Pecos Valley Regional Communications Center Board

AGENDA PECOS VALLEY REGIONAL COMMUNICATION CENTER Board of Directors Wednesday, November 4, 2020 – 1:30 p.m. Chaves County Administration Building Commission Chambers 1 St. Mary’s Place, Roswell, NM 88203 CALL TO ORDER ROLL CALL APPROVAL OF THE AGENDA 1. Consider approval of the agenda for the November 4, 2020 meeting. APPROVAL OF THE MINUTES 2. Consider approval of the minutes from the October 7, 2020 meeting. ACTION ITEMS 3. Discussion on Hagerman Tower agreement NON-ACTION ITEMS 4. Hagerman Tower Update: David Jones Code 3 5. Digital Radio Project Update: David Jones Code 3 6. Discussion of the move of the Dispatch Center 7. Staffing/Dispatch Director Report INFORMATION Next Meeting December 2, 2020 PUBLIC PARTICIPATION ADJOURN Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 20-26. NOTICE OF POTENTIAL QUORUM – A quorum of the City Council or the Chaves County Commission may or may not attend, but there will not be debate by the City Council or the Chaves County Commission, and no action will be taken. If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575-624-6700 at least one week prior to the meeting or as soon as possible. Public documents, including the agenda and minutes, can be provided in various accessible formats. Please contact the City Clerk at 575-624-6700 if a summary or other type of accessible format is needed. Printed and posted: 10/30/20**MASKS AND SOCIAL DISTANCING IS REQUIRED** Pecos Valley Regional Communications Center Board of Directors Minutes Held in the Chaves County Administration Building, Commission Chambers Wednesday, October 7, 1:30 p.m. Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 20-26. ROLL CALL The meeting convened at 1:30 p.m. with Sheriff Mike Herrington presiding, Chief Phil Smith, Matt Miller Interim Fire Chief, Mike Matthews, Mike McClain proxy for Monte Baker, Stan Riggs, Karen Sanders proxy for Dennis Kintigh Others attending: Jeff Bechtel, Teri Best, David Jones, Alison Herring, Duane Carroll, Bill Williams, Rachelle Bateman, Colter Childress, Chad Hamill, Janet Gomez APPROVAL OF THE AGENDA 1. Stan Riggs motioned to approve the agenda for October 7, 2020, and Mike Matthews was the second. A voice vote was 6-0, and the motion passed. APPROVAL OF THE MINUTES 2. Stan Riggs motioned to approve the minutes from the meeting of September 2, 2020, and Mike Matthews was the second. A voice vote was 6-0, and the motion passed. ACTION ITEMS 3. Discussion to move from Hagerman Tower. David Jones gave an update on where the project was regarding the Hagerman Tower. He gave out coverage maps and discussed possible options for relocating equipment and cost of other options for tower monthly rental/lease. Bill Williams stated that although we had all pertinent information needed to relocate, it was the desire of the board members to hear from the Town of Hagerman on what seems to be the issue. Chairman asked for an update from Hagerman Police Chief regarding tower. Rachelle Bateman, Hagerman Police Chief, stated that discussions are still taking place and that alternative paperwork is being processed to present to the County. Numerous discussions took place between individuals with suggestions being made with the following action: Billi Williams motioned to meet with the Town of Hagerman to discuss the agreement and to address concerns in approximate two weeks and return to board for further action and Mike Matthews was the second. A voice vote was 6-0, and the motion passed. For the Record Stan Riggs stepped out at 1:20. Bill Williams as the proxy for Stan Riggs cast his vote. NON-ACTION ITEMS 3. Digital Radio Project Update: David Jones Code 3 - David Jones updated the Board prior to the action item vote. Pease refer to action item for description. Mike Mathews asked for an update from Code 3 on the entire radio project. David from Code 3 stated everything is ready now, ready to proceed. All previous work mentioned has been done, the possibility of not moving forward is a delay on the project as a whole. David Jones gave a brief update on channels for fire and Sheriff’s Office. He discussed how valley law will still work on the tower once it is up. Numerous comments and questions were asked. For the Record Stan Riggs returned at 1:42. 4. Staffing/PVRCC Director Report: Teri Best reported that the academy is backed up and they are still waiting on dates for recruits that are at one year of service. She gave an update on staffing and on open positions and resignations. She currently has four positions open and pre-hire tests are already scheduled for next week. She gave an update on training with current recruits stating that one recruit has been cleared for full independent dispatching and one is moving into third discipline. An update was given on equipment and facility issues currently happening in dispatch. She updated the Board on the phone volume and individual amounts for various lines to equal a total of 13,334 calls received. Grant updates were given. The State of New Mexico Capital Grant was awarded for three major projects. A) Replacement of voice/incident recorder B) Upgraded E911 call system with two mobile/remote capable answering stations C) New console furniture. 5. Discussion of movement of dispatch center- An update was given by Stan Riggs on the movement of the dispatch center. As of today no progress due to the Election still in process in Area D. No changes will be made until after the Election in November 2020 INFORMATION Next Meeting November 4, 2020 at 1:30 p.m. PUBLIC PARTICIPATION None ADJOURNMENT The meeting was adjourned by Mike Herrington at 2:30 PM