Parks & Recreation Commission

ROSWELL PARKS & RECREATION COMMISSION Monday, October 16, 2023 at 5:30 p.m. Parks Administration Office 1101 W. 4th St., Roswell, NM Commission Chair: James Edwards Vice Chair: Maegan Sanders Members: Becky Joyce, Becky Robertson, Jeneva Dearing-Martinez, Laurie Dudek, and Daniel L. Sanchez Staff Coordinator: Jim Burress, Special Services Director A. Call to Order B. Roll Call C. Approval of the Agenda D. Approval of the Minutes 1. Consider Approval of September 18, 2023 Meeting Minutes E. Non-Action Items 2. Discuss Public Artwork for Trails 3. Skate Park Update 4. Report on Recreation Department 5. Report on Parks Department F. Other Business 6. Public Comments Next Meeting: November 20, 2023 AGENDA STATEMENT Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 23-40. NOTICE OF POTENTIAL QUORUM – A quorum of the City Council may or may not attend, but there will not be debate by the City Council, and no action will be taken. If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575-624- 6700 at least one week prior to the meeting or as soon as possible. Public documents, including the agenda and minutes, can be provided in various accessible formats. Please contact the City Clerk at 575-624-6700 if a summary or other type of accessible format is needed. Printed and posted: October 13, 2023 Parks & Rec Commission Please join my meeting from your computer, tablet or smartphone. https://global.gotomeeting.com/join/349450125 You can also dial in using your phone. United States: +1 (575) 317-3112 Access Code: 349-450-125 New to GoToMeeting? Get the app now and be ready when your first meeting starts. https://global.gotomeeting.com/install/349450125  MINUTES OF THE PARKS AND RECREATION COMMISSION Parks Administration Office 1101 W. 4th St. September 18, 2023 5:30 PM Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10-15- 4, NMSA 1978 and Resolution 23-40. A. CALL TO ORDER Vice Chair Maegan Sanders called the September 18, 2023 meeting to order at 5:37 p.m. B. ROLL CALL The following Members were present: Maegan Sanders, Becky Robertson, Laurie Dudek, and Daniel L. Sanchez, with Members Edwards, Joyce, and Dearing-Martinez being absent. Staff present: Jim Burress, Special Services Director and Sharene Brooks, Parks Administrative Assistant, Sr. Guests present: Vicki Burress, Chrissy Smith, Tracy Hutcherson, and Terri Harber. Guests via GoToMeeting: Rita Kane-Doerhoefer. C. APPROVAL OF THE AGENDA – Member Laurie Dudek motioned to approve the agenda. Member Sanchez seconded. A voice vote was unanimous and the motion passed 4-0, with Members Edwards, Joyce, and Dearing-Martinez being absent. D. APPROVAL OF THE MINUTES 1. Member Dudek motioned to approve the minutes from the August 21, 2023 meeting. Member Robertson seconded. A voice vote was unanimous and the motion passed 4-0, with Members Edwards, Joyce, and Dearing-Martinez being absent. E. NON-ACTION ITEMS 2. Report on Recreation Department. Director Burress gave the Recreation report (temporary staffing/budgets/soccer season/football starting/basketball & swimming lessons). Issues with the women’s bathroom at the Aquatic Center were discussed. 