Parks & Recreation Commission

ROSWELL PARKS & RECREATION COMMISSION Monday, September 18, 2023 at 5:30 p.m. Parks Administration Office 1101 W. 4th St., Roswell, NM Commission Chair: James Edwards Vice Chair: Maegan Sanders Members: Becky Joyce, Becky Robertson, Jeneva Dearing-Martinez, Laurie Dudek, and Daniel L. Sanchez Staff Coordinator: Jim Burress, Special Services Director A. Call to Order B. Roll Call C. Approval of the Agenda D. Approval of the Minutes 1. Consider Approval of August 21, 2023 Meeting Minutes E. Non-Action Items 2. Report on Recreation Department 3. Report on Parks Department F. Other Business 4. Public Comments Next Meeting: October 16, 2023 AGENDA STATEMENT Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 23-40. NOTICE OF POTENTIAL QUORUM – A quorum of the City Council may or may not attend, but there will not be debate by the City Council, and no action will be taken. If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575-624- 6700 at least one week prior to the meeting or as soon as possible. Public documents, including the agenda and minutes, can be provided in various accessible formats. Please contact the City Clerk at 575-624-6700 if a summary or other type of accessible format is needed. Printed and posted: September 14, 2023 Parks & Rec Commission Please join my meeting from your computer, tablet or smartphone. https://global.gotomeeting.com/join/349450125 You can also dial in using your phone. United States: +1 (575) 317-3112 Access Code: 349-450-125 New to GoToMeeting? Get the app now and be ready when your first meeting starts. https://global.gotomeeting.com/install/349450125  MINUTES OF THE PARKS AND RECREATION COMMISSION Parks Administration Office 1101 W. 4th St. August 21, 2023 5:30 PM Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10-15- 4, NMSA 1978 and Resolution 23-40. A. CALL TO ORDER Chair James Edwards called the August 21, 2023 meeting to order at 5:30 p.m. B. ROLL CALL The following Members were present: James Edwards, Maegan Sanders, Becky Joyce, Becky Robertson, Laurie Dudek, Jeneva Dearing-Martinez, and Daniel L. Sanchez. Staff present: Jim Burress, Special Services Director; Colette Hall, Recreation Director; John Wright, Zoo Director; Bruce Andler, Vice-President of UWUA (Utility Workers Union of America) Local 51; Rene Otero, President of UWUA Local 51; and Sharene Brooks, Parks Administrative Assistant, Sr. Guests present: Councilor Juan Oropesa, Corrina Oropesa, Councilor Robert Corn, Vicki Burress, Rita Kane-Doerhoefer, Tori Hornick, Kerry Moore, Rowan Allen, Jody Belding, Christina Underwood, Diane Taylor, and Will Cavin. Guests via GoToMeeting: Carolyn Madison. C. APPROVAL OF THE AGENDA – Member Jeneva Dearing-Martinez motioned to approve the agenda. Member Sanchez seconded. A voice vote was unanimous and the motion passed 7-0. D. APPROVAL OF THE MINUTES 1. Member Dudek motioned to approve the minutes from the July 17, 2023 meeting. Member Dearing-Martinez seconded. A voice vote was unanimous and the motion passed 7-0. E. NON-ACTION ITEMS 2. Report on Recreation Department. Director Hall gave the Recreation report (revenues/attendance/Alien Chase/memberships/lifeguarding/youth volleyball/basketball tournament/English as a Second Language (ESL) classes/New Mexico Recreation & Parks Association (NMRPA) memberships. The exercise equipment at the County Park and the Skate Camp at the Adult Center were also discussed. 1 3. Report on Parks Department. Director Burress gave the Parks report (Cemetery – burial numbers/staffing; Golf – tournaments/revenues; Parks – new Chisum Park/mulch and watering issues/spraying weeds/parts of Cielo Grande closed). Cremations, new golf carts, splash pads closing, and porta pot vendors were also discussed. F. OTHER BUSINESS 4. Public Comments. Guest Moore, President of Friends of Spring River Zoo (FOSRZ), provided various information regarding zoos, the FOSRZ, and concerns about the Spring River Zoo. Guest Belding, Secretary of FOSRZ, feared the zoo could be going back to a “roadside” zoo. Guest Madison, President of Roswell Youth Soccer Association (RYSA), clarified usage of the soccer fields and offered funding assistance. Guest Kane-Doerhoefer commented on plans for free rock painting, Keep Chaves County Beautiful trash bags & trash cans, Visitor Center