Pecos Valley Regional Communications Center Board

ox AGENDA Pecos Valley Regional Communications Center Board of Directors Wednesday, September 5, 2018 at 1:30 p.m. Chaves County Training room swEtv MEXI , 0 CALL TO ORDER ROLL CALL APPROVAL OF THE AGENDA APPROVAL OF MINUTES 1. Request approval of minutes from the 08.01.2018 NON ACTION ITEMS 2. Staffing Report 3. Digital Radio Project Update ACTION ITEMS No action items. ANNOUNCEMENTS Next meeting 10-03-2018 at 1:30 p.m. ADJOURNMENT Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 17-49. If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575-624-6700 at least one week prior to the meeting or as soon as possible. Public documents including the agenda and minutes can be provided in various accessible formats. Please contact the City Clerk at 575-624-6700 if a summary or other type of accessible format is needed. Printed and posted: 08.31.2018 Pecos Valley Regional Communications Center Board of Directors Minutes Held in the CCSO Training Room Wednesday, August 01, 2018 at 1:30 p.m. The meeting convened at 1330 hrs. with Britt Snyder presiding, Devin Graham, Monte Baker and Jim Preston-Proxy for Phil Smith, Bill Williams-Proxy for Stan Riggs being present. Joe Neeb and Dennis Kintigh being absent. Others attending were: Jerry Janow, Karen Sanders, Mike McClain, Daniel Ornelas, Tim Davidson, Scott Ouillette, Alison Herring, Ashley Armijo, Paul Guerra, and Parker Patterson. A motion to approve the agenda was made by Devin Graham and seconded by Monte Baker. A voice vote was unanimous and the motion passed with Joe Neeb and Dennis Kintigh being absent. A motion to approve the minutes from 7.11.2018 was made by Monte Baker and seconded by Bill Williams. A voice vote was unanimous and the motion passed with Joe Neeb and Dennis Kintigh being absent. Non Action Items: Staffing Report- Tracy Laney stated that since our last meeting we had one of the applicants withdraw his application. The other two back ground investigations should be finished by Friday. We are now doing a resource allocation assessment for the city. Digital Radio Project- Tracy Laney stated that we had a meeting at the S.O. on Friday to look at priorities for the project. One of the questions we had was whether the 4100's and 4200's would operate in multi-cast mode, I found out that they can operate in conventional mode with the cheaper oscillators but they need the more expensive ones to operate with the controllers in multi-cast. The Hagerman Tower site should be on the agenda for the August Commission Meeting. Mike Mathews arrived at 1338 hrs. as the Proxy for Joe Neeb. Action Item: Discuss and adopt priorities for the Communications Center and Digital Radio Project:: The Sheriff's Department has the grant money available, so it makes sense to start with them, each site will need a controller and a GPS Oscillator. Ashley Armijo stated another issue is that the licensing needs to be fixed because we moved County Fire North to Capitan and it was never licensed for the Mesa site, it is still licensed for the SWW tower north on the Ft Sumner highway. Brit Snyder stated that for the digital Radio Project, if Dexter and Lake Arthur are going to use the Hagerman radio channel 1 for the Valley Law, then that will free up two repeaters to be reutilized elsewhere. Another issue is that any changes to the radio project needs to go through the PVRCC Director so that we know when these changes are made. Last week when SVVW moved County Fire north to the Capitan site, we didn't know about it. A motion was made by Mike Mathews that we move forward with the radio project with the Sheriffs Department. Brit Snyder seconded the motion. A voice vote was unanimous with Dennis Kintigh being absent. Announcement Next Meeting 9-5-2018 at 1:30 pm. at the Sheriff's Department. Adjournment- At 1419 hrs a motion to adjourn was made by Devin Graham and seconded by Monte Baker. 2