Roswell Museum Board of Trustees

Board of Trustees Meeting Meeting Minutes Monday, May 19, 2014 @ Time: 4:00pm Bassett Auditorium MEMBERS PRESENT: Joyce Tucker, Rey Berrones, Bill Siders, Miranda Howe, DeAngela Velasquez, Peggy Krantz, Jamie Barnes, Lorie Mitteer, Melinda Gonzalez MEMBERS ABSENT: Tom Tutor, Sashua Patton OTHERS PRESENT: Michael Hall, Deborah Melancon, Sara Woodbury CALLED TO ORDER: 4:04 pm APPROVAL OF THE AGENDA: Upon review, Peggy Krantz moved to accept the Agenda, Bill Siders seconded: all were in favor and the motion carried without dissent. APPROVAL OF MINUTES: Upon review, Rey Berrones moved to accept the minutes, Miranda Howe seconded: all were in favor and the motion carried without dissent. No corrections or amendments were made to the minutes. PRESIDENT’S REMARKS: Joyce Tucker: Opened by asking fellow board members to check to minutes for correct dates. Informed the board that former member Ivan Hall was supposed to be recognized for his service at the May 19 meeting, but since he was unable to attend, it would be postponed until next month. Former board member Carolyn Sidd was also to be recognized, but since she would be out of town sporadically for the next few months, it would be postponed until a later date. FINANCIAL REPORT: Deborah Melancon, Bookkeeper, provided the report of financials/expenses to date. MEMBERSHIP REPORT: Provided by Michael Hall: Michael commended Deborah Melcanon and Kenna Arganbright on their efforts to renew lapsed memberships. The current response has brought in $19,825. Michael sees opportunity for growth in the membership, especially when the new membership coordinator is installed. DIRECTORS REPORT: Provided by Michael Hall, in which he reported on the hiring of Olga McGuire, currently one of the Museum Attendants, as the new Membership Coordinator. In addition to her extensive clerical skills, Michael emphasized Ms. McGuire’s interest and dedication to the Museum. Following the update on the status of the Membership Coordinator, Michael Hall reported on the implementation of a long-term exhibition schedule. He further discussed two upcoming shows for 2015, one concerning Robert Goddard and the other looking at World War II sketches. Miranda Howe and Joyce Tucker asked how ideas for exhibits submitted to the curatorial staff. Michael Hall answered that presently the RMAC has no formal policy in place at this time, but that ideas can be submitted through email. Ms. Woodbury added that any submitted idea must be discussed between the Curator of Collections, Assistant Director, and Director before any formal action can be taken on it. Rey Berrones asked whether the Museum’s exhibit schedule would be synchronized with the City’s event schedule in the future. Michael Hall answered that the staff would keep that under consideration, but that scheduling overlaps would inevitably arise due to the number and variety of events taking place in Roswell. Lorrie Mitteer commended the success of the recent clay workshop held at the Museum, led by Roswell Artist-in-Resident Joe Pintz. Michael Hall acknowledged the success of the Kentucky Derby Party on May 3, and commended Museum Attendant Marcus de Thouars for his troubleshooting skills with the projector, ensuring that the event ran smoothly. Michael Hall intends to focus on the UFO Festival and the RMAC Block Party and Chalk Art Festival at the next meeting. ACQUISITIONS COMMITTEE: N/A EDUCATION COMMITTEE: N/A MEMBERSHIP COMMITTEE: N/A NOMINATING COMMITTEE: N/A OLD BUSINESS: Item A. Consideration for the approval of the loan request of the painting, Blue Abstract by Clay Spohn, to the Fred Jones Jr. Museum of Art at the University of Oklahoma for the forthcoming exhibition Macrocosm/Microcosm: Abstraction Expressionism in the American Southwest. The exhibit is scheduled to run from October 3 2014 through January 4, 2015, and the curator is Mark White. Ms. Woodbury recommended the loan request be given due to the painting being in good condition and not scheduled to be used for any immediate in-house exhibitions, the facilities meeting the RMAC’s criteria for qualifying participation and loans, and for the opportunity to present the RMAC collection to new audiences. Rey Berrones moved to approve the loan of the afore mentioned piece, Lorrie Mitteer seconded the motion: all present were in favor the loan and the motion carried without dissent. Item B. Review of names submitted for consideration for appointment to the position of Secretary/Treasurer of the Board of Trustees. Discussion: Michael Hall informed Joyce Tucker that Stephen Vollmer had addressed the City about the position of Secretary Treasurer, and was told that if names were offered, we could nominate them for the position and add it to the minutes. Joyce Tucker asked whether anyone was interested in either volunteering for the position of Secretary/Treasurer or nominating anyone for it. Miranda Howe volunteered. NEW BUSINESS: Call to vote on Nominations for the position of Secretary/Treasurer of the Board of Trustees. Naming the candidates: Miranda Howe Bill Siders moved to place the name of Miranda Howe as the nominee to be voted upon for the position of Secretary/Treasurer, Melinda Gonzalez seconded: the motion carried without dissent. Miranda Howe accepted the vote to serve as the Secretary/Treasurer of the RMAC Board of trustees with the term running through 3/31/2015. Joyce Tucker then suggested that names be submitted for the Acquisition, Education, Membership, Nominating, and Long-Range Planning Committees, with the understanding that the names were tentative and would be further discussed in the June meeting. The following names were submitted for each committee:  ACQUISITIONS COMMITTEE: Miranda Howe, Peggy Krantz, DeAngela Velasquez, Tom Tutor EDUCATION COMMITTEE: Rey Berrones, Jamie Barnes, Melinda Gonzalez, DeAngela Velazquez MEMBERSHIP COMMITTEE: Jamie Barnes, Peggy Krantz, Joyce Tucker NOMINATING COMMITTEE: Lorie Mitteer, Rey Berrones, Miranda Howe, Melinda Gonzalez LONG-RANGE PLANNING COMMITTEE: Miranda Howe, Rey Berrones, Lorie Mitteer, Melinda Gonzalez ADJOURNMENT: Miranda Howe moved to adjourn the meeting At 5:04 pm. The motion was seconded by Peggy Krantz: all were in favor with none opposed. The meeting adjourned @ 5:04 pm. 5/19/2014 Respectfully submitted, Sara Woodbury