Pecos Valley Regional Communications Center Board

Pecos Valley Regional Communications Center Board of Directors Minutes Held in Chaves County Administrators Building, Sheriff Department Training Room Wednesday, April 06, 2022 Notice of this meeting was given to the public in compliance with section 10-15-1 through 10- 15-4 NMSA 1978 and Resolution 20-26 ROLL CALL Meeting convened at 1:34 p.m. with Chief Jeremy Kirkham as proxy for Chief Matt Miller presiding. There was some discussion concerning the appointment of Karen Sanders as the at-large member on the Board, however, she is not present for this meeting. Board members present were Mac Rogers as proxy for County Manager Bill Williams, Jeff Bechtel as proxy for City Manager Joe Neeb, Deputy Chief Mike Taylor as proxy for Chief Phil Smith, Mac Rogers as proxy for Sheriff Mike Herrington, and Chief Monty Baker. Also attending according to the sign in sheet were: Jennifer Garcia, Alison Herring, Jeff Bechtel, Jill Pollock, Randy Bunch, Duane Carroll, and Larry Connolly. APPROVAL OF THE AGENDA Chief Taylor made a motion to approve the agenda, seconded by Chief Baker, and voted in the affirmative. APPROVAL OF THE MINUTES Chief Taylor made a motion to approve the minutes from the last meeting, seconded by Chief Baker, and voted in the affirmative. ACTION ITEMS No action items were presented or discussed. NON-ACTION ITEMS Radio Update – Duane Carroll gave an update on the countywide radio system. Repeater site name that has been being called the Hagerman Tower will actually be more aptly referred to as the “Dexter site”, so Duane will refer to it as such to prevent confusion. Advance Tower Services has been out and done some work. Should be done this week. Code 3’s tower crew will be here next week. Cannot move forward until that is done. Plan to start Monday. Electrical circuits – there is a box and it is wired but there is no circuitry inside. It also needs air conditioning. After Dexter is up and running moving to Dunken. Mac Rogers gave information about some issues being resolved concerning right-of-way easement. Code 3 offered to do the electrical if needed on the Dexter site. Zetron issues ongoing with dispatch consoles. Still working with Zetron and EF Johnson. They have made some headway for solutions and are working towards it. Zetron has put a problem-marking button on the screens so that dispatchers can time stamp problems. Teri Best related that particularly on the CCSO channels, that dispatch won’t find out until much later that there was a failure on the CCSO channel for missed traffic so it cannot be time stamped. She voiced safety concerns for the deputies and officers with the issues. Duane related that he was not sure if there were any county services in the Capitan site but believe there is a TAC channel in there. He believes that county fire will be housed there and it will be part of the multicast system. Some discussion occurred concerning coverage, switching repeaters when in the Northeast and Southeast, and that it will improve when the vote scanners are installed but it is already tied into the system. PVRCC Operations Report: Alison Herring gave information concerning staffing and the development of an online option for pre-hire testing of applicants. There have been 2 call-taker positions requested for the upcoming fiscal year to reinstate some of the positions sacrificed with the onset of COVID. The Director has moved off the floor at this time with the progress of the recruits. Admin staff will be attending the International Academies of Emergency Dispatch Conference at the end of the month. Teri Best has been approved by the Academy to be an Emergency Medical Dispatch Instructor, which will enable us to certify recruits for EMD with in-house instruction. With some additional classes, she may be able to obtain her fire instructor as well. She will be checking into recruiting someone to take on the role of police instructor to bring all training in-house. Alison related that a lot of traffic did not come across the radio and recording in a recent event in reference to the console issues. Teri noted that the traffic is coming across mobile and portables, but not the dispatch consoles. Mac Rogers related that the RFP for moving dispatch had been awarded to Desert Peak Architects and that the contract was being drafted and should be voted on in the next county commission meeting. Alison gave an update on NM DFA grant projects and training reimbursements. She also gave statistics for the month of March. Mac Rogers gave information concerning the tax window increase in volume for tax season that may cause issues with the law enforcement passage for warrant exchange with dispatch. CHAIR ANNOUNCEMENTS / REPORTS Jennifer Garcia gave an update on the structured call-taking process implementation. PUBLIC PARTICIPATION Larry Connolly asked about how the new process of dispatch taking calls for Central Control after hours was working. Alison replied that there were a few snags at first but the departments work well together and any issues have been worked through. Next meeting is scheduled for May 4, 1:30 pm. Teri Best stated that she would not be present for the May meeting so the board may want to cancel the May meeting. A motion was made and seconded (the parties were not recorded), and voted in the affirmative. Next meeting will be June 1, 2022 in the Sheriff’s Department Training Room ADJOURNMENT Meeting adjourned at 2:05 p.m.