Pecos Valley Regional Communications Center Board

AGENDA PECOS VALLEY REGIONAL COMMUNICATION CENTER Board of Directors Wednesday, September 2, 2020 – 1:30 p.m. Chaves County Administration Building Commission Chambers 1 St. Mary’s Place, Roswell, NM 88203 CALL TO ORDER ROLL CALL APPROVAL OF THE AGENDA 1. Consider approval of the agenda for the September 2, 2020 meeting. APPROVAL OF THE MINUTES 2. Consider approval of the minutes from the August 5, 2020 meeting. ACTION ITEMS 3. None. NON-ACTION ITEMS 4. Hagerman Tower Update: David Jones Code 3 5.. Digital Radio Project Update: David Jones Code 3 6.. Discussion of the move of the Dispatch Center 7. Staffing/Dispatch Director Report INFORMATION Next Meeting October 7, 2020 PUBLIC PARTICIPATION ADJOURN Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 20-26. NOTICE OF POTENTIAL QUORUM – A quorum of the City Council may or may not attend, but there will not be debate by the City Council, and no action will be taken. If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575- 624-6700 at least one week prior to the meeting or as soon as possible. Public documents, including the agenda and minutes, can be provided in various accessible formats. Please contact the City Clerk at 575-624-6700 if a summary or other type of accessible format is needed. Printed and posted: 08/24/20**MASKS AND SOCIAL DISTANCING IS REQUIRED** Pecos Valley Regional Communications Center Board of Directors Minutes Held in the Chaves County Administration Building, Commission Chambers Wednesday, August 5, 2020, 1:30 p.m. Notice of this this meeting was given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 20-26. ROLL CALL The meeting convened at 1:30 p.m. with Sheriff Mike Herrington presiding, Chief Phil Smith, Jason Sweatfield proxy for Devin Graham, Mike McClain proxy for Monte Baker, Stan Riggs, Mike Mathews proxy for City Manager Joe Neeb. Dennis Kintigh, City of Roswell Mayor, being absent. Others attending: Jeff Bechtel, James Salas, Matt Miller, Duane Carroll, Bill Williams, Karen Sanders, Sharon Coll, Teri Best, Alison Herring, Janet Gomez APPROVAL OF THE AGENDA 1. Stan Riggs motioned to approve the agenda, and Mike Mathews was the second. A voice vote was 6-0 and passed with Mayor Kintigh being absent. . APPROVAL OF THE MINUTES 2. Mike Mathews motioned to approve the minutes from the meeting of March 4, 2020, and Stan Riggs was the second. A voice vote was 6-0 and passed with Mayor Kintigh being absent. ACTION ITEMS None. NON-ACTION ITEMS 3. Digital Radio Project Update: David Jones Code 3 - David Jones reported via telephone that the work on Capital site has been completed and that the Sheriff’s repeater had been removed from site. He stated that he is currently working with Town of Hagerman and Chaves County to create a modified MOU for Hagerman Tower. Stan Riggs mentioned there was currently one in place and there was not a need for an additional one. Bill Williams advised members that a modification was being created to address additional needs and request from Town of Hagerman and Chaves County. 4. Staffing/PVRCC Director Report: Terri Best, Director of PVRCC reported that the Academy has been suspended. New State Academy advertised with wrong date. Training coordinator is checking into the new date. Currently have Five recruits needing to go to academy. One position eliminated for Admin Asst. position due to COVID related budget concerns. Currently have Two open positions.Training is still in process with new recruits. Last batch are cleared to work independently all disciplines. Currently having issues with radio consoles and back up speakers as well as problems with computers that run CAD and RMS. It was reported that radios still poor quality intermittently, particularly in the north. Mrs. Best reported problems with water leaks, power surges and A/C in her area but did thank Chaves County Maintenance for responding quickly to resolve the issues. An update was given on the Annual State Grant awarded with agreement fully executed. It will cover E911 system maintenance, language services, GIS and some training. Mrs. Best also mentioned that Periodic Capital Grant request has been submitted that will cover E911 call system, furniture, recorder. COVID-19 related grant has been submitted at the end of May for remote dispatching equipment and is pending determination. She also mentioned she will be searching for any and every grant opportunity in the new coming months. 5. Discussion of movement of dispatch center- An update was given by Stan Riggs on the movement of the dispatch center as of today. Currently due to COVID and elections they are behind schedule. They are still working on bringing Area D up to standards required to move dispatch. He stated that between General and Primary elections it has been difficult to get started but did state that as soon as election is over the bathroom project will begin. There was discussion on forming a Design Committee and who would be on the committee. These are questions that need to be addressed by City of Roswell and Chaves County to be determined at a later date. FOR THE RECORD: Dennis Kintigh, City of Roswell Mayor, joined the meeting at 1:55 p.m. INFORMATION Next Meeting 09/02/20 at 1:30 p.m. PUBLIC PARTICIPATION None ADJOURNMENT The meeting was adjourned by Mike Herrington at 1:56 p.m.