Parks & Recreation Commission

ROSWELL PARKS & RECREATION COMMISSION Monday, August 21, 2023 at 5:30 p.m. Parks Administration Office 1101 W. 4th St., Roswell, NM Commission Chair: James Edwards Vice Chair: Maegan Sanders Members: Becky Joyce, Becky Robertson, Jeneva Dearing-Martinez, Laurie Dudek, and Daniel L. Sanchez Staff Coordinator: Jim Burress, Special Services Director A. Call to Order B. Roll Call C. Approval of the Agenda D. Approval of the Minutes 1. Consider Approval of July 17, 2023 Meeting Minutes E. Non-Action Items 2. Report on Recreation Department 3. Report on Parks Department F. Other Business 4. Public Comments Next Meeting: September 18, 2023 AGENDA STATEMENT Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 23-40. NOTICE OF POTENTIAL QUORUM – A quorum of the City Council may or may not attend, but there will not be debate by the City Council, and no action will be taken. If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575-624- 6700 at least one week prior to the meeting or as soon as possible. Public documents, including the agenda and minutes, can be provided in various accessible formats. Please contact the City Clerk at 575-624-6700 if a summary or other type of accessible format is needed. Printed and posted: August 16, 2023 Parks & Rec Commission Please join my meeting from your computer, tablet or smartphone. https://global.gotomeeting.com/join/349450125 You can also dial in using your phone. United States: +1 (575) 317-3112 Access Code: 349-450-125 New to GoToMeeting? Get the app now and be ready when your first meeting starts. https://global.gotomeeting.com/install/349450125  MINUTES OF THE PARKS AND RECREATION COMMISSION Parks Administration Office 1101 W. 4th St. July 17, 2023 5:30 PM Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10-15- 4, NMSA 1978 and Resolution 23-01. A. CALL TO ORDER Chair James Edwards called the July 17, 2023 meeting to order at 5:35 p.m. *** For the Record: There were technical difficulties with the GoToMeeting audio/visual from 5:35 p.m. to 5:57 p.m.*** B. ROLL CALL The following Members were present: Laurie Dudek, James Edwards, Jeneva Dearing- Martinez, Daniel L. Sanchez, Maegan Sanders, and Becky Joyce with Becky Robertson being absent. Staff present: Jim Burress, Special Services Director; Colette Hall, Recreation Director; John Wright, Zoo Director, and Sharene Brooks, Parks Administrative Assistant, Sr. Guests present: Councilor Juan Oropesa, Vicki Burress, Rita Kane-Doerhoefer, Tracy Hutcherson, Chrissy Smith, Dr. Jaime McKinney-Wright, Ashley Booth, Kendra Smith, Andy Luikens, Nathan Smith, Anna Martin, Tori Hornick, Kevin Caple, Carolyn Madison, Ashley Cathey, Matthew Shappard, Chance Coats, and Larry Fresquez. Guests via GoToMeeting: Bruce Andler. C. APPROVAL OF AGENDA – Chair Edwards motioned to move item “F.4. - Other Business - Public Comments” after “D.1. - Approval of the Minutes”. Member Dudek seconded. A voice vote was unanimous, and the motion passed 6-0 with Member Robertson being absent. D. APPROVAL OF THE MINUTES 1. Member Sanchez motioned to approve the minutes from the June 19, 2023 meeting. Member Sanders seconded. A voice vote was unanimous and the motion passed 6-0 with Member Robertson being absent. F. OTHER BUSINESS 4. Public Comments. Guest McKinney-Wright would like for there to be more races for 1 runners and provided some information on the 2023 Walk for Hope event. Guest Hutcherson thanked the City for setting-up the Skate Youth Camp. ***Audio/visual issues ended*** Guest Hornick would like the crack and drain repair at the Skate Park redone. Guest Booth expressed frustrations on the youth volleyball program being cancelled this year. Guest K. Smith stated that the High School Coaches were very concerned about the volleyball issue. Guest Madison addressed the soccer fields at Cielo Grande being switched without notice, had requests and wish lists of the City, and questioned a possible breach of contract. Guest Coats commented on his involvement with the irrigation pump replacement at the Cielo Grande soccer fields. Guest Caple expressed concerns with the soccer fields being changed, the remaining fields not being playable, and being short fields. Guest Shappard commented on field usage in the past and the issue of ruts in the soccer fields due to the lack of fencing. Guest Fresquez felt that the soccer field switch was odd-timing and that usage of volunteer referees for volleyball would not be a good idea. Directors Hall and Burress addressed the issues throughout the comments. E. NON-ACTION ITEMS 2. Report on Recreation Department. Director Hall gave the Recreation report (camps going good/work orders for the facilities/pool days and hours to change/splash pads to stay open until Labor Day). 