Pecos Valley Regional Communications Center Board

Pecos Valley Region al Commun ication s Center Board of Directors Minutes Held in the Chaves County Admin istration Build in g, Commission Chambers Wednesday , February 3, 2021 1::30 p.m. Notice of this meetin g was given to the public in complian ce with Section s 10-15-1 through 10-15-4 NMSA 1978 and Resolution 20-26. ROLL CALL The meetin g convened at 1:30 p.m. with Deputy City Manager Mike Mathews presidin g, Mike Mathews is proxy for Joe Neeb, Bill Williams, Phil Smith , Matt Miller, Dennis Kintigh Others attendin g: Jeff Bechtel, Teri Best, Duane Carroll, Jennifer Garcia, Alison Herrin g, David Jones, Karen Sanders. APPROV AL OF THE AGEND A 1. Bill Williams motioned to approve the agenda for the February 3, 2021 meetin g and Matt Miller was the second. A voice vote was 5-0, and motion passed. APPROV AL OF THE MINUT ES 2. Phil Smith motioned to approve the minutes from the meetin g of January 6, 2021 and Matt Miller was the second. A voice vote was 5-0, and the motion passed. ACTIO N ITEMS 3. Discussion of Hagerman Tower. Bill Williams advised that nothing new has taken place since last meetin g. Bill Williams explained that the MOU had been signed. Equipmen t had been ordered and was scheduled to be installed . Concerns were raised concerning possible needed fortificatio n of the tower for the new equipment. Discussion s have been initiated concerning the feasibility of a STAR guide versus a new tower and the budget implication s of each. NON-A CT ION ITEMS 1. Digital Radio Project Update: David Jones Code 3 - System is assembled in Dallas and will be picked up and brought to Chaves County. Waitin g on microwav e people but equipmen t has been ordered. Three servers received for dispatch. Workin g with Zetron on the backside of the integration . Transition from transmitt in g from radios in the back room to transmittin g over the microwave with repeaters. 2. Staffing/PV RC C Operatio ns Report: Alison Herrin g updated the Board on the State Dispatcher Academy. One class is scheduled for March and another for May. Still need two dispatchers to go currently. There are still six vacancies. One who was in trainin g has had to be placed in remediatio n. Trainin g Coordinato r and Directo r still working floor. State DFA financed projects proceedin g. E911 cutover scheduled for March 3. Finalizin g background checks on application s received. Have one candidate in the final stages. Some speaker issues on the consoles, have ordered new ones. Two consoles went down, one was down for about a week, all back up and running. Four 911 trunks went down the other day for a period, 911 calls were transferred during that time. System came back online late into the evening. RPDl has continuin g static, was down completely for a while the other day, traffic was switched to RPD2. Volume reports are not  available at the time of this meetin g due to some problems with the system. Mike Mathews asked David Jones if the static issues would improve with the full implemen tation of the micro wav e system. David indicated that the areas of town that were a problem would have coverage with the new system as the system would be repeatin g back on itself. Alison mentioned that the previous day was extremely busy and there were no issues on that day. ANNOUNCEMENTS AND REPORTS 3. Announcemen ts and reports will be added to this agenda. Teri sends out a monthly report that will be added to this agenda and will be sent out to the county as well as per the JPA. Discussed PVRCC staff request to cancel March meeting due to E911 Call System cutover being scheduled for the same date. Mike Mathews asked if postponing it would be sufficient. Teri requested that the meetin g be cancelled due to the project. As the bylaws state meetin gs are required only once a quarter so cancellin g is acceptable if everyone agrees. No notes of disagreement. 5. Official proxies are needed for all board members. Sheriff Herrin gton and Monte Baker need official proxies. Everyone else has an official proxy. 6. Mike Mathews proposed moving the meetin g to the Roswell Conventio n Center for better facilitation of discussion can take place. He requests that board members consider this option and he will put it on the next agenda for action. PUBLIC PARTICIPATION None ADJOURNMENT Meeting was adjourned at 1 :49 p.m.