Roswell Museum Board of Trustees

MINUTES OF THE BOARD OF TRUSTEES COMMITTEE Tuesday February 24, 2015 REGULAR MEETING AT 4:00 p.m. CALL TO ORDER The regular meeting of the Board of Trustees was called to order by Chair Joyce Tucker at 4:01 p.m. ROLL CALL Those present: Rey Berrones, Melinda Gonzalez, Tom Tutor De Angela Velasquez, Lorie Mitteer, Miranda Howe, and Bill Siders a quorum was present. Sashua Patton and Peggy Krantz were absent Staff Coordinator: Michael Hall, Museum Director Staff present: Olga McGuire, Membership Others present: Mr. Steve Polasek,City Manager, Kendra Price; President, Dietta Hitchcock; Vice President, Chelsea Green; Secretary, Mary Alice Lysak; Treasurer, Debra Franks, Ivan Hall, Jared Hembree, Ron Hillman, Tom Jennings, Brinkman Randle, and Cindy Torrez; Executive Director. PRESIDENT’S REMARKS Chair, Joyce Tucker opened with the greeting of all members and guests. Chair Joyce Tucker reminded the members of the terms who are up for renewal. She stated that the five members whose year term will be expiring in March 2015 are Sashua Patton, Miranda Howe, DeAngela Velasquez, Bill Siders, and herself. The item will be on next agenda. Chair Tucker stated for the record that member Bill Siders will be late to meeting. APPROVAL OF AGENDA Member Tom Tutor motioned to approve the agenda as presented. Board member, Miranda Howe was the second. A voice vote was unanimous and the motion passed. Sashua Patton and Peggy Krantz were absent. APPROVAL OF MINUTES Corrections were made to the minutes, Member, Rey Berrones, motioned to approve the minutes of the January 19, 2015, meeting. Member, Lorie Mitteer was the second. A voice vote was unanimous and the motion passed. Sashua Patton and Peggy Krantz were absent NEW BUSINESS Steve Polasek, City Manager, was introduced by Chair, Joyce Tucker. Mr. Polasek acknowledged the nine Foundation members. Each member introduced themselves. Each foundation member was asked to state their name and length of membership with the foundation. Mr. Polasek began the meeting with discussing the continued growth of RMAC, where the RMAC is at today and where the RMAC is heading in the future. He spearheads different topics and items of discussion. Mr. Polasek asked the members of the Board, Foundation and the public “What are the positive aspects, what are we doing well and what some of the thing we like about RMAC are. Mr. Polasek said that the RMAC was a jewel and for a City like Roswell to have a museum and planetarium is phenomenal. He stated that we have to take care of what we have. He  discussed that the roof and bridge was a concern for reaccreditation. Mr. Polasek asked Michael Hall to schedule briefing with Mike Mathew, and Louis Najar to discuss the roof. Investment in good qualified employees was a concern. Mr. Polasek stated that an Assistant Director is not needed, but a program is needed in place to mentor staff, and grow staff. Training of staff is needed to fill in temporary or long term RMAC positions, if position becomes vacant. Mr. Polasek said that the next step is a plan to accomplish all the topics we discussed on list. He asked to keep in mind priorities and how much cost involved. Mr. Polasek discussed working on this for the next 30-60 days and taking all ideas and coming together. He said that the Advantage of meeting together is to dialogue while sitting in the same room to hear it for ourselves, in a unity group approach and to have the same Mission approach. The BOT members and Foundation members agreed to meet again, and to schedule for a possibility of more than one hour. NON-ACTION ITEMS ADJOURN Member Mitteer motioned to adjourn. Member Sider was the second. A voice vote was unanimous and the motion passed. Sashua Patton and Peggy Krantz were absent. The meeting adjourned at 5:04 Respectfully submitted, Olga McGuire, Membership Coordinator