3. Report on Parks Department. Director Burress gave the Parks report. Member Dudek would like to have a memorial event for previous Parks and Recreation Commission Member Barry Mathison. Guest Burress thanked everyone that had helped with the Pollinator Party. Guest Kane-Doerhoefer commented on trash pick-up by different groups. Member Dearing-Martinez asked about the Zoo status and if there would be some kind of event for the public with the new no admission fee change. ADJOURN The meeting was adjourned by Chair James Edwards at 6:54 p.m. Next meeting will be August 21, 2023 at 5:30 p.m. 2  July 2023 Recreation Monthly Report FISCAL YEAR COMPARISONS 2023 2022 This Year Last Year July July YTD YTD Revenue $58,534 $73,569 $58,534 $73,569 Attendance 11,904 9,793 11,904 9,793 ATTENDANCE CONTRIBUTORS TOP REVENUE Adult Center Classes 750 CONTRIBUTORS Adult Center Drop-In/Admissions 70 Pool Admissions $21,181 Adult Center Rentals 35 Concessions $14,749 Adult Center Member Scans 252 Rec & Aquatic Center Classes 655 Rec & Aquatic Center Drop-In/Admissions 7566 Rec & Aquatic Center Member Scans 2576 Highlights Recreation  Recreation hosted the annual Alien Chase 5k with 205 runners/walkers registered. Roswell Recreation Center  Memberships sold: 83  Last three weeks of camp were more succesful than the first, we remained with max registration for every week with attendance averaging about 27 per day.  Youth Volleyball League registration opened with 101 players registered. Roswell Aquatic Center  The indoor pool opened and we offered make-up classes for swim lessons that were cancelled in February. Evening water aerobics started again with a volunteer instructor.  Indoor pool had to close from July 24-26 for repairs discovered when the pool was brought back to full operations after the four month shut down.   The outdoor pool will go to weekends only starting August 5 to coincide with the start of school on August 7. Attendance drops way off for the outdoor pool weekdays once school starts and the lack of weekday staff dictates that only one pool can open.  July pool attendance was 3,826 and there were 2 private parties in the outdoor pool. Roswell Adult Center  Memberships sold: 15  The Adult Center is now hosting ESL classes with volunteer instructors. Facility Work Orders and Projects 7/27/2023 Rec/Aquatic Center - remove wasp nest from slide In Progress 7/20/2023 Rec/Aquatic Center - chlorine pumps repairs Completed 7/19/2023 Rec/Aquatic Center - routine Maintenance Completed 7/19/2023 Rec/Aquatic Center - install new R/O SYSTEM On Hold 7/17/2023 Rec/Aquatic Center - routine Maintenance Completed 7/17/2023 Rec/Aquatic Center - Non-slip safety tape at slides New Request 7/17/2023 Rec/Aquatic Center - Handicap button not working-main Completed 7/17/2023 Rec/Aquatic Center - concession Soap dispnsr not wrkin New Request 7/17/2023 Rec/Aquatic Center - MENS RM soap dispnsr not working Completed 7/17/2023 Rec/Aquatic Center - Men’s middle sink? New Request 7/17/2023 Rec/Aquatic Center - Women’s toilet not flushing Completed 7/17/2023 Rec/Aquatic Center - Fitness rm fan switch not working New Request 7/13/2023 Rec/Aquatic Center - indoor pool no flow on Becs Completed 7/12/2023 Rec/Aquatic Center - Outdoor pool slide steps Completed 7/12/2023 Rec/Aquatic Center - Routine Maintenance Completed 7/12/2023 Rec/Aquatic Center - Install medical kit on wall New Request 7/12/2023 Rec/Aquatic Center - paint lines on floor/storage rm New Request 7/12/2023 Rec/Aquatic Center - Install hooks on lifeguard chairs New Request 7/10/2023 Rec/Aquatic Center - Routine Maintenance Completed 7/10/2023 Rec/Aquatic Center - AC in Tammy’s office down Completed 7/10/2023 Rec/Aquatic Center- Guards breakroom AC not working Completed 7/10/2023 Rec/Aquatic Center - AC ( DUPLICATE) Completed 7/6/2023 Rec/Aquatic - bolt lifeguard chairs down Completed 7/6/2023 Rec/Aquatic Center - women’s toilets, pool side On Hold 7/3/2023 Rec/Aquatic Center -Routine Maintenance Completed Upcoming Events  August 21 - Youth Volleyball League games begin utilizing volunteer referees.  