Pecos Valley Regional Communications Center Board

Pecos Valley Regional Communications Center Board of Directors Minutes Held in the Chaves County Administration Building Wednesday, June 06, 2018 at 1:30 p.m. The meeting convened at 1331 hrs. with Britt Snyder presiding, Dennis Kintigh, Stan Riggs, Phil Smith, Monte Baker and Mike Mathews-Proxy for Joe Neeb being present. Devin Graham being absent. Others attending were: Ashley Armijo, Collins Key, Bill Keck, Mike Mullarkey, Marty Christensen, Karen Sanders, Joe Portio, Bill Williams, Chad Hamill, Daniel Ornelas, Curtis Portio, Ashley Armijo, James Salas, Rachelle Bateman, Scott Ouillette, Mike McClain, Alison Herring, Jeff Bechtel, Barb Andrews, Tim Davidson, Justin Powell, Shane Baker, Mike Stanton, Brian Erickson and Tracy Laney. A motion to approve the agenda was made by Monte Baker and seconded by Mike Mathews. A voice vote was unanimous and the motion passed with Devin Graham being absent. A motion to approve the minutes from 5.2.2018 as ammended was made by Dennis Kintigh and seconded by Stan Riggs. A voice vote was unanimous and the motion passed with Devin Graham being absent. Non Action Items: Trans Aero Medivac- Tracy Laney Stated that there is a new helicopter service that has taken over the Medical flights in Artesia. Staffing Report- Tracy Laney stated that we lost the State Police Dispatcher, we have three openings and two in training. We took applications in May for two weeks and have been testing since the applications closed. And will have interviews at the end of the month. Joe Neeb arrived at 1344 hrs. after the votes were taken. Digital Radio Project- Britt Snyder Introduced Mike Mullarkey who is our Sales Rep for JVC Kenwood and EF Jounson and Marty Christensen who is a Regional Director for EF Johnson. Ashley Armijo addressed the Meeting and said that she knows that the Board wants to know what the plan to move forward is. The first thing we need to do is fix the current issues Identified by the committee. Step 2- finalize the upgrades at Commanche, Step 3- implement networking at all of the repeater sites, Step 4- is to implement the Multicast in the County and Simulcast in the City. This will mean that we won’t be going directly to Trunking saving the cost of upgrading the radio’s at $365.00 each and stay on P25 conventional. 1 Chad Hamill stated American Tower is wanting to charge them $3600.00 a month. So, Hagerman and Southwestern Wireless are going to build a 320’ tower just south of the current tower, and split the cost of the installation of the tower. They estimate that it will be up in 60 days. It will belong to the Town of Hagerman, Southwestern Wireless will donate the tower and have the right to use it for internet service. Britt Snyder stated that the sub-committee has visited most of the sites to evaluate them except for the Mesa site. The common problem seems to be grounding issues. Ashley Armijo stated that the 10 Atlas 4200's that we just bought, require a gps source to operate, estimated cost is $5,000 per site for the three sites or per repeater. Mike Stanton stated that he is not interested in changing the scope of the project because he has not received what has already been purchased and is not interested in a simulcast system. Brit Snyder stated that he has received the radio’s but has not deployed them. Ashly Armijo stated that a digital Repeater set to multi-mode has been in place for several months on RPD channel 2, and they can deploy RPD channel 1 whenever Mike tells them to, but they will lose the voting north and south. Stan Riggs requested an Executive Closed Meeting, to be advertised separately. Announcement Next Meeting 7-11-2018 at 1:00 pm. at Station 3. Adjournment- The meeting adjourned at 2:59 p.m. 2