bathrooms, and prior applications for Educational Director at the zoo. Guest Horneck, UFO Skate Bash Member, asked about the crack repair at the Skate Park and provided information on an upcoming event on 9/24 and artwork plans. Guest Diane Taylor of the Chaves County DWI Prevention Program, would like the World Championship Little League sign at Lions Hondo repaired. Directors Wright and Burress addressed issues and answered questions during the public comments. ADJOURN The meeting was adjourned by Chair James Edwards at 6:31 p.m. 2  August 2023 Recreation Monthly Report FISCAL YEAR COMPARISONS 2023 2022 This Year Last Year August August YTD YTD Revenue $33,671 $35,108 $96,547 $109,275 Attendance 8,779 6,622 18,086 16,415 ATTENDANCE CONTRIBUTORS TOP REVENUE Adult Center Classes 371 CONTRIBUTORS Adult Center Drop-In/Admissions 67 Pool Admissions $9,400 Adult Center Member Scans 216 Recreation Programs $6,627 Adult Center Member Rentals 95 Rec & Aquatic Center Classes 606 Rec & Aquatic Center Drop-In/Admissions 4102 Rec & Aquatic Center Member Scans 2454 Special Events 868 Highlights Recreation  Recreation and Aquatic Center was the host venue for PD’s annual National Night Out. Attendance was 868.  Splash pads will remain open until October 2. Roswell Recreation Center  Memberships sold: 69, Spectator passes sold: 99  Folklorico class has 46 participants registered and was also featured in the RDR.  Youth Volleyball started on August 22 and will end September 30. We had 101 registrations. Games are going well with volunteer coaches helping to officiate.  Registration for the Adult basketball tournament begun, with the cut off being August 31st. Had a total of 12 teams register.  Youth Basketball registration has begun and will cut off on September 30th. Roswell Aquatic Center  Outdoor pool opened on the weekends only starting August 5 and will close for the season after Labor Day.  Guards Continue to do their four hour in-service a month.   Learn To Swim was conducted successfully. Water aerobics classes have started again with a volunteer instructor. The class has brought back memberships and the participants are hoping to have their morning class return.  Due the overwhelming success of the evening aerobics class, new equipment was purchased for the class. Two new aerobics instructors should be certified by the end of next month so we can bring back our very popular morning classes.  Lifeguards had one save of an unattended young child. Two Summer Seasonal LG’s left, leaving us with a total of 11 guards currently. One more will be leaving after Labor Day.  There was 1 private pool parties (Outdoor Pool) and 2 birthday parties with swim passes indoors. Roswell Adult Center  Memberships sold: 9  August was exciting for our Lapidary class. Thelma Dunfee, our volunteer instructor, was recognized during the city council meeting by our city leaders for her amazing work teaching.  Free ESL class for the community are being held in the Computer Lab.  Stained Glass on Thursday evenings and Friday mornings is the only instructional class that continued through the 6-week break. Stained Glass continues to gain more new students each session while also maintaining the attendance of the veteran students. Upcoming Events  Sept 1 - Disney Trivia Night held at the Adult Center  Sept 2 & 3 – Adult Basketball Tournament  October 16 - Youth basketball ages 5-8 games start Roswell Folklorico Dancers  South Park Cemetery Month/Year: August, 2023 Department Info: 210 acres maintained Staffing: 9 FTE Number of Services for the Month: 23  12 Casket Burials  8 Cremation Burials  1 Veteran’s Cemetery Casket Burials  2 Veteran’s Cemetery Cremation Burials Total Revenue for the Month: $32,625.00 Specific & Routine Maintenance:  Dug, set-up, covered & tamped for all 23 Services  Replaced 10 I-20 sprinklers  Replaced four 3” valves (in South Lane, Section 39, Block 41, and the office)  Installed three upright headstones & five plaques at General Douglas McBride Veteran’s Cemetery Submitted by: Ruben Esquivel, Cemetery Superintendent Approved by: Jim Burress, Special Services Director 1  Spring River Zoo Month/Year: August, 2023 Staffing:  Amy Munoz, Zookeeper 2, was promoted to Zoo Curator  Interviews were conducted to fill vacant Zookeeper positions Animal Care:  Due to