Pecos Valley Regional Communications Center Board
Regular MeetingRoswell, NM · August 1, 2018
Minutes
Pecos Valley Regional Communications Center
Board of Directors Minutes
Held in the CCSO Training Room
Wednesday, August 01, 2018 at 1:30 p.m.
The meeting convened at 1330 hrs. with Britt Snyder presiding, Devin Graham, Monte
Baker and Jim Preston-Proxy for Phil Smith, Bill Williams-Proxy for Stan Riggs being
present. Joe Neeb and Dennis Kintigh being absent.
Others attending were: Jerry Janow, Karen Sanders, Mike McClain, Daniel Ornelas, Tim
Davidson, Scott Ouillette, Alison Herring, Ashley Armijo, Paul Guerra, and Parker
Patterson.
A motion to approve the agenda was made by Devin Graham and seconded by Monte
Baker. A voice vote was unanimous and the motion passed with Joe Neeb and Dennis
Kintigh being absent.
A motion to approve the minutes from 7.11.2018 was made by Monte Baker and
seconded by Bill Williams. A voice vote was unanimous and the motion passed with Joe
Neeb and Dennis Kintigh being absent.
Non Action Items:
Staffing Report- Tracy Laney stated that since our last meeting we had one of the
applicants withdraw his application. The other two back ground investigations should be
finished by Friday. We are now doing a resource allocation assessment for the city.
Digital Radio Project- Tracy Laney stated that we had a meeting at the S.O. on Friday to
look at priorities for the project. One of the questions we had was whether the 4100’s
and 4200’s would operate in multi-cast mode, I found out that they can operate in
conventional mode with the cheaper oscillators but they need the more expensive ones
to operate with the controllers in multi-cast. The Hagerman Tower site should be on the
agenda for the August Commission Meeting.
Mike Mathews arrived at 1338 hrs. as the Proxy for Joe Neeb.
Action Item:
Discuss and adopt priorities for the Communications Center and Digital Radio Project::
The Sheriff’s Department has the grant money available, so it makes sense to start with
them, each site will need a controller and a GPS Oscillator. Ashley Armijo stated
another issue is that the licensing needs to be fixed because we moved County Fire
North to Capitan and it was never licensed for the Mesa site, it is still licensed for the
SWW tower north on the Ft Sumner highway. Brit Snyder stated that for the digital
Radio Project, if Dexter and Lake Arthur are going to use the Hagerman radio channel
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for the Valley Law, then that will free up two repeaters to be reutilized elsewhere.
Another issue is that any changes to the radio project needs to go through the PVRCC
Director so that we know when these changes are made. Last week when SWW moved
County Fire north to the Capitan site, we didn’t know about it.
A motion was made by Mike Mathews that we move forward with the radio project with
the Sheriffs Department. Brit Snyder seconded the motion. A voice vote was unanimous
with Dennis Kintigh being absent.
Announcement
Next Meeting 9-5-2018 at 1:30 pm. at the Sheriff’s Department.
Adjournment- At 1419 hrs a motion to adjourn was made by Devin Graham and
seconded by Monte Baker.
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Agenda
AGENDA
Pecos Valley Regional Communications Center
Board of Directors
Wednesday, August 1, 2018 at 1:30 p.m.
Chaves County Training room
400016
-1 0—
CALL TO ORDER
ROLL CALL
APPROVAL OF THE AGENDA
APPROVAL OF MINUTES
Request approval of minutes from the 07.11.2018
NON ACTION ITEMS
2. Staffing Report
3. Digital Radio Project Update
ACTION ITEMS
4. Discuss and adopt priorities for the Communications Center and Digital Radio Project.
ANNOUNCEMENTS
Next meeting 09-05-2018 at 1:30 p.m.
ADJOURNMENT
Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978
and Resolution 17-49.
If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter,
or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human
Resources at 575-624-6700 at least one week prior to the meeting or as soon as possible. Public documents
including the agenda and minutes can be provided in various accessible formats. Please contact the City Clerk at
575-624-6700 if a summary or other type of accessible format is needed.
Printed and posted: 07.27.2018
Pecos Valley Regional Communications Center
Board of Directors Minutes
Held in the RFD Station 3 Training Room
Wednesday, July 11, 2018 at 1:30 p.m.
The meeting convened at 1309 hrs. with Britt Snyder presiding, Devin Graham, Monte
Baker and Mike Stanton-Proxy for Phil Smith, Mike Mathews-Proxy for Joe Neeb being
present. Stan Riggs and Dennis Kintigh being absent.
Others attending were: Jason Sweatfield, Jimmy Preston, Karen Sanders, Tracy Laney,
Mike McClain, Shane Baker, Daniel Ornelas, Scott Ouillette, Jeff Bechtel, Jennifer
Garcia, Alison Herring, Sharon Coll, Mike Stanton, Ashley Armijo and Parker Patterson.
A motion to approve the agenda was made by Mike Mathews and seconded by Devin
Graham. A voice vote was unanimous and the motion passed with Stan Riggs and
Dennis Kintigh being absent.
A motion to approve the minutes from 6.6.2018 was made by Mike Mathews and
seconded by Devin Graham. A voice vote was unanimous and the motion passed with
Stan Riggs and Dennis Kintigh being absent.
Phil Smith and Dennis Kintigh arrived at 1311 hrs.
Non Action Items:
Staffing Report- Tracy Laney stated that since our last Meeting we turned in three
names for back ground investigations. We also lost one of our probationary- in training
employees to the oilfield.
Stan Riggs Arrived at 1317 hrs.
Digital Radio Project- Tracy Laney stated that we did the software up-grade and then
we did the Cable link upgrade to the Radio's in the back room at the S.O. we have not
had any issues with these upgrades yet, that we are aware of. Ashley Armijo stated that
S.O., RFD1, RFD 2 and the bank building got the 4100 repeaters switched out to the
4200 repeaters. Penasco has the 4100 Repeaters that were taken out of those
locations. Tracy Laney stated that the Hagerman Tower will be delayed for a few weeks
due to the planning and zoning meeting. Stan Riggs stated that it should be approved at
the August Commission Meeting.
Action Item:
Closed Session: Devin Graham moved that the executive Board go into closed Session,
pursuant to NMSA 1978 section 10-15-1(H) (7), to discuss attorney-client privilege
pertaining to threatened or pending litigation in which the City of Roswell and/or Chaves
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County is or may become a participant regarding contract compliance and pursuant to
NMSA 1978, section 10-15-1(H) (2), to discuss limited personnel matters relating to
Dispatch at 1327 hrs. Motion was seconded by Stan Riggs.
A roll Call vote was as follows: Sherrif Snyder-yes, Stan Riggs-yes, Monte Baker-yes,
Chief Smith-yes, Mike Mathews for Joe Neeb-yes, Devin Graham-yes, Mayor Kintigh-
yes.
The Board went into closed session at 1329 hrs.
Devin Graham stated for the record the Executive Board is back in open session at
1418 hrs. we had a closed session, pursuant to NMSA 1978 section 10-15-1(H) (7), to
discuss attorney-client privilege pertaining to threatened or pending litigation in which
the City of Roswell and/or Chaves County is or may become a participant regarding
contract compliance and pursuant to NMSA 1978, section 10-15-1(H) (2), to discuss
limited personnel matters relating to Dispatch.; no action was taken and no votes were
made.
Announcement
Next Meeting 8-1-2018 at 1:30 pm. at the Sheriffs Department.
Adjournment- The motion to adjourn was made by Devin Graham and seconded by
Stan Riggs.
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