Pecos Valley Regional Communications Center Board

Pecos Valley Regional Communications Center Board of Directors Minutes Held in the Chaves County Administration Building Wednesday, February 6, 2019 at 1:30 p.m. The meeting convened at 1:33 p.m. with Devin Graham presiding, Mike Mathew’s proxy for Joe Neeb, Mike Stanton proxy for Phil Smith, Mike Herrington, Dennis Kintigh, and Stan Riggs being present. Monte Baker, Dennis Kintigh and Mike Harrington being Absent. Others attending were: Ashley Armijo, Karen Sanders, Sharon Coll, Bill Williams, Jeff Bechtel, Barbara Andrews, David Jones, Nathan Babcock, Curtis Portio, Joe Portio, Rachelle Bateman, Charles Yslas, Janet Gomez and Tracy Laney. 1. A motion to approve the agenda was made by Stan Riggs and seconded by Mike Stanton. A voice vote was unanimous, and the motion passed with Monte Baker, Dennis Kintigh and Mike Harrington being Absent. Mike Herrington arrived at 1:34. 2. A motion to approve the minutes from the December 05, 2018 meeting as amended was made by Mike Mathews and seconded by Stan Riggs. A voice vote was unanimous, and the motion passed with Monte Baker and Dennis Kintigh and being Absent. NON-ACTION ITEMS 3. Staffing Report – Tracy Laney stated that towards the end of January our newest supervisor unexpectedly quit. Barbara Andrews has taken over those duties as our NCIC/TAC and Training Coordinator, so she will be the new Administrative Supervisor for the PVRCC. So starting yesterday we are advertising for another Supervisor and 4 Dispatchers. 4. Digital Radio Project Update – Rachelle Bateman stated that the tower project is almost complete the tower is up and electricity is in place, except for the transition of equipment to the site and fencing, but we can probably be operational in a week to two weeks. Janet Gomez stated that the fence will cost $8494.39. The County needed to spend 5% of the legislative grant by the end of last month, so hopefully with this progress, that is taken care of. Tracy Laney stated that the RPD was testing from Comanche but still had some dead spots. Devin Graham stated that the RFD has also been testing and had made some significant headway and are very close to implemention. Dexter Chief Portio advised that they recently had problems with transmitting from Shoeschwap and Lincoln. Sheriff Herrington stated that he is testing the states 700 mhz system and he could talk to Santa Fe and Albuquerque with it. Tracy Laney stated that that system is a trunked radio system with repeaters at Commanche and the Highway department, that is what we were originally going for, but because of funding issues we deployed ours as conventional digital in multi-mode. Mike Stanton stated that after deploying the Comanche repeater in strictly digital and changing to High gain antennas the coverage increased by 70% from what we had at the bank building in multi-mode. ACTION ITEMS 5. Consider and approve assignment of the excess NX5700 radios: Tracy Laney stated that we have received two requests for additional NX-5700 radios. The first one was from Devin Graham for six (6) radios and the second was from Dexter PD for two (2) radios. RFD wants to place one in each station and Dexter wanted to put one (1) in their spare patrol car and one (1) in their station. Mike Mathews made a motion to give the two radios to Dexter which was seconded by Stan Riggs. A voice vote was unanimous, and the motion passed with Monte Baker and Dennis Kintigh being Absent, the RFD Chief Devin Graham recused himself and Stan Riggs made a motion to give 6 of the NX5700 radios to RFD which was seconded by Mike Herrington. A voice vote was unanimous, and the motion passed with Monte Baker and Dennis Kintigh being Absent. For the record, Chief Graham recused himself from the vote. ANNOUNCEMENTS Next Meeting 03-06-2019 at 1:30 p.m. ADJOURNMENT A motion to Adjourn the meeting meeting was Made by Mike Mathews and seconded Stan Riggs. The meeting was adjourned by Devin Graham at 2:06 p.m.