2,539.50 Food and Beverage / Snacks 915 $1,439.21 $1,370.50 $612.04 $758.67 Golf / Green Fees 2988 $27,733.94 $26,452.82 $0.00 $26,452.82 Golf / Memberships 36 $7,295.00 $7,295.00 $0.00 $7,295.00 Golf / Services (GHIN) 2 $70.00 $70.00 $0.00 $70.00 Golf Carts 2707 $31,638.09 $30,162.24 $0.00 $30,162.24 Merchandise / Accessories 115 $5,085.11 $4,971.50 $1,124.15 $3,847.35 Merchandise / Apparel 2 $144.90 $138.00 $71.50 $66.50 Merchandise / Clubs 1 $189.00 $180.00 $130.05 $49.95 Merchandise / Gloves 51 $1,039.50 $990.00 $533.00 $457.00 Merchandise / Golf Balls 352 $2,704.48 $2,575.50 $1,511.16 $1,064.37 Merchandise / Headwear 19 $657.30 $626.00 $334.06 $291.94 Range Balls 798 $4,422.30 $4,218.00 $0.00 $4,218.00 JUNE $99,708.76 $95,515.06 $9,369.76 $86,147.07  GOLF MAINTENANCE – SPECIFIC & ROUTINE  Cut cups 4 times a week  Moved tee markers  Dumped trash  Mowed greens 7 times a week  Replaced reels & bearings on 7 fairway cutting units  Replaced 11 bed knives & sharpened  Ground 11 fairway reels  Assembled & adjusted fairway cutting units  Sharpened, replaced bed knives, assembled & adjusted 9 cutting units for greens mowers  Replaced 12 irrigation heads  Mowed Cielo Grande competition fields twice a week with fairway mower  Fertilized Cielo Grande & Special Events on the 6th with 16 tons of ammonium sulfate  Repaired bare areas on Greens 15 & 17  Started lightly top-dressing greens with sand once a week  Sprayed greens with growth regulator & fertilizer on the 29th  Sprayed Cielo Grande & Special Events for broadleaf weeds on the 12th & 13th  Spot sprayed the golf course to control broadleaf weeds  Sprayed the fairways with growth regulator on the 27th  Sprayed greens with nematicide, fungicide & wetting agent on the 28th Night golf players in action Eastern NM Seniors Tournament Eastern NM Seniors Tournament  Tree care around property Sunset at the pond… Submitted by: ERIC CHAVEZ GOLF COURSE MANAGER Approved by: JIM BURRESS SPECIAL SERVICES DIRECTOR  SPECIAL SERVICES DEPARTMENT JUNE 2023 REPORT ROUTINE MAINTENANCE DEPARTMENT INFO  Mowed grass weekly in all Parks Acreage maintained: 685  Upkeep on irrigation in parks & Staffing: 27 Full-time sports complexes; watering 0 Part-time twice/week  Sprayed weeds weekly  Cleaned-out Sunken Garden  Gopher control within complexes & parks  Trash pick-up  Continual graffiti removal on trails, below grades, play equipment & trees  Replenished bird seed at Bird Sanctuary weekly Tree work – cutting down limbs SPECIFIC MAINTENANCE  Tree work in parks  Weeds pulled at wildflower area at bird sanctuary  Fixed cracks & drain at Skate Park  Power washed brick & sidewalk at Convention Center  Assisted Public Affairs: o Hauled “ufo” to the July 4th festival o Set-up orange fencing for UFO activities o Dug holes for lock wall at Visitor Center Skate Park repaired Cleaned bricks/sidewalk at Convention Center Holes dug for Visitor Center’s new lock wall Submitted by: RUDY CHAVEZ PARKS SUPERINTENDENT Approved by: JIM BURRESS SPECIAL SERVICES DIRECTOR