3. Report on Parks Department. Director Burress gave the Parks report (Zoo – extended hours & free admission/inventory of animals/safety a priority/Vet care & animal records/needing Zookeepers/train track bought/carousel status/waiting for well repair quote; Golf – revenues/the Angie Ramirez Memorial Tournament/great job by staff/new 1 tee time cards; Parks – valves at Del Norte/new Chisum Park/watering & fertilizing soccer fields/aerator repair; Cemetery – Columbarium project). Zookeepers, security cameras, prior golf course income, water usage, and the Adult Center pickleball project were discussed. F. OTHER BUSINESS 4. Public Comments. Guest Smith provided updated information on the plans for a new Skate Park complex and gave details of a meeting with a skate park designer. Guest Hutcherson added that three years could possibly remain on the original warranty for the ramps at the Skate Park. ADJOURN The meeting was adjourned by Vice Chair Maegan Sanders at 6:25 p.m. 2  September 2023 Recreation Monthly Report FISCAL YEAR COMPARISONS 2023 2022 This Year Last Year Sept Sept YTD YTD Revenue $24,689 $24,314 $116,894 $131,758 Attendance 6,288 6,481 26,971 24,341 ATTENDANCE CONTRIBUTORS TOP REVENUE Adult Center Classes 242 CONTRIBUTORS Adult Center Drop-In/Admissions 61 Recreation Programs $7,677 Adult Center Member Scans 577 Recreation Admissions $4,061 Adult Center Member Rentals 145 Rec & Aquatic Center Classes 1134 Rec & Aquatic Center Drop-In/Admissions 2301 Rec & Aquatic Center Member Scans 2116 Special Events 99 Highlights Roswell Recreation Center • Memberships sold: 45, Spectator passes sold: 2 • Adult Basketball Tournament was a success, had 12 teams and broght in 288 spectators ove the weekend. • Last day of Youth Volleyball was the 26th.. Parents and coaches expressed that they were very staisfied with the league. • Youth Basketball registration was extened to October 7th. Roswell Aquatic Center • Outdoor pool closed for the season on September 4th. • Guards Continue to do their four hour in-service a month. • Learn To Swim was conducted successfully. Water aerobics classes continue to have good turnouts. Members are excited that morning water aerobics will be returning soon. • Cleaning supplies and proper labeling supplies have been purchased to be compliant with insurance recommendations. LTS uniforms have also been purchased for classes.  • Lifeguards had one medical assistance on the recreation side. There are currently 13 lifeguards on staff. • There was 6 birthday parties with swim passes indoors. Roswell Adult Center • Memberships sold: 20 • Lifeline Screenings and Apex Medical Solutions came into help members with medical screenings, Medicare and Medicaid. • Nine instructional 6-week sessions started and are going strong. Upcoming Events • Oct 20 – Clue Live held at the Adult Center • Oct 16 – Basketball practices start • Nov 1 – Morning water aerobics will resume • Nov 2 – First day of 5-8 baskball games Winners of Adult Basketball Tournament  South Park Cemetery Month/Year: September, 2023 Department Info: 210 acres maintained Staffing: 8 FTE Number of Services for the Month: 32  16 Casket Burials  9 Cremation Burials  2 Veteran’s Cemetery Casket Burials  5 Veteran’s Cemetery Cremation Burials Total Revenue for the Month: $31,615.00 Specific & Routine Maintenance:  Dug, set-up, covered & tamped for all 32 services  Worked with Engineering to re-set corner point in Block 1 of General Douglas McBride Veteran’s Cemetery for future rows  Installed 5 upright headstones & 3 flat stones in veteran’s cemetery  Installed 7 plaques at the veteran’s cemetery  Sprinkler upgrade from I-20 to I-25 for better coverage of center of blocks  Sprayed herbicide along Block 1 of veteran’s Cemetery  Worked on low graves and uneven markers  Replaced 3 decoders for irrigation system  Reset a headstone after a disinter and reinter Levelled Low in Block 72 Graves/  Held a talk for 75 fifth grade students from Markers Valley View Elementary who were doing an outdoor history project 1  General Douglas McBride Veteran’s