September 2, 3 - Labor Day Basketball Tournament. This is a 5v5 double elimination tournament for ages 16 & up. Camp kids learning about the District Attorney support dogs.  South Park Cemetery ______________________________________ Month/Year: July, 2023 Department Info: 210 acres maintained Staffing: 9 FTE Number of Services for the Month: 26 ▪ 11 Casket Burials ▪ 11 Cremation Burials ▪ 3 Veteran’s Cemetery Casket Burials ▪ 1 Veteran’s Cemetery Cremation Burial Total Revenue for the Month: $30,410.00 Specific & Routine Maintenance: ▪ Dug, set-up, covered & tamped for all 26 services, including a disinter & reinter ▪ Changed sprinklers from I-20 to I-25 (12 sprinklers in Block 72) ▪ Hand watered new trees ▪ Finished fertilizing ▪ Installed 2 flat headstones & 13 plaques at General Douglas McBride Veteran’s Cemetery ▪ Located the next 4 rows of spaces in Block 1 at the Veteran’s Cemetery Submitted by: Ruben Esquivel, South Park Cemetery Superintendent Approved by: Jim Burress, Special Services Director ______________________________________  Nancy ______________________________________ Lopez Golf Course Month/Year: July, 2023 Highlights – Pro Shop: ▪ Hosted the 4th of July Scramble on Saturday, July 1st ▪ Hosted a Glow Golf Tournament on Saturday, July 15th ▪ Hosted a large family reunion for the Jimenez family on Saturday, July 22 nd ▪ Continued Taco Tuesday League every Tuesday in July ▪ Continued planning the ARM Tournament set for August 12 th - 13th ▪ Started planning the City Championship with NMMI for August 5 th – 6th ▪ Received our new range picker from Yamaha ▪ Inventoried all products Specific & Routine Maintenance: ▪ Cut cups 4 times a week ▪ Moved tee markers as needed ▪ Dumped trash ▪ Mowed greens 7 times a week ▪ Repaired 2 water leaks on Holes 9 & 11 ▪ Replaced broken fairway reel ▪ Replaced 16 irrigation heads ▪ Mowed Cielo Grande competition fields twice a week with fairway mower ▪ Replaced aeration pump for Bird Sanctuary pond ▪ Started repairing bare areas on 12 Green ▪ Lightly topped dressed greens with sand once a week ▪ Sprayed greens with growth regulator & fertilizer on the 6th, 13th, 20th & 27th ▪ Sprayed fairways with growth regulator on the 25th JULY REVENUES – PRO SHOP Subtotal Category Qty Subtotal w/o Tax Cost Profit Alcohol / Beer 2105 $9,134.50 $8,698.50 $2,763.57 $5,935.19 Alcohol / Liquor 1215 $5,919.46 $5,637.50 $1,498.14 $4,139.20 Food and Beverage / Drinks 2228 $4,345.78 $4,138.50 $1,487.57 $2,651.20 Food and Beverage / Snacks 1004 $1,561.93 $1,487.50 $680.55 $807.02 Golf / Green Fees 3029 $29,918.12 $28,547.08 $0.00 $28,547.08 Golf / Memberships 70 $11,857.00 $11,857.00 $0.00 $11,857.00 Golf / Services (GHIN & Club Storage) 15 $1,582.00 $1,510.00 $0.00 $1,510.00 Golf Carts 2672 $35,818.98 $34,156.68 $0.00 $34,156.68 Merchandise / Accessories 117 $6,034.12 $5,948.00 $889.20 $5,058.80 Merchandise / Apparel 6 $335.16 $319.20 $187.00 $132.20 Merchandise / Clubs 2 $660.45 $629.00 $485.15 $143.85 Merchandise / Gloves 45 $945.00 $900.00 $490.00 $410.00 Merchandise / Golf Balls 406 $3,094.84 $2,947.80 $1,699.57 $1,248.23 Merchandise / Headwear 15 $516.60 $492.00 $264.14 $227.86 Range Balls 740 $3,904.25 $3,727.00 $0.00 $3,727.00 JULY $115,628.19 $110,995.76 $10,444.89 $100,551.31 Submitted by: Eric Chavez, Golf Course Manager Approved by: Jim Burress, Special Services Director Beautiful golf course! ______________________________________  Parks Department ______________________________________ Month/Year: July, 2023 Department Info: 685 acres maintained Staffing: 27 FTE Routine Maintenance: ▪ Mowed grass weekly in all parks ▪ Upkeep on irrigation in parks & sports complexes; watering twice/week ▪ Sprayed weeds weekly ▪ Cleaned-out Sunken Garden ▪ Gopher control within complexes & parks ▪ Trash pick-up ▪ Continual graffiti removal on trails, below grades, play equipment & trees ▪ Replenished bird seed at Bird Sanctuary weekly Specific Maintenance: ▪ Weedeated at South Park Cemetery ▪ Replaced damaged flowerpot on Main St. due to auto accident ▪ Cleaned beds at Convention Center ▪ Attended bucket truck training ▪ Weedeated around pond at Spring River Zoo ▪ Replaced curb stops at Poe Corn Park ▪ Rototilled playgrounds ▪ Trimmed tree for Fire Dept. at station on McGaffey & Garden ▪ Aerated & fertilized Cielo Grande ▪ Power washed gazebo at Altrusa Park Submitted by: Rudy Chavez, Parks Superintendent Approved by: Jim Burress, Special Services Director ______________________________________