short-staffing, most of the month was spent on routine care & maintenance  “Cindy”, the Zoo’s eldest bison, was seen by a Vet for labored breathing issues. The Vet was able to inject her with antibiotics (via a dart gun), and her condition improved with no further treatment necessary  The mini horse & donkey received hoove trimmings  The pot-bellied pig, “Kevin”, also received hoove & tusk trims by the farrier Grounds Maintenance:  Bird boxes were placed inside enclosures  Thistle was removed from the bison enclosure  Vine in the mountain line exhibit was significantly trimmed due to interfering with the hot wire  All woodchips were removed from the round pens (great horned owl, badger, ferruginous hawk, and racoon) to be replaced shortly with new chips Submitted by: Amy Munoz, Zoo Curator Approved by: Jim Burress, Special Services Director 1  Nancy Lopez Golf Course Month/Year: August, 2023 Highlights – Pro Shop:  Hosted, in conjunction with NMMI, the City Championship on Saturday, August 5th  Hosted the ARM Foundation Tournament on Saturday, August 12th & Sunday, August 13th  Hosted the last Taco Tuesday League for this year on August 22nd  Began planning the Pecos Valley Production Tournament for October 14th  Hired one new outside temporary employee to wash carts & pick range  Inventoried all products Specific & Routine Maintenance:  Cut cups 4 times a week  Moved tee markers as needed  Dumped trash  Mowed greens 7 times a week  Repaired 4” main line leak on 4 Tee Box  Adjusted 3 heads on 8 Rough  Rewired 2 head on 12 Rough  Mowed Cielo Grande competition fields twice a week with fairway mower  Worked on repairing 14 Green  Lightly topped dressed greens with sand twice  Sprayed greens with growth regulator & fertilizer on the 3rd, 10th, 17th, 24th & 31st  Sprayed greens with nematicide, fungicide & wetting agent on the 9th Sprayed the fairways with growth Regulator on the 28th ARM Tournament – Driving Range 1 AUGUST REVENUES – PRO SHOP Subtotal Category Qty Subtotal w/o Tax Cost Profit ALCOHOL / BEER 1733 $7,554.07 $7,193.50 $2,254.14 $4,939.54 Alcohol / Liquor 988 $4,794.41 $4,566.00 $1,183.55 $3,382.26 FOOD & BEVERAGE / DRINKS 1619 $3,256.83 $3,101.50 $1,053.12 $2,048.64 Food & Beverage / Snacks 753 $1,188.08 $1,131.50 $516.75 $614.72 GOLF / GREEN FEES 3152 $29,560.78 $28,459.23 $0.00 $28,459.23 Golf / Memberships 29 $8,659.00 $8,659.00 $0.00 $8,659.00 GOLF / SERVICES (GHIN & CLUB STORAGE) 1 $35.00 $35.00 $0.00 $35.00 Golf Carts 2743 $35,336.86 $33,929.61 $0.00 $33,929.61 MERCHANDISE / ACCESSORIES 121 $9,890.40 $9,731.29 $1,454.00 $8,277.29 Merchandise / Apparel 17 $1,235.85 $1,177.00 $601.50 $575.50 MERCHANDISE / CLUBS 18 $4,165.70 $3,967.33 $2,672.33 $1,295.00 Merchandise / Footwear 1 $178.50 $170.00 $112.25 $57.75 MERCHANDISE / GLOVES 60 $1,270.50 $1,210.00 $669.20 $540.80 Merchandise / Golf Bags 1 $240.00 $228.57 $183.60 $44.97 MERCHANDISE / GOLF BALLS 382 $3,224.70 $3,071.00 $1,955.12 $1,115.95 Merchandise / Headwear 33 $1,084.35 $1,032.72 $574.20 $458.52 RANGE BALLS 1083 $4,117.29 $3,972.00 $0.00 $3,972.00 AUGUST $115,792.32 $111,635.25 $13,229.76 $98,405.78 ARM Tournament – PM Start 2  ARM Tournament – PM Shotgun Fire Truck Ball Drop Submitted by: Eric Chavez, Golf Course Manager Approved by: Jim Burress, Special Services Director 3  Parks Department Month/Year: August, 2023 Department Info: 685 acres maintained Staffing: 27 FTE Routine Maintenance:  Mowed grass weekly in all parks  Upkeep on irrigation in parks & sports complexes; watering twice/week  Sprayed weeds weekly  Cleaned-out Sunken Garden  Gopher control within complexes & parks  Trash pick-up  Continual graffiti removal on trails, below grades, play equipment & trees Debremond Fence Work  Replenished bird seed at Bird Sanctuary weekly Specific Maintenance:  Re-installed fence at Debremond Stadium  Trenched for new irrigation wire at Del Norte & Grand St.  Mowed old National Guard Armory on W. 2nd for the Police Department  Multiple stumps ground at Del Norte Park  Installed basketball goal at Chisum Park  Mowed/weedeated Zoo pond area  Fertilized & aerified Cielo Grande 1  Del Norte/ Grand St. Trenching 2  Basketball Goal at New Chisum Park Work at Zoo Pond & Fertilizing Cielo Grande Submitted by: Rudy Chavez, Parks Superintendent Approved by: Jim Burress, Special Services Director 3