Cemetery Submitted by: Ruben Esquivel, Cemetery Superintendent Approved by: Jim Burress, Special Services Director 2  Nancy Lopez Golf Course Month/Year: September, 2023 Highlights – Pro Shop:  Continued planning the Pecos Valley production Tournament for October 14th  Worked on several golf carts in need of repairs  Received new flags & flag poles for each hole  Inventoried all products Specific & Routine Maintenance:  Cut cups 4 times a week  Moved tee markers as needed  Dumped trash  Mowed greens 7 times a week  Repaired 2” water line on Hole 12  Aerated, seeded & top dressed Greens with sand the 11th thru the 15th  Sprayed greens for cut worms on the 28th  Mowed Cielo Grande competition fields twice a week with fairway mower  Fertilized the greens on the 21st  Removed several large broken branches throughout the golf course  Sprayed greens with growth regulator on the 7th  Removed most of the debris piles from fallen trees and broken branches Additional Information:  Greens aeration was very difficult this year, but the results were fantastic!  Franco Deras, a very valued employee, transferred to another department within the City and will be greatly missed.  1 SEPTEMBER REVENUES – PRO SHOP Subtotal w/o Category Qty Subtotal Tax Cost Profit ALCOHOL / BEER 1543 $6,756.12 $6,433.50 $2,009.61 $4,424.01 Alcohol / Liquor 718 $3,480.29 $3,314.50 $887.47 $2,426.94 FOOD & BEVERAGE / DRINKS 1650 $3,357.98 $3,198.00 $1,102.91 $2,095.08 Food & Beverage / Snacks 980 $1,525.62 $1,453.00 $673.58 $779.72 GOLF / GREEN FEES 2760 $28,149.48 $26,810.44 $0.00 $26,810.44 Golf / Memberships 18 $5,834.00 $0.00 $0.00 $5,834.00 GOLF CARTS 2360 $32,695.06 $31,134.21 $0.00 $31,134.21 Merchandise / Accessories 112 $1,732.56 $1,650.00 $673.26 $976.74 MERCHANDISE / APPAREL 6 $380.10 $362.00 $182.00 $180.00 Merchandise / Clubs 5 $1,084.65 $1,033.00 $715.95 $317.05 MERCHANDISE / GLOVES 34 $714.00 $680.00 $373.40 $306.60 Merchandise / Golf Bags 1 $257.25 $245.00 $147.00 $98.00 MERCHANDISE / GOLF BALLS 369 $2,791.05 $2,647.50 $1,537.43 $1,121.14 Merchandise / Headwear 13 $442.05 $421.00 $209.00 $212.00 RANGE BALLS 605 $3,459.75 $3,295.00 $0.00 $3,295.00 SEPTEMBER $92,659.96 $82,677.15 $8,511.61 $80,010.93 Submitted by: Eric Chavez, Golf Course Manager Approved by: Jim Burress, Special Services Director 2  Parks Department Month/Year: September, 2023 Department Info: 685 acres maintained Staffing: 27 FTE Routine Maintenance:  Mowed grass weekly in all parks  Upkeep on irrigation in parks & sports complexes; watering twice/week  Sprayed weeds weekly  Cleaned-out Sunken Garden  Gopher control within complexes & parks  Trash pick-up  Continual graffiti removal on trails, below grades, play equipment & trees  Replenished bird seed at Bird Sanctuary weekly Specific Maintenance:  Five tree stumps ground – Downtown Crew  Rototilled playgrounds  Lots of work at Stiles Fields: o Cut/dismantled/repaired/painted bleachers o Painted football goals & football fields o Changed ballfield lights o Repaired vandalized fence  Cleaned overgrown ditch line at Delta West Park  Unloaded new train track at Spring River Zoo  Replaced basketball net at MIA/POW Park  Mixed/hauled 2 loads of dirt & fertilizer to Bird Sanctuary  Loaded/hauled new Chisum Park play unit 1  Stockpiled red clay & playground chips Loading  Removed 2 large dead trees at Cahoon Chisum Park Play Unit  Cut down broken tree limbs Tree Maintenance Work at Bird Sanctuary 2  Ditch Line – Delta West New Train Track – Zoo Playground Chips & Red Clay 3 Submitted by: Rudy Chavez, Parks Superintendent Approved by: Jim Burress, Special Services Director 4