Pecos Valley Regional Communications Center Board

R ROIWELL !lew Mexico AGENDA City □f Roswell PECOS VALLEY REGIONAL COMMUNICATION CENTER Board of Directors Wednesday, October 7, 2020 - 1:30 p.m. Chaves County Administration Building Commission Chambers 1 St. Mary's Place, Roswell, NM 88203 CALL TO ORDER ROLL CALL APPROVAL OF THE AGENDA 1. Consider approval of the agenda for the October 7, 2020 meeting. APPROVAL OF THE MINUTES 2. Consider approval of the minutes from the September 2, 2020 meeting. ACTION ITEMS 3. Discussion to move from Hagerman Tower NON-ACTION ITEMS 4. Hagerman Tower Update: David Jones Code 3 5. Digital Radio Project Update: David Jones Code 3 6. Discussion of the move of the Dispatch Center 7. Staffing/Dispatch Director Report INFORMATION Next Meeting November 4, 2020 PUBLIC PARTICIPATION ADJOURN Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 20-26. NOTICE OF POTENTIAL QUORUM - A quorum of the City Council or the Chaves County Commission may or may not attend, but there will not be debate by the City Council or the Chaves County Commission, and no action will be taken. If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575-624-6700 at least one week prior to the meeting or as soon as possible. Public documents, including the agenda and minutes, can be provided in various accessible formats. Please contact the City Clerk at 575-624-6700 if a summary or other type of accessible format is needed. Printed and posted: 09/28/20**MASKS AND SOCIAL DISTANCING IS REQUIRED** seeroswell.com DRAF T Pecos Valley Regional Communications Center Board of Directors Minutes Held in the Chaves County Administration Building, Commission Chambers Wednesday, September 2, 1:30 p.m. Notice of this this meeting was given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 20-26. ROLL CALL The meeting convened at 1 :30 p.m. with Sheriff Mike Herrington presiding, Chief Phil Smith, Matt Miller Interim Fire Chief, Sharon Coll proxy for Joe Neeb , Mike McClain proxy for Monte Baker, Stan Riggs, Dennis Kintigh Others attending: Karen Sanders, Jeff Bechtel, Teri Best, Jennifer Garcia, David Jones, Alison Herring, Duane Carroll, Jill Pollock, Janet Gomez APPROVAL OF THE AGENDA 1. Stan Riggs motioned to approve the agenda for September 2, 2020, and Sharon Coll was the second. A voice vote was 6-0 and the motion passed. APPROVAL OF THE MINUTES 2. Sharon Coll motioned to approve the minutes from the meeting of August 5, 2020, and Stan Riggs was the second. A voice vote was 6-0 and the motion passed. ACTION ITEMS None. NON-ACTION ITEMS 3. Digital Radio Proiect Update: David Jones Code 3 - David Jones updated Board on Hagerman Tower progress on discussion to reach agreement. As of this day there has been no progress and discussions now need to take place to find an alternative site that can accommodate the needs of the Board. It was discussed among the members if the site would be donated or would there be a charge to use an alternative site. David Jones did say cost would be a large factor of where and who the site will be if Hagerman does not accept any agreement between Chaves County and Hagerman. There were questions as to what will happen with the funds provided to Hagerman for the tower project (tower building, fencing, bracing) It was mentioned that the State has been notified and we should start procedure for reimbursement.This issue will be added as an action item for October's meeting to vote on removing equipment and the repayment of funds to the board. DRAFT 4. Staffing/PVRCC Director Report: Teri Best reported that they are waiting on a tentative three-week State Academy date October 23 to November 11, 2020. They are waiting to see if seats are available for their recruits. She informed the board she received a recruit resignation and they are attempting to retain if possible as well as having one recruit testing for RPO. They have two current positions and could possibly be four if they lose the two positions mentioned. They have posted positions and will start testing soon. Dispatch has one recruit on FMLA leave and should be returning next week. Director is still working on shift on the floor to support and minimize OT. Director updated the board on problems with radio consoles and other issues with equipment in dispatch including phone volume numbers on calls received to equal 14,163. Director gave a brief update on grants request still pending and hopes to have a determination soon. 5. Discussion of movement of dispatch center- An update was given by Stan Riggs on the movement of the dispatch center as of today no progress due to the Election still in process in Area D. No changes will be made until after the Election in November 2020 INFORMATION Next Meeting October 7, 2020 at 1 :30 p.m. PUBLIC PARTICIPATION None ADJOURNMENT The meeting was adjourned by Mike Herrington at 1 :